Finance Shares Services Specialist

Full Job Description

As an Accounts Payable Specialist focused on invoice processing, you will be responsible for accurately handling and recording all payable transactions. Your primary objective will be to ensure the timely and accurate processing of invoices, adherence to established policies and procedures, and effective communication with vendors and internal stakeholders.

Responsibilities:

Invoice Processing:

·        Receive and review invoices.

·        Validate the authenticity of the invoice and verify that the goods or services were received or performed.

·      Obtain necessary approvals and supporting documentation for payment processing.

·        Enter invoice details into the accounting system, ensuring accurate coding and expense allocation.

Vendor Communication and Issue Resolution:

·   Liaise with vendors to resolve any invoice discrepancies, pricing issues, or payment disputes.

·        Respond to vendor inquiries regarding invoice status, payment dates, and outstanding balances.

·        Collaborate with internal departments, such as procurement or operations, to address any concerns or issues related to invoices.

Compliance and Controls:

·        Ensure compliance with internal controls, financial policies, and relevant regulations during the invoice processing and payment disbursement processes.

·        Identify and escalate any potentially fraudulent or non-compliant activities.

·        Participate in internal and external audits related to accounts payable activities, providing necessary documentation and support.

Continuous Improvement:

·        Identify opportunities to streamline and improve the efficiency of the invoice processing workflow.

·        Collaborate with cross-functional teams to implement process enhancements and automation solutions.

·        Stay updated with industry best practices and emerging trends in accounts payable to drive continuous improvement.

Requirements:

·       Bachelor's degree in accounting, finance, or a related field (preferred)

·        Proven experience working in accounts payable, specifically in invoice processing.

·        Strong understanding of accounting principles and practices

· Proficiency in using accounting software

·        Excellent attention to detail and accuracy

·        Strong analytical and problem-solving skills

·        Effective communication and interpersonal skills

·        Ability to prioritize tasks and meet deadlines.

·        Knowledge of relevant regulations and compliance requirements

·        Proficiency in MS Office applications, especially Excel

Additional Details:

Work Hours: Starting 5:30 PM