77 Administrative Staff jobs in Mahiari
Administrative Assistant
700001 Kolkata, West Bengal
₹30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support within their busy office. This is an on-site position requiring your daily presence. The Administrative Assistant will be responsible for managing daily office operations, providing administrative support to the management team, and ensuring the smooth functioning of the workplace. Key responsibilities include managing calendars and scheduling appointments, coordinating meetings and events, preparing correspondence and reports, managing incoming and outgoing mail and deliveries, maintaining filing systems, and handling general office inquiries. You will also be responsible for managing office supplies inventory, coordinating with vendors, and assisting with travel arrangements. The ideal candidate will possess excellent organizational, time management, and communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. A professional demeanor, strong interpersonal skills, and the ability to multitask effectively in a fast-paced environment are crucial. Experience in an administrative support role is highly desirable. You should be proactive, resourceful, and capable of working independently while also being a strong team player. This role is vital in ensuring that the office environment is efficient, well-managed, and supportive of the company's overall objectives. The successful candidate will be a key point of contact for internal and external stakeholders, contributing to a positive and productive work atmosphere. This position is based in **Kolkata, West Bengal, IN**, and requires a reliable and dedicated individual committed to providing exceptional administrative support.
Responsibilities:
Responsibilities:
- Manage daily office operations and administrative tasks.
- Provide administrative support to management, including scheduling and correspondence.
- Coordinate meetings, appointments, and travel arrangements.
- Prepare documents, reports, and presentations.
- Manage incoming and outgoing mail, packages, and communications.
- Maintain organized filing systems and databases.
- Handle office supplies inventory and manage vendor relationships.
- Answer phone calls and respond to general inquiries.
- Assist with event planning and execution.
- Ensure a professional and efficient office environment.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience in an administrative or secretarial role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Professional demeanor and strong interpersonal abilities.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented and proactive problem-solver.
- Experience working in an office environment.
This advertiser has chosen not to accept applicants from your region.
0
Administrative Assistant
700001 Kolkata, West Bengal
₹30000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and organized Administrative Assistant to support their operations in Kolkata, West Bengal, IN . This is a hybrid role, requiring a blend of in-office and remote work, offering a balanced approach to productivity and flexibility. As an Administrative Assistant, you will provide essential support to the team, managing a wide range of administrative tasks. Your duties will include scheduling meetings, managing calendars, preparing correspondence and reports, handling incoming calls and emails, organizing and maintaining physical and digital filing systems, coordinating travel arrangements, and assisting with event planning. You will also be responsible for managing office supplies, processing invoices, and ensuring smooth day-to-day office operations. The ideal candidate will possess excellent communication and interpersonal skills, a proactive attitude, and the ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment are required. Prior experience in an administrative support role is highly desirable. This role requires a high level of discretion and the ability to handle confidential information. You will work closely with various departments, providing crucial support that enables the team to function efficiently. We are looking for someone who is a team player, reliable, and committed to maintaining a high standard of administrative excellence. The successful candidate will contribute significantly to the smooth running of our client’s office, bridging remote and in-office collaboration seamlessly.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
700071 Kolkata, West Bengal
₹38000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a meticulously organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in **Kolkata, West Bengal, IN**. This role is critical in ensuring the smooth and efficient operation of the executive office. The successful candidate will manage complex calendars, schedule meetings and appointments, coordinate travel arrangements, and prepare reports and presentations. You will act as a primary point of contact, handling correspondence with professionalism and discretion. Responsibilities include managing office supplies, maintaining records, assisting with event planning, and performing various administrative tasks to optimize productivity. The ideal candidate possesses excellent communication skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in office software suites, including word processing, spreadsheets, and presentation tools, is essential. A strong understanding of office management principles and a commitment to confidentiality are paramount. You will be expected to anticipate the needs of executives and proactively address them. This position requires a high degree of initiative, resourcefulness, and problem-solving skills. A professional demeanor and a strong work ethic are also crucial. If you are a dedicated administrative professional looking for a challenging and rewarding opportunity to contribute to a dynamic team, we encourage you to apply. Your ability to manage diverse administrative functions with precision and efficiency will be highly valued. This role offers a chance to be an integral part of our client's leadership operations, ensuring seamless support for their strategic objectives.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant
700001 Kolkata, West Bengal
₹45000 Monthly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive support. This is a fully remote position, offering the flexibility to work from your preferred location. The ideal candidate will be adept at managing schedules, coordinating communication, and handling various administrative tasks efficiently. Responsibilities include managing calendars, scheduling meetings and appointments, preparing correspondence and reports, managing electronic and physical filing systems, making travel arrangements, and assisting with project-related tasks. You will also be responsible for handling incoming calls and emails, providing excellent customer service, and liaising with internal teams and external partners. A Bachelor's degree in Business Administration or a related field is preferred, but equivalent work experience will be strongly considered. A minimum of 2-3 years of experience in an administrative support role, preferably with remote work experience, is required. Proficiency with office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Strong organizational skills, excellent time management, and the ability to multitask effectively are crucial. You should possess outstanding written and verbal communication skills, a professional demeanor, and a strong commitment to confidentiality. The ability to work independently, anticipate needs, and proactively solve problems is paramount for success in this remote role. This is a great opportunity to join a growing company and contribute to its smooth operation by providing reliable and efficient administrative support from the comfort of your home.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
700001 Kolkata, West Bengal
₹500000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is searching for an exceptionally organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership, operating within a fully remote capacity. This role requires a high degree of professionalism, discretion, and the ability to manage a wide range of administrative and executive support tasks efficiently. The ideal candidate will be adept at anticipating needs, managing complex schedules, and facilitating smooth communication across the organization and with external stakeholders.
