2,163 Administrative Roles jobs in India
Office Administration
Chennai, Tamil Nadu
Neeyamo Enterprise Solutions
Posted today
Job Viewed
Job Description
Job Description
Job Title: Senior Executive Administration
Location: Chennai
Eligibility: Bachelors Degree is a must
Experience: 1-3 years (ITES/BPO industry preferred)
Joining: Immediate Joiners Preferred
Role Overview:
We are looking for a highly organized and proactive individual to oversee daily office operations, manage administrative staff, and ensure smooth facility management. The role also includes handling travel logistics, vendor coordination, and compliance with company policies. If you have good communication skills, problem-solving skills, and the ability to manage administrative tasks smoothly, we encourage you to apply!
Key Responsibilities:
Office Administration & Facility Management
- Supervise and lead administrative staff to ensure efficient office operations.
- Oversee office facilities, safety standards, and compliance with regulations.
- Manage office supplies, vendor coordination, and cost-effective procurement.
Process Improvement & Compliance
- Identify and implement process improvements to enhance productivity.
- Ensure adherence to company policies, data protection, and safety regulations.
- Support internal audits and maintain necessary documentation.
Travel & Logistics Management
- Arrange travel bookings (domestic & international), accommodation, and itineraries.
- Provide support for cancellations, delays, and travel-related inquiries.
- Optimize travel planning while maintaining cost-effectiveness.
Required Skills & Qualifications:
- Proficiency in MS Excel & PowerPoint .
- Experience in vendor management and travel coordination .
- Strong leadership, organizational, and time management skills.
- Excellent written and verbal communication abilities.
- Ability to work under pressure and handle multiple responsibilities.
This advertiser has chosen not to accept applicants from your region.
0
Office Administration
Pune, Maharashtra
Muks Robotics – The AI Robotics Company
Posted today
Job Viewed
Job Description
We are seeking a proactive, highly organized Office Administrator to manage and streamline our day-to-day administrative operations. This role is critical in ensuring smooth functioning across finance coordination, vendor management, front office, inventory, and asset tracking.
You will be the backbone of our office operations and serve as the first point of contact for both internal teams and external partners. The ideal candidate is detail-oriented, a strong communicator, and thrives in a dynamic, high-tech environment.
Key Responsibilities: 1. Expense Tracking & Reporting- Record, categorize, and monitor day-to-day office expenses and petty cash usage.
- Work closely with Finance to ensure timely processing of invoices and reimbursements.
- Maintain expense logs with supporting documentation for audits and reporting.
- Maintain a detailed asset register including issuance, recovery, and transfer of company assets (laptops, peripherals, furniture).
- Coordinate with IT/Procurement for asset tagging, AMC tracking, and lifecycle documentation.
- Conduct quarterly physical audits of assets.
- Liaise with vendors for office supplies, housekeeping, maintenance, courier, security, etc.
- Ensure timely delivery and quality of goods/services.
- Maintain supplier database, rate cards, and contract documentation.
- Coordinate with Accounts for timely vendor payments.
- Oversee overall administrative support including housekeeping, facility upkeep, office supplies, and maintenance requests.
- Maintain office documentation visitor logs, service records, AMC contracts.
- Ensure compliance with safety and cleanliness protocols.
- Greet and manage visitors, manage incoming calls/emails, and route appropriately.
- Manage conference room bookings, assist in organizing meetings, and manage reception area presentation.
- Handle dispatch, courier, and company letterhead materials.
- Track inventory levels of office supplies, pantry items, printed materials, and electronics.
- Coordinate periodic inventory checks and restocking schedules.
- Implement reorder thresholds and approval-based procurement.
- Act as a single point of contact for all service vendors (cleaning, IT support, security).
- Schedule service visits, track performance, and escalate issues when required.
- 1-3 years of experience in office administration, facility, or vendor management roles.
- Strong communication and negotiation skills.
- Experience in handling multi-vendor environments and petty cash.
- Ability to multitask and prioritize responsibilities.
- Bachelor's degree in Business Administration, Management, or related field preferred.
- Experience with asset tracking software or ERP systems.
- Exposure to working in fast-paced tech or robotics/engineering environments.
- Familiarity with basic procurement processes and inventory controls.
- Dynamic work environment with exposure to cutting-edge robotics and AI operations.
- Opportunity to work directly with senior leadership.
- Professional growth in a structured operations team.
