1,057 Administrative Staff jobs in India

Looking for Executive Admin only (3-5 yrs)

Roles & Responsibilities

• Oversee and manage daily office administration tasks.
• Maintain couriers, track records, canteen, security, Transport, Stationary maintenance
• Maintain organized records, reports, and databases.
• Manage correspondence, emails, and internal communications.
• Handle office supplies, and vendor relationships
• Support HR functions, including onboarding and employee records.
• Monitor office expenses and maintain financial records.
• Ensure smooth office operations and resolve administrative issues.
• Handle confidential information with professionalism and discretion.
• Coordinate office events, team activities, and corporate meetings.

Requirements & Skills

• Proven experience as an Admin Executive, Administrative Officer, or similar role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize work effectively.
• Knowledge of office management procedures and administrative practices.
• Bachelor’s degree in Business Administration, Management, or a related field (preferred).

Premier Road Service Limited is a leading logistics company in India, providing logistical transportation services across all major cities and towns. Established in 1968, the company has grown significantly with over 40 branches nationwide. We have served various prominent clients, including the Government of India, multinational companies, FMCGs, and corporate bodies.

This is a full-time on-site role for an Administrative Assistant located in Mumbai. The Administrative Assistant will handle daily tasks such as providing administrative support, managing phone communications, and assisting executives with clerical duties. Responsibilities include maintaining records, scheduling appointments, and ensuring smooth office operations.

• Skills in Administrative Assistance and Executive Administrative Assistance
• Proficiency in Phone Etiquette and Communication
• Strong Clerical Skills
• Excellent organizational and multitasking abilities
• Ability to work independently and handle confidential information
• Experience with office software and equipment
• Bachelor's degree in Business Administration, Office Management, or a related field is a plus

Podar International Schools - Looking for an Administrative Officer to look after following at school unit;

• All General administrative duties, other than Academics
• Safety and Security
• Facilities Management and soft services
• Transportation
• School services
• Liaisoning and Compliance, Agreements
• Handling Internal and External Stakeholders
• Co-ordinate with Support functions
• Assist School operations and Academic Team
• All relevant duties assigned from time to time

Places of Posting (Gujarat) - Mehsana, Gujarat

Walkin Interview on

• 13th and 14th Sept at Podar International School, Mehsana
• 15th and 16th Sept at Podar International School, Chandkheda, Ahmedabad.
• Contact - ,

Location: Ahmedabad, Gujarat (Work from Ahmedabad Office)

Department: Executive Support for USA Team

Reports to: CEO & CFO/COO

Role Overview

We are looking for a highly organized and proactive Virtual Administrative Assistant to provide dedicated support to our executive leadership team in the USA. This position is based in our Ahmedabad office and will primarily focus on managing daily administrative tasks, handling communications, and coordinating activities - enabling the leadership team to concentrate on strategic priorities and business growt

Key Responsibilities

· Manage calendars, appointments, and scheduling for CEO & CFO/COO across time zones.

· Coordinate communication between teams in India and the U.S. office.

· Prepare reports, presentations, and meeting notes as required.

· Handle email correspondence, follow-ups, and reminders.

· Organize and maintain digital files, documents, and records.

· Assist in travel planning, bookings, and itineraries for both personal and business travel.

· Track tasks, deadlines, and ensure timely execution of action items.

· Support in managing vendor communications and basic HR/admin tasks.

· Make outbound calls to U.S. numbers through our VOIP system to vendors, partners, or service providers to fulfill administrative responsibilities.

· Assist with social media or internal communication posts if needed.

Qualifications

· Bachelor’s degree preferred (Business, Administration, or related field).

· Minimum 2 years of experience in an administrative or executive assistant role.

· Strong written and verbal communication skills in English.

· Proficiency in MS Office/Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).

· High attention to detail and ability to multitask.

· Strong organizational and problem-solving skills.

· Willingness to work flexible hours to align with U.S. time zones (early morning/late evening coordination as needed).

Preferred Skills

· Experience supporting executives in global companies.

· Familiarity with project management tools (Asana, Trello, or similar).

· Ability to handle sensitive information with discretion.

Job Summary:

The Admin Assistant provides administrative support to ensure the smooth operation of the office. Key responsibilities include answering phones, managing correspondence, scheduling appointments, and performing various clerical tasks.

