2,239 Administrative Management jobs in India

• Manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements for staff.
• Answer and direct phone calls, manage correspondence, and respond to inquiries.
• Prepare and edit documents, presentations, and reports.
• Maintain office filing systems, both physical and digital.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with the preparation of meeting materials and take minutes when required.
• Greet visitors and direct them to the appropriate personnel.
• Provide support for office events, meetings, and conferences.
• Liaise with vendors and service providers to ensure timely delivery of goods and services.
• Assist with basic bookkeeping and expense reporting.
• Ensure the office environment is well-organized and presentable.
• Handle confidential information with discretion.
• Support HR functions such as onboarding new employees.

• Proven experience as an Administrative Assistant, Office Administrator, or in a similar role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to problem-solving and identifying needs.
• Familiarity with office management procedures and basic bookkeeping is a plus.
• Ability to work independently and collaboratively in a hybrid setting.
• High school diploma or equivalent; associate's degree is an advantage.

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Responsibilities:

• Employee Compensation & Benefit Management

- Ensure accurate and timely payroll processing in compliance with statutory regulations, coordinating closely with finance teams and external vendors to maintain confidentiality and integrity.

- Oversee the processing of employee expense claims in accordance with benefit policies and internal financial controls.

- Maintain and regularly update comprehensive employee records within designated systems to support payroll accuracy and audit requirements.

- Monitor and implement updates to employee benefit plans in line with changes in Indonesian labor laws and company policies.

• Recruitment & Employee Onboarding

- Manage the end-to-end recruitment process, including job postings, resume screening, proactive candidate sourcing, conducting phone screenings, coordinating interview schedules, and supporting hiring managers in candidate evaluation and selection.

- Coordinate end-to-end onboarding for new hires by preparing documentation, arranging orientation sessions, and collaborating with cross-functional and regional teams (e.g. IT, HQ HR) to ensure a seamless integration process.

• General HR Administrative Tasks

- Manage accurate tracking and maintenance of employee attendance records via the designated attendance management system, providing regular reports to management.

- Administer employee leave requests and approvals, ensuring adherence to company policies and relevant labor regulations, with timely reporting to management.

• Office Operations & Vendor Management

- Oversee smooth daily office operations, coordinating maintenance, repairs, and housekeeping services to maintain an optimal work environment. Manage procurement and inventory control for office supplies and equipment, ensuring operational efficiency.

- Liaise with office space vendors, service providers, and external contractors to effectively manage leases, contracts, and service agreements.

- Lead projects for new office locations, ensuring alignment with company requirements, budget parameters, and operational objectives, when necessary.

- Oversee all aspects of office setup logistics, including furnishing, utilities, and infrastructure readiness, to facilitate seamless transitions, when necessary.

Experience and Qualifications

• Bachelor’s degree in Human Resource Management, Business Administration, or related field.
• Basic knowledge of all HR functions, including recruitment, payroll, and employee relations.
• Proficiency in both English and Hindi (spoken and written). Proficiency in additional languages is a plus.
• Detail-oriented, well-organized, responsible, and able to maintain confidentiality.

• Manage and coordinate complex calendars for senior executives, including scheduling meetings, appointments, and conference calls, both internal and external.
• Arrange and manage domestic and international travel logistics, including flights, accommodation, visas, and ground transportation.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and polish.
• Organize and prepare materials for board meetings, executive committee meetings, and other key engagements.
• Handle confidential information with discretion and maintain strict confidentiality.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and visitors.
• Manage expense reporting and reconciliation for executives.
• Coordinate office events, team-building activities, and special projects as assigned.
• Maintain organized filing systems, both physical and digital.
• Anticipate the needs of the executives and proactively address potential issues.
• Provide general administrative support, including mail handling, document management, and office supplies management.
• Act as a liaison between executives and other departments within the organization.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills, with excellent grammar and attention to detail.
• Proven ability to handle confidential information with tact and discretion.
• Experience in coordinating complex travel arrangements and managing expense reports.
• Proactive approach, with the ability to anticipate needs and take initiative.
• Professional demeanor and strong interpersonal skills.
• Adaptability and flexibility to manage changing priorities in a fast-paced environment.
• Previous experience in the technology sector is a plus.

