8,824 Administrative Assistants jobs in India

Cannot work for any other organisation when employed with us. Must have good written and verbal English. Must have technical skills and have intermediate knowledge of excel.

Please provide cover letter and salary expectations.

Role Overview

We are seeking a highly organized and customer-focused Administrative Support & Customer Service professional with a bookkeeping background to join our team. This role requires excellent verbal and written communication skills, as a key responsibility is handling customer service phone calls and email inquiries related to invoice payments, financial transactions, and account-related matters.

The ideal candidate will have administrative experience and a strong grasp of bookkeeping principles. While bookkeeping will not be the primary focus, familiarity with accounts payable, receivable is essential to support the finance team effectively.

This role is best suited for someone who is detail-oriented, adaptable, and confident in handling phone interactions with clients, suppliers, and stakeholders.

___

Key Responsibilities

Customer Service & Administrative Support

• Answer phone calls from stakeholders, including clients and vendors, regarding invoice payments and account-related inquiries.

• Respond to email inquiries professionally and efficiently.

• Assist with data entry, document management, and maintaining accurate financial records.

• Develop, document, and maintain administrative and financial processes.

• Create and manage spreadsheets, reports, and other documents using Excel and Microsoft Office Suite.

• Support the accounts team with general administrative and clerical tasks.

Bookkeeping Support

• Assist in managing accounts payable, receivable.

• Ensure financial data is accurate and up to date.

• Process basic knowledge of financial transactions, such as claims, invoices, and reconciliations.

• Coordinate with the finance team to track and follow up on outstanding payments.

CRM and Communication

• Manage and update CRM systems with accurate data.

• Communicate effectively via phone and email, ensuring clear and professional interactions.

• Draft and send professional correspondence and reports.

• Maintain strong relationships with stakeholders by providing timely and helpful responses.

Team Collaboration and Learning

• Work closely with the accounts and administrative teams to support daily operations.

• Demonstrate flexibility and willingness to learn new skills and systems.

• Proactively identify process improvements to enhance efficiency.

___

Key Skills and Attributes

Customer Service & Communication:

• Excellent verbal and written English communication skills.

• Confident phone manner to handle inquiries from clients and stakeholders.

• Strong customer service mindset with a problem-solving approach.

Administrative & Organizational Skills:

• Strong attention to detail and accuracy in data entry and documentation.

• Proven ability to follow and develop processes.

• Effective time management and multitasking skills.

Technical Skills:

• Bookkeeping knowledge, particularly accounts payable and accounts receivable

• Proficiency in accounting software is desirable (Xero preferred).

• Familiarity with CRM systems (Zoho preferred).

• Intermediate knowledge of Excel and Microsoft Office Suite.

• Knowledge of NDIS financial processing is a bonus but not essential.

Team & Adaptability:

• Ability to work collaboratively within a team.

• Flexibility and eagerness to learn new tools and techniques.

___

Qualifications and Experience

• 2-5 years of experience in administrative support, customer service, and bookkeeping roles.

• Previous experience working with an International company.

• Bonus: Knowledge of the NDIS system and processes.

• Formal qualifications in administration, bookkeeping, or finance are advantageous.

___

Technical Requirements

• Stable and fast internet connection.

• Reliable electricity supply to ensure uninterrupted work.

• Personal computer or laptop with at least a Core i5 processor or equivalent specifications with an additional screen.

___

Preferred Attributes

• Familiarity with clients and accounting processes.

• Experience working in a customer service or administrative role.

• A proactive and solution-oriented mindset.

___

What We Offer

• A supportive and collaborative team environment.

• Opportunities for professional development and growth.

• Work remotely, providing greater flexibility and convenience.

___

PMA provides analytical and specialized administrative support to relieve Project Managers of complex details and advanced administrative duties, so they can focus on the success of the project.

Assistance with theshipping process:

• Making all the paperwork related to the import
• Receiving the equipment
• Keeping tracking of all the equipment received from the client
• Sending equipment back to the customer
• Working with the finance for equipment inventory

Handling Purchases:

• Getting all the approvals for the budget needed for the purchase
• Searching for the desired equipment (when doesn't have a specified supplier)
• Making the purchase
• Following the delivery
• Keeping tracking of supplier invoices payment
  Keeping tracking of all acquired equipment

Extracting data from various tools used on project:

• Jira
• Confluence
• Salesforce
• Oracle
• Trace

Creating/updating/formatting reports in any needed format:

• Excel
• Word
• Power Point
  MS Project

Updating data

• project financial sheets
• project OrgChart
  any project/customer specific templates, databases, sites

Helping PM with:

• Risk Release procedure
• PS Project Closedown Checklist
• Salesforce project tasks: ex. creating milestones, resource requests, PSRs
• Making travel arrangements and travel expenses
• Coordinating meetings

Helping CcoE Management with:

• Consolidating projects demand (ongoing projects ) & upcoming projects (for all Geoa) for CCoE resources, maintaining them and mapping resources. Co-ordinating with TA team and vendors to address the demand.
• Since the projects use Jira, understanding Sprint, data extraction and consolidation to help PMs deduce the quantum of work completed.
• Overall project performance data consolidation and presentation
• Assist in subcontractor management
• Help with assignments, maintaining up to date CCoE org chart, etc.

