156 Administrative Offices jobs in India

Profile : Admin Support

Experience: 1-2 years

Salary: Upto 15k-30k

We are seeking a proactive and detail-oriented Administrative Assistant to support our property management operations. This role is essential to ensuring smooth day-to-day activities by handling a variety of administrative tasks, assisting with property management duties, and acting as a key point of communication with external parties such as local councils and building control authorities.

• Handle general administrative tasks such as filing, scheduling appointments, and managing correspondence

• Organize and maintain company records digitally

• Assist in coordinating property viewings, inspections, and maintenance work

• Help manage tenant inquiries and maintain consistent communication with tenants

• Update property management systems with data such as tenancy agreements and maintenance schedules

• Accurately input and manage property-related data in spreadsheets and property management software

• Create and maintain up-to-date records of income, expenses, and property details

• Liaise with local councils regarding property compliance, licensing, and regulatory requirements

• Assist in the preparation and submission of planning applications and building control documentation

• Fluent in English with good communication skills

• Good knowledge of Microsoft Excel

• Willingness to work UK Shift - 2:00 PM to 11:00 PM IST

• Available to work 6 days a week (Monday to Saturday)

• 12-month commitment required

• 1-2 years of experience in a similar administrative or property-related role

• Salary range: ₹15,000 - ₹30,000 per month

Location : Chennai/Bangalore

Roles & Responsibilities:

Active Directory Administration:

• Administer and manage Active Directory (AD) environments, including user and group management, access control, and directory services policies.
• Ensure high availability and reliability of AD services, including Global Catalog, Domain Controllers, and replication.
• Monitor and maintain Active Directory health and performance, including resolving replication issues and ensuring proper functioning of AD sites and services.

DNS & DHCP Management:

• Configure, manage, and troubleshoot DNS and DHCP services to ensure seamless name resolution and IP address allocation within the AD environment.
• Monitor DNS records, troubleshoot DNS issues, and ensure that DNS configurations are consistent across all network components.
• Administer and manage DHCP scopes, leases, and servers, ensuring efficient address allocation.

Public Key Infrastructure (PKI) Management:

• Administer and manage PKI infrastructure, including the deployment, management, and renewal of digital certificates.
• Ensure compliance with internal and external certificate policies and ensure the secure handling of certificates within the organization.
• Troubleshoot and resolve issues related to certificate deployment and validation within the Active Directory environment.
• AD Connect & Azure Active Directory (AAD) Integration:
• Manage and configure Azure AD Connect to synchronize on-premises AD with Azure Active Directory (AAD).
• Ensure seamless hybrid identity management, including synchronization of user accounts, groups, and other directory objects between on-premises AD and Azure AD.
• Troubleshoot and resolve synchronization issues and manage the integration of identity and access management across both on-premises and cloud environments.

Security & Compliance:

• Implement and enforce security policies across the Active Directory environment to ensure that sensitive data and access are protected.
• Manage Group Policy Objects (GPOs) to control user and system settings across the organization.
• Ensure compliance with organizational security standards and best practices related to Active Directory, DNS, DHCP, PKI, and cloud integrations.

Incident & Troubleshooting:

• Provide expert-level troubleshooting and resolution for Active Directory, DNS, DHCP, PKI, and AAD integration-related issues.
• Address incidents related to authentication, access control, DNS resolution, and system outages.
• Collaborate with internal teams to identify root causes and implement effective solutions.

Backup, Recovery & Documentation:

• Regularly back up Active Directory databases and system configurations, ensuring disaster recovery readiness.
• Implement and test disaster recovery plans for Active Directory and related services (DNS, DHCP, PKI).
• Maintain accurate documentation of Active Directory configurations, security policies, and troubleshooting steps. ·

User Support & Training:

• Provide user support for Active Directory-related issues, including password resets, group memberships, and user access requests.
• Educate end-users on best practices related to Active Directory, security, and authentication. Develop training materials and knowledge base articles to assist users and administrators.

Nutanix AHV Management:

• Deploy, manage, and optimize Nutanix Acropolis Hypervisor (AHV) for virtualized infrastructure.

