3,933 Administrative Staff jobs in India

Administrative Assistant

Karnataka, Karnataka Nike

Posted 3 days ago

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Job Description

**WHO YOU'LL WORK WITH**
In this role, you will report to the Senior Director, Product Management, India Technology Center (ITC). As our Senior Administrative Assistant, you will support the Senior Director in Bengaluru and collaborate closely with the Consumer Product & Innovation technology team operating at the center of a fast-paced, inclusive, and purpose-driven environment.
You will partner with cross-functional groups including Human Resources, Communications, Social & Community Impact, and Workplace Design and Connectivity. Known for its culture of agility, innovation, and operational excellence, the team drives transformation and elevates the employee experience-both within NIKE and across the wider industry. Your role will be instrumental in managing day-to-day operations, supporting strategic initiatives, and fostering strong connections across teams.
**WHO WE ARE LOOKING FOR**
Nike's India Technology Center is seeking a Senior Administrative Assistant based in Bengaluru, with a strong track record of thriving in fast-paced, results-driven environments. The ideal candidate demonstrates exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with confidence and discretion. They are proactive, inclusive, and capable of building strong relationships across diverse teams and leadership levels. This role requires a high level of professionalism, adaptability, can take initiative, follow-through on requests until completion, a keen attention to detail, an understanding of Bengaluru and the surrounding area. The successful candidate will be a trusted partner to senior leaders and a key contributor to the operational rhythm of the Nike ITC Site.
**WHAT YOU BRING**
+ Open to work in Bengaluru, India
+ Graduation (Bachelor's degree or equivalent) required
+ 5-8 years of administrative work experience in a corporate or fast-paced environment
+ Strong communication skills and ability to collaborate with senior-level executives and cross-functional teams
+ Proficiency in Powerpoint, Excel, and Outlook calendars
+ Ability to manage confidential information with discretion and integrity
+ Experience with budget tracking and financial processes is strongly preferred.
**WHAT YOU'LL WORK ON**
+ You'll be embedded in the Consumer Product & Innovation Team, working cross-functionally with Human Resources, Communications, Social & Community Impact, and Workplace Design & Connectivity to drive seamless coordination and engagement.
+ Perform a wide range of administrative duties, including complex calendar management, booking travel, coordinating meetings, designing events, producing, editing and reformatting documents and correspondence.
+ The go-to person for onboarding new teammates and leaders, ensuring they feel welcomed and equipped from day one.
+ Preparing expense reports, purchase orders, maintaining office equipment, supplies and environment, while supporting budget/financial objectives set by manager and coordinating equipment or department moves.
+ You'll create polished PowerPoint or Keynote presentations and Excel reports-often under tight deadlines-drawing from multiple sources to deliver high-impact content.
+ Provide support to a large diverse team of people with a variety of management styles; to a fast-paced, multi-functional environment where relationship-building, adaptability, and discretion are key to success
NIKE, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status, or disability. NIKE is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call and let us know the nature of your request, your location and your contact information.
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Administrative Assistant

Chennai, Tamil Nadu Caterpillar, Inc.

Posted 11 days ago

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Job Description

**Career Area:**
Business Services
**Job Description:**
**Your Work Shapes the World at Caterpillar Inc.**
When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Role Definition
Provides administrative support and coordination activities for a team of people.
Responsibilities
- Answering telephone, taking messages and answering routine questions.
- Maintaining vacation schedule and master schedule of whereabouts for staff.
- Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
- Typing and distributing memos, meeting minutes and presentations for staff.
- Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
Degree Requirement
Degree or equivalent experience desired
Skill Descriptors
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Working Knowledge:
- Accurately gauges the impact and cost of errors, omissions, and oversights.
- Utilizes specific approaches and tools for checking and cross-checking outputs.
- Processes limited amounts of detailed information with good accuracy.
- Learns from mistakes and applies lessons learned.
- Develops and uses checklists to ensure that information goes out error-free.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Level Working Knowledge:
- Demonstrates experience participating in productive collaborative processes.
- Under guidance, initiates collaborative meetings.
- Assists in communicating shared goals with diverse groups and parties.
- Helps promote collaboration across generations, functions, regions, and levels.
- Helps solve business problems and meet business goals through collaborative processes.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:
- Delivers helpful feedback that focuses on behaviors without offending the recipient.
- Listens to feedback without defensiveness and uses it for own communication effectiveness.
- Makes oral presentations and writes reports needed for own work.
- Avoids technical jargon when inappropriate.
- Looks for and considers non-verbal cues from individuals and groups.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Level Working Knowledge:
- Adjusts to new or changing assignments, processes, and people.
- Demonstrates willingness to listen to other opinions.
- Provides examples of shifting from task to task.
- Identifies and considers alternative approaches to situations or problems.
- Accepts new or radical ideas with an open mind; avoids snap reactions.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Level Working Knowledge:
- Recognizes changing demands and priorities; validates changes with management.
- Obtains information about how current assignments contribute to organizational goals.
- Completes current work according to assigned priorities.
- Responds to day-to-day operational priorities while still making progress on project work.
- Performs at least 2-3 concurrent activities without reducing productivity.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Basic Understanding:
- Explains the value of a disciplined approach to problem solving.
- Describes problem reporting and escalation practices.
- Utilizes accepted procedures for problem analysis and resolution.
- Identifies key aspects of problem-solving techniques used in own area.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Level Working Knowledge:
- Arranges meetings, schedules rooms, equipment, refreshments, etc.
- Operates and maintains standard office equipment such as copiers, faxes, phones.
- Distributes internal and external correspondence to appropriate recipients.
- Coordinates travel arrangements and expense reimbursements.
- Orders, stocks and distributes office supplies.
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Level Working Knowledge:
- Uses basic features of two or more Office applications.
- Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.
- Operates basic Microsoft desktop applications to achieve certain requirements.
- Converts Word tables to an Excel spreadsheets and vice-versa.
- Compares the key differences between current and prior releases of Office.
**Posting Dates:**
September 22, 2025 - October 5, 2025
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community ( .
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Administrative Secretary