Work as Directed by Operations Management

Job Title: Academic & Administrative Support

Location: Nallasopara, Maharashtra

Salary: ₹25,000 – ₹0,000 per month (based on experience and qualifications)

Job Summary:

We are looking for a dedicated and proactive Academic & Administrative Support professional to assist the Principal in managing school operations, particularly related to the SSC Board and other departmental tasks. The role requires a detail-oriented individual who can efficiently coordinate academic activities, documentation, and administrative processes to ensure smooth functioning of the school.

Key Responsibilities:

• Provide academic support to the Principal in areas such as curriculum planning, examination coordination, and academic reporting.
• Assist with SSC Board-related documentation, registrations, correspondence, and compliance requirements.
• Manage departmental work including student records, attendance reports, internal assessments, and communication with parents and teachers.
• Help coordinate school events, meetings, and training programs.
• Maintain academic files, reports, and statutory documentation in accordance with educational policies.
• Ensure effective communication between the Principal, staff, students, and external bodies.
• Support with day-to-day administrative tasks such as scheduling, data entry, and office management.
• Ensure proper record keeping and timely submission of reports and documents.
• Handle inquiries from parents and students professionally and provide assistance wherever required.

Qualifications:

• Graduate in any discipline; additional qualifications in education management or administration is a plus.
• Prior experience in academic or administrative roles within educational institutions is preferred.
• Knowledge of SSC Board processes and documentation is desirable.
• Good communication and organizational skills.
• Proficiency in MS Office and other basic administrative tools.
• Ability to handle confidential information with discretion and professionalism.

Key Attributes:

• Excellent multitasking and time management skills.
• Attention to detail and accuracy.
• Problem-solving mindset and ability to work independently.
• Adaptability and willingness to take initiative.
• Commitment to student welfare and institutional goals.

Job Type: Full-time

Pay: , ,000.00 per month

Benefits:

• Provident Fund

Work Location: In person

*Job Requirements: *

We are looking for an organized and proactive Administrative Support professional to manage procurement coordination, sample shipments, IT equipment requests, and documentation. The role also includes general administrative and logistics support to ensure efficient day-to-day operations.

RESPONSIBILITIE

1.Coordinate end to end purchase e.g. Creation of PR (Purchase request) for any order (Competitor samples, tools, etc.) and coordinate with purchase team.2.Samples shipments, both export and import Follow-ups/support with DHL team in case of any payments/technical issues.3.Coordinate with the IT team for Laptop or accessories order.4.Managing repository of various Engineering Standards and records.5.Any other administrative and logistic task assigned from time to time.

*Desired Candidate Profile: *

Seeking a candidate with a B. Com or equivalent qualification and 25 years of relevant experience in supply chain management. Excellent written and verbal communication skills

Strong organizational and time-management abilitiesProficiency in MS Office (Word, Excel, Outlook, PowerPoint)Ability to prioritize, multitask, and work independentlyHigh level of professionalism, discretion, and attention to detail

Administrative Support work is focused on supporting individuals, small teams or departments (vs. the entire office). Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, and calendars. May arrange business travel, coordinate meeting arrangements, and/or track expenses.

Administrative Support work is focused on supporting individuals, small teams or departments (vs. the entire office). Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, and calendars. May arrange business travel, coordinate meeting arrangements, and/or track expenses

Role & responsibilities

Distributor Coordination

• Handling PO and document processes for 3 India-based distributors and international distributors
• Coordination with warehouse teams for logistics and document creation.

System & Process Management

• Maintenance of the EBS system.
• Execution of RBDS Service PO processes and logistics arrangements.

Client & Internal Communication

• Payment follow-ups for Ecolab direct clients.
• Regular coordination with respective Account Managers.
• Timely email responses and follow-through on action items.

Administrative Support

• Managing calendars, scheduling meetings, and coordinating travel.
• Creating and formatting documents, reports, presentations, and spreadsheets.
• Maintaining both digital and physical files, ensuring accurate record management.

Preferred candidate profile

Good communication, documentation, and problem-solving skills.

Qualification background - BSC, MSC

Description

PMA provides analytical and specialized administrative support to relieve Project Managers of complex details and advanced administrative duties, so they can focus on the success of the project.

Assistance with the shipping process:

Handling Purchases:

Extracting data from various tools used on project:

Creating/updating/formatting reports in any needed format:

Updating data

Helping PM with:

Helping CcoE Management with:

Work as Directed by Operations Management