16 Administrative Staff jobs in Mahiari

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Requirements

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Benefits

Compensation and Benefits (Upfront Highlights):

• Competitive salary: 9M - 12Mannually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller:

Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement

Keller Executive Search and its clients are committed to being Equal Opportunity Employers. All qualified applicants will receive fair consideration for employment without discrimination based on race, caste, religion, gender, sexual orientation, disability, age, or any other protected characteristic, in accordance with applicable Indian employment regulations.

Commitment to Diversity

We strive to create a professional work environment where every individual is respected and valued. Our hiring and workplace practices reflect India’s diverse cultural and social landscape, promoting inclusivity and equal opportunity.

Reasonable Accommodations

Keller Executive Search and its clients support the provision of reasonable accommodations for individuals with disabilities. Requests are handled through a consultative process that balances individual needs with operational feasibility.

Compensation Information

For client roles, compensation details are shared in job postings. Final salary offers depend on experience, skills, and role alignment. Compensation packages typically include:

• Basic salary
• Housing or rent allowance
• Provident fund and retirement benefits
• Performance bonuses and other applicable benefits

Compliance with Employment Regulations

We adhere to Indian employment standards across all aspects of the employee lifecycle, including:

• Recruitment and hiring
• Placement and promotion
• Termination and exit procedures
• Leave entitlements
• Compensation and benefits
• Training and development

Workplace Conduct

All employees are expected to maintain a professional and respectful workplace environment. Our policies promote ethical behavior, mutual respect, and a safe working atmosphere.

Employment Verification

We conduct employment verification processes that may include:

• Educational credential checks
• Professional certification validation
• Previous employment verification
• Identity and documentation review

Privacy

Personal information collected during recruitment and employment is handled with care and used only for legitimate business purposes, in line with applicable data protection norms.

Additional Considerations

• Working Hours : Standard working hours follow local labor norms and may vary by region and employer.
• Weekend Days : Typically Saturday and Sunday, subject to company policy.
• Religious Observances : National and regional holidays are observed.
• Gender-Specific Requirements : Workplace arrangements support gender inclusivity and safety.

Local Compliance

Keller Executive Search and its clients comply with all relevant Indian employment and labor regulations, including:

• Social security and insurance contributions
• Tax and professional registrations
• Local labor office compliance

Note: This job posting may refer to a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment terms will comply with applicable Indian employment regulations.

Academic Administrative Officer

Are you an organized and detail-oriented professional with a passion for supporting educational excellence? Brainware University is seeking a dynamic Administrative Officer to join our dedicated team. This is an exciting opportunity to contribute to a vibrant academic community and play a pivotal role in the smooth operation of our institution.

About Us:

Brainware University is a premier institution dedicated to providing world-class education and fostering academic excellence. Our commitment to innovation, research, and holistic development sets us apart as a leader in higher education. Join us in shaping the future of tomorrow's leaders.

Position: Administrative Officer

Key responsibilities:

• Oversee and manage the day-to-day internal administration of the university.
• Ensure efficient and effective operations of administrative services, including office management, student services, and faculty support.
• Coordinate with various departments to streamline processes and enhance communication.
• Maintain and update university records, databases, and documentation.
• Assist in the planning and execution of university events, meetings, and functions.
• Provide administrative support to senior management and faculty members.
• Ensure compliance with university policies and procedures.
• Handle confidential information with discretion and professionalism.
• Monitor and manage budgets, resources, and procurement activities.

Qualifications and experience:

• A Master's degree is mandatory with over 55% of marks.
• Minimum of 3-5 years of relevant experience in administrative roles within universities or colleges.
• Diploma in Civil / Electrical Engineering
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite and university management software.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Demonstrated ability to handle sensitive and confidential information.

What we offer:

• A collaborative and inclusive work environment.
• Opportunities for professional growth and development.
• Competitive salary and comprehensive benefits package.
• The chance to contribute to a thriving academic community.

How to apply:

Interested candidates are invited to submit their resume, cover letter, and references to / or call / .

You can also apply through Career - Brainware University

Website:

LinkedIn:

Facebook:

Brainware University is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

• Oversee daily administrative operations and ensure efficiency.
• Manage office budgets, expenses, and procurement of supplies.
• Supervise and train administrative support staff.
• Develop, implement, and maintain administrative policies and procedures.
• Manage vendor contracts and relationships, ensuring service quality.
• Coordinate office maintenance, repairs, and space utilization.
• Ensure compliance with health, safety, and security regulations.
• Assist in event planning and coordination.
• Act as a liaison between management and administrative staff.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in office administration or operations management.
• Proven experience in budget management and vendor negotiation.
• Strong understanding of office procedures and administrative best practices.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in MS Office Suite and office management software.
• Exceptional communication and interpersonal abilities.
• Ability to work independently and as part of a team.

• Develop and implement efficient administrative policies and procedures.
• Oversee the management of virtual office operations and resources.
• Supervise and mentor administrative staff, ensuring high performance and professional development.
• Manage vendor relationships and contract negotiations for office supplies, services, and technology.
• Oversee budget preparation and management for administrative departments.
• Implement and maintain efficient record-keeping and filing systems.
• Coordinate internal and external communication, ensuring clear and timely dissemination of information.
• Manage facilities-related issues (e.g., maintenance coordination, space planning if applicable for hybrid or in-person needs).
• Develop and implement strategies for process improvement and operational efficiency.
• Ensure compliance with all relevant regulations and company policies.
• Plan and coordinate company events and meetings (virtual or in-person).
• Lead and participate in special projects as assigned by senior management.
• Manage onboarding processes for new employees, including administrative setup.
• Act as a key point of contact for employees regarding administrative and operational queries.
• Evaluate and recommend new technologies or tools to improve administrative efficiency.