1,627 Administrative Staff jobs in India

The ideal candidate will be proficient in Microsoft Office applications and possess good communication and coordination skills.

Location: Grant Road West, Mumbai

Qualification: Graduate preferred

Experience: Fresher

CTC- 235000 Per Annum

One of our Esteemed Reputed clients based in Mumbai is hiring. E mail your resume to

Key Responsibilities:

• Manage and organize office files, records, and documentation
• Handle incoming calls, emails, and other correspondence
• Coordinate and communicate effectively with internal teams and departments
• Maintain accurate records, reports, and logs
• Assist in day-to-day office operations and administrative support tasks

Requirements:

• Proficiency in MS Office
• Strong organizational and multitasking abilities
• Ability to work independently and as part of a team

Administrative Officer

We're looking for an Administrative Officer to manage the daily operations of our college. This role is key to ensuring a smooth and efficient environment for our faculty, staff, and students.

Responsibilities include:

⦁ Office Management: Overseeing daily administrative tasks and managing office resources.

⦁ Administrative Support: Providing support to staff with scheduling, communication, and reports.

⦁ Student Services: Assisting with student-related processes like admissions and records.

⦁ Financial & HR Support: Helping with budget tracking and non-academic staff HR tasks.

⦁ Event Coordination: Planning and organizing college events and meetings.

⦁ Vendor Management: Manage vendor relationships, negotiate service contracts, track performance, and ensure compliance with college policies.

⦁ Infrastructure & Facilities: Assist with the planning and coordination of minor infrastructure development projects and oversee the maintenance of college facilities.

Qualifications:

⦁ A bachelor's degree in a relevant field.

⦁ Proven experience in an administrative or office management role.

⦁ Strong organizational and communication skills.

⦁ Familiarity with office software and database systems.

Strategic Planning & Business Advisory

• Partner with the Director to create, track, and manage long- and short-term business goals.
• Drive key strategic initiatives, ensuring projects are completed on time and within scope.
• Analyse business data, generate insights, and recommend solutions to optimise performance.
• Help prepare for board meetings, pitches, investor conversations, and client reviews.

Cross-Functional Leadership & Execution

• Work cross-functionally with teams in Events, Marketing, Sales, Design, HR, and Finance to ensure organizational alignment.
• Act as a communication bridge between the Director and team leads, ensuring clarity and accountability.
• Track and follow up on key decisions, deliverables, and milestones from leadership meetings.

Operations & Performance Oversight

• Review and refine processes across both verticals for improved productivity.
• Monitor and report on KPIs, OKRs, and departmental progress.
• Troubleshoot business issues and coordinate solutions with internal stakeholders.

Client & Partner Support

• Oversee key client projects or proposals from a strategic and operational standpoint.
• Represent the Director in selected client meetings and presentations when needed.

Team & Resource Management

• Work closely with department heads to manage resource allocation across projects.
• Ensure that teams are aligned with company goals and timelines.
• Identify training, hiring, or restructuring needs and support HR in execution.

Cross-Functional Operations Management

• Act as a central coordinator between Marketing, Events, Sales, Design, Finance, and HR teams.
• Identify process gaps and implement systems for improved efficiency and communication.
• Organize and lead internal review meetings, project updates, and business planning sessions.

Administrative & Decision Support

• Prepare strategic documents, presentations, and high-level reports.
• Manage scheduling, agenda planning, and meeting coordination for high-level internal discussions.

Company Description

Kahani - by i2c Events is dedicated to creating unique and unforgettable love stories for special events. From classic fairy-tale weddings to modern celebrations, we bring your vision to life with carefully crafted themes. Our focus is on creating shareable experiences that are beautiful and impactful, making your event truly unique and memorable.

Position Overview:

We are seeking an dynamic, proactive, and highly organized Administrative Assistant/ Executive Assistant to support our founder with daily operations including meeting coordination, calendar management, travel arrangements, communication, and personal and administrative tasks. This role goes beyond conventional assistant duties and requires someone who can serve as the founder’s voice and right hand, much like the role portrayed by Anne Hathaway in The Devil Wears Prada .

This role demands exceptional follow-up skills, strong integrity, discretion, multitasking abilities, and effective communication.

Key Responsibilities:

• Schedule and coordinate meetings for the founder.
• Manage calendars and send reminders for meetings/events.
• Organize travel and handle related arrangements.
• Draft emails, documents, and manage communication.
• Assist in email management and gradually take over regular communication.
• Assist with task/project management and ensure deadlines are met.
• Provide general administrative support and handle confidential information.
• Manage and follow up on all delegated tasks on behalf of the founder.
• Coordinate and ensure the execution of personal tasks such as appointments, errands, bookings, and household-related work.
• Work closely with team members, conveying tasks from the founder and ensuring completion.
• Maintain detailed follow-up and delegation sheets and ensure timely closures.
• Act as a filter and gatekeeper, managing calls, messages, and meeting priorities.
• Support in internet-based research tasks and summary preparation.

