74 Administrative Staff jobs in Kalyan

We are looking for a proactive Admin Assistant to support our back-office operations. The role involves:

• Calling customers and handling queries.
• Preparing invoices and maintaining records.
• Printing and managing certificates.
• Handling social media marketing activities via WhatsApp, Email, and SMS.
• Working efficiently on Google Sheets and other computer-based tasks.

Requirements:

• Strong computer knowledge (Google Sheets compulsory).
• Good communication and organizational skills.
• Proactive, positive attitude towards work and responsibilities.

ONLY APPLY IF SERIOUSLY INTERESTED AND READY TO JOIN IMMEDIATELY

Job Type: Full-time

Pay: ₹15, ₹20,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person

Hey Candidates,

Greetings

We have urgent openings for a dedicated and proactive individual to join our team as an Administrative Executive. This role involves providing administrative support along with digital media management to ensure the smooth functioning of our classes and strong engagement with students, parents, and our online community.

Designation - Administrative Executive

Location - Venus Chowk , Ulhasnagar

Job Type - Part Time

Salary - As per industry standard

Perks - Incentives

Key Responsibilities -

Manage day-to-day administrative tasks: attendance, records, and class schedules.

Assist with paper checking and maintenance of academic data.

Handle student and parent queries (calls, emails, in-person) in a professional and courteous manner.

Conduct routine calling and follow-ups with students and parents.

Coordinate logistics for classes, workshops, and events.

Ensure smooth communication between management, students, and staff.

Requirements -

Strong communication and interpersonal skills.

Proficiency in MS Office (Word, Excel) and Google Workspace.

Ability to multitask, stay organized, and meet deadlines.

Prior experience in administration, front desk, or education sector is an advantage.

Interested candidates can share their resume at:

Job Type: Part-time

Pay: ₹4, ₹5,000.00 per month

Work Location: In person

• Manage and maintain electronic filing systems and organizational databases.
• Coordinate and schedule virtual meetings, appointments, and travel arrangements for team members.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Assist with onboarding processes for new remote employees, including documentation and setup.
• Manage office supplies inventory and procurement for remote employees as needed.
• Act as a point of contact for internal and external inquiries, directing them to the appropriate personnel.
• Support HR functions by maintaining employee records and assisting with benefit administration.
• Assist in the preparation and management of budgets and expense reports.
• Coordinate the logistics for virtual company events and team-building activities.
• Ensure smooth communication flow across different departments and time zones.
• Research and implement new administrative tools and technologies to improve efficiency.
• Maintain a high level of confidentiality and discretion in handling sensitive information.
• Provide general administrative support to various teams and management.

• Bachelor's degree in Business Administration, Management, or a related field.
• 3+ years of experience in an administrative or office management role.
• Proven experience working in a remote or distributed team environment.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Exceptional written and verbal communication skills.
• Experience with project management or collaboration tools (e.g., Asana, Trello, Slack).
• Ability to work independently, take initiative, and solve problems proactively.
• Familiarity with HR administrative tasks is a plus.
• A keen eye for detail and a commitment to accuracy.

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Requirements

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Benefits

Compensation and Benefits (Upfront Highlights):

• Competitive salary: 9M - 12Mannually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller:

Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement

Keller Executive Search and its clients are committed to being Equal Opportunity Employers. All qualified applicants will receive fair consideration for employment without discrimination based on race, caste, religion, gender, sexual orientation, disability, age, or any other protected characteristic, in accordance with applicable Indian employment regulations.

Commitment to Diversity

We strive to create a professional work environment where every individual is respected and valued. Our hiring and workplace practices reflect India’s diverse cultural and social landscape, promoting inclusivity and equal opportunity.

Reasonable Accommodations

Keller Executive Search and its clients support the provision of reasonable accommodations for individuals with disabilities. Requests are handled through a consultative process that balances individual needs with operational feasibility.

Compensation Information

For client roles, compensation details are shared in job postings. Final salary offers depend on experience, skills, and role alignment. Compensation packages typically include:

• Basic salary
• Housing or rent allowance
• Provident fund and retirement benefits
• Performance bonuses and other applicable benefits

Compliance with Employment Regulations

We adhere to Indian employment standards across all aspects of the employee lifecycle, including:

• Recruitment and hiring
• Placement and promotion
• Termination and exit procedures
• Leave entitlements
• Compensation and benefits
• Training and development

Workplace Conduct

All employees are expected to maintain a professional and respectful workplace environment. Our policies promote ethical behavior, mutual respect, and a safe working atmosphere.

Employment Verification

We conduct employment verification processes that may include:

• Educational credential checks
• Professional certification validation
• Previous employment verification
• Identity and documentation review

Privacy

Personal information collected during recruitment and employment is handled with care and used only for legitimate business purposes, in line with applicable data protection norms.

Additional Considerations

• Working Hours : Standard working hours follow local labor norms and may vary by region and employer.
• Weekend Days : Typically Saturday and Sunday, subject to company policy.
• Religious Observances : National and regional holidays are observed.
• Gender-Specific Requirements : Workplace arrangements support gender inclusivity and safety.

Local Compliance

Keller Executive Search and its clients comply with all relevant Indian employment and labor regulations, including:

• Social security and insurance contributions
• Tax and professional registrations
• Local labor office compliance

Note: This job posting may refer to a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment terms will comply with applicable Indian employment regulations.

Key Responsibilities:

Front Office Management:

Greet and welcome guests, clients, and employees with professionalism.

Manage incoming phone calls and route them appropriately.

Maintain visitor logbook and issue visitor passes.

Handle incoming and outgoing mail and courier services.

Address client and visitor queries courteously and efficiently.

Maintain the cleanliness and organization of the front office area.

Administrative Support:

Manage daily office operations and assist with facility maintenance coordination.

Maintain office supplies inventory and coordinate procurement with vendors.

Assist in scheduling meetings, appointments, and travel arrangements.

Provide calendar management and administrative support to executives.

Support in organizing internal and external events.

Maintain accurate records, perform data entry, and document handling.

Manage petty cash and basic accounting-related tasks.

Ensure adherence to company policies, procedures, and confidentiality norms.

Key Skills and Qualifications:

Bachelors degree or equivalent.

13 years of relevant experience in front office/reception and administrative roles.

Proficiency in MS Office (especially Word, Excel, and Outlook).

Excellent verbal and written communication skills.

Strong interpersonal and customer service abilities.

Exceptional time management, organizational, and multitasking skills.

Professional appearance and a positive, can-do attitude.

Attention to detail and problem-solving skills.

Additional Note

Preference - Male candidates

Candidates close to Andheri or Thane should apply

No of opening 2 ( Thane and Andheri East)