8,049 Administrative Assistants jobs in India

Surf Life Saving Australia (SLSA) is Australia's leading authority in coastal water safety, drowning prevention, and rescue operations. With more than 198,000 members from all backgrounds and demographics across 315 affiliated Surf Life Saving Clubs (SLSCs), we represent the largest volunteer movement of its kind in Australia.

Since its establishment in 1907, Surf Life Saving has saved over 700,000 lives. In the 2023/24 season, our active members were involved in 8,857 rescues, provided 49,331 first aid treatments, and carried out nearly 2.5 million preventative actions, contributing over 1.46 million volunteer patrol hours. Our volunteers are the backbone of this remarkable effort, and through their dedication, we continue to lead the charge in coastal safety across Australia.

Our mission remains clear -  to save lives, create great Australians, and build better communities. Through innovative approaches, strategic partnerships, and continuous education, we are committed to reducing coastal drowning fatalities.

Our vision is simple – zero preventable deaths in Australian waters. And with the support of corporate sponsors, government grants, and public donations, we ensure that we can continue delivering vital services and initiatives for beachgoers nationwide.

By joining SLSA, you’ll be a part of something greater. You’ll contribute to saving lives, fostering community connections, and creating lasting impact on Australia’s coastal culture. We are not just a movement; we are a force for good. Be a part of something that matters.

We are seeking a detail-oriented and motivated Administrative Support Officer to provide administrative and project coordination support to our Coastal Safety Team. This dynamic role plays a vital part in the delivery and management of national funding programs that enhance coastal safety across Australia.

Responsibilities:

To provide administrative support to the Coastal Safety Team as directed by the Coastal Safety Manager including the coordination of identified grant and fund programs; inclusive of ensuring the funding is managed and acquitted according to Government requirements, and fulfilling all SLSA obligations, through thorough research, collection and analysis of funding related data.

Funding coordination
• Assist with key funding projects including but not limited to, Beach Safety Equipment Fund, Blackspot Funding, BRP Equipment Fund
• Undertake relevant lifesaving data analysis to make evidenced based decisions and to demonstrate changes in practice resulting from the funding distribution and projects being completed
• Assist with the development and coordinate project plans, proposals, consultation and communication schedules, budgets and status reports with the Coastal Safety Manager and working groups/committees as required
• As directed by Coastal Safety Manager monitor and administer funding scheme budgets, ensuring project outcomes are achieved within the allocated budget
• Ensure project reports and any subsequent recommendations are completed according to the project plan and relevant funding agreements
• Provide support and service to ensure the efficient administration and coordination of the Beach Safety Equipment Funding Scheme with the States and Clubs
• Liaise with the Coastal Safety Manager & Shared Services Team members / managers to ensure appropriate promotion of the funding agreement

Lifesaving
• Provide support in the preparation of meetings for LMC, LMAC, Advisory, ALS and Working Groups
• Manage the day to day operational and administrative lifesaving requirements

Stakeholder Interaction
• Establish a communication schedule to ensure stakeholders have appropriate opportunities to be consulted and provide feedback on all relevant projects as required
• With the Coastal Safety team promote awareness of project successes, through various internal and external communication channels

Other
• Australian Lifeguard Magazine – provide support in the delivery and production of the magazine
• Support to lifesaving information for the Annual Report
• Support to the preparation of the NCSR
• Support to Beach Blackspot Drowning Reduction Programs
• Manage tasks, projects and/or other activities as determined by the Coastal Safety Manager

Who You Are

Our ideal candidate will have:

1) Qualifications:

A degree or demonstrated project management and data analysis experience

2) Knowledge and Experience:

• Experience in booking and coordinating logistical requirements including travel, accommodation, venue hire and catering

• Knowledge and understanding of SLS philosophies, principles, activities, programs, procedures and services and issues that affect surf lifesaving on a national level

• Experience of working with a range of internal and external stakeholders in a federated not for profit environment

• Report writing skills

• Understanding of excel and data formatting

3) Skills and Attributes:

• Experience in booking and coordinating logistical requirements including travel, accommodation, venue hire and catering.
• Knowledge and understanding of SLS philosophies, principles, activities, programs, procedures and services and issues that affect surf lifesaving on a national level
• Experience of working with a range of internal and external stakeholders in a federated not for profit environment.
• Report writing skills.
• Understanding of excel and data formatting.
 

SLSA Benefits and Culture

SLSA is committed to ensuring all employees have a work life balance within their role. 

• Hybrid working model with opportunities to work from home and from our  Surf Life Saving Australia offices.
• Flexible work arrangements and a healthy work-life balance.
• A supportive and inclusive work environment where your contributions are valued.
• Competitive salary and opportunities for career development and advancement.
• Chance to make a meaningful impact.
• As Surf Life Saving is a not-for-profit organisation, you will have access to salary packaging. 

