143 Administrative Positions jobs in Karnataka

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Handling travel bookings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Job Title: Administrative Assistant

Location: Bangalore, India

Company: OutsideROI (US-based Marketing Agency)

Type: Full-Time

Experience Level: 2–5 Years

Industry: Marketing & Advertising

We are seeking a proactive and organized Administrative Assistant to support our fast-paced marketing agency in Bangalore. The ideal candidate will be responsible for managing day-to-day administrative operations, supporting leadership and marketing teams, coordinating internal processes, and ensuring smooth functioning of office tasks. If you're detail-oriented, tech-savvy, and thrive in a dynamic, creative environment, we’d love to meet you.

• Administrative Support:
• Provide high-level administrative support to the leadership and marketing teams. Handle scheduling, travel arrangements, calendar management, and internal communications.
• Project Coordination:
• Assist in tracking project timelines, deliverables, and client communications. Follow up with teams to ensure deadlines are met.
• Client Interaction:
• Liaise with clients for meeting coordination, basic support requests, and documentation as needed.
• Office Management:
• Manage supplies, vendors, office maintenance, and ensure smooth daily operations. May support remote team logistics.
• Data Entry & Reporting:
• Maintain accurate records in CRMs, spreadsheets, and reporting tools. Prepare periodic reports, meeting minutes, and presentation materials.
• Finance & HR Support (basic):
• Assist in invoice processing, expense reports, onboarding paperwork, and timesheet collection.
• Marketing Support (optional):
• Support marketing team with scheduling social media posts, proofreading content, or coordinating with freelancers.

• Proven experience (2–5 years) in an administrative role, preferably in a marketing, creative, or tech environment.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Notion).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a deadline-driven environment.
• Attention to detail and problem-solving skills.

• Experience working with CRMs (e.g., HubSpot, Zoho).
• Familiarity with marketing terms or basic campaign workflows.
• Previous experience supporting a hybrid or remote team.

• Competitive salary
• Flexible work hours & hybrid work options
• Exposure to top-tier marketing clients and projects
• Growth opportunities within a creative and collaborative team

OutsideROI is a performance-driven marketing agency focused on delivering strategic, measurable results for clients across industries. We pride ourselves on creative problem-solving, data-driven execution, and a culture that fosters innovation and excellence.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 4-6 years of experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
• Proven experience providing administrative support to senior-level executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G-Suite.
• Experience with video conferencing tools (Zoom, Microsoft Teams) and remote collaboration platforms.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and attention to detail.
• Ability to work independently and manage multiple priorities in a remote setting.
• Discretion and a high level of confidentiality.
• Reliable internet connection and a dedicated home office setup.

• Manage executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications (emails, calls, mail).
• Organize and maintain electronic filing systems and databases.
• Conduct research and compile information for various projects.
• Assist with expense reporting and invoice processing.
• Serve as a primary point of contact for internal and external stakeholders.
• Provide general administrative support and handle ad-hoc requests.
• Utilize remote collaboration tools effectively to maintain communication and workflow.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Experience with remote work tools (e.g., Zoom, Slack, Asana) is essential.
• Proactive problem-solving abilities and a high level of initiative.
• Ability to work independently and manage multiple tasks efficiently in a remote setting.

• Oversee and manage the daily operations of the administrative department.
• Lead, train, and mentor a team of administrative assistants and support staff.
• Develop and implement administrative policies, procedures, and best practices.
• Manage office facilities, supplies, and equipment to ensure optimal working conditions.
• Coordinate executive support, including scheduling meetings, managing calendars, and preparing correspondence.
• Plan and organize company events, meetings, and travel arrangements.
• Manage vendor relationships for office services and supplies.
• Ensure compliance with company policies and relevant regulations.
• Handle confidential information with discretion and professionalism.
• Serve as a point of contact for internal and external stakeholders regarding administrative matters.
• Assist in budget management for the administrative department.
• Continuously identify opportunities for process improvements to enhance efficiency.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in office administration or operations management, with at least 2 years in a supervisory role.
• Proven experience in managing administrative teams and office operations.
• Strong understanding of office management principles and best practices.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong communication, interpersonal, and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Experience in event planning and coordination is a plus.
• Proactive approach to identifying and resolving issues.

• Manage complex calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
• Act as a primary point of contact for internal and external stakeholders, screening calls and managing correspondence.
• Organize and prepare agendas for meetings, take minutes, and track action items.
• Manage office supplies, equipment, and vendor relationships for the executive suite.
• Maintain confidential filing systems and records with meticulous attention to detail.
• Anticipate the needs of senior executives and proactively address them.
• Assist with special projects and initiatives as assigned.
• Ensure seamless office operations, particularly during periods of hybrid work.
• Liaise with various departments to gather information and facilitate cross-functional communication.
• Handle expense reporting and basic financial administration for executives.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in an administrative support role, preferably supporting senior management or executives.
• Proven experience in calendar management, travel coordination, and meeting logistics.
• Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
• Excellent written and verbal communication skills, with a strong command of grammar and professional etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software.
• Discretion and the ability to handle confidential information with utmost professionalism.
• Strong interpersonal skills and the ability to build rapport with colleagues at all levels.
• Experience working in a hybrid work environment is essential.
• Adaptability and a proactive approach to problem-solving.

About Joveo

As the global leader in AI-powered, high-performance recruitment marketing, Joveo is transforming talent attraction and recruitment media buying for the world’s largest employers, staffing firms, RPOs, and media agencies. The Joveo platform enables businesses to attract, source, engage, and hire the best candidates on time and within budget.

Backed by marquee investors like Nexus Ventures Partners, Joveo has been featured in Inc. Magazine’s List of America’s Fastest-Growing Private Companies for three years in a row.

Powering millions of jobs every day, Joveo’s data-driven recruitment marketing platform uses advanced data science and machine learning to dynamically manage and optimize talent sourcing and applications across all online channels while providing real-time insights at every step of the job seeker journey, from click to hire.

For more information about Joveo’s award-winning platform, visit .

About the Role:

We are looking for a proactive and detail-oriented Admin Executive to manage day-to-day office operations at our Bangalore location. The ideal candidate will handle a range of administrative and operational responsibilities to ensure smooth functioning across teams.

Work Mode : Work from Office – Bangalore

Key Responsibilities:

• Oversee asset management – tracking and maintaining office equipment and company assets.
• Manage travel arrangements for employees, including bookings and reimbursements.
• Handle employee grievance coordination by ensuring timely communication and resolution.
• Maintain and update data and administrative reports as required by management.
• Supervise inventory management – keeping stock records, ordering supplies, and managing vendors.
• Support other administrative tasks such as documentation, facility management, and office coordination.

Requirements:

• Bachelor’s degree in any discipline (preferred: Business Administration or related field).
• 1–3 years of experience in administration, operations, or office management.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent communication and coordination abilities.
• Ability to work independently and handle multiple priorities.

Competitive benefits:

• We’re an exciting and dynamic startup company with a competitive salary, stock options, and comprehensive benefit package. We’ve also got an enthusiastic and supportive work environment and strive to keep our employees healthy, happy and productive.
• Joveo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. For more information, visit