- A collaborative and ownership-driven company culture.
This advertiser has chosen not to accept applicants from your region.
1
Office Administration
Chennai, Tamil Nadu
Fabsys(Fabhost Pvt. Ltd.)
Posted today
Job Viewed
Job Description
**RECRUITMENT FOR FRONT OFFICE EXECUTIVE**
**Company Introduction**:
Fab host Web Solutions, We are 18 years old web development company involved in various types of online commercial activities like building websites, SEO, Digital Marketing and maintaining various web data.
**Qualification**:Any Graduate
**Salary**: 1000 - 15000
**Experience**: Fresher
**Languages must**: English and Tamil.
**Contract **:12 Months
**Responsibilities**:
- Answering the incoming calls, attending to the clients, overseeing the front office operations.
- Friendly Attitude and set a positive office atmosphere.
- Organize, update and maintain files and records.
**Skills Required**:
- Interpersonal communication.
- Written communication.
- Active listening.
- Stress management.
- MS Office Excel and Word.
**Fabhost web solution**:
PMG Complex, #57 First Floor, S Usman Road, T. Nagar, Chennai, Tamil Nadu (Landmark: Near T.Nagar Bus Terminus and Above Chennai Mobiles Showroom)
**Job Types**: Full-time, Regular / Permanent, Contractual / Temporary, Fresher
Contract length: 12 months
**Salary**: ₹10,000.00 - ₹120,000.00 per month
**Benefits**:
- Internet reimbursement
Schedule:
- Day shift
Supplemental pay types:
- Overtime pay
- Performance bonus
Application Question(s):
- Are you good at English communication?
Are you good at MS office?
Are you located in Chennai?
**Education**:
- Bachelor's (preferred)
**Speak with the employer**
**Company Introduction**:
Fab host Web Solutions, We are 18 years old web development company involved in various types of online commercial activities like building websites, SEO, Digital Marketing and maintaining various web data.
**Qualification**:Any Graduate
**Salary**: 1000 - 15000
**Experience**: Fresher
**Languages must**: English and Tamil.
**Contract **:12 Months
**Responsibilities**:
- Answering the incoming calls, attending to the clients, overseeing the front office operations.
- Friendly Attitude and set a positive office atmosphere.
- Organize, update and maintain files and records.
**Skills Required**:
- Interpersonal communication.
- Written communication.
- Active listening.
- Stress management.
- MS Office Excel and Word.
**Fabhost web solution**:
PMG Complex, #57 First Floor, S Usman Road, T. Nagar, Chennai, Tamil Nadu (Landmark: Near T.Nagar Bus Terminus and Above Chennai Mobiles Showroom)
**Job Types**: Full-time, Regular / Permanent, Contractual / Temporary, Fresher
Contract length: 12 months
**Salary**: ₹10,000.00 - ₹120,000.00 per month
**Benefits**:
- Internet reimbursement
Schedule:
- Day shift
Supplemental pay types:
- Overtime pay
- Performance bonus
Application Question(s):
- Are you good at English communication?
Are you good at MS office?
Are you located in Chennai?
**Education**:
- Bachelor's (preferred)
**Speak with the employer**
This advertiser has chosen not to accept applicants from your region.
2
Office Administration
Calicut, Kerala
P School Of dance
Posted today
Job Viewed
Job Description
**Salary**: ₹12,000.00 - ₹18,000.00 per month
Schedule:
- Day shift
- Flexible shift
Supplemental pay types:
- Commission pay
Ability to commute/relocate:
- Calicut, Kerala: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Microsoft Office (preferred)
- total work (preferred)
**Speak with the employer**
Schedule:
- Day shift
- Flexible shift
Supplemental pay types:
- Commission pay
Ability to commute/relocate:
- Calicut, Kerala: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Microsoft Office (preferred)
- total work (preferred)
**Speak with the employer**
This advertiser has chosen not to accept applicants from your region.
3
Office Administration
Greater Noida, Uttar Pradesh
Vedansh Group of Hospitals
Posted today
Job Viewed
Job Description
Job Title: Office Administrator (Healthcare Industry) 2+years of Experience
Location: SURYA Hospital (Greater Noida)
Company Description:
Vedansh Medicare Private Limited is a leading healthcare organization dedicated to providing high-quality medical services to our community, striving to ensure every patient receives personalized care and attention. As we continue to grow, we are seeking a detail-oriented and organized Office Administrator to join our team and contribute to the smooth operation of our administrative processes.