Key responsibilities include managing calendars, coordinating meetings (both virtual and in-person when necessary), preparing agendas, and taking minutes. You will handle travel arrangements, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries. A significant part of the role involves managing correspondence, screening calls, and responding to inquiries in a timely and professional manner. You will be responsible for preparing reports, presentations, and other documents, ensuring accuracy and adherence to brand guidelines. Expense report processing, budget tracking, and office supply management are also included. Confidentiality and a strong sense of urgency are paramount. The ability to multitask, prioritize effectively, and maintain composure under pressure in a remote work environment is essential. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) are required. Excellent interpersonal and communication skills are vital for building relationships with colleagues, clients, and partners. We are looking for a dedicated individual who takes initiative, possesses excellent problem-solving skills, and is committed to providing a high level of support to executives, contributing to the efficient operation of our business from **Kolkata, West Bengal, IN**.
Key responsibilities include managing calendars, coordinating meetings (both virtual and in-person when necessary), preparing agendas, and taking minutes. You will handle travel arrangements, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries. A significant part of the role involves managing correspondence, screening calls, and responding to inquiries in a timely and professional manner. You will be responsible for preparing reports, presentations, and other documents, ensuring accuracy and adherence to brand guidelines. Expense report processing, budget tracking, and office supply management are also included. Confidentiality and a strong sense of urgency are paramount. The ability to multitask, prioritize effectively, and maintain composure under pressure in a remote work environment is essential. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) are required. Excellent interpersonal and communication skills are vital for building relationships with colleagues, clients, and partners. We are looking for a dedicated individual who takes initiative, possesses excellent problem-solving skills, and is committed to providing a high level of support to executives, contributing to the efficient operation of our business from **Kolkata, West Bengal, IN**.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
700001 Kolkata, West Bengal
₹45000 Monthly
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership, operating remotely from anywhere in India. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. You will be responsible for managing calendars, coordinating meetings, preparing reports, and handling confidential information with the utmost professionalism. Your role will be crucial in ensuring the smooth and efficient operation of executive functions, supporting a company with significant operations in Kolkata, West Bengal, IN .
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread documents, presentations, and reports with accuracy and attention to detail.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, filtering and prioritizing as needed.
- Organize and manage virtual meetings, ensuring all participants have necessary information and technology access.
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of information.
- Assist with expense reporting and invoice processing.
- Conduct research and gather information for various projects and initiatives.
- Act as a liaison between executives and internal/external stakeholders.
- Manage confidential information with discretion and professionalism.
- Provide general administrative support, such as ordering supplies and managing office-related tasks remotely.
- Anticipate the needs of the executives and proactively address them.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience providing administrative support to senior executives, preferably in a remote capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams, Google Meet).
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Proactive, detail-oriented, and resourceful approach to problem-solving.