Ready to Make a Difference?

If you're ready to join a dynamic team and contribute to SLSA, we want to hear from you! Apply now and be part of our mission to save lives and keep our beaches safe.

As part of your application, please submit a cover letter (maximum 2 pages) that addresses the following key selection criteria . In your letter, provide specific examples from your previous experience where applicable:

Logistical Coordination
Describe your experience in booking and coordinating logistical requirements such as travel, accommodation, venue hire, and catering. Please include examples of events or activities you have supported.

Stakeholder Engagement in a Federated Not-for-Profit Environment
Provide an example of how you have worked with a range of internal and external stakeholders in a federated or not-for-profit organisation or equivalent organisational structure. What was your approach to managing communication and collaboration?

Report Writing
Explain your experience in writing reports. What types of reports have you written, and who were the intended audiences? How did you ensure clarity and relevance in your reporting?

Excel and Data Formatting
Describe your proficiency in using Microsoft Excel. What tasks have you performed using Excel, and how have you applied data formatting or formulas to support your work?

Eligibility

Please note that only applicants with the eligibility to work in Australia will be considered for this role. To be successful, you must hold Australian Working Rights or Australian Citizenship.

Surf Life Saving is an equal opportunity employer, dedicated to creating a fair and inclusive workplace. SLSA values diversity and encourages all qualified individuals to apply for any of our recruitment opportunities.

SLSA ensures a commitment to safeguarding children and young people.

All candidates will be required to undertake a working with children check before commencing work with SLSA.

SLSA provides workplace adjustments for people with a disability.

SLSA reserve the right not to proceed with any appointment. 

SLSA reserves the right to interview candidates or fill the position prior to the closing date if a suitable applicant is found.

About the Company

Launch is a Product & Service based AI & Digital transformation company having main offices in Seattle, Chicago and multiple offices spread across USA, Mexico, Argentina, and UK. Launch is in many sectors such as Healthcare, Retail, Finance, IT, Data AI, and Digital Marketing. We have marque customers like Microsoft, Expedia, Uber, AT&T, Walmart, Meta, Lowes, JLL, Google, Disney, Carnival to name a few.

Launch is part of The Planet Group. It is one of the world's leading diversified professional Service organizations. They provide High Value global workforce solutions and Consulting services to fortune 500 and top companies. Launch Consulting Group along with the parent company the Planet group has 9000+ employees globally. In India, we have our office in Hyderabad from last 10 years.

Launch India is wholly owned subsidiary of Launch Consulting Group / The Planet Group a US company, offers attractive compensation and work environment for the prospective employees. Launch is a business and technology consultancy. We help companies navigate digital transformation by leveraging modern technology, driving value with data, and enabling people to unlock their potential. Our offices in Bellevue, Sacramento, Dallas, San Francisco, Hyderabad, Argentina, and Mexico.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

About the Role

The role involves providing administrative support to a large team and managing various tasks related to IT hardware, human resources, and executive support.

Responsibilities :

• Admin support to a team of 200+
• IT Hardware Management, distribution, purchases for entire team
• Raising Purchase Orders, Tracking Budgets, Maintaining Data Sheets
• Handling Human Resource tool, Recruiting Tools, Finance Tools
• Seating/Location Management for entire team assignment of seats, internal movements
• Purchases of goodies, Organizing off sites, Meetings, Morale outings etc.
• Exec visits end to end management
• Collation of data for the team t-shirt sizes, Birthdays, addresses, mobile number etc. (providing data to other departments on need basis)
• Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions
• Executive Support to Managers with respect to end-to-end Travel/Raising Expenses, attending to their requests
• Calendar Management.

Qualifications:

• 3-5+ years' experience needed
• Degree in any field is okay.

Required Skills :

• Candidate who has worked coordinating and managing admin activities for a large team will be ideal for this role
• Dedicated, highly responsible & accountable
• Asset Management, Expenses & Data Management, Coordination of events/trainings, Logistics Management, Employee queries.
• Independent in handling responsibilities with minimal supervision, has eye to detail and provides results with 100% accuracy rate
• Effective verbal and written communication skills required
• Good at maintaining confidentiality.
• Creative and Adaptable to changing environments
• Respectful/Great attitude/behavior skills while working with the team and during interactions.
• Ability to accommodate different working styles, maintain high integrity, confidentiality and excellent customer service skills
• Should be caring and sensitive to team’s needs and helping them
• Able to stretch
• Consistently demonstrate a can-do attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations
• Passionate about learning, helping and supporting the Team
• Knowledge and proficiency with products including Outlook, Excel, Word, PowerPoint etc.
• Able to meet deadlines given attaining 100% accuracy levels
• Must be a strong self-motivated team player who will demonstrate and drive initiatives
• Must have a positive, empathetic and professional approach
• This position requires strong attention to detail & Problem-solving skills
• Ability to react with appropriate urgency and maintain composure in situations and events that require a quick response or turnaround
• Ability to set and prioritize one’s own work agenda and drive team progress in key areas by being proactive, detail oriented, and a strong team player in a busy and sometimes hectic environment

Typical Day in Role :

• 20% on each of the typical task mentioned.
• Daily interaction
• Daily interaction with the team in Bangalore and also co-ordination with the Hyderabad, Noida, Pune teams.

