What Jobs are available for Administrative Roles in Shivaji nagar?
Showing 36 Administrative Roles jobs in Shivaji nagar
Operations Manager, Office Administration
560001 Bangalore, Karnataka
₹900000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Operations Manager to oversee office administration and facilities management in Bengaluru, Karnataka, IN . This role is pivotal in ensuring the smooth and efficient day-to-day running of the office environment, supporting a productive workplace for all employees. The ideal candidate will have a strong background in administrative management, facilities coordination, and vendor relations, with excellent leadership and problem-solving capabilities. This hybrid role requires a balance of on-site presence to manage operations directly and remote flexibility for planning and strategic tasks.
Responsibilities include:
Responsibilities include:
- Overseeing all aspects of office operations, including facilities management, maintenance, and vendor contracts.
- Developing and implementing administrative policies and procedures to enhance efficiency and compliance.
- Managing office budgets, including forecasting expenses, tracking expenditures, and ensuring cost-effectiveness.
- Supervising and coordinating the work of administrative support staff, receptionists, and facilities teams.
- Ensuring the workplace is safe, secure, and meets all health and safety regulations.
- Managing relationships with external vendors, service providers, and contractors, including negotiation of contracts and service level agreements.
- Coordinating office moves, renovations, and space planning initiatives.
- Organizing company events, meetings, and travel arrangements.
- Implementing and managing office supplies inventory and procurement processes.
- Serving as the primary point of contact for staff inquiries related to office facilities and administrative matters.
- Driving initiatives to improve workplace culture and employee experience.
- Analyzing operational data to identify areas for improvement and implement efficiency measures.
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0
Administrative Assistant - Executive Support
560001 Bangalore, Karnataka
₹350000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support in **Bengaluru, Karnataka**. This role is crucial for ensuring the smooth day-to-day operations of senior management. You will be responsible for managing complex calendars, coordinating meetings, handling travel arrangements, preparing correspondence, and acting as a gatekeeper for executive communications. The ideal candidate possesses exceptional organizational skills, discretion, and the ability to multitask effectively in a fast-paced environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
- Prepare and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a primary point of contact for internal and external stakeholders.
- Organize and prepare materials for meetings, including agendas and supporting documents.
- Take meeting minutes and track action items.
- Manage expense reports and process reimbursements.
- Maintain organized filing systems, both physical and digital.
- Assist with ad-hoc projects and administrative tasks as required.
- Handle confidential information with the utmost discretion and professionalism.
- Greet visitors and manage reception duties when necessary.
- Coordinate office supplies and manage vendor relationships.
- Anticipate the needs of the executives and proactively address them.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent calendar management and scheduling skills.
- Experience with travel booking and expense management.
- Strong written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Ability to multitask and prioritize effectively.
- High level of discretion and confidentiality.
- A proactive and problem-solving attitude.
- Bachelor's degree or equivalent experience.
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1
Administrative Assistant - Executive Support
560010 Bangalore, Karnataka
₹400000 Annually
WhatJobs
Posted 22 days ago
Job Viewed
Job Description
Our client is searching for a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support. This role is critical in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing a wide range of administrative tasks, serving as a key point of contact, and maintaining a high level of professionalism and discretion. Key responsibilities include managing calendars and scheduling appointments, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations, organizing and maintaining physical and digital filing systems, screening and prioritizing incoming communications, making arrangements for meetings, including preparing agendas and taking minutes, conducting research and compiling information as needed, and assisting with special projects as assigned. The ideal candidate will have a Bachelor's degree or equivalent experience, with a minimum of 3 years of proven experience as an Administrative Assistant, Executive Assistant, or in a similar role. Exceptional organizational and time management skills are essential, along with the ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Excellent written and verbal communication skills are a must. Discretion and confidentiality are paramount. Experience with event planning and budget management is a plus. This position is based in **Bengaluru, Karnataka, IN**, offering a hybrid work arrangement, allowing for a blend of in-office presence and remote flexibility. We are looking for a dedicated professional who can anticipate needs, solve problems proactively, and contribute to a productive executive team. If you possess a strong work ethic, a keen eye for detail, and a commitment to providing exceptional administrative support, we invite you to apply.
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2
Remote Administrative Assistant - Executive Support
560001 Bangalore, Karnataka
₹600000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering flexibility and the opportunity to work from anywhere. You will be responsible for managing the administrative tasks of senior executives, ensuring their day-to-day operations run smoothly and efficiently. Key duties include managing complex calendars, scheduling and coordinating meetings (both virtual and in-person when required), making travel arrangements, and processing expense reports. The ideal candidate will possess exceptional communication skills, both written and verbal, and the ability to maintain a high level of professionalism and discretion. You should be proficient in utilizing a range of productivity tools and software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing platforms. Proactive problem-solving and anticipating the needs of the executives you support are essential. Responsibilities also extend to preparing presentations, drafting correspondence, managing incoming communications, and maintaining organized filing systems (digital and physical). The ability to multitask, prioritize effectively, and work independently with minimal supervision is paramount. You will serve as a primary point of contact for various internal and external stakeholders, requiring excellent interpersonal skills and a client-focused approach. This role demands meticulous attention to detail, accuracy, and a commitment to confidentiality. Contributing to process improvements within the administrative function and ensuring seamless operational support are key expectations. This is an excellent opportunity for a dedicated administrative professional to contribute to the success of senior leadership in a remote-first environment, offering significant autonomy and the chance to develop strong working relationships with high-level executives. You will be integral to enabling executives to focus on strategic priorities by handling essential operational and administrative functions efficiently.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4-6 years of experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Proven experience providing administrative support to senior-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G-Suite.