**Job Description**:
Position Overview:
**Responsibilities**:
1. Administrative Support:
- Coordinate appointments, meetings, and conference calls for healthcare providers and administrative staff.
- Prepare and distribute internal communications, memos, and documents as needed.
- Assist with data entry, filing, and maintaining office records in compliance with HIPAA regulations.
2. Patient Services:
- Greet patients and visitors, providing assistance and directing them to the appropriate department or healthcare provider.
- Schedule patient appointments, follow-ups, and referrals, ensuring accurate documentation and timely communication.
- Verify patient insurance coverage, collect payments, and assist with billing inquiries as necessary.
- Maintain confidentiality of patient information and uphold privacy standards in accordance with HIPAA guidelines.
3. Office Management:
- Oversee office supplies inventory, order supplies, and maintain equipment in good working condition.
- Coordinate maintenance and repairs for office facilities, including liaising with external vendors as needed.
- Monitor office expenses and assist in budget planning and expense reporting.
- Implement and maintain efficient office procedures to optimize productivity and workflow.
4. Team Collaboration:
- Collaborate with healthcare providers, administrative staff, and other team members to facilitate seamless communication and teamwork.
- Provide support to colleagues as needed, including assisting with special projects and initiatives.
- Foster a positive work environment by promoting teamwork, professionalism, and mutual respect.
**Qualifications**:
- Proven experience in office administration, preferably in a healthcare setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and electronic medical record (EMR) systems.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with patients and colleagues.
- Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
- Knowledge of HIPAA regulations and patient privacy laws.
- Ability to work independently and collaboratively in a dynamic environment.
- High school diploma or equivalent; additional certification in office administration or healthcare management is a plus.
**Salary**: ₹20,000.00 - ₹25,000.00 per month
Schedule:
- Day shift
**Experience**:
- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)
Work Location: In person
Location: SURYA Hospital (Greater Noida)
Company Description:
Vedansh Medicare Private Limited is a leading healthcare organization dedicated to providing high-quality medical services to our community, striving to ensure every patient receives personalized care and attention. As we continue to grow, we are seeking a detail-oriented and organized Office Administrator to join our team and contribute to the smooth operation of our administrative processes.
**Job Description**:
Position Overview:
**Responsibilities**:
1. Administrative Support:
- Coordinate appointments, meetings, and conference calls for healthcare providers and administrative staff.
- Prepare and distribute internal communications, memos, and documents as needed.
- Assist with data entry, filing, and maintaining office records in compliance with HIPAA regulations.
2. Patient Services:
- Greet patients and visitors, providing assistance and directing them to the appropriate department or healthcare provider.
- Schedule patient appointments, follow-ups, and referrals, ensuring accurate documentation and timely communication.
- Verify patient insurance coverage, collect payments, and assist with billing inquiries as necessary.
- Maintain confidentiality of patient information and uphold privacy standards in accordance with HIPAA guidelines.
3. Office Management:
- Oversee office supplies inventory, order supplies, and maintain equipment in good working condition.
- Coordinate maintenance and repairs for office facilities, including liaising with external vendors as needed.
- Monitor office expenses and assist in budget planning and expense reporting.
- Implement and maintain efficient office procedures to optimize productivity and workflow.
4. Team Collaboration:
- Collaborate with healthcare providers, administrative staff, and other team members to facilitate seamless communication and teamwork.
- Provide support to colleagues as needed, including assisting with special projects and initiatives.
- Foster a positive work environment by promoting teamwork, professionalism, and mutual respect.
**Qualifications**:
- Proven experience in office administration, preferably in a healthcare setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and electronic medical record (EMR) systems.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with patients and colleagues.
- Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
- Knowledge of HIPAA regulations and patient privacy laws.
- Ability to work independently and collaboratively in a dynamic environment.
- High school diploma or equivalent; additional certification in office administration or healthcare management is a plus.
**Salary**: ₹20,000.00 - ₹25,000.00 per month
Schedule:
- Day shift
**Experience**:
- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)
Work Location: In person
This advertiser has chosen not to accept applicants from your region.
