What Jobs are available for Personal Secretary in India?

Company Overview

Planet Green Infra Pvt. Ltd. is rooted in the Real Estate industry with a mission to redefine the natural farming and alternative real estate landscape in India. Based in Hyderabad, the company boasts a team of 51-200 dedicated employees focused on sustainable development in the industry. For more information, visit their website at Planet Green .

Job Overview

We are seeking a Mid-Level Personal Secretary to join our dynamic team at Planet Green Infra Pvt. Ltd. This full-time position, located in Hyderabad, requires a professional with 4 to 6 years of relevant work experience. The ideal candidate will provide high-level administrative support and ensure efficient operations of executive processes.

Qualifications and Skills

• Proven experience in managing and organizing executive calendars effectively (Mandatory skill).
• Skillful in scheduling and coordinating meetings to ensure time efficiency and productivity (Mandatory skill).
• Proficiency in MS Office Suite, including Word, Excel, Outlook, and PowerPoint for daily operations (Mandatory skill).
• Ability to handle high-volume correspondence, ensuring timely and accurate communication at all levels.
• Exceptional time management skills to successfully manage multiple priorities in a fast-paced environment.
• Strong sense of confidentiality and discretion in dealing with sensitive company information.
• Experience in coordinating projects and interfacing with different departments to achieve objectives.
• Effective travel coordination skills to arrange complex itineraries and manage travel logistics seamlessly.

Roles and Responsibilities

• Provide comprehensive administrative support to the executive team ensuring seamless day-to-day operations.
• Manage executive calendars with precision, scheduling appointments and arranging meetings.
• Handle and prioritize all forms of correspondence and communications for the executives.
• Organize and prepare documents and reports for meetings, presentations, and proposals.
• Coordinate travel arrangements, including booking flights, accommodations, and ground transport.
• Collaborate with various departments to facilitate project completion and meet deadlines.
• Maintain high levels of professionalism and confidentiality in all interactions and transactions.
• Assist in planning and executing company events and executive functions as required.

Location : Andheri

Qualification : Graduation

Timing 10.30 am to 8 pm

Management of incoming and outgoing emails, telephone calls and

correspondence, including where appropriate re-routing to executives/ HODs

2. Managing MD's schedule and updating his diary accordingly.

3. Preparation and typing of documentation required by MD

4. Coordinate with bankers and manage necessary documentation.

5. Preparing and reviewing MIS reports and other various reports as required by

MD/ Company

6. Developing and maintaining MDs and the Organizations main contacts,

internally and externally.

7. Creating physical files with labelling.

8. Managing & maintaining customer databank.

9. Schedule and organize various meetings as per MDs instructions.

10. Collate and distribute final agenda to participants of that meeting at least two

days prior to meeting.

11. Maintaining accurate minutes of the meeting, including updating the

commitments given by the HOD, ensuring work discussed is complete on the

declared dates.

12. Travel arrangements and preparing expense statements.

13. Maintain a complete set of meeting papers for reference in HODs filing system.

14. Maintaining legal files and calendar, attending legal hearings if required.

15. Coordination with lawyers for updates of cases.

16. Laptop File and folder management.

17. Physical desk and folder management.

Company Overview

Isoftronics is a renowned IT service provider specializing in delivering technology solutions and consulting services to enhance business efficiency. Based in Chennai, with a team of 11-50 skilled professionals, we excel in IT infrastructure management and strategic consulting, ensuring businesses achieve their operational goals smoothly.

Job Overview

We are seeking a dedicated Personal Secretary to join our Chennai team in a full-time, mid-level role. The ideal candidate will possess four to six years of relevant work experience. This position requires managing high-priority tasks effectively, supporting executives, and ensuring smooth day-to-day operations.

Qualifications and Skills

• Proficiency with Microsoft Office Suite and its applications is essential to efficiently handle tasks and manage data.
• Expertise in travel coordination to organize and manage travel arrangements, ensuring seamless logistical support.
• Experience with digital communication tools to facilitate smooth and effective communication across multiple channels.
• Ability to handle data entry tasks with accuracy and attention to detail, maintaining a precise record of information.
• Understanding of confidentiality practices to handle sensitive information discreetly and professionally.
• Skilled in document preparation, including drafting, formatting, and proofreading, to support executive needs.
• Strong time management abilities to prioritize tasks effectively and meet tight deadlines in a fast-paced environment.
• Proficiency in calendar management (Mandatory skill) to efficiently schedule and coordinate appointments and meetings.