Well versed in Excel knowledge and experience is a must, Excellent Communication.

Equal Opportunity Statement :

We are committed to diversity and inclusivity in our hiring practices.

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Role:- HR cum Admin Manager

Location :-Noida

Experience :-4+ yrs( factory experience preferred)

Key Responsibilities

I. Administrative Management:

Facility Management: Oversee the general administration and maintenance of all premises, ensuring a safe, clean, and efficient working environment. This includes managing repairs, utility services, and security.

Vendor Management: Liaise with and manage external vendors, suppliers, and service providers for office supplies, equipment maintenance, housekeeping, and other administrative needs.

Procurement: Manage the procurement of office supplies, equipment, and other necessary resources, ensuring cost-effectiveness and timely availability.

Logistics & Travel: Coordinate travel arrangements, accommodation, and logistics for staff as required.

Record Keeping: Maintain comprehensive and organized administrative records, files, and databases.

Compliance: Ensure adherence to all relevant administrative regulations, licenses, and permits.

Event Management: Assist in organizing company events, meetings, and employee engagement activities.

General Support: Provide administrative support to various departments and senior management as needed.

II. Human Resources Management:

Recruitment & Onboarding: Manage the end-to-end recruitment process for all positions across locations, including sourcing, screening, interviewing, offer management, and comprehensive onboarding for new hires.

Employee Relations: Serve as the primary point of contact for employee grievances, disciplinary matters, and conflict resolution, promoting a harmonious work environment.

HR Policies & Procedures: Implement, communicate, and ensure adherence to company HR policies, procedures, and guidelines.

Attendance & Leave Management: Oversee and manage employee attendance, leave records, and ensure compliance with company policies and labor laws.

Payroll Coordination: Coordinate with the finance department for timely and accurate payroll processing, including managing employee data, deductions, and benefits.

Performance Management: Support the implementation of performance appraisal systems and provide guidance to managers and employees on performance-related matters.

Training & Development: Identify training needs, coordinate training programs, and facilitate employee development initiatives.

HR Compliance: Ensure compliance with all labor laws, statutory regulations, and industrial relations requirements across all locations.

HR Record Keeping: Maintain accurate and confidential employee records, HR databases, and documentation.

Required Experience:

· Minimum of 3-7 years of progressive experience in Admin and HR roles, with a significant portion in a managerial capacity.

Proven experience managing HR and Admin functions across multiple locations, preferably in a manufacturing and retail/service environment

Skills:

· Excellent communication (written and verbal) and interpersonal skills.

· Strong organizational and time management abilities with keen attention to detail.

· In-depth knowledge of labor laws and HR best practices.

· Proficiency in HRIS and MS Office Suite (Word, Excel, PowerPoint).

· Ability to handle confidential information with discretion.

· Strong problem-solving and decision-making skills.

· Proactive, self-motivated, and able to work independently as well as part of a team.

About Kayana

Kayana is one of the fastest-growing companies, empowering small and medium-sized businesses with cutting-edge technology to compete with larger enterprises in the ordering and payments space. As a disruptive force in the industry, we provide everything from essential point of sale systems to advanced solutions like self-service kiosks, giving brands the tools they need to scale and succeed.

Our mission is to help businesses thrive through innovative technology, and we're always looking for talented individuals to join our team. Now operating globally across the USA, UK, Europe, and Australia, Kayana is proud to foster an inclusive culture. We support every employee with a personalised development plan, offering clear and achievable career paths for long-term success.

Working hours - 11:00 - 20:00 in the Mumbai office, 5 days a week.

Salary - 30,000 - 35,000 INR per month.

About You

Do you have administration experience or knowledge of the payments, legal or banking sectors? We're seeking a detail oriented and results-driven **Administrative Assistant (compliance)** to join our team at Kayana. Working with our UK compliance team, you will assist in collecting documentation and communicating with potential clients across the globe.

Key Responsibilities:

• Monitoring existing clients we have onboarded and running regular background checks to ensure we stay compliant
• Working with head of compliance and legal to monitor new and existing clients
• Review customer account updates, ensuring KYC information and documents are up to date
• Investigate and escalate any issues to head of compliance as required
• Transaction monitoring
• Ensuring internal documentation is kept up to date to track any ongoing cases

Desirable experience:

• Administration experience essential