Surat, Gujarat GM Machines

Posted today

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Job Description

Office Secretary (Admin & Client Coordination) — Surat (On-site)


Location: Surat, Gujarat (On-site)

Employment Type: Full-time

Industry: Textile Machinery / Industrial Equipment

Experience: 2–5 years (No freshers)


About the role

We’re looking for a proactive Office Secretary to be the front-desk face of our office and the right hand to senior management. You’ll manage reception, calendars, client follow-ups, documentation, and daily operations—ensuring every visitor and inquiry gets a professional, timely experience.


What you’ll do (Key Responsibilities)

  • Front Desk & Client Care: Greet visitors, manage calls/WhatsApp, maintain visitor logs, and ensure premium hospitality.
  • Calendar & Travel: Schedule meetings, manage executive calendars, arrange travel/hotels, coordinate vendor/exhibition meetings.
  • Client Coordination & CRM: Log new inquiries, assign to sales/service, follow up to closure, keep CRM/Sheets updated.
  • Documentation: Prepare quotations, POs, invoices (with the accountant), collect KYC, and maintain neat digital & physical records.
  • Office Operations: Stationery/pantry inventory, courier & dispatch tracking, vendor coordination, AMC/service call follow-ups.
  • Meetings: Draft agendas, take minutes (MoM), circulate action items, and track closures.
  • Basic Accounts Support: Petty cash, bills/reimbursements, vendor payment follow-ups (with the accountant).
  • Event & Delivery Support: Assist during machine deliveries, client visits, office events, and photo/video coordination.
  • Confidentiality & Compliance: Uphold data hygiene and professional standards at all times.

What you’ll need (Requirements)

  • Languages: Gujarati (primary), Hindi (strong), English (fluent for email & documents).
  • Tools: MS Office/Google Workspace, WhatsApp Business; good Excel/Sheets skills.
  • Traits: Professional grooming, punctuality, attention to detail, ownership, people-first attitude.

Nice-to-have (Bonus)

  • Experience in manufacturing/trading/showroom front office.
  • CRM (Zoho/HubSpot), Tally basics, or Canva/LinkedIn posting experience.

Work hours & compensation

  • Timing: Mon–Sat, 9:30 AM – 6:30 PM
  • Salary: ₹25,000 – ₹30,000 per month (based on experience & performance)
  • Benefits: On-the-job training, growth pathway to Office Manager/Executive Assistant, festival perks, and a professional, tech-enabled workplace.

How to apply

Apply via LinkedIn Easy Apply or WhatsApp your CV (PDF) to .

Please include: Years of experience, language proficiency, current CTC, expected CTC, and notice period.



#Administration #FrontOffice #Secretary #SuratJobs #TextileIndustry

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Administrative Assistant

Bengaluru, Karnataka Outside ROI

Posted today

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Job Description

Job Title: Administrative Assistant

Location: Bangalore, India

Company: OutsideROI (US-based Marketing Agency)

Type: Full-Time

Experience Level: 2–5 Years

Industry: Marketing & Advertising

Job Summary:

We are seeking a proactive and organized Administrative Assistant to support our fast-paced marketing agency in Bangalore. The ideal candidate will be responsible for managing day-to-day administrative operations, supporting leadership and marketing teams, coordinating internal processes, and ensuring smooth functioning of office tasks. If you're detail-oriented, tech-savvy, and thrive in a dynamic, creative environment, we’d love to meet you.

