1,175 Administrativeassistant jobs in India

Manager - Administration (Full Time Role)

Mumbai, India

ABOUT UNITILE:

Celebrating 31 years of excellence, Unitile shines as a beacon of innovation and trust in the building materials industry. Our dedication to intelligent, sustainable, and flexible solutions has earned us recognition as India's number one raised access floor brand and Asia's Prestigious Rising Brand (2021) by BARC. As a Great Place to Work Certified company, we prioritize a positive work culture fostering collaboration and growth, ensuring our employees feel valued and empowered. Our certification reflects our commitment to creating an environment where our employees rate their experience positively, highlighting our focus on trust, respect, and teamwork.

Our expertise in modular indoor and outdoor flooring systems, structural ceilings, partitions and acoustics solutions enhances any space's efficiency, adaptability, and aesthetics by seamlessly blending form and function. With a portfolio of over 15,000 successful workplace transformations globally, we are driven by a passionate team of dynamic leaders committed to shared success.

Unitile is poised to continue leading the way in innovation and sustainability. By focusing on user-centric design, we are creating solutions that not only meet but exceed the demands of tomorrow's spaces. We remain committed to pushing boundaries, driving progress, and shaping the future of the industry.

KEY RESPONSIBILITIES:

Administrative Operations Oversight

• Supervise daily admin functions including housekeeping, pantry, and general office operations across all locations.
• Ensure smooth coordination and implementation of admin services at the head office and factory units.

Procurement & Cost Control

• Manage procurement of office essentials like stationery, uniforms, provisions, ID cards, and visiting cards with the support of local admin teams.
• Review and approve expenses related to admin activities – including utilities, telecom, courier, printing, and pantry costs.

Inventory & Vendor Management

• Maintain accurate records of company assets and stationery stock.
• Identify, evaluate, and onboard vendors for services such as telecom, travel, courier, office supplies, utilities, and printing.
• Manage vendor contracts, renewals, and performance.

Facility & Infrastructure Management

• Lead repair, maintenance, and renovation initiatives for corporate, branch, and factory premises.
• Oversee space planning, allocation, and optimization across all locations.

Insurance & Licenses

• Maintain and update insurance records (property, liability, employee).
• Ensure timely renewal of statutory licenses including Shops & Establishment registration.
• Handle Mediclaim documentation and maintain central records for rent/lease agreements.

Budgeting & MIS

• Prepare and monitor the admin budget; track actual vs. projected spends and identify variances.
• Maintain MIS for expenses, contracts, assets, and facilities.
• Generate half-yearly reports on ERP to review budget adherence.

Policy & Compliance

• Draft and implement admin-related SOPs and policies in line with organizational needs and compliance norms.
• Ensure adherence to safety protocols and conduct regular audits to maintain workplace health and safety standards.

Event & Logistics Management

• Plan and execute internal and external company events, workshops, and employee engagement programs.
• Oversee logistical arrangements and procurement for corporate events and festivals.

Team Leadership

• Lead the front office and admin team, set clear KPIs, and drive performance.
• Establish hygiene and facility trackers to ensure a clean and efficient work environment.

Technology & Automation

• Identify opportunities for digitizing admin processes such as asset tracking, vendor workflows, visitor logs, and inventory.
• Implement automation tools to streamline repetitive tasks and reduce manual overhead.

Audit Support & Documentation

• Maintain audit-ready records of admin expenses, licenses, contracts, and inventory.
• Support internal, statutory, and compliance audits by ensuring documentation accuracy and availability.

Sustainability & ESG Practices

• Promote eco-friendly practices in daily office operations – power saving, waste segregation, and reduced paper use.
• Align admin practices with the company’s sustainability and ESG goals.

Reporting & Systems

• Ensure accurate and timely updates of admin data in ERP systems.
• Monitor adherence to SOPs and track turnaround times for key administrative processes.

REQUIRED SKILLS, QUALIFICATION AND EXPERIENCE:

Skills:

• Proven leadership and team management capabilities
• Strong orientation toward cost efficiency and resource optimization
• Demonstrates confidence and decisiveness in execution
• Excellent interpersonal and communication skills
• Effective presentation skills with an independent, proactive mindset
• Ability to deliver consistently within defined timelines
• Clarity in verbal and written communication
• Strong time management and task prioritization abilities
• Exceptional organizational and multitasking skills
• Proficient in MS Office and ERP platforms
• Solid understanding of regulatory frameworks and compliance requirements

Qualification and Experience:

• Bachelor’s degree or a related discipline
• Proven experience as an Administrative Manager or in a similar role, preferably within a manufacturing environment
• Female candidates are encouraged to apply as part of our commitment to promoting workplace diversity

Salary would be in line with the experience

IT’S MUCH MORE THAN WORK HERE AT UNITILE!

• Overseeing all aspects of office operations, including facilities management, maintenance, and vendor contracts.
• Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
• Managing office budgets, including forecasting expenses, tracking expenditures, and ensuring cost-effectiveness.
• Supervising and coordinating the work of administrative support staff, receptionists, and facilities teams.
• Ensuring the workplace is safe, secure, and meets all health and safety regulations.
• Managing relationships with external vendors, service providers, and contractors, including negotiation of contracts and service level agreements.
• Coordinating office moves, renovations, and space planning initiatives.
• Organizing company events, meetings, and travel arrangements.
• Implementing and managing office supplies inventory and procurement processes.
• Serving as the primary point of contact for staff inquiries related to office facilities and administrative matters.
• Driving initiatives to improve workplace culture and employee experience.
• Analyzing operational data to identify areas for improvement and implement efficiency measures.

