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Company Description

Technocraft Architects and Planners is a team of highly skilled and experienced architects committed to delivering innovative and sustainable design solutions. Our expertise spans various sectors including residential, commercial, and institutional projects. We are dedicated to creating functional and aesthetically pleasing spaces that reflect clients' visions. With over 18 years of experience, we are licensed for execution as Architects and PMC with various Urban Local Bodies in India. We also have strong involvement with government organizations.

Job Title: Office Manager cum Admin Staff

Company: Technocraft Group 

Location: Mumbai, Maharashtra, India)

Employment Type: Full-time

Experience: 0-5 years

Job Description

We are seeking a highly organized and proactive Office Manager cum Admin Staff to join our team. The ideal candidate is a professional and versatile individual who can manage daily office operations, provide crucial administrative support, and ensure our workplace runs smoothly. This role is perfect for a multi-skilled professional with strong communication and a problem-solving mindset.

Job Profile

Responsibilities:

 * Manage day-to-day office administration, including managing supplies, handling correspondence, and maintaining office cleanliness.

 * Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and making travel arrangements.

 * Handle all financial administration tasks, including managing accounts on Tally, processing invoices, and maintaining petty cash.

 * Act as the primary point of contact for external vendors, clients, and visitors, ensuring a positive and professional impression.

 * Maintain accurate records and documents, both digital and physical.

 * Assist in basic HR-related tasks, such as onboarding new staff and managing employee attendance records.

 * Demonstrate proficiency in both English and Marathi typing for various administrative and documentation purposes.

Required Skills & Qualifications:

 * Proven experience in a similar administrative or office management role.

 * Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).

 * Strong knowledge of Tally ERP for accounting and financial management.

 * Excellent communication skills, both written and verbal, in English and Marathi.

 * Exceptional organizational skills and a keen attention to detail.

 * Ability to multitask and prioritize tasks effectively in a fast-paced environment.

 * High level of integrity and ability to handle confidential information.

• Manage all office operations, including front desk management, mail handling, and general administrative support.
• Oversee the maintenance and upkeep of office facilities, ensuring a safe and professional environment.
• Manage office supplies inventory, procurement, and vendor relationships.
• Coordinate and schedule internal and external meetings, appointments, and travel arrangements.
• Assist with onboarding new employees, including setting up workstations and providing necessary orientation.
• Maintain office databases, filing systems, and records in an organized and accessible manner.
• Process invoices, expense reports, and assist with basic bookkeeping tasks.
• Act as the primary point of contact for office-related inquiries from staff and external visitors.
• Implement and improve office policies and procedures to enhance efficiency.
• Support executive team with administrative tasks as needed.

• High school diploma or equivalent; an Associate's or Bachelor's degree is preferred.
• Minimum of 3-5 years of experience in office management, administration, or a similar role.
• Proven organizational and time management skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with office equipment and basic IT troubleshooting.
• Ability to work independently and collaboratively in a hybrid setting.
• Strong problem-solving abilities and a proactive attitude.
• Discretion and ability to handle confidential information.

• Oversee daily office operations to ensure a productive and efficient work environment.
• Manage office supplies inventory and place orders as needed.
• Coordinate internal and external meetings, including scheduling, logistics, and preparation.
• Handle incoming and outgoing correspondence and communications.
• Maintain organized filing systems, both physical and digital.
• Manage relationships with office vendors and service providers.
• Assist with onboarding new employees by preparing workspaces and necessary resources.
• Respond to employee inquiries regarding office procedures and policies.
• Ensure the office is tidy, presentable, and well-maintained.
• Assist with travel arrangements and expense reporting.
• Support management with various administrative tasks and projects.

• High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
• Minimum of 3 years of experience in office administration or a related role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with virtual collaboration tools and cloud-based document management systems.
• Ability to multitask and prioritize effectively.
• Proactive problem-solving abilities.
• Professional demeanor and strong interpersonal skills.
• Experience working in a remote administrative capacity is highly beneficial.

• Manage and coordinate day-to-day office operations, ensuring a productive and efficient work environment.
• Oversee the management of office supplies, inventory, and equipment, ensuring adequate stock levels.
• Supervise and train administrative staff, assigning tasks and monitoring performance.
• Handle incoming and outgoing mail, packages, and deliveries.
• Greet visitors and direct them appropriately, providing a professional first impression.
• Manage the reception area, ensuring it is tidy and welcoming.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
• Maintain and update office filing systems, both physical and digital.
• Assist in the preparation of reports, presentations, and correspondence.
• Coordinate office maintenance, repairs, and cleaning services, ensuring facilities are in good working order.
• Implement and enforce office policies and procedures.
• Assist in organizing company events, meetings, and team-building activities.
• Manage vendor relationships and negotiate contracts for office services.
• Ensure the office environment is safe, secure, and compliant with health regulations.
• Provide administrative support to various departments as needed.
• Manage the company's switchboard and direct calls appropriately.
• Oversee the onboarding process for new employees regarding office setup and procedures.

• High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
• Proven experience as an Office Manager, Administrative Manager, or in a similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management software is a plus.
• Ability to multitask and prioritize effectively.
• Problem-solving skills and a proactive approach to challenges.
• Discretion and a high level of confidentiality.
• Customer service orientation.
• Experience in managing a team is beneficial.

• Manage day-to-day office operations, ensuring a well-organized and efficient work environment.
• Oversee the procurement and management of office supplies, equipment, and services.
• Coordinate and schedule internal and external meetings, including arranging logistics and preparing materials.
• Manage incoming and outgoing correspondence, including mail, email, and phone calls.
• Act as the primary point of contact for building management, maintenance, and vendor services.
• Implement and maintain office policies and procedures.
• Support HR functions, such as onboarding new employees and maintaining personnel records.
• Organize company events and team-building activities.
• Assist with travel arrangements and expense reporting.
• Ensure the office is tidy, presentable, and equipped with necessary amenities.
• Manage reception area and greet visitors.
• Maintain filing systems, both physical and digital.

• Bachelor's degree in Business Administration, Management, or a related field, or equivalent practical experience.
• Minimum of 3-5 years of experience in office administration, office management, or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and G Suite.
• Excellent organizational, time management, and multitasking skills.
• Strong communication and interpersonal skills, with a professional demeanor.
• Ability to work independently and proactively identify and resolve issues.
• Experience in facilities management and vendor coordination is a plus.
• Discretion and ability to handle confidential information.
• Familiarity with basic HR processes.
• Comfortable working in a hybrid model, balancing office presence with remote capabilities.