Key Responsibilities:
  • Administrative Support:
  • Provide high-level administrative support to the leadership and marketing teams. Handle scheduling, travel arrangements, calendar management, and internal communications.
  • Project Coordination:
  • Assist in tracking project timelines, deliverables, and client communications. Follow up with teams to ensure deadlines are met.
  • Client Interaction:
  • Liaise with clients for meeting coordination, basic support requests, and documentation as needed.
  • Office Management:
  • Manage supplies, vendors, office maintenance, and ensure smooth daily operations. May support remote team logistics.
  • Data Entry & Reporting:
  • Maintain accurate records in CRMs, spreadsheets, and reporting tools. Prepare periodic reports, meeting minutes, and presentation materials.
  • Finance & HR Support (basic):
  • Assist in invoice processing, expense reports, onboarding paperwork, and timesheet collection.
  • Marketing Support (optional):
  • Support marketing team with scheduling social media posts, proofreading content, or coordinating with freelancers.
Requirements:
  • Proven experience (2–5 years) in an administrative role, preferably in a marketing, creative, or tech environment.
  • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Notion).
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively in a deadline-driven environment.
  • Attention to detail and problem-solving skills.
Nice to Have:
  • Experience working with CRMs (e.g., HubSpot, Zoho).
  • Familiarity with marketing terms or basic campaign workflows.
  • Previous experience supporting a hybrid or remote team.
Perks & Benefits:
  • Competitive salary
  • Flexible work hours & hybrid work options
  • Exposure to top-tier marketing clients and projects
  • Growth opportunities within a creative and collaborative team
About OutsideROI:

OutsideROI is a performance-driven marketing agency focused on delivering strategic, measurable results for clients across industries. We pride ourselves on creative problem-solving, data-driven execution, and a culture that fosters innovation and excellence.


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Administrative Assistant

Assam, Assam Gurukul Group of Educational Wing

Posted today

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Job Description

Company Description

We suggest you enter details here.

Role Description
Required experience Assistant administrative officer, Hostel warden ( boys & girls) ,cook & personal assistant to Director at Gurukul group of educational wing Mangaldoi Assam, interested candidates can send Biodata through

Qualifications

  • Administrative Assistance and Executive Administrative Assistance skills
  • Phone Etiquette and Communication skills
  • Clerical Skills
  • Excellent organizational and time-management skills
  • Proficiency in Microsoft Office Suite and other office software
  • Ability to work both independently and collaboratively
  • High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus
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Administrative Officer

Delhi, Delhi Max Healthcare

Posted today

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Job Description

Job Responsibility:


  • Coordinate with Partner Institution / Organizations for documentation, service agreements, and payment processing.
  • Maintain and manage key institutional documents, records, and compliance files.
  • Handle procurement of products and services including quotations, purchase orders, and vendor selection.
  • Manage all vendor payments (both online and offline) and ensure timely processing.
  • Track inventory and consumption of office supplies, stationery, and housekeeping materials.
  • Share records with the finance team for accurate provisioning.
  • Coordinate and process COIs payments related to referrals.
  • Ensure compliance with internal policies for approvals and documentation.
  • Oversee facility maintenance and repair coordination.
  • Provide administrative assistance to academic and operations teams as needed.
  • Manage general support functions to ensure effective daily operations.


Minimum qualification and experience : Any graduate with min 04 years of relevant experience


Immediate joiner will be preferred


About Us

The Max Institute of Allied & Paramedical Education (MIAPE) is an educational institution under Max Healthcare Institute Limited , offering Bachelor's, Diploma, and Certification courses in various paramedical fields. MIAPE focuses on providing hands-on, hospital-based training with a curriculum designed by Max Healthcare professionals to equip students for careers in the healthcare sector. The institute has multiple locations in Delhi NCR and Lucknow and is known for its integration of academic rigor with extensive clinical practice in a multi-specialty healthcare setting.

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Administrative Manager

Mumbai, Maharashtra Canara Robeco Mutual Fund

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Job Description

Job Responsibilities :

  • Work on business related processes such as purchasing/leasing of new office space, contracting etc.
  • Routine upkeep and Maintenance of HO & Branch offices
  • Supervise Housekeeping services, Security Services and Cafeteria
  • Procurement and routine maintenance of office assets like AC, UPS, EPABX etc.
  • Manage vendor relationships, including contractors, suppliers, and service providers
  • Liaison with Government authorities (PT/S&E/Electricity)
  • Ensure adherence to government regulation in maintaining company documents and maintain office documents and files for record keeping
  • Coordinate repairs, renovation, and upgrades to facilities.
  • Manage facility budgets, including operating and capital expenses.
  • Business Travel management (Air/Train/Cab/Hotel)
  • Business VISA Processing
  • Facilitate employee relocation
  • Assist with special projects, such as events, campaigns, or initiatives
  • Conduct Branch audits
  • Maintaining various MIS for management reporting
  • Vendor payment processing


Academic Qualifications:

  • Excellent communication, leadership and problem solving skills.
  • Strong analytical and organizational skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Bachelor’s degree in any stream.