4
Office Administration
Mumbai, Maharashtra
Pazago
Posted today
Job Viewed
Job Description
Job Title**:Office Administration**
Location**:Mumbai, Andheri East**
**About Pazago**:
Pazago is a pioneering cross-border trade startup led by YCombinator alumni. Our SaaS platform is at the forefront of revolutionizing global trade, making it simpler and more accessible for businesses to expand internationally. At Pazago, we provide a managed platform for import-export trade, empowering businesses to scale globally at an unprecedented pace.
Our dynamic, non-hierarchical startup culture and convenient location in Andheri East, just a 2-minute walk from the Western Express Highway Metro, make Pazago an ideal workplace for ambitious professionals looking to make a significant impact.
**Role Summary**:
We are seeking a proactive and highly organized Office Administrator to join our team. The Office Administrator will be responsible for ensuring smooth daily operations of our office and providing administrative support to all departments. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.
**Key Responsibilities**:
- Performing administrative duties including answering phones, scheduling appointments, etc
- Greet visitors and direct them to the appropriate person or department
- Manage and maintain office supplies inventory, anticipating needed supplies and placing orders
- Prepare and distribute correspondence, memos, letters, and forms
- Assist with the preparation of reports, presentations, petty cash voucher and documents required for reimbursements.
- Maintain electronic and hard copy filing systems
- Detail-oriented with the ability to prioritize and manage multiple tasks
- Travel arrangements (Tickets/Vehicles) Domestic. Official travels-office picnics or any other events
- Assist the Accounts and Human Resources team as and when required
**Qualifications**:
- Bachelor’s degree in any field
- Minimum of 6+ months experience handling administration responsibilities
- Excellent organizational skills and attention to detail
- Ability to work independently and as part of a team
Pazago is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.
Pay: ₹20,000.00 - ₹30,000.00 per month
Schedule:
- Fixed shift
Work Location: In person
Location**:Mumbai, Andheri East**
**About Pazago**:
Pazago is a pioneering cross-border trade startup led by YCombinator alumni. Our SaaS platform is at the forefront of revolutionizing global trade, making it simpler and more accessible for businesses to expand internationally. At Pazago, we provide a managed platform for import-export trade, empowering businesses to scale globally at an unprecedented pace.
Our dynamic, non-hierarchical startup culture and convenient location in Andheri East, just a 2-minute walk from the Western Express Highway Metro, make Pazago an ideal workplace for ambitious professionals looking to make a significant impact.
**Role Summary**:
We are seeking a proactive and highly organized Office Administrator to join our team. The Office Administrator will be responsible for ensuring smooth daily operations of our office and providing administrative support to all departments. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.
**Key Responsibilities**:
- Performing administrative duties including answering phones, scheduling appointments, etc
- Greet visitors and direct them to the appropriate person or department
- Manage and maintain office supplies inventory, anticipating needed supplies and placing orders
- Prepare and distribute correspondence, memos, letters, and forms
- Assist with the preparation of reports, presentations, petty cash voucher and documents required for reimbursements.
- Maintain electronic and hard copy filing systems
- Detail-oriented with the ability to prioritize and manage multiple tasks
- Travel arrangements (Tickets/Vehicles) Domestic. Official travels-office picnics or any other events
- Assist the Accounts and Human Resources team as and when required
**Qualifications**:
- Bachelor’s degree in any field
- Minimum of 6+ months experience handling administration responsibilities
- Excellent organizational skills and attention to detail
- Ability to work independently and as part of a team
Pazago is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.
Pay: ₹20,000.00 - ₹30,000.00 per month
Schedule:
- Fixed shift
Work Location: In person
This advertiser has chosen not to accept applicants from your region.
5
Office Administration
Kerala, Kerala
ZEAK US
Posted today
Job Viewed
Job Description
**Office Administration**
**Job Summary**:
**Key Responsibilities**:
- Oversee day-to-day office operations and ensure the office runs efficiently.
- Manage office supplies inventory and place orders as needed.
- Schedule meetings, appointments, and coordinate conference rooms.
- Assist in preparing reports, presentations, and correspondence.
- Maintain and update company databases and employee records.
- Support HR with onboarding and orientation for new employees.
- Organize and maintain filing systems, both electronic and physical.
- Assist with basic bookkeeping tasks, such as expense tracking and invoicing.
- Coordinate with vendors and service providers for office maintenance.
- Support senior management with administrative tasks as required.
**Requirements**:
- Proven experience as an Office Administrator, Office Manager, or in a similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to work independently and take initiative.