Requirements:

• 2–3 years of experience as an Administrative Assistant , office coordinator, or similar role supporting senior management.
• Proven organizational and multitasking abilities.
• Proficient in Microsoft Office Suite and Google Workspace.
• Excellent command over English – written and verbal.
• Strong working knowledge of Excel (VLOOKUP, Pivot Tables, linking sheets, etc.) is a plus.
• Familiarity with AI tools and software that enhance productivity (e.g., AI scheduling assistants, automated communication tools, data analytics platforms).
• Ability to work independently and manage confidential information.
• Exceptional follow-up and task-tracking skills (this is non-negotiable).
• Job stability – preference for candidates who have not frequently changed jobs.
• Should be honest, self-driven, and willing to go the extra mile.
• Open to managing both professional and personal responsibilities for the founder.

Education:

• Graduation from a Secretarial College or a Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Relevant certifications or additional training in administrative support is a plus.

Salary Range:

• INR 20,000 to 25,000 per month (depending on experience and skill level)

Company Description

261 Degree Projects is an architecture and interior design firm dedicated to transforming spaces both old and new. We provide effective and efficient architectural solutions with a passion for innovation. With over 100 commercial, residential, institutional, and industrial projects completed, our happy clients are our greatest assets.

Role Description

This is a full-time, on-site role located in Panchkula for an Administrative Assistant to founder. The Administrative Assistant will be responsible for managing administrative tasks, handling google sheets, assisting with general administrative duties, ensuring effective communication, and managing the founders calendar. Daily tasks include scheduling meetings, communicating with clients and management of operations using google sheets.

Must have presence of mind, multi tasking abilities and good verbal & written communication skills.

Qualifications

• Strong Communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite/Google sheets/doc
• Previous experience in an executive assistant role is preferred
• Bachelor's degree in Business Administration, Communications, or related field
• Work experience - 1-2 years
• Salary - 22k to 25k

Position title:

Admin Manager

About the Company:

Trunks company established in 2011, explores an unparallel realm in the world of Trunks, our story of passion, perseverance and creative expression is inspired by our roots and defying conventional imagination, thus establishing an industry of our own.

Since inception we have been encapsulating emotions and passions those of aficionados, collectors and travelers through meticulously handcrafted concept Trunks for travel, games, bars and more.

Website:

LinkedIn: Trunks Company: My Company | LinkedIn

Instagram:

Job Requirements and Skills:

Position Objective - The Admin Manager will be responsible for ensuring the seamless and efficient operation of all administrative functions within the organization, with a particular focus on managing the complexities of export and import activities, vendor relationships, and compliance with international trade regulations. This role is critical in maintaining the highest standards of service and quality that align with the brand’s luxury positioning.

About the position- The Administrative Manager plays a critical role in ensuring the smooth and efficient operation of the company's administrative functions. This position is responsible for overseeing day-to-day office operations, managing administrative staff, and supporting senior management in executing company-wide initiatives. The ideal candidate will have a strong background in administration, exceptional organizational skills, and a deep understanding of the luxury industry.

Job Skills -

1. Good understanding of Luxury, Design, Art & Craft.
2. Strong organizational skills to manage multiple tasks, deadlines, and priorities effectively.
3. Experience in managing export and import operations, including documentation and compliance.
4. Proficient in negotiating with vendors and managing vendor relationships.
5. Strong analytical skills
6. Willing to travel 2 – 4 days a month

Personal Attributes:

1. Excellent written & verbal communication, good personality, strong interpersonal skills, and the ability to build relationships at all levels.
2. Ability to work effectively under pressure and manage multiple clients or agencies simultaneously.
3. Self-motivated and able to work independently as well as part of a team.
4. Mindset & approach to be solution-driven.
5. Adaptability, enthusiasm, and a genuine passion for the brand.

Major responsibilities:

Office Management:

• Oversee the daily operations of the office, ensuring a professional and welcoming environment.
• Manage office supplies, equipment, stationery, medical kits and facilities, ensuring everything is well-maintained and functioning.
• Coordinate with external vendors and service providers to maintain office operations.

Executive Support:

• Assist senior management with scheduling, travel arrangements, and other administrative tasks as needed.
• Supervise and support the office assistants, and other relevant roles.
• Prepare and manage correspondence, reports, and presentations for executive meetings.
• Serve as the point of contact for internal and external stakeholders on administrative matters.

Project Management:

• Lead and participate in special projects related to office operations, process improvements, and company events.
• Coordinate company events, meetings, and other functions, ensuring they align with the brand's standards.

Compliance and Procedures:

• Ensure compliance with company policies and procedures, particularly in relation to health and safety regulations.
• Develop and implement administrative processes and systems to improve efficiency and effectiveness.
• Monitor and manage budgets for administrative expenses, ensuring cost-effectiveness without compromising quality.

Import and Export:

• Oversee the entire process of export and import, ensuring compliance with national, international trade regulations.
• Negotiate terms and conditions with vendors to secure the best pricing, payment terms, and delivery schedules.
• Establish and maintain strong relationships with key suppliers, ensuring continuous improvement in quality and service levels.
• Conduct regular market research to identify potential new vendors and assess their suitability for the company’s needs.
• Prepare regular reports on import/export activities and vendor performance, providing insights and recommendations for improvements.
• Ensure that all documentation related to export and import activities is accurately maintained and easily accessible for audits and inspections.
• Maintain an organized database of vendor contracts, negotiation records, and correspondence.