- Ability to work independently and manage workload effectively in a remote environment.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant
700071 Motijheel, West Bengal
₹35000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in Kolkata, West Bengal, IN . This role is crucial for ensuring the smooth operation of daily administrative activities and supporting senior management. The ideal candidate will possess exceptional communication and multitasking abilities, a keen eye for detail, and a strong command of office software. You will be responsible for managing calendars, coordinating meetings, preparing reports, handling correspondence, and maintaining office records. This position requires a professional demeanor, the ability to handle confidential information with discretion, and a commitment to maintaining a high standard of efficiency. Your duties will extend to assisting with travel arrangements, managing office supplies, and potentially overseeing junior administrative staff. We are looking for an individual who can anticipate needs, solve problems creatively, and contribute positively to the workplace environment. The ability to work independently as well as collaboratively within a team is essential. This is a fantastic opportunity to advance your administrative career in a supportive and challenging setting. The ideal candidate will have at least 3-5 years of experience in a similar administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a prerequisite. Strong organizational and time-management skills are paramount. Excellent written and verbal communication skills are required. Experience with database management and CRM systems is a plus. The ability to adapt to changing priorities and deadlines is key to success in this role. We are committed to providing a great work environment and opportunities for professional growth.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative staff Jobs in Mahiari !
6
Executive Administrative Assistant
700001 Kolkata, West Bengal
₹40000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is searching for a meticulous and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is vital in ensuring the smooth and efficient operation of executive functions, allowing leaders to focus on strategic priorities. As an Executive Administrative Assistant, you will manage complex calendars, coordinate meetings across multiple time zones, arrange travel logistics, and prepare detailed reports and presentations. You will handle confidential information with the utmost discretion and act as a primary point of contact for internal and external stakeholders. Responsibilities include drafting correspondence, managing expense reports, conducting research, and organizing virtual team events. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Strong written and verbal communication skills are essential, as is a high level of proficiency with office productivity software, including advanced features of word processing, spreadsheets, and presentation applications. Experience with project management tools and virtual collaboration platforms is highly desirable. You should be adept at anticipating needs, proactively solving problems, and maintaining a professional demeanor at all times. This is a fully remote position, offering the flexibility to work from anywhere while contributing to the success of a forward-thinking organization. We are looking for an individual who is reliable, resourceful, and committed to providing unparalleled administrative support. Your contribution will be crucial in maintaining the operational tempo of our client's executive office, ensuring seamless communication and workflow within the Kolkata, West Bengal, IN operational sphere and globally.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
700091 Kolkata, West Bengal
₹45000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client, a fast-paced and dynamic organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial for ensuring the smooth operation of daily administrative functions and facilitating efficient communication within the executive team. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a demanding environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a liaison between executives and internal/external stakeholders. This position requires a high level of discretion and professionalism, as you will be exposed to confidential information. Experience with office management software and excellent written and verbal communication skills are essential. You will also be expected to manage incoming communications, screen calls, and direct inquiries appropriately. This role offers a unique opportunity to work closely with leadership and gain valuable insights into strategic decision-making processes. Successful candidates will demonstrate a proactive approach, anticipating needs and taking initiative to resolve issues before they escalate. A strong understanding of business etiquette and a commitment to providing top-tier support are paramount. The successful applicant will contribute to a productive and efficient executive office. The role is based in **Kolkata, West Bengal, IN**, with a hybrid work arrangement offering flexibility between remote and in-office duties.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and prioritizing conflicting needs.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, and presentations.
- Act as a primary point of contact for internal and external inquiries directed at executives.
- Organize and manage meetings, including agenda preparation, minute-taking, and follow-up actions.
- Handle confidential information with the utmost discretion and integrity.
- Process expense reports and manage office supplies.
- Conduct research and gather data for various projects as needed.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Proven experience as an Executive Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize effectively.
- High school diploma or equivalent; further qualifications are a plus.
- Experience with cloud-based productivity tools is desirable.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
700001 Kolkata, West Bengal
₹45000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Kolkata, West Bengal, IN . The ideal candidate will possess exceptional communication, organizational, and multitasking skills, with a keen eye for detail. This role requires a professional demeanor, discretion, and the ability to manage a wide range of administrative and executive support tasks efficiently.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
- Manage domestic and international travel arrangements, including flights, accommodation, and visas.
- Assist with expense reporting and budget tracking.
- Maintain confidential files and records with a high degree of discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and compile information for various projects.
- Handle event planning and coordination for team gatherings or client meetings.
- Proactively anticipate the needs of executives and provide solutions.
- Ensure efficient office operations and manage office supplies.
- Assist with special projects as assigned.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4-6 years of experience as an Executive Administrative Assistant or in a similar role supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Problem-solving skills and a proactive approach.
- Experience with travel booking and expense management systems.
- Professional and personable demeanor.
This advertiser has chosen not to accept applicants from your region.
9