Experience

  • Minimum 8 years of experience in office Administration, with at least 2 years in managerial role
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Administrative Assistant

Mumbai, Maharashtra Esscore Ingredients Pvt Ltd

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Job Description

Company Description


Esscore Ingredients Pvt Ltd is a dynamic startup based in Mumbai, dealing in a wide range of products including specialty chemicals, food ingredients, edible oils, and more. We cater to diverse industries such as food & beverage, pharmaceuticals, nutraceuticals, personal care, and industrial chemicals. Our mission is to be a trusted partner in supply chain solutions, offering high-quality products with personalized service and a sharp focus on innovation and customer satisfaction.


As a startup, we believe in a collaborative and entrepreneurial approach, where every team member contributes meaningfully to our journey of growth.


Role Description


We are seeking an energetic and versatile Administrative Assistant to join us in a full-time, on-site role in Mumbai ), Maharashtra. This isn’t just an admin role—it’s an opportunity to be at the center of a fast-paced, growing business, working closely with the founders across operations, business development, and customer relations.


You’ll help manage day-to-day tasks, assist in business operations, support backend coordination for clients and suppliers, and actively contribute to building and streamlining systems.


Key Responsibilities

• Handle routine administrative functions: calls, emails, document filing, data entry, scheduling, and office coordination

• Support purchase, sales, and logistics teams with backend coordination

• Communicate with vendors, customers, and logistics partners for orders and follow-ups

• Maintain product databases, price lists, and supplier information

• Help with preparing quotations, invoices, and tracking payments

• Contribute to business development activities—market research, lead follow-up, and customer support

• Assist in setting up internal processes and managing product-wise documentation (food, pharma, chemicals, etc.)

• Coordinate with certification agencies or compliance teams when required (e.g., FSSAI, pharma documentation, etc.)


Qualifications

Graduate in any field (Commerce, Business, or Science preferred)

• 0–2 years of experience (freshers with the right attitude are encouraged to apply)

• Strong communication and interpersonal skills

• Organized, detail-oriented, and eager to learn

• Proficient in MS Excel, Word, Email tools

• Comfortable working in a startup environment with multi-tasking and evolving responsibilities

• Interest in the B2B sector—especially food, pharma, or chemical industries—is a bonus


What You’ll Gain

• Exposure to multiple industries and product categories

• Direct collaboration with the leadership team

• A chance to help build the business from the ground up

• Learning across supply chain, procurement, customer handling, compliance, and operations

• A fast-paced, flexible work culture that values learning and initiative


Salary & Perks

• Competitive monthly salary based on experience and skillset

• Performance-based bonuses

• Mobile and travel allowances (if applicable)

• Festival bonuses and growth reviews every 6 months.


How to Apply


If you’re ready to learn, grow, and contribute to a young, ambitious company, send us your CV along with a short note about why you’re a good fit for this role to:


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Administrative Officer

Mira Bhayandar, Maharashtra Somerset Exports PVT LTD

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Company Description

We suggest you enter details here.


Role Description

This is a full-time on-site role located in Mira Bhayandar for an Administrative Officer at Somerset Exports PVT LTD. The Administrative Officer will be responsible for managing general administrative tasks, providing administrative assistance, providing supervision in inventory management and supporting customer service activities. The role involves maintaining organization, ensuring effective communication, and coordinating day-to-day office operations to ensure smooth functioning.


Qualifications

  • Skills in General Administration and Administrative Assistance
  • Strong Communication and Customer Service skills
  • Excellent Organization Skills
  • Proficiency in office software and tools
  • Proficiency in Inventory management system
  • Ability to work independently and as part of a team
  • Relevant experience in a similar role is beneficial
  • Bachelor's degree in Business Administration, Management, or a related field
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Administrative Officer

Gujarat, Gujarat Podar Education Network

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Job Description

Podar International Schools - Looking for an Administrative Officer to look after following at school unit;

  • All General administrative duties, other than Academics
  • Safety and Security
  • Facilities Management and soft services
  • Infrastructure and Estate management, Maintenance and repairs
  • Events Management
  • Transportation
  • School services
  • Admissions, Marketing and Business Development
  • Liaisoning and Compliance, Agreements
  • Handling Internal and External Stakeholders
  • Co-ordinate with Support functions
  • Assist School operations and Academic Team
  • All relevant duties assigned from time to time


Places of Posting (Gujarat) - Bhuj, Gandhidham (Kutch Bhuj), Bharuch

Contact: ,

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