Communication:

• Act as a liaison between different departments to ensure clear communication and efficient workflow.

Education

Bachelors/ Masters in Business Administration, Management, or a related field.

Experience

Minimum of 7 yrs. Experience (preferably in luxury / high-end residential project)

Job Location/ Hours

This position is based in Jaipur , with occasional travel required.

Job Title: Administrative Assistant

Company: Design Lyric

Location: Kothrud, Pune

Work Timing: 9:00 AM – 6:00 PM (Monday to Saturday)

About the Role:

Design Lyric is looking for a detail-oriented and proactive Administrative Assistant to provide comprehensive support to the team and ensure smooth day-to-day office operations. The ideal candidate will be organized, efficient, and capable of handling multiple tasks while maintaining a positive and professional attitude.

Key Responsibilities:

• Provide administrative and clerical support to the team.
• Manage office operations including scheduling, documentation, and record-keeping.
• Handle incoming calls, emails, and correspondence in a professional manner.
• Coordinate meetings, appointments, and travel arrangements.
• Maintain office supplies, equipment, and ensure a well-organized workspace.
• Assist in preparing reports, presentations, and other business documents.
• Support HR and management with basic office-related tasks as required.
• Act as a point of contact for staff and external stakeholders when needed.

Requirements:

• Bachelor’s degree in any discipline (preferred).
• Proven experience as an administrative assistant, office assistant, or similar role.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

What We Offer:

• A supportive and collaborative work environment.
• Opportunity to learn and grow within a dynamic organization.
• Exposure to cross-functional tasks and responsibilities.

InnAccel is a leading MedTech startup developing innovative solutions to bridge global healthcare gaps in Critical Care and Maternal & Child Health. With over 1,000+ devices deployed across 200+

hospitals, our mission is to impact millions of lives through cutting-edge medical technology. Website:

Location: Bangalore

Reports to : Human Resources

Employment type: Permanent Full Time

Role Overview: The Admin Executive will oversee day-to-day administrative operations, ensuring

smooth functioning of the office and providing cross-departmental support to Commercial, Engineering, HR and Finance. This role requires working closely with the CEO and CTO to address administrative needs, ensuring smooth operations and supporting organizational growth in a fast-paced start-up environment.

Key Responsibilities:

• Oversee daily office operations, facility management and housekeeping, ensuring smooth functioning of workplace utilities.

• Handle incoming calls, emails, and correspondence in a professional and timely manner.

• Arrange logistics for travel and accommodation, internal meetings, vendor visits, company events, and trainings.

• Monitor and coordinate procurement of office supplies, consumables, and minor equipment and maintain petty cash.

• Manage recurring monthly payments, including utilities, domain renewals, AMC contracts, software subscriptions, and telecom bills.

• Provide QMS documentation support.

• Organize and securely store physical and digital files, prepare and update delivery challans, installation reports.

• Support HR in onboarding and offboarding processes including preparation of ID cards, administration of biometric access, email setup, asset allocation/retrieval, and employment agreement preparation.

• Maintain employee digital records, attendance logs, and leave records.

Qualifications and experience:

• Bachelor’s degree in any discipline; certification in office administration or computer applications preferred.

• 2 to 4 years of relevant experience in administrative or office management roles, preferably in a start-up environment.

• Experience in vendor coordination and day-to-day office operations.

• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and computer applications.

• Basic knowledge of IT hardware setup, printers, and troubleshooting common technical issues.

Skills:

• Strong computer literacy (Windows & Internet).

• Advanced Excel, Word, and PowerPoint capabilities.

• Strong organizational, multitasking, and problem-solving skills.

• High attention to detail with effective time management in a fast-paced setting.

• Excellent communication and interpersonal abilities.

• Ability to work independently while maintaining confidentiality.

TO APPLY CLICK HERE:

Note: All offers of employment are contingent upon the successful completion of a comprehensive

background verification process. This includes, but is not limited to, verification of employment history, educational qualifications, and the authenticity of submitted documents such as salary slips. Any falsification or misrepresentation of information will result in immediate disqualification from the

recruitment process.

Job Description:

• Supervise the day-to-day operations of the office premises, including maintenance, security, and general upkeep.
• Act as a primary point of contact for internal and external stakeholders regarding administrative matters.
• Coordinate and manage housekeeping staff, ensuring effective allocation of resources.
• Managing office supplies stock and place orders.
• Oversee the procurement, distribution, and inventory control of office equipment, furniture, and supplies.
• Managing floor plan and allocation of seating and ID card management.
• Cafeteria management and overall office security management.
• Managing office boy's outdoor activities.
• Coordinating with HODs for their admin related matters.
• Bill processing/tracking the payments and reconciliation with vendor on quarterly basis.
• Maintain accurate and up-to-date records of administrative activities, including expenses, invoices, and contracts.
• Managing AMC services as per the scope of the contract.
• Vendor management, Asset management and Event management.
• Prepare and send MIS on regular basis.