28 Administrative Positions jobs in Palda
Senior Administrative Officer - Executive Support
452001 Indore, Madhya Pradesh
₹70000 month
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Job Description
Indore, Madhya Pradesh, IN
Our client, a leading financial services firm, is seeking a highly organized, proactive, and polished Senior Administrative Officer to provide comprehensive executive support to senior management in Indore, Madhya Pradesh, IN . This role is pivotal in ensuring the smooth and efficient operation of the executive office, requiring exceptional organizational skills, discretion, and a proactive approach to problem-solving. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will possess a strong understanding of corporate etiquette, excellent communication skills, and the ability to anticipate the needs of the executives they support. This is an opportunity to work at the highest levels of the organization and contribute to strategic decision-making processes.
Responsibilities:
Required Qualifications:
This is an excellent opportunity for an experienced administrative professional to contribute to the efficiency and effectiveness of a high-performing executive team.
Our client, a leading financial services firm, is seeking a highly organized, proactive, and polished Senior Administrative Officer to provide comprehensive executive support to senior management in Indore, Madhya Pradesh, IN . This role is pivotal in ensuring the smooth and efficient operation of the executive office, requiring exceptional organizational skills, discretion, and a proactive approach to problem-solving. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will possess a strong understanding of corporate etiquette, excellent communication skills, and the ability to anticipate the needs of the executives they support. This is an opportunity to work at the highest levels of the organization and contribute to strategic decision-making processes.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders, ensuring professional and timely communication.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with expense reporting and budget tracking for executive functions.
- Conduct research and gather information for executive projects and initiatives.
- Proactively identify and address potential issues or conflicts in scheduling or workflow.
- Maintain organized filing systems, both physical and electronic.
- Provide general administrative support to the executive team as needed.
Required Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in executive assistance or senior administrative support roles, preferably within the financial services industry.
- Proven ability to manage complex schedules and prioritize effectively.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion, confidentiality, and professional maturity.
- Ability to work independently and anticipate needs.
- Experience with travel booking platforms and expense management systems.
- A proactive mindset and a keen eye for detail.
This is an excellent opportunity for an experienced administrative professional to contribute to the efficiency and effectiveness of a high-performing executive team.
This advertiser has chosen not to accept applicants from your region.
0
Remote Senior Administrative Assistant - Executive Support
452001 Indore, Madhya Pradesh
₹850000 Annually
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Posted 4 days ago
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Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This is a fantastic opportunity to contribute to the efficiency and smooth operation of our executive team from the comfort of your own home. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism. As this is a remote-first role, strong communication skills and self-discipline are paramount.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for senior executives, proactively resolving conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
- Handle confidential information with the utmost discretion and integrity.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and prepare background materials for meetings and projects.
- Process expense reports and manage departmental budgets as needed.
- Maintain organized electronic and physical filing systems.
- Proactively identify and anticipate the needs of the executives and provide solutions.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Ensure seamless communication flow across different time zones and departments.
- Utilize various virtual collaboration tools effectively.
- Contribute to the continuous improvement of administrative processes and procedures.
- Provide exceptional support to ensure executives can focus on strategic priorities.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive problem-solving abilities and a can-do attitude.
- Ability to work independently with minimal supervision in a remote environment.
- Strong attention to detail and accuracy.
- Experience in budget management and expense reporting is a plus.
- Bachelor's degree in Business Administration or a related field is preferred.
- Demonstrated ability to adapt to changing priorities and deadlines.
- Familiarity with project management principles.
- A dedicated home office setup with reliable internet connectivity.
- Commitment to maintaining a professional and productive remote work environment.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
452002 Indore, Madhya Pradesh
₹40000 Annually
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Posted today
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Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Indore, Madhya Pradesh, IN . This role is critical in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, a professional demeanor, and a strong ability to manage competing priorities with discretion and efficiency.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Arranging domestic and international travel, including flights, accommodation, and ground transportation, and preparing detailed itineraries.
- Preparing, editing, and proofreading correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls, and responding appropriately.
- Coordinating meeting logistics, such as room bookings, catering, and preparing meeting materials.
- Maintaining and organizing electronic and physical filing systems.
- Processing expense reports and managing office supplies inventory.
- Acting as a liaison between executives and internal/external stakeholders.
- Assisting with special projects and event planning as required.
- Handling confidential information with the utmost discretion and professionalism.
- Providing general administrative support, including photocopying, scanning, and data entry.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
452001 Indore, Madhya Pradesh
₹55000 Annually
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management in **Indore, Madhya Pradesh, IN**. This is a demanding role that requires exceptional multitasking abilities, discretion, and a polished professional demeanor. The successful candidate will manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements, including flights, accommodation, and itineraries. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and professionalism. Key duties include managing incoming communications, screening calls, and directing inquiries to the appropriate personnel. This role also involves maintaining confidential files and records, both physical and digital, and ensuring their efficient organization and accessibility. The Executive Administrative Assistant will act as a primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. You will assist with event planning and coordination, such as organizing meetings, conferences, and team-building activities. Proactive problem-solving and the ability to anticipate needs are crucial for success in this position. The ideal candidate will be proficient in a range of office software and technologies, eager to learn new systems, and committed to maintaining a high level of efficiency and confidentiality. This is an excellent opportunity to contribute to the smooth operation of a leading organization and grow within a supportive environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and prioritizing requests.