- High level of discretion and professionalism.
Pay: ₹18,500.00 - ₹25,000.00 per month
Schedule:
- Day shift
Work Location: In person
**Job Summary**:
**Key Responsibilities**:
- Oversee day-to-day office operations and ensure the office runs efficiently.
- Manage office supplies inventory and place orders as needed.
- Schedule meetings, appointments, and coordinate conference rooms.
- Assist in preparing reports, presentations, and correspondence.
- Maintain and update company databases and employee records.
- Support HR with onboarding and orientation for new employees.
- Organize and maintain filing systems, both electronic and physical.
- Assist with basic bookkeeping tasks, such as expense tracking and invoicing.
- Coordinate with vendors and service providers for office maintenance.
- Support senior management with administrative tasks as required.
**Requirements**:
- Proven experience as an Office Administrator, Office Manager, or in a similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to work independently and take initiative.
- High level of discretion and professionalism.
Pay: ₹18,500.00 - ₹25,000.00 per month
Schedule:
- Day shift
Work Location: In person
This advertiser has chosen not to accept applicants from your region.
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6
Office Administration
Hyderabad, Andhra Pradesh
St Josephs Group of Colleges
Posted today
Job Viewed
Job Description
**Job Title**: Administrative Office Person - Degree and Junior College
**Job Summary**:
Support daily operations, handle documentation, manage communication, and assist students and faculty to ensure smooth administrative functioning across degree and junior college levels.
**Key Responsibilities**:
- Manage records, correspondence, and office supplies.
- Assist with admissions, scheduling, and student inquiries.
- Coordinate meetings, events, and examinations.
- Ensure compliance with policies and maintain office systems.
**Qualifications**:
- Bachelor’s degree or diploma in Administration.
- Minimum of 5 years of experience in administrative roles.
- Proficiency in MS Office, organizational, and communication skills.
**Job Types**: Full-time, Permanent
Pay: ₹15,000.00 - ₹20,000.00 per month
Schedule:
- Day shift
**Experience**:
- Microsoft Office: 1 year (preferred)
- total work: 5 years (preferred)
Work Location: In person
**Job Summary**:
Support daily operations, handle documentation, manage communication, and assist students and faculty to ensure smooth administrative functioning across degree and junior college levels.
**Key Responsibilities**:
- Manage records, correspondence, and office supplies.
- Assist with admissions, scheduling, and student inquiries.
- Coordinate meetings, events, and examinations.
- Ensure compliance with policies and maintain office systems.
**Qualifications**:
- Bachelor’s degree or diploma in Administration.
- Minimum of 5 years of experience in administrative roles.
- Proficiency in MS Office, organizational, and communication skills.
**Job Types**: Full-time, Permanent
Pay: ₹15,000.00 - ₹20,000.00 per month
Schedule:
- Day shift
**Experience**:
- Microsoft Office: 1 year (preferred)
- total work: 5 years (preferred)
Work Location: In person
This advertiser has chosen not to accept applicants from your region.
7
Office Administration
Kochi, Kerala
ADSONZ
Posted today
Job Viewed
Job Description
Job Title: Sales Coordinator**Job Summary**
**Key Responsibilities**
- **Administrative Support**:
- Process and manage sales orders, contracts, and documentation.
- Maintain and update customer databases and records.
- Organize sales materials, presentations, and promotional campaigns.
- Schedule meetings, appointments, and travel arrangements for the sales team.
- **Sales Support and Coordination**:
- Act as a liaison between the sales team, marketing department, and other internal stakeholders.
- Assist in coordinating product shipments, deliveries, and invoicing.
- Prepare sales reports, analyze performance metrics, and track progress against targets.
- Manage follow-up communication with leads and prospects to ensure engagement and facilitate sales conversions.
- **Customer Service and Relationship Management**:
- Address customer inquiries and resolve issues promptly, ensuring a high level of client satisfaction.
- Provide support during product demonstrations and customer visits.
- Maintain excellent communication with customers to enhance retention and loyalty.
- **Data Management and Reporting**:
- Enter data accurately into the CRM system and generate analytical reports.
- Analyze sales trends and market conditions to recommend adjustments to sales strategies.
- Collaborate with the sales team to forecast sales performance and track budget expenditures.
- **Coordination and Collaboration**:
- Support the sales team during events, trade shows, and industry conferences.
- Ensure timely sharing of relevant sales materials and updates across team members.
