2,166 Office Administrator jobs in India

Job Description: Office Administration, Associate Consultant

Location: Trivandrum; for projects across India

About Varahe Analytics:

Varahe Analytics is one of India’s premier integrated political consulting firms, specializing in building data-driven 360-degree election management. We help our clients with strategic advice and implementation, combining data-backed insights and in-depth ground intelligence into a holistic electoral campaign.

We are passionate about our democracy and the politics that shape our world. We draw on some of the sharpest minds from distinguished institutions and diverse professional backgrounds to help us achieve our goal of building electoral strategies that spark conversations, effect change, and help shape electoral and legislative ecosystems in our country.

About this Role:

As an Admin Associate, you will play a key role in ensuring smooth day-to-day operations by providing administrative and coordination support to internal teams and client-facing functions. You will be responsible for managing schedules, documentation, logistics, and communication workflows to enhance team efficiency. This role requires a detail-oriented individual who can work in a fast-paced environment and proactively support project execution through effective backend administration.

What Would This Role Entail?

• Office Administration: Provide comprehensive administrative support to ensure efficient office operations. This includes managing correspondence, maintaining physical and digital filing systems, and coordinating office supplies. Support various departments with their administrative needs, facilitating smooth inter-departmental communication and workflow.
• Housekeeping and Pantry Management: Oversee and manage housekeeping and pantry staff to ensure high standards of cleanliness, hygiene, and timely supply of refreshments and other materials. Regularly inspect office premises, common areas, and pantry for upkeep.
• Cab Coordination: Comprehensive management of all transportation needs associated with the office location. This includes, but is not limited to, coordinating and scheduling office-related cab services for staff, facilitating survey-specific transportation for field teams, and arranging outstation cab services for business travel or other extended trips requiring transportation outside the immediate office vicinity. The primary objective is to ensure efficient, reliable, and timely cab availability for all designated requirements, optimizing routes and managing vendor relationships to secure competitive rates and high service standards.
• Vendor & Staff Management: Support vendor lifecycle management—identification, empanelment, and invoicing. Identify vendors for all needs like stationery, transportation, internet, utility, and other office administration purposes. Following identification, the empanelment process formally integrates selected vendors into our approved network. This involves thorough due diligence, including verification of credentials, assessment of capabilities, and negotiation of contractual terms to ensure optimal value and mitigate risks. Manage all aspects of invoicing, from receipt and validation to processing and

• Manage front desk operations, including greeting visitors, answering phones, and directing inquiries.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory and place orders as needed.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Assist in the preparation of documents, reports, and presentations.
• Manage office filing systems, both physical and digital.
• Ensure the office is well-organized, clean, and presentable.
• Provide administrative support to various departments as required.
• Handle basic bookkeeping tasks, such as processing invoices and expense reports.
• Assist with event planning and coordination for office gatherings or meetings.
• Uphold company policies and procedures.

• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Proven experience as an Office Administrator, Receptionist, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Professional demeanor and excellent interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy.
• Experience with office equipment (copiers, scanners, phone systems).

• Manage front desk operations, including greeting visitors and answering phone calls.
• Handle incoming and outgoing correspondence, including mail and email.
• Schedule and manage appointments, meetings, and travel arrangements.
• Maintain organized filing systems for documents and records.
• Manage office supplies inventory and coordinate with vendors for procurement.
• Assist in preparing reports, presentations, and legal documents.
• Ensure the office environment is tidy, organized, and presentable.
• Provide administrative support to lawyers and other staff members as needed.
• Maintain confidentiality of sensitive information.

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 2+ years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and ability to handle confidential information.