- Coordinate domestic and international travel arrangements, including booking flights, hotels, and preparing detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and manage incoming calls, emails, and mail, directing inquiries as appropriate.
- Organize and maintain confidential filing systems, ensuring easy retrieval of information.
- Serve as a liaison between executives, employees, and external parties.
- Assist with the planning and execution of meetings, events, and special projects.
- Conduct research and gather information as needed for various projects.
- Process expense reports and manage departmental budgets as required.
- Uphold a high level of professionalism, discretion, and confidentiality at all times.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
- High level of attention to detail and accuracy.
- Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
- Discretion and ability to handle confidential information.
- Experience with calendar management tools and virtual meeting platforms.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
452001 Indore, Madhya Pradesh
₹40000 Annually
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in **Indore, Madhya Pradesh, IN**. This role is crucial for ensuring the smooth and efficient functioning of executive operations. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (domestic and international), and preparing reports and presentations. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and act with initiative. Proficiency in office software suites, excellent communication skills, and a professional demeanor are essential. You will handle confidential information with the utmost discretion and serve as a primary point of contact for internal and external stakeholders. Responsibilities include managing correspondence, preparing agendas, taking meeting minutes, and following up on action items. Experience in a fast-paced corporate environment and a strong understanding of executive support functions are highly valued. You will play a key role in enabling our executives to focus on strategic priorities by efficiently managing their administrative needs. Responsibilities include:
Qualifications:
This is a significant opportunity to contribute to the success of our leadership team and gain exposure to key business operations.
- Managing complex executive calendars and scheduling appointments.
- Coordinating domestic and international travel arrangements.
- Preparing and editing correspondence, reports, and presentations.
- Organizing and managing meetings, including logistics and minute-taking.
- Acting as a liaison between executives and internal/external contacts.
- Handling confidential information with discretion.
- Managing office supplies and maintaining organized filing systems.
- Conducting research and preparing briefings as needed.
- Prioritizing tasks and managing multiple projects simultaneously.
- Providing general administrative support to the executive team.
Qualifications:
- Bachelor's degree or equivalent experience.
- Minimum 5 years of experience as an Executive Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and professionalism.
- Ability to work independently and proactively.
- Experience with calendar management and travel coordination.
This is a significant opportunity to contribute to the success of our leadership team and gain exposure to key business operations.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Administrative Assistant
452001 Indore, Madhya Pradesh
₹40000 Annually
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Posted 4 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organization, is seeking a highly organized and proactive Remote Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote, full-time position, offering the flexibility to work from anywhere within India. The ideal candidate will be a master of time management, possess exceptional communication skills, and have a keen eye for detail. You will be instrumental in ensuring the smooth and efficient operation of executive functions, acting as a key point of contact and gatekeeper.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements with precision.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
- Conduct research on various topics as required by executives, compiling findings into digestible reports.
- Handle confidential information with the utmost discretion and integrity.
- Coordinate and manage logistics for virtual meetings and events, including platform setup and attendee invitations.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Proactively identify and address potential issues before they arise, demonstrating strong problem-solving skills.
- Assist with special projects and initiatives as assigned by senior leadership.
- Process expense reports and manage other administrative tasks as needed.
- Proven experience as an Executive Administrative Assistant or similar role, preferably in a remote setting.
- Excellent command of English, both written and verbal, with impeccable grammar and spelling.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms such as Zoom, Microsoft Teams, and Google Meet.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion and confidentiality.
- Self-motivated and able to work independently with minimal supervision.
- Tech-savvy with a willingness to learn new software and tools.
- A Bachelor's degree in Business Administration or a related field is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant to CEO
452001 Indore, Madhya Pradesh
₹45000 month
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Posted 4 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their Chief Executive Officer. This is a critical role requiring impeccable attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be adept at handling complex scheduling, preparing confidential documents, and acting as a gatekeeper to ensure the CEO's time is utilized efficiently. Responsibilities include managing the CEO's calendar, coordinating internal and external meetings, arranging travel logistics, preparing meeting agendas and minutes, and drafting correspondence. You will also be responsible for managing office supplies, processing expense reports, and assisting with special projects as assigned. Confidentiality and professionalism are paramount. The successful candidate will possess excellent communication and interpersonal skills, a strong command of office software suites, and a flexible approach to tasks. This role offers a unique opportunity to work closely with senior leadership and gain insights into strategic business operations. The position is based in Indore, Madhya Pradesh, IN , with a hybrid work arrangement allowing for a blend of in-office and remote workdays, offering flexibility while maintaining essential team collaboration and in-person presence. A minimum of 5 years of experience in an executive support role is required, along with a proven track record of managing complex administrative tasks. Strong problem-solving skills and the ability to anticipate needs are essential for success in this demanding yet rewarding position. Experience in the sector is a plus but not mandatory, as we value adaptability and a keen willingness to learn. We are looking for a dedicated professional who thrives in a dynamic setting and is committed to contributing to the smooth functioning of executive operations. This role is crucial for maintaining high standards of operational efficiency at the executive level.
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