- Experience with video conferencing tools (Zoom, Microsoft Teams) and remote collaboration platforms.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently and manage multiple priorities in a remote setting.
- Discretion and a high level of confidentiality.
- Reliable internet connection and a dedicated home office setup.
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3
Remote Administrative Assistant - Executive Support
560001 Bangalore, Karnataka
₹35000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from your home office. You will be responsible for managing a wide range of administrative tasks to ensure the smooth operation of executive functions. The ideal candidate possesses exceptional organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment. You will manage calendars, schedule meetings and appointments, coordinate travel arrangements, and prepare correspondence and reports. Proficiency in communication and discretion is paramount, as you will be interacting with internal and external stakeholders at all levels. This role requires excellent time management skills and the ability to work independently with minimal supervision. You will also be responsible for organizing and maintaining electronic filing systems, conducting research, and assisting with special projects as assigned. We are looking for a reliable and efficient individual who is proficient with standard office software and comfortable using various remote collaboration tools. This is an excellent opportunity to contribute to the efficiency of senior leadership and gain valuable experience in executive support within a dynamic, remote work setting. Your support will be crucial in allowing our executives to focus on strategic priorities. Join our client's team and be a key part of their successful remote operations.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications (emails, calls, mail).
- Organize and maintain electronic filing systems and databases.
- Conduct research and compile information for various projects.
- Assist with expense reporting and invoice processing.
- Serve as a primary point of contact for internal and external stakeholders.
- Provide general administrative support and handle ad-hoc requests.
- Utilize remote collaboration tools effectively to maintain communication and workflow.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise discretion.
- Experience with remote work tools (e.g., Zoom, Slack, Asana) is essential.
- Proactive problem-solving abilities and a high level of initiative.
- Ability to work independently and manage multiple tasks efficiently in a remote setting.
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4
Senior Administrative Manager - Operations Support
560001 Bangalore, Karnataka
₹1000000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Senior Administrative Manager to lead our operational support functions. This role is based at our corporate headquarters in Bengaluru, Karnataka, IN , and is responsible for ensuring the smooth and efficient functioning of day-to-day administrative operations. You will manage a team of administrative staff, oversee office management, coordinate executive support, and implement administrative policies and procedures. The ideal candidate will have a strong background in office administration, excellent leadership and problem-solving skills, and a keen eye for detail. Your role will be critical in supporting our strategic initiatives and maintaining a productive work environment.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a dedicated Administrative Manager to make a significant contribution to our organization's operational success. Join our team and play a key role in ensuring our workplace runs efficiently.
Key Responsibilities:
- Oversee and manage the daily operations of the administrative department.
- Lead, train, and mentor a team of administrative assistants and support staff.
- Develop and implement administrative policies, procedures, and best practices.
- Manage office facilities, supplies, and equipment to ensure optimal working conditions.
- Coordinate executive support, including scheduling meetings, managing calendars, and preparing correspondence.
- Plan and organize company events, meetings, and travel arrangements.
- Manage vendor relationships for office services and supplies.
- Ensure compliance with company policies and relevant regulations.
- Handle confidential information with discretion and professionalism.
- Serve as a point of contact for internal and external stakeholders regarding administrative matters.
- Assist in budget management for the administrative department.
- Continuously identify opportunities for process improvements to enhance efficiency.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in office administration or operations management, with at least 2 years in a supervisory role.
- Proven experience in managing administrative teams and office operations.
- Strong understanding of office management principles and best practices.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong communication, interpersonal, and problem-solving abilities.
- Ability to handle sensitive information with confidentiality.
- Experience in event planning and coordination is a plus.
- Proactive approach to identifying and resolving issues.
This is an excellent opportunity for a dedicated Administrative Manager to make a significant contribution to our organization's operational success. Join our team and play a key role in ensuring our workplace runs efficiently.
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5
Executive Administrative Assistant - C-Suite Support
560001 Bangalore, Karnataka
₹600000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a hybrid role, requiring a balance of remote work flexibility and in-office presence for key meetings and collaborative tasks. You will be the primary point of contact for executive-level communications, managing complex calendars, coordinating travel arrangements, and preparing essential documentation. The ideal candidate possesses exceptional interpersonal skills, discretion, and the ability to anticipate needs and manage multiple priorities effectively.
Key responsibilities include:
The successful candidate will have a Bachelor's degree or equivalent professional experience, with a minimum of 5 years of experience supporting senior-level executives. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential, along with strong calendar management skills. Experience with travel booking systems and expense management software is highly desirable. Excellent written and verbal communication, organizational, and time-management skills are critical. The ability to work independently, anticipate needs, and maintain a high level of professionalism in a dynamic environment is paramount. This hybrid role offers a unique opportunity to be an integral part of executive decision-making.