Working Days: 5 days

Rotational Week offs & Rotational Shifts

CTC upto 5 LPA (depending on last drawn CTC)

Key Responsibilities:

1. Answer direct phone calls, handle correspondence, and respond to inquiries.

2. Day-to-day facility upkeep & Transport.

3. Maintain accurate records and databases.

4. Manage office supplies, inventory, and expenses.

5. Provide general administrative support to the team.

6. Transport Operation

Requirements:

1. Graduates/Undergraduate

2. 1-2 years of administrative experience.

3. Excellent communication, organizational, and time management skills.

4. Proficiency in Microsoft Office and other software applications.

Skills:

1. Strong attention to detail and accuracy.

2. Ability to multitask and prioritize tasks.

3. Excellent customer service skills.

4. Ability to maintain confidentiality and handle sensitive information

Interested candidates can share CV to

Company Description

KSP Consulting is a US-based startup with a subsidiary company in India also that provides Engineering, Commissioning, Qualification, Validation, and Business Consulting services to various industries. The company strives to customize solutions for each problem, act fast and execute fast without compromising quality, and contribute towards compliance for drug manufacturing globally. KSP Consulting values adaptability, innovation, determination, teamwork, and integrity.

Role Description

This is a full-time hybrid role for a Administrative Assistant. This Individual will be responsible recruiting and onboarding new employees and identifying new business opportunities. The role can be anywhere in India considering all clients are located across India.

This is an overarching role for any individual to contribute within multiple areas of a service-based consulting firm.

·    Define and lead recruiting efforts

·    Overseeing employee onboarding and career growth

·    Interacting with clients and key stake holders

·    Work with technical leads to draft proposals and provide input for cost and winning strategy

·    Support marketing efforts

·    Attend vendor show globally to represent the company consistently in all geographies, coordinate efforts for vendor shows – India and US for now.

·    Willing to travel internationally as needed

·    Help with building organization and procedural infrastructure

·    Identify new growth areas and propose strategy

·    Support with company events, business travel and other required logistics

·    Draft Invoices and book keeping

·    Resumes, proposals and other document formatting as needed

Qualifications

• Strong business acumen and strategic thinking
• Experience in business development, sales, and marketing
• Excellent communication and interpersonal skills
• Ability to lead and motivate teams
• Analytical and problem-solving skills
• Experience in the Pharmaceutical or Life Sciences industry is a plus
• Bachelor's degree in Business Administration, Finance, or marketing

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

• Work on business related processes such as purchasing/leasing of new office space, contracting etc.
• Routine upkeep and Maintenance of HO & Branch offices
• Supervise Housekeeping services, Security Services and Cafeteria
• Procurement and routine maintenance of office assets like AC, UPS, EPABX etc.
• Manage vendor relationships, including contractors, suppliers, and service providers
• Liaison with Government authorities (PT/S&E/Electricity)
• Ensure adherence to government regulation in maintaining company documents and maintain office documents and files for record keeping
• Coordinate repairs, renovation, and upgrades to facilities.
• Manage facility budgets, including operating and capital expenses.
• Business Travel management (Air/Train/Cab/Hotel)
• Business VISA Processing
• Facilitate employee relocation
• Assist with special projects, such as events, campaigns, or initiatives
• Conduct Branch audits
• Maintaining various MIS for management reporting
• Vendor payment processing

Academic Qualifications:

• Excellent communication, leadership and problem solving skills.
• Strong analytical and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Bachelor’s degree in any stream.

Experience

• Minimum 8 years of experience in office Administration, with at least 2 years in managerial role

Administration Executive:

Key Responsibilities

• Manage and oversee general office administration, including housekeeping, facilities, and office supplies.
• Coordinate with vendors, contractors, and service providers for office maintenance and procurement.
• Handle travel arrangements, hotel bookings, and logistics for employees and visitors.
• Maintain employee attendance records, access cards, and related documentation.
• Support HR and Finance teams in administrative tasks like onboarding formalities, asset issuance, and expense management.
• Organize and coordinate meetings, conferences, and company events.
• Prepare and maintain reports, MIS, and documentation related to administrative activities.
• Ensure compliance with health, safety, and statutory requirements in the workplace.
• Act as a point of contact between management, employees, and external stakeholders.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field.
• 2–4 years of proven experience in administrative or office management roles.
• Strong communication and interpersonal skills.
• Good knowledge of MS Office (Word, Excel, PowerPoint) and email etiquette.
• Ability to multitask, prioritize, and work under pressure.
• Attention to detail with problem-solving skills & others.