• Develop, implement, and maintain effective records management policies and procedures across the organization.
• Oversee the systematic classification, filing, and retrieval of all organizational documents, both physical and electronic.
• Ensure the accurate and timely archiving of records according to established retention schedules.
• Manage the secure storage and disposal of records, adhering to legal and organizational requirements.
• Maintain and update the electronic document management system (EDMS), ensuring data accuracy and accessibility.
• Conduct regular audits of records management systems to ensure compliance and identify areas for improvement.
• Train staff on records management policies and procedures.
• Respond to requests for information and records from authorized personnel.
• Liaise with relevant departments to ensure proper document control and information management practices.
• Assist in the digitization of paper records and the management of digital workflows.
• Maintain the confidentiality and security of sensitive information.

• Bachelor's degree in Business Administration, Library Science, Information Management, or a related field.
• Minimum of 3 years of experience in records management, archives management, or a similar administrative role.
• Strong understanding of records management principles, lifecycle management, and best practices.
• Proficiency in using document management software and databases.
• Excellent organizational and time management skills, with a meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Familiarity with data privacy regulations (e.g., GDPR, local equivalents) is an asset.
• Experience with digitization projects is desirable.
• Ability to adapt to a hybrid work schedule, balancing on-site and remote responsibilities effectively.

Job Vacancy: Account Person (Full-Time, On-Site)

About Slogans FIBC Pvt. Ltd.

Slogans FIBC Pvt. Ltd. is a leading manufacturer of FIBC (Flexible Intermediate Bulk Container) bags committed to quality and operational excellence. Join our dedicated team and contribute to the financial health and growth of our company.

The Opportunity

We are seeking a diligent and experienced Account Person to manage the day-to-day financial operations at our facility in Morbi, Gujarat. This is a full-time, on-site position requiring a strong understanding of accounting principles and expertise in relevant software.

Key Responsibilities

As our Account Person, you will be responsible for a variety of critical financial tasks, including:

Bookkeeping & Record Keeping: Maintaining accurate and up-to-date financial records for all transactions.

Invoicing & Billing: Managing accounts payable and accounts receivable, including generating and processing invoices.

Document Management: Organizing and maintaining all financial documentation in a systematic manner.

Required Skills & Qualifications

• Proven experience in a dedicated accounting role.
• Essential Software Expertise: Proficient and hands-on experience using both Miracle Accounting Software and Tally ERP/Prime.
• Strong understanding of fundamental accounting principles.
• Excellent attention to detail and a high degree of accuracy.
• Ability to work independently and manage time effectively to meet deadlines.
• Strong verbal and written communication skills.

Job Details

Designation: Account Person

Type: Full-Time, Permanent

Location: On-Site at the company factory/office

Location Details

Slogans FIBC Pvt. Ltd.

JIVAPAR ROAD, HARBATIYALI,

TAL: TANKARA, DIST: MORBI, GUJ-

How to Apply

Interested candidates are invited to submit their updated resume and cover letter (optional) by email or contact the HR department directly.

Email:

Contact Person : Mital Patel

Phone: /

• Managing and maintaining complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinating project-related activities, including tracking deadlines, preparing documentation, and following up on action items.
• Preparing meeting agendas, taking minutes, and distributing follow-up notes and action items.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Assisting with the preparation of reports, presentations, and other business documents.
• Managing office supplies and maintaining an organized filing system (both physical and digital).
• Liaising with other departments and external partners to ensure seamless communication and workflow.
• Providing general administrative support to the executive team, such as expense reporting and database management.
• Anticipating the needs of executives and proactively addressing them.
• Handling confidential information with the utmost discretion.
• Supporting the onboarding process for new team members.
• Assisting with event planning and coordination as needed.