Virtual Machine Management:

• Configure and maintain virtual machines (VMs) and associated resources in the AHV environment, including storage, networking, and security.

Troubleshooting & Optimization:

• Proactively monitor the AHV environment for performance, capacity, and availability, resolving issues as they arise and recommending optimizations.

Upgrades & Patches:

• Perform regular system updates, patches, and firmware upgrades to maintain security and stability of the Nutanix AHV hypervisor and underlying infrastructure. ·

Automation & Scripting:

• Leverage automation tools and scripting (e.g., Python, PowerShell, or Ansible) to streamline tasks and improve efficiency. ·

Backup and Recovery:

• Implement and manage disaster recovery plans, ensuring backups and recovery strategies are tested and executed effectively. ·

Collaboration with IT Teams:

• Work closely with network engineers, storage administrators, and system architects to ensure seamless integration of Nutanix AHV with other enterprise infrastructure components.

Documentation:

• Maintain detailed documentation of configurations, procedures, and best practices for AHV deployment and management.

Training & Support:

• Provide training and technical support to internal teams on Nutanix AHV best practices and troubleshooting methods.

Job Specific Knowledge/Soft Skill:

• Good knowledge of Company operations and business across various sectors.
• Analytical thinking
• Ability to prioritize actions and work within a diverse team.
• Ability to work in a dynamic fast paced, diverse environment.
• Excellent communication skills, both written and verbal
• Microsoft Office
• Experience in managing effective communications across multiple business area and to different seniority levels

Education:

• Bachelor’s degree in Computer Science or another IT related field
• Microsoft Certified: Azure Administrator Associate or similar Azure AD certifications.
• Microsoft Certified: Active Directory, Windows Server, or MCSA certifications.
• Microsoft Certified: Security, Compliance, and Identity Fundamentals or related certifications.
• CompTIA Security+ or related security certifications are a plus.
• Nutanix Certified Professional (NCP) or Nutanix Certified Advanced Professional (NCAP) certification.
• Hands-on experience with HCI (Hyper-Converged Infrastructure) solutions and the Nutanix platform.

Experience

• 7+ years’ Experience
• Proven experience in administering Active Directory (AD), including user management, group policies, replication, and disaster recovery.
• Hands-on experience with DNS, DHCP, and PKI management.
• Expertise in managing and configuring Azure AD and Azure AD Connect for hybrid cloud environments.
• Experience in managing and troubleshooting Group Policy Objects (GPOs) and Active Directory security.
• Familiarity with PowerShell scripting for automation of Active Directory and server management tasks.
• Experience with Active Directory Federation Services (ADFS) and Azure AD Join is a plus.
• Proven experience with Nutanix AHV, including installation, configuration, and management.
• Strong understanding of virtualization technologies, including VMware, Hyper-V, or other hypervisors.
• Experience with Nutanix Prism and Acropolis management tools.
• Expertise in networking, storage, and security within virtualized environments.
• Experience with automation tools like Ansible, Terraform, or Python for infrastructure management.
• Familiarity with Nutanix AOS (Acropolis Operating System) and Nutanix Files.
• Experience with disaster recovery and high availability (HA) strategies in a virtualized infrastructure.
• Understanding of cloud environments and hybrid cloud architectures.
• Troubleshooting skills for both hardware and software issues, including logs, alerts, and performance tuning.

Additional Information:

This role requires a proactive, detail-oriented administrator with a strong focus on security, availability, and troubleshooting. The successful candidate will play a key role in ensuring the integrity and performance of Active Directory and related services across both on-premises and cloud environments.

Key Responsibilities & Expectations:

• 2 year of exp in IBM App Connect Enterprise OR IBM Integration Bus OR IBM MQ OR any messaging platform
• 1 year experience with Unix OR Linux systems
• Good exp in middleware admin & support
• Provide operational support for IBM ACE (Message Broker) OR any MQ in production and pre-production environments.
• Perform deployments, configuration updates, service restarts, and TLS certificate renewals.
• Monitor systems, respond to incidents, troubleshoot issues, and restore services.
• Execute preventive maintenance (patching, recovery testing, lifecycle upgrades).
• Follow ITIL processes – incident, problem, and change management. Collaborate with cross-functional teams (infrastructure, security, application).
• Automate processes using DevOps tools like Jenkins, Ansible, and UrbanCode Deploy

Type

• Fulltime
• Permanent Contract

Tasks:

·   Support and administration of daily management tasks

·   Assistant to COO/CEO

·   Administration of invoices and expense statements.

