2,263 Administrative Executive jobs in India

About Joveo

As the global leader in AI-powered, high-performance recruitment marketing, Joveo is transforming talent attraction and recruitment media buying for the world’s largest employers, staffing firms, RPOs, and media agencies. The Joveo platform enables businesses to attract, source, engage, and hire the best candidates on time and within budget.

Backed by marquee investors like Nexus Ventures Partners, Joveo has been featured in Inc. Magazine’s List of America’s Fastest-Growing Private Companies for three years in a row.

Powering millions of jobs every day, Joveo’s data-driven recruitment marketing platform uses advanced data science and machine learning to dynamically manage and optimize talent sourcing and applications across all online channels while providing real-time insights at every step of the job seeker journey, from click to hire.

For more information about Joveo’s award-winning platform, visit .

About the Role:

We are looking for a proactive and detail-oriented Admin Executive to manage day-to-day office operations at our Bangalore location. The ideal candidate will handle a range of administrative and operational responsibilities to ensure smooth functioning across teams.

Work Mode : Work from Office – Bangalore

Key Responsibilities:

• Oversee asset management – tracking and maintaining office equipment and company assets.
• Manage travel arrangements for employees, including bookings and reimbursements.
• Handle employee grievance coordination by ensuring timely communication and resolution.
• Maintain and update data and administrative reports as required by management.
• Supervise inventory management – keeping stock records, ordering supplies, and managing vendors.
• Support other administrative tasks such as documentation, facility management, and office coordination.

Requirements:

• Bachelor’s degree in any discipline (preferred: Business Administration or related field).
• 1–3 years of experience in administration, operations, or office management.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent communication and coordination abilities.
• Ability to work independently and handle multiple priorities.

Competitive benefits:

• We’re an exciting and dynamic startup company with a competitive salary, stock options, and comprehensive benefit package. We’ve also got an enthusiastic and supportive work environment and strive to keep our employees healthy, happy and productive.
• Joveo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. For more information, visit

Job Overview:

We are seeking a proactive and organized Office Administrator to manage the daily operations of our office and support various administrative and HR functions. This role is key to ensuring the smooth functioning of the workplace, maintaining a productive environment, and supporting staff across departments.

Key Responsibilities

• Manage day-to-day office operations, including maintaining office supplies and equipment.
• Coordinate office maintenance and liaise with vendors and service providers.
• Handle correspondence, phone calls, and email communications professionally.
• Support travel and accommodation arrangements for employees.
• Maintain records and documentation related to office administration.
• Assist in organizing company events, meetings, and conferences.
• Ensure office security and safety protocols are followed. Maintain strong relationship with Apartments owner and office management team.

Additional duties

• Maintain employee records and HR databases accurately and confidentially.
• Assist in attendance tracking.
• Help organize training sessions and employee engagement activities.

What We Offer:

• Competitive Salary
• Professional development opportunities
• Collaborative team environment
• Health Insurance
• Team Outings & Annual Events
• Festival Celebrations

Who can apply?

Bangalore Based candidates with 1- 2 years of experience.

Key Responsibilities:

Front Office Management:

Greet and welcome guests, clients, and employees with professionalism.

Manage incoming phone calls and route them appropriately.

Maintain visitor logbook and issue visitor passes.

Handle incoming and outgoing mail and courier services.

Address client and visitor queries courteously and efficiently.

Maintain the cleanliness and organization of the front office area.

Administrative Support:

Manage daily office operations and assist with facility maintenance coordination.

Maintain office supplies inventory and coordinate procurement with vendors.

Assist in scheduling meetings, appointments, and travel arrangements.

Provide calendar management and administrative support to executives.

Support in organizing internal and external events.

Maintain accurate records, perform data entry, and document handling.

Manage petty cash and basic accounting-related tasks.

Ensure adherence to company policies, procedures, and confidentiality norms.

Key Skills and Qualifications:

Bachelors degree or equivalent.

13 years of relevant experience in front office/reception and administrative roles.

Proficiency in MS Office (especially Word, Excel, and Outlook).

Excellent verbal and written communication skills.

Strong interpersonal and customer service abilities.

Exceptional time management, organizational, and multitasking skills.

Professional appearance and a positive, can-do attitude.

Attention to detail and problem-solving skills.