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Responsibilities:

• Employee Compensation & Benefit Management

- Ensure accurate and timely payroll processing in compliance with statutory regulations, coordinating closely with finance teams and external vendors to maintain confidentiality and integrity.

- Oversee the processing of employee expense claims in accordance with benefit policies and internal financial controls.

- Maintain and regularly update comprehensive employee records within designated systems to support payroll accuracy and audit requirements.

- Monitor and implement updates to employee benefit plans in line with changes in Indonesian labor laws and company policies.

• Recruitment & Employee Onboarding

- Manage the end-to-end recruitment process, including job postings, resume screening, proactive candidate sourcing, conducting phone screenings, coordinating interview schedules, and supporting hiring managers in candidate evaluation and selection.

- Coordinate end-to-end onboarding for new hires by preparing documentation, arranging orientation sessions, and collaborating with cross-functional and regional teams (e.g. IT, HQ HR) to ensure a seamless integration process.

• General HR Administrative Tasks

- Manage accurate tracking and maintenance of employee attendance records via the designated attendance management system, providing regular reports to management.

- Administer employee leave requests and approvals, ensuring adherence to company policies and relevant labor regulations, with timely reporting to management.

• Office Operations & Vendor Management

- Oversee smooth daily office operations, coordinating maintenance, repairs, and housekeeping services to maintain an optimal work environment. Manage procurement and inventory control for office supplies and equipment, ensuring operational efficiency.

- Liaise with office space vendors, service providers, and external contractors to effectively manage leases, contracts, and service agreements.

- Lead projects for new office locations, ensuring alignment with company requirements, budget parameters, and operational objectives, when necessary.

- Oversee all aspects of office setup logistics, including furnishing, utilities, and infrastructure readiness, to facilitate seamless transitions, when necessary.

Experience and Qualifications

• Bachelor’s degree in Human Resource Management, Business Administration, or related field.
• Basic knowledge of all HR functions, including recruitment, payroll, and employee relations.
• Proficiency in both English and Hindi (spoken and written). Proficiency in additional languages is a plus.
• Detail-oriented, well-organized, responsible, and able to maintain confidentiality.

Job Vacancy: Account Person (Full-Time, On-Site)

About Slogans FIBC Pvt. Ltd.

Slogans FIBC Pvt. Ltd. is a leading manufacturer of FIBC (Flexible Intermediate Bulk Container) bags committed to quality and operational excellence. Join our dedicated team and contribute to the financial health and growth of our company.

The Opportunity

We are seeking a diligent and experienced Account Person to manage the day-to-day financial operations at our facility in Morbi, Gujarat. This is a full-time, on-site position requiring a strong understanding of accounting principles and expertise in relevant software.

Key Responsibilities

As our Account Person, you will be responsible for a variety of critical financial tasks, including:

Bookkeeping & Record Keeping: Maintaining accurate and up-to-date financial records for all transactions.

Invoicing & Billing: Managing accounts payable and accounts receivable, including generating and processing invoices.

Document Management: Organizing and maintaining all financial documentation in a systematic manner.

Required Skills & Qualifications

• Proven experience in a dedicated accounting role.
• Essential Software Expertise: Proficient and hands-on experience using both Miracle Accounting Software and Tally ERP/Prime.
• Strong understanding of fundamental accounting principles.
• Excellent attention to detail and a high degree of accuracy.
• Ability to work independently and manage time effectively to meet deadlines.
• Strong verbal and written communication skills.

Job Details

Designation: Account Person

Type: Full-Time, Permanent

Location: On-Site at the company factory/office

Location Details

Slogans FIBC Pvt. Ltd.

JIVAPAR ROAD, HARBATIYALI,

TAL: TANKARA, DIST: MORBI, GUJ-

How to Apply

Interested candidates are invited to submit their updated resume and cover letter (optional) by email or contact the HR department directly.

Email:

Contact Person : Mital Patel

Phone: /

Job Description:

We are looking for a resourceful Front Office Executive to join our Administration team in Hyderabad. This role serves as the first point of contact for the organization and provides administrative support across departments. The ideal candidate will ensure smooth day-to-day operations at the front office and handle administrative tasks efficiently and accurately.

Responsibilities:

• Answer incoming calls and direct them to the relevant stakeholders.
• Greet and welcome guests, address queries, and manage complaints.
• Handle subscriptions and renewals of newspapers and magazines.
• Arrange accommodation and travel for new hires, interview candidates, trainers, and employees across Hyderabad and PAN India.
• Organize in-house working lunches, snacks, and dinners for events.
• Manage printing requirements and team outing arrangements.
• Coordinate stays and cab bookings for employees traveling to international offices.
• Process travel bills for employees and candidates.

Qualifications:

Basic Requirements:

• Graduate degree with 3-5 years of experience in star hotels, IT, or ITES companies.
• Excellent communication skills; presentable and able to coordinate with international counterparts.
• Proactive, detail-oriented, and able to multitask effectively.(Only Females)

Preferred:

• Prior experience in the hotel industry (front office, in-room, or centralized reservations).

We encourage candidates looking to restart their careers after a break to apply.

• Manage daily administrative operations and ensure efficiency.
• Supervise and mentor administrative support staff.
• Oversee office supplies, equipment, and facilities management.
• Develop and implement office policies and procedures.
• Coordinate employee onboarding and training programs.
• Manage vendor relationships and contract negotiations.
• Ensure compliance with health, safety, and security regulations.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 4 years of experience in office management or operations management.
• Proven leadership and team management skills.
• Proficiency in MS Office Suite and other office management software.
• Excellent organizational, communication, and problem-solving abilities.
• Ability to adapt to a hybrid work model.
• Detail-oriented with strong multitasking capabilities.