143 Legal Administration jobs in India

Lead Conveyancing is seeking a full time Legal Secretary in Sydney/Melbourne to support the Director and senior leadership, facilitates smooth team coordination, and ensures the efficient flow of tasks and communications across the conveyancing team.

Key Responsibilities:

1. Providing direct support to the firm’s Principal Solicitor and lawyers in conveyancing transactions
2. Assisting in preparing, reviewing, and lodging legal documentation and property contracts under solicitor direction
3. Liaising with clients, agents, lenders, and other parties to obtain and provide necessary information
4. Managing correspondence including emails, letters, and file notes
5. Preparing and maintaining client files, both physical and digital
6. Coordinating and tracking key milestones in the conveyancing process (e.g. contract signing, cooling-off, settlement)
7. Delegating workflow tasks to internal team members and monitoring progress to ensure deadlines are met
8. Booking settlements, updating PEXA workspaces, and managing pre- and post-settlement checklists
9. Maintaining calendars, appointments, and reminders for key legal and administrative dates
10. Supporting the legal team in administrative tasks including billing, invoicing, and file archiving
11. Ensuring confidentiality and compliance with relevant legislation and firm procedures

Skills and Qualifications:

1. Strong knowledge of Victorian and Queensland conveyancing procedures.
2. Demonstrated experience in legal or professional services administration, preferably within conveyancing or property law.
3. Excellent organisational and delegation skills, with the ability to manage multiple priorities and workflow deadlines efficiently.
4. Clear, professional, and confident written and verbal communication skills.
5. Proficient in legal practice management tools, including Actionstep and PEXA.
6. Exceptional attention to detail, coupled with a proactive and solution-focused mindset.
7. Capable of working autonomously and collaboratively in a fast-paced legal environment.

Company Overview

Kaiser Industries Limited is a leading manufacturer specializing in surfactants and specialty chemicals for the agro-chemical industry, with over 30 years of experience. Operating state-of-the-art facilities across Haryana, J&K, and Gujarat, the company is backed by a robust in-house R&D and quality assurance system. Also serving sectors such as paints, cosmetics, and oil field chemicals, Kaiser Industries Limited has a workforce of 51-200 employees and is headquartered in Bahadurgarh, Haryana.

Job Overview

We are seeking a dedicated Legal Secretary to join our team in Delhi on a full-time basis. The candidate will be responsible for supporting our legal department with various administrative and research tasks. This mid-level position requires a maximum of 6 years of relevant work experience. The ideal candidate will possess exceptional management and communication skills, with proficiency in legal technologies.

Qualifications and Skills

• Proficiency in legal research with the ability to analyze and interpret legal documents and case law (Mandatory skill).
• Solid experience in using document management software for efficiently organizing legal documentation (Mandatory skill).
• Expertise in case management software to effectively manage legal cases and ensure timely updates (Mandatory skill).
• Capability to conduct comprehensive research using legal databases like LexisNexis and Westlaw.
• Proven track record of using e-filing systems for managing electronic submissions of legal documents.
• Strong proficiency in Microsoft Office Suite for drafting, reviewing, and editing legal correspondence.
• Excellent time management skills to prioritize tasks and handle multiple responsibilities efficiently.
• Ability to maintain confidentiality and integrity in handling sensitive legal information.

Roles and Responsibilities

• Assist attorneys in the preparation of legal documents and correspondence on behalf of the company.
• Perform comprehensive and accurate legal research to support the companys business objectives.
• Maintain and organize legal files, ensuring easy retrieval and management of documents.
• Interface with internal departments to consolidate necessary information and prepare for meetings.
• Manage schedules and deadlines to ensure optimal functioning of the legal department.
• Coordinate with external legal teams and stakeholders when necessary.
• Monitor regulatory changes and inform the team about any necessary adjustments in company practice.
• Provide administrative support such as answering calls, managing correspondence, and scheduling meetings.

Litigation PA / Personal Assistant / Legal Assistant / Legal Secretary

• Work at a highly regarded firm with a focus on property, hospitality, licensing, gaming and all aspects of commercial law

• Great culture and wonderful supportive team

• Interesting, stable and secure work with the ability to work with a variety of long term clients

• Full training provided so you can hit the ground running

The role:

Leading the way into the forefront of new technologies within Law Firms, our client is seeking a Tech Savvy Litigation PA / Legal Assistant that is able to work full time on-site responsible for:

• Providing administrative assistance

• Preparing legal documents

• Communicating with clients and stakeholders

• Supporting Commercial Litigation Law Practitioners

• Ensuring running of smooth operations for excellent client outcomes

As an ideal candidate, you will have:

• 1 - 5+ years of experience in a similar role
• Exposure in one or more of the key practice areas, such as liquor licensing, gaming law, property law, and highly advantageous if you have worked on supporting lawyers in leasing and commercial law matters within the hospitality industry within litigation

If you have a keen interest or would like to grow/pivot in a legal secretarial career within these specialities we would love to hear from you!

Please email your resume to: or hit the quick apply button now!

For a confidential discussion please contact Kristine Tuazon on 0407 300 881.

We are also seeking expressions of interests from:

• Commercial Lawyers

• Associates

• Senior Associates

• Special Counsel

Get in touch!

IMPORTANT: It is a requirement of all our jobs that you have a PR or AU/NZ Citizenship. A work visa is not sufficient as all our jobs are permanent. Please do not apply if you do not meet these requirements.

Apply Now