Roles and Responsibilities

• Manage and organize executive schedules, ensuring accurate appointment settings and meeting coordination.
• Handle incoming communications and inquiries, responding promptly or directing them to appropriate personnel.
• Coordinate travel arrangements, including flight bookings, accommodations, and itinerary planning.
• Assist in preparing and editing presentations, reports, and other business documents.
• Maintain confidentiality of sensitive information and documents, ensuring privacy and trustworthiness.
• Anticipate executive needs and proactively manage tasks to support efficient office operations.
• Liaise with internal and external stakeholders to facilitate communication and coordination.
• Track deadlines, appointments, and events, ensuring all commitments are met without oversight.

Company Overview

Gamut HR Solutions is dedicated to connecting individuals with the right employment opportunities. Based in Hyderabad and powered by a small yet dynamic team of 2-10 employees, our company is committed to providing exceptional HR services. Discover more at our website: .

Job Overview

We are seeking a dedicated and professional Personal Secretary (Female) for a mid-level, full-time position at Gamut HR Solutions, located in Hyderabad. The ideal candidate should possess 4 to 6 years of relevant work experience. This role involves providing comprehensive support to our executive team and requires excellent organizational and multitasking skills.

Qualifications and Skills

• Proficient in calendar management to effectively organize and schedule appointments and meetings (Mandatory skill).
• Experienced in travel coordination to efficiently arrange travel itineraries and accommodations (Mandatory skill).
• Competent in documenting meeting minutes accurately and effectively (Mandatory skill).
• Skilled in using Microsoft Office for various administrative tasks, ensuring seamless office operations.
• Adept in Google Workspace tools to manage and collaborate on documents and projects efficiently.
• Strong email communication skills for professional and timely correspondence with stakeholders.
• Familiar with task management software to prioritize and track ongoing and upcoming tasks effectively.
• Ability to handle confidential information with utmost discretion and professionalism, ensuring data privacy.

Roles and Responsibilities

• Manage and maintain executive calendars, scheduling meetings, and prioritizing appointments effectively.
• Coordinate domestic and international travel arrangements, ensuring hassle-free itineraries and reservations.
• Ensure accurate and timely documentation of meeting minutes and circulate them to relevant stakeholders.
• Handle correspondence, draft emails, and manage communication effectively to support executive operations.
• Assist in preparing reports, presentations, and other documents, maintaining a high level of quality and accuracy.
• Maintain a comprehensive and organized filing system for easy access to important documents and data.
• Conduct research and compile information as required to support decision-making and strategic planning.
• Exhibit professionalism and confidentiality while handling sensitive information and communications.

Job Title: Senior Executive Administration

Location: Chennai

Eligibility: Bachelors Degree is a must

Experience: 1-3 years (ITES/BPO industry preferred)

Joining: Immediate Joiners Preferred

Role Overview:

We are looking for a highly organized and proactive individual to oversee daily office operations, manage administrative staff, and ensure smooth facility management. The role also includes handling travel logistics, vendor coordination, and compliance with company policies. If you have good communication skills, problem-solving skills, and the ability to manage administrative tasks smoothly, we encourage you to apply!

Key Responsibilities:

Office Administration & Facility Management

• Supervise and lead administrative staff to ensure efficient office operations.
• Oversee office facilities, safety standards, and compliance with regulations.
• Manage office supplies, vendor coordination, and cost-effective procurement.

Process Improvement & Compliance

• Identify and implement process improvements to enhance productivity.
• Ensure adherence to company policies, data protection, and safety regulations.
• Support internal audits and maintain necessary documentation.

Travel & Logistics Management

• Arrange travel bookings (domestic & international), accommodation, and itineraries.
• Provide support for cancellations, delays, and travel-related inquiries.
• Optimize travel planning while maintaining cost-effectiveness.

Required Skills & Qualifications:

• Proficiency in MS Excel & PowerPoint .
• Experience in vendor management and travel coordination .
• Strong leadership, organizational, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work under pressure and handle multiple responsibilities.

Manager - Administration (Full Time Role)

Mumbai, India

ABOUT UNITILE:

Celebrating 31 years of excellence, Unitile shines as a beacon of innovation and trust in the building materials industry. Our dedication to intelligent, sustainable, and flexible solutions has earned us recognition as India's number one raised access floor brand and Asia's Prestigious Rising Brand (2021) by BARC. As a Great Place to Work Certified company, we prioritize a positive work culture fostering collaboration and growth, ensuring our employees feel valued and empowered. Our certification reflects our commitment to creating an environment where our employees rate their experience positively, highlighting our focus on trust, respect, and teamwork.

Our expertise in modular indoor and outdoor flooring systems, structural ceilings, partitions and acoustics solutions enhances any space's efficiency, adaptability, and aesthetics by seamlessly blending form and function. With a portfolio of over 15,000 successful workplace transformations globally, we are driven by a passionate team of dynamic leaders committed to shared success.