Key responsibilities include:
- Managing and coordinating complex executive calendars, scheduling meetings, and anticipating potential conflicts.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Screening and prioritizing incoming communications (emails, calls, mail), acting as a liaison between executives and internal/external stakeholders.
- Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organizing and coordinating executive meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
- Handling confidential information with the utmost discretion and professionalism.
- Assisting with expense reporting and budget tracking for executive offices.
- Managing office supplies and equipment for the executive suite.
- Coordinating with other administrative staff to ensure smooth office operations.
- Undertaking special projects as assigned by executives, requiring research, analysis, and problem-solving.
The successful candidate will have a Bachelor's degree or equivalent professional experience, with a minimum of 5 years of experience supporting senior-level executives. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential, along with strong calendar management skills. Experience with travel booking systems and expense management software is highly desirable. Excellent written and verbal communication, organizational, and time-management skills are critical. The ability to work independently, anticipate needs, and maintain a high level of professionalism in a dynamic environment is paramount. This hybrid role offers a unique opportunity to be an integral part of executive decision-making.
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6
Executive Administrative Assistant
560001 Bangalore, Karnataka
₹70000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a leading technology firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will be a master of logistics, communication, and discretion, capable of managing complex schedules and confidential information with utmost professionalism.
As an Executive Administrative Assistant, you will be responsible for managing executive calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and serving as a key liaison between executives and internal/external stakeholders. You will anticipate needs, troubleshoot problems proactively, and ensure the smooth and efficient operation of the executive office. Exceptional organizational skills, strong communication abilities, and a keen sense of initiative are essential for success in this role.
Key Responsibilities:
As an Executive Administrative Assistant, you will be responsible for managing executive calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and serving as a key liaison between executives and internal/external stakeholders. You will anticipate needs, troubleshoot problems proactively, and ensure the smooth and efficient operation of the executive office. Exceptional organizational skills, strong communication abilities, and a keen sense of initiative are essential for success in this role.
Key Responsibilities:
- Manage and maintain complex executive calendars, prioritizing appointments and scheduling meetings across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage logistics for meetings, including venue booking, catering, and agenda preparation.
- Conduct research and compile information for various projects and initiatives.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a point of contact for internal and external stakeholders, facilitating effective communication.
- Manage expense reporting and other administrative tasks for executives.
- Proactively identify and resolve administrative issues to ensure seamless operations.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High degree of professionalism, discretion, and confidentiality.
- Ability to multitask, prioritize, and work effectively under pressure in a remote environment.
- Proactive problem-solver with a keen attention to detail.
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7
Senior Administrative Assistant
560001 Bangalore, Karnataka
₹45000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This role is crucial in ensuring the smooth and efficient operation of our administrative functions, providing comprehensive support to multiple departments. As a fully remote position, you will leverage cutting-edge digital tools and communication platforms to collaborate effectively with colleagues across various time zones. Your primary responsibilities will include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing detailed reports and presentations. You will also be responsible for maintaining electronic and physical filing systems, processing invoices and expense reports, and liaising with external vendors and service providers. The ideal candidate will possess exceptional communication and interpersonal skills, with a keen eye for detail and a strong ability to multitask and prioritize. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) is essential, as is experience with virtual meeting platforms like Zoom or Microsoft Teams. You should be adept at problem-solving and capable of working independently with minimal supervision. We are looking for someone who is self-motivated, possesses a strong work ethic, and is committed to maintaining confidentiality and discretion. Your ability to anticipate needs and provide proactive support will be highly valued. If you thrive in a remote environment and are looking for a challenging and rewarding administrative role in **Bengaluru, Karnataka, IN**, we encourage you to apply. This is an excellent opportunity to contribute to a forward-thinking organization and grow your career in a supportive remote-first culture. The successful candidate will be instrumental in streamlining our operational processes and ensuring a high level of professionalism in all administrative matters. Attention to detail, a positive attitude, and a commitment to excellence are paramount for success in this role.
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8
Executive Administrative Assistant
560001 Bangalore, Karnataka
₹500000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a crucial, fully remote role, integral to the seamless operation of our executive functions. The successful candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing presentations, and handling confidential information with discretion. You will act as a gatekeeper and liaison, ensuring efficient communication flow between executives and other departments, clients, and external partners. This position requires exceptional attention to detail, strong multitasking abilities, and a professional demeanor. The ability to anticipate needs and take initiative is paramount.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate domestic and international travel logistics, including flights, accommodation, and visas.
- Organize and manage executive events, conferences, and offsite meetings.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare reports as required by executives.
- Maintain and organize filing systems, both physical and digital, ensuring easy retrieval of information.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, representing the executive office effectively.
- Process expense reports and manage departmental budgets as assigned.
- Proactively identify opportunities to improve administrative processes and efficiency.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Ability to handle multiple priorities and meet tight deadlines in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong problem-solving skills and a proactive approach.
- Experience supporting remote executives is a significant advantage.
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