- Work with cross-functional teams to ensure consistent and effective messaging across various channels.
**Required Skills and Competencies**
- **Organizational Skills**:
- Exceptional time management and multitasking skills with the ability to prioritize tasks efficiently.
- **Communication Skills**:
- Strong verbal and written communication abilities; comfortable interacting with clients and internal teams.
- **Customer Service Orientation**:
- A proactive approach to addressing customer needs and a commitment to delivering excellent service.
- **Technical Proficiency**:
- Proficient in using CRM systems, Microsoft Office Suite (Word, Excel, PowerPoint), and other related software.
- Familiarity with data management and sales analytics tools is preferred.
- **Problem-Solving**:
- Ability to resolve conflicts, troubleshoot issues, and make informed decisions under pressure.
- **Attention to Detail**:
- Meticulous approach in maintaining accurate records and reviewing documentation.
- **Teamwork and Collaboration**:
- Comfortable working in a team environment and cooperating with diverse departments.
**Qualifications**
- **Education**:
- Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.
- **Experience**:
- 1-3 years of experience in a sales support or administrative role, preferably within a similar industry.
- Experience with CRM tools and sales analytics software is an advantage.
- **Certifications**:
- Relevant certifications in sales, customer service, or administrative management can be beneficial.
**Working Conditions**
- **Environment**:
- The role typically takes place in an office setting with standard business hours.
- Occasional travel may be required to attend industry events, meetings, or conferences.
- **Physical Demands**:
- Mostly sedentary work with intermittent requirements for moving materials or equipment.
- **Collaboration**:
- Regular interaction with internal teams and external clients necessitates strong interpersonal skills and a customer-focused approach.
**Compensation and Benefits**
- **Salary**:
- Competitive base salary, commensurate with experience and qualifications.
- **Additional Benefits**:
- Health and dental insurance, retirement plans, performance-based bonuses, and professional development opportunities.
- Flexible work arrangements and paid time off are also typically offered.
**Additional Considerations**
- **Growth Opportunities**:
- The Sales Coordinator role offers significant opportunities for professional growth and advancement within the sales or operations departments.
- **Company Culture**:
- Emphasize the collaborative and dynamic nature of the company culture, promoting ongoing training, mentorship, and career development.
**Job Types**: Full-time, Permanent, Fresher
Pay: From ₹15,000.00 per month
**Key Responsibilities**
- **Administrative Support**:
- Process and manage sales orders, contracts, and documentation.
- Maintain and update customer databases and records.
- Organize sales materials, presentations, and promotional campaigns.
- Schedule meetings, appointments, and travel arrangements for the sales team.
- **Sales Support and Coordination**:
- Act as a liaison between the sales team, marketing department, and other internal stakeholders.
- Assist in coordinating product shipments, deliveries, and invoicing.
- Prepare sales reports, analyze performance metrics, and track progress against targets.
- Manage follow-up communication with leads and prospects to ensure engagement and facilitate sales conversions.
- **Customer Service and Relationship Management**:
- Address customer inquiries and resolve issues promptly, ensuring a high level of client satisfaction.
- Provide support during product demonstrations and customer visits.
- Maintain excellent communication with customers to enhance retention and loyalty.
- **Data Management and Reporting**:
- Enter data accurately into the CRM system and generate analytical reports.
- Analyze sales trends and market conditions to recommend adjustments to sales strategies.
- Collaborate with the sales team to forecast sales performance and track budget expenditures.
- **Coordination and Collaboration**:
- Support the sales team during events, trade shows, and industry conferences.
- Ensure timely sharing of relevant sales materials and updates across team members.
- Work with cross-functional teams to ensure consistent and effective messaging across various channels.
**Required Skills and Competencies**
- **Organizational Skills**:
- Exceptional time management and multitasking skills with the ability to prioritize tasks efficiently.
- **Communication Skills**:
- Strong verbal and written communication abilities; comfortable interacting with clients and internal teams.
- **Customer Service Orientation**:
- A proactive approach to addressing customer needs and a commitment to delivering excellent service.
- **Technical Proficiency**:
- Proficient in using CRM systems, Microsoft Office Suite (Word, Excel, PowerPoint), and other related software.
- Familiarity with data management and sales analytics tools is preferred.
- **Problem-Solving**:
- Ability to resolve conflicts, troubleshoot issues, and make informed decisions under pressure.