Unitile is poised to continue leading the way in innovation and sustainability. By focusing on user-centric design, we are creating solutions that not only meet but exceed the demands of tomorrow's spaces. We remain committed to pushing boundaries, driving progress, and shaping the future of the industry.

KEY RESPONSIBILITIES:

Administrative Operations Oversight

• Supervise daily admin functions including housekeeping, pantry, and general office operations across all locations.
• Ensure smooth coordination and implementation of admin services at the head office and factory units.

Procurement & Cost Control

• Manage procurement of office essentials like stationery, uniforms, provisions, ID cards, and visiting cards with the support of local admin teams.
• Review and approve expenses related to admin activities – including utilities, telecom, courier, printing, and pantry costs.

Inventory & Vendor Management

• Maintain accurate records of company assets and stationery stock.
• Identify, evaluate, and onboard vendors for services such as telecom, travel, courier, office supplies, utilities, and printing.
• Manage vendor contracts, renewals, and performance.

Facility & Infrastructure Management

• Lead repair, maintenance, and renovation initiatives for corporate, branch, and factory premises.
• Oversee space planning, allocation, and optimization across all locations.

Insurance & Licenses

• Maintain and update insurance records (property, liability, employee).
• Ensure timely renewal of statutory licenses including Shops & Establishment registration.
• Handle Mediclaim documentation and maintain central records for rent/lease agreements.

Budgeting & MIS

• Prepare and monitor the admin budget; track actual vs. projected spends and identify variances.
• Maintain MIS for expenses, contracts, assets, and facilities.
• Generate half-yearly reports on ERP to review budget adherence.

Policy & Compliance

• Draft and implement admin-related SOPs and policies in line with organizational needs and compliance norms.
• Ensure adherence to safety protocols and conduct regular audits to maintain workplace health and safety standards.

Event & Logistics Management

• Plan and execute internal and external company events, workshops, and employee engagement programs.
• Oversee logistical arrangements and procurement for corporate events and festivals.

Team Leadership

• Lead the front office and admin team, set clear KPIs, and drive performance.
• Establish hygiene and facility trackers to ensure a clean and efficient work environment.

Technology & Automation

• Identify opportunities for digitizing admin processes such as asset tracking, vendor workflows, visitor logs, and inventory.
• Implement automation tools to streamline repetitive tasks and reduce manual overhead.

Audit Support & Documentation

• Maintain audit-ready records of admin expenses, licenses, contracts, and inventory.
• Support internal, statutory, and compliance audits by ensuring documentation accuracy and availability.

Sustainability & ESG Practices

• Promote eco-friendly practices in daily office operations – power saving, waste segregation, and reduced paper use.
• Align admin practices with the company’s sustainability and ESG goals.

Reporting & Systems

• Ensure accurate and timely updates of admin data in ERP systems.
• Monitor adherence to SOPs and track turnaround times for key administrative processes.

REQUIRED SKILLS, QUALIFICATION AND EXPERIENCE:

Skills:

• Proven leadership and team management capabilities
• Strong orientation toward cost efficiency and resource optimization
• Demonstrates confidence and decisiveness in execution
• Excellent interpersonal and communication skills
• Effective presentation skills with an independent, proactive mindset
• Ability to deliver consistently within defined timelines
• Clarity in verbal and written communication
• Strong time management and task prioritization abilities
• Exceptional organizational and multitasking skills
• Proficient in MS Office and ERP platforms
• Solid understanding of regulatory frameworks and compliance requirements

Qualification and Experience:

• Bachelor’s degree or a related discipline
• Proven experience as an Administrative Manager or in a similar role, preferably within a manufacturing environment
• Female candidates are encouraged to apply as part of our commitment to promoting workplace diversity

Salary would be in line with the experience

IT’S MUCH MORE THAN WORK HERE AT UNITILE!

• Overseeing all aspects of office operations, including facilities management, maintenance, and vendor contracts.
• Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
• Managing office budgets, including forecasting expenses, tracking expenditures, and ensuring cost-effectiveness.
• Supervising and coordinating the work of administrative support staff, receptionists, and facilities teams.
• Ensuring the workplace is safe, secure, and meets all health and safety regulations.
• Managing relationships with external vendors, service providers, and contractors, including negotiation of contracts and service level agreements.
• Coordinating office moves, renovations, and space planning initiatives.
• Organizing company events, meetings, and travel arrangements.
• Implementing and managing office supplies inventory and procurement processes.
• Serving as the primary point of contact for staff inquiries related to office facilities and administrative matters.
• Driving initiatives to improve workplace culture and employee experience.
• Analyzing operational data to identify areas for improvement and implement efficiency measures.