·   Handling of recurring compliance and accounting reporting with support from accounting team.

·   Human Resources & administration of personnel

·   Manage office supplies

·   Responsible to manage travel bookings/ arrangements for internal and external personnel

·   Interface with internal and external customers

·   Support Sales and Marketing activities

·   General tasks

Required Knowledge and Experience:

·   Completed administrative training

·   Completed further training as a specialist in business/ office administration or comparable training

·   Several years of professional experience in an electronics industries or aviation company ( 3- 5 years)

·   Good software skills ( e.g. MSOffice applications, ERP system, accounting software)

·   Preferred knowledge in AS9100 or other quality management system

• ·   Social skills: Quick to grasp; team-oriented; resilient, independent, flexible, hands-on mentality.

• Assist with general office duties, including filing, scanning, and photocopying documents.
• Manage incoming and outgoing mail and courier services.
• Answer phone calls and direct them to the appropriate personnel.
• Greet visitors and ensure they are attended to promptly.
• Maintain the cleanliness and organization of the reception area and common spaces.
• Assist with stocking and organizing office supplies.
• Help with data entry and maintaining office databases.
• Support the office manager and other staff with various administrative tasks as needed.
• Prepare meeting rooms and ensure necessary equipment is available.
• Run errands as required, such as picking up supplies or delivering documents.
• Assist with the organization of office events or activities.
• Ensure the office environment is presentable and welcoming.
• Handle basic inquiries from staff and visitors.
• Learn and adapt to new office procedures and systems.
• Provide general support to ensure the smooth functioning of the office.

• High school diploma or equivalent.
• Previous experience in an administrative or office support role is preferred but not essential.
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Proficiency in basic computer applications, such as Microsoft Word and Outlook.
• Ability to multitask and prioritize tasks effectively.
• Reliable and punctual with a strong work ethic.
• Friendly and professional demeanor.
• Ability to work independently and as part of a team.
• Eagerness to learn and take on new responsibilities.
• Familiarity with office equipment like printers and scanners.
• A proactive attitude towards task completion.
• Availability for part-time hours, ideally within standard business hours.

Job Overview

We are seeking a Junior Office Assistant for our headquarters in Coimbatore. This full-time position requires a minimum of 1 plus of experience. The Office Assistant will be responsible for providing administrative support and efficient office management. The ideal candidate will be proficient in calendar management, data entry, and document filing, and will play a vital role in boosting the efficiency of our operations.

Qualifications and Skills

• Proficiency in Microsoft Office, including Word, Excel, and Outlook for efficient document handling and correspondence.
• Strong customer service skills to handle client inquiries and support interactions professionally and courteously.
• Experience in managing executive calendars to ensure organized scheduling and time management. (Mandatory skill)
• Competence in data entry to maintain accurate and up-to-date records. (Mandatory skill)
• Skill in document filing to keep information manageable and easily accessible. (Mandatory skill)
• Ability to arrange travel and manage itineraries, ensuring smooth travel logistics and coordination.
• Excellent communication skills to facilitate effective interactions with team members and external partners.
• Strong organizational skills to manage multiple tasks and prioritize workload efficiently.

Roles and Responsibilities

• Assist with daily administrative tasks, supporting the team and ensuring smooth office operations.
• Manage and coordinate calendars for team members, scheduling appointments and meetings as needed.
• Perform accurate data entry and maintain organized electronic and physical files.
• Facilitate document filing and retrieval to ensure easy access to necessary information.
• Handle client communications, address inquiries, and provide customer support when required.
• Arrange travel plans, including booking flights, accommodations, and managing itineraries.
• Support special projects and contribute to process improvements to enhance office efficiency.
• Collaborate with team members on various tasks to ensure aligned goals and objectives.