Additional Note

Preference - Male candidates

Candidates close to Andheri or Thane should apply

No of opening 2 ( Thane and Andheri East)

Position : Admin Executive

Location : Boisar

Role & responsibilities

Office Administration:

• Oversee day-to-day administrative tasks in the factory/office.
• Maintain office supplies, equipment, and facility infrastructure.
• Manage housekeeping, security, and pantry services.
• Documentation & Records:
• Maintain proper filing and documentation for administrative and operational records.
• Assist in preparing reports, presentations, and correspondence.
• Ensure all statutory records and licenses are updated and compliant.
• Vendor Management:
• Coordinate with external vendors and service providers.
• Process purchase orders and verify vendor invoices.
• Track and manage vendor contracts and renewals.
• HR & Payroll Support (as needed):
• Assist HR with attendance records, leave management, and onboarding documentation.
• Support coordination for training, audits, and employee engagement events.
• Compliance & Safety:
• Ensure adherence to facility safety standards and regulatory compliance.
• Maintain visitor and gate pass records.
• Coordinate with government bodies and local authorities when required.
• Travel & Logistics:
• Arrange travel, accommodation, and transportation for staff and visitors.
• Manage courier and logistics-related activities.

Qualifications & Skills:

• Bachelor's degree in Business Administration or relevant field.
• 4+ years of experience in administrative roles, preferably in a manufacturing/industrial setting.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Strong organizational and time management abilities.

Job Description

Our Company is looking for an Administration Executive to join our dynamic team and embark on a rewarding career journey.

Roles and Responsibilities

• Handle day-to-day office operations like managing office supplies, inventory, and equipment.
• Maintain office filing systems (both physical and digital) and ensure proper record-keeping.
• Handle all the invoice process and vendor process.
• Schedule meetings, appointments and conferences for the team.
• Liaise with vendors for office maintenance, Pantry, Housekeeping and other services.
• Prepare file and maintain company documents and reports.
• Handle incoming and outgoing correspondence, ensuring timely responses.
• Oversee the cleanliness and maintenance at the office.
• Ensure the office meets health and safety standards.
• Assist in onboarding new employees and preparing office space for new joiners.
• Organize office events and employee engagement activities.

Skills and Requirements

• 4-5 years of experience required in Administration.
• Preference will be given to male candidates.
• Candidate should possess good communication skills and computer proficiency.
• Working knowledge of MS Office and Excel.
• It is mandatory to possess your own vehicle.

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a primary point of contact for internal and external stakeholders, managing inquiries and facilitating communication.
• Organize and maintain electronic and physical filing systems.
• Coordinate meeting logistics, including room bookings, catering, and technology setup.
• Conduct research and gather information for various projects and reports.
• Assist with budget tracking and expense report preparation.
• Onboard new team members and provide administrative support during their integration.
• Handle confidential information with the utmost discretion.
• Support ad-hoc projects and initiatives as assigned by executives.

• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities, with the capacity to multitask and prioritize effectively.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and office productivity software.
• Discretion and professionalism in handling sensitive information.
• Ability to work independently and as part of a team in a hybrid work model.
• A proactive approach to problem-solving and a commitment to continuous improvement.
• Experience in the **Kochi, Kerala, IN** region is a plus.

• Manage complex calendars and schedule appointments for senior executives.
• Coordinate and arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare, edit, and proofread documents, reports, presentations, and correspondence.
• Organize and manage executive meetings, including agenda preparation, minute-taking, and follow-up actions.
• Handle confidential information with discretion and maintain strict confidentiality.
• Manage expense reports and process invoices.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with event planning and coordination.
• Maintain and organize filing systems (physical and digital).
• Conduct research and compile information for various projects.

• Bachelor's degree in Business Administration or a related field.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication, interpersonal, and organizational skills.
• Strong problem-solving abilities and attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and professionalism in handling sensitive information.

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements across different time zones.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and prepare reports for executive review.
• Screen and prioritize incoming communications, including emails and phone calls.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Organize and coordinate virtual events, conferences, and team-building activities.
• Maintain electronic and physical filing systems, ensuring accuracy and accessibility.
• Assist with project management tasks, tracking deadlines and progress.
• Proactively identify and address potential issues or conflicts.
• Handle ad-hoc administrative duties as required.

• Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-suite executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with the capacity to manage multiple priorities.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a remote team.
• Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• A bachelor's degree in a related field is preferred.