- **Attention to Detail**:
- Meticulous approach in maintaining accurate records and reviewing documentation.
- **Teamwork and Collaboration**:
- Comfortable working in a team environment and cooperating with diverse departments.
**Qualifications**
- **Education**:
- Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.
- **Experience**:
- 1-3 years of experience in a sales support or administrative role, preferably within a similar industry.
- Experience with CRM tools and sales analytics software is an advantage.
- **Certifications**:
- Relevant certifications in sales, customer service, or administrative management can be beneficial.
**Working Conditions**
- **Environment**:
- The role typically takes place in an office setting with standard business hours.
- Occasional travel may be required to attend industry events, meetings, or conferences.
- **Physical Demands**:
- Mostly sedentary work with intermittent requirements for moving materials or equipment.
- **Collaboration**:
- Regular interaction with internal teams and external clients necessitates strong interpersonal skills and a customer-focused approach.
**Compensation and Benefits**
- **Salary**:
- Competitive base salary, commensurate with experience and qualifications.
- **Additional Benefits**:
- Health and dental insurance, retirement plans, performance-based bonuses, and professional development opportunities.
- Flexible work arrangements and paid time off are also typically offered.
**Additional Considerations**
- **Growth Opportunities**:
- The Sales Coordinator role offers significant opportunities for professional growth and advancement within the sales or operations departments.
- **Company Culture**:
- Emphasize the collaborative and dynamic nature of the company culture, promoting ongoing training, mentorship, and career development.
**Job Types**: Full-time, Permanent, Fresher
Pay: From ₹15,000.00 per month
This advertiser has chosen not to accept applicants from your region.
8
Office Administration
Pune, Maharashtra
Muks Robotics – The AI Robotics Company
Posted 18 days ago
Job Viewed
Job Description
We are seeking a proactive, highly organized Office Administrator to manage and streamline our day-to-day administrative operations. This role is critical in ensuring smooth functioning across finance coordination, vendor management, front office, inventory, and asset tracking.
You will be the backbone of our office operations and serve as the first point of contact for both internal teams and external partners. The ideal candidate is detail-oriented, a strong communicator, and thrives in a dynamic, high-tech environment.
Key Responsibilities: 1. Expense Tracking & Reporting- Record, categorize, and monitor day-to-day office expenses and petty cash usage.
- Work closely with Finance to ensure timely processing of invoices and reimbursements.
- Maintain expense logs with supporting documentation for audits and reporting.
- Maintain a detailed asset register including issuance, recovery, and transfer of company assets (laptops, peripherals, furniture).
- Coordinate with IT/Procurement for asset tagging, AMC tracking, and lifecycle documentation.
- Conduct quarterly physical audits of assets.
- Liaise with vendors for office supplies, housekeeping, maintenance, courier, security, etc.
- Ensure timely delivery and quality of goods/services.
- Maintain supplier database, rate cards, and contract documentation.
- Coordinate with Accounts for timely vendor payments.
- Oversee overall administrative support including housekeeping, facility upkeep, office supplies, and maintenance requests.
- Maintain office documentation visitor logs, service records, AMC contracts.
- Ensure compliance with safety and cleanliness protocols.
- Greet and manage visitors, manage incoming calls/emails, and route appropriately.
- Manage conference room bookings, assist in organizing meetings, and manage reception area presentation.
- Handle dispatch, courier, and company letterhead materials.
- Track inventory levels of office supplies, pantry items, printed materials, and electronics.
- Coordinate periodic inventory checks and restocking schedules.
- Implement reorder thresholds and approval-based procurement.
- Act as a single point of contact for all service vendors (cleaning, IT support, security).
- Schedule service visits, track performance, and escalate issues when required.
- 1-3 years of experience in office administration, facility, or vendor management roles.
- Strong communication and negotiation skills.
- Experience in handling multi-vendor environments and petty cash.
- Ability to multitask and prioritize responsibilities.
- Bachelor's degree in Business Administration, Management, or related field preferred.
- Experience with asset tracking software or ERP systems.
- Exposure to working in fast-paced tech or robotics/engineering environments.
- Familiarity with basic procurement processes and inventory controls.
- Dynamic work environment with exposure to cutting-edge robotics and AI operations.
- Opportunity to work directly with senior leadership.
- Professional growth in a structured operations team.
- A collaborative and ownership-driven company culture.
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