56 Administrative Staff jobs in Sholinganallur
Administrative Assistant
Chennai, Tamil Nadu
Selvam and Selvam
Posted 2 days ago
Job Viewed
Job Description
Company Description
We’re a small, close-knit intellectual property law firm doing high-quality work for clients in India and around the world. We’re looking for someone who can assist our team of lawyers with their day-to-day work and help us keep things running smoothly.
What you’ll do:
- Assist lawyers with their IP-related work — filings, documentation, and coordination.
- Handle emails, follow-ups, and communication with clients and associates.
- Maintain and organize records, spreadsheets, and databases.
- Prepare and format documents using MS Office and Google Workspace.
- Take ownership of tasks, track timelines, and ensure work gets done efficiently.
What we’re looking for:
- Proficiency in MS Office, Gmail, and Excel .
- Strong communication and follow-up skills.
- A proactive attitude — someone who gets things done.
- Detail-oriented and dependable, with the ability to juggle multiple tasks.
- Someone who’s passionate about building a career , not just looking for a job.
Location: Chennai (or willing to relocate).
Work schedule: 5 days a week, with 1st, 2nd, and 5th Saturdays working.
If you’re someone who thrives in a small team, enjoys responsibility, and wants to grow with us, we’d love to hear from you.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
600001 Chennai, Tamil Nadu
₹40000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Join our esteemed organization as an Executive Administrative Assistant, providing comprehensive support to our senior leadership team. This hybrid role offers a blend of remote flexibility and in-office collaboration, based in Chennai, Tamil Nadu . You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing reports and presentations, and handling confidential information with utmost discretion. Your duties will include organizing meetings, taking minutes, and following up on action items. You will also serve as a key point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. A strong understanding of office management procedures and proficiency in various productivity software are essential. We are looking for an organized, detail-oriented, and proactive individual who can anticipate needs and provide proactive support. Excellent communication skills and a professional demeanor are paramount. This role requires a high degree of autonomy and the ability to multitask effectively in a fast-paced environment.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage meeting logistics, including room bookings and catering.
- Take accurate minutes during meetings and distribute them promptly.
- Handle confidential information with discretion and professionalism.
- Assist with expense reporting and budget tracking for executive activities.
- Serve as a liaison between executives and other departments or external parties.
- Manage office supplies and equipment, ensuring smooth operations.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage a diverse workload.
- Discretion and confidentiality are essential.
- Experience with virtual meeting platforms and remote collaboration tools.
- A proactive approach to problem-solving and a keen eye for detail.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
600001 Chennai, Tamil Nadu
₹30000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Chennai, Tamil Nadu, IN . The successful candidate will play a vital role in ensuring the smooth operation of the executive office, managing schedules, coordinating meetings, and handling confidential information with discretion. This hybrid role offers a balance of in-office collaboration and remote flexibility.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling appointments, and coordinating internal and external meetings.
- Prepare agendas, take minutes, and track action items from meetings.
- Handle travel arrangements, including booking flights, accommodations, and ground transportation.
- Screen and prioritize incoming communications, including emails, calls, and mail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research and compile data for various projects and reports.
- Manage office supplies, equipment, and vendor relationships.
- Assist with expense reporting and budget tracking for the executive team.
- Maintain organized and confidential filing systems, both physical and digital.
- Act as a liaison between executives and other departments, clients, and external partners.
- Coordinate special projects and events as required.
- Provide a high level of professionalism and discretion in all interactions.
- Onboard new team members by preparing necessary documentation and resources.
- Troubleshoot and resolve general administrative issues.
- Stay updated on industry trends and best practices in administrative support.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Exceptional attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and confidentiality are paramount.
- Experience with calendar management and travel coordination.
- Familiarity with project management principles is a plus.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Proactive approach to problem-solving and anticipating needs.
- Adaptability to changing priorities and demands.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
600001 Chennai, Tamil Nadu
₹450000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their organization. This fully remote position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be an integral part of ensuring the smooth and efficient operation of executive functions from a distance.
Key responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, and coordinating travel arrangements (flights, accommodation, itineraries). You will prepare and edit correspondence, reports, and presentations, often requiring discretion and confidentiality. Handling incoming and outgoing communications, filtering emails, and responding to inquiries on behalf of executives are also crucial tasks. You will be responsible for organizing and maintaining electronic filing systems, ensuring easy retrieval of information. Assisting with the preparation of agendas, taking minutes during meetings, and following up on action items are also key duties.
The ideal candidate will have a Bachelor's degree or equivalent practical experience. A minimum of 3-5 years of experience supporting C-level executives or senior management is required. Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) are essential. Exceptional organizational and time-management skills, a high degree of professionalism, and the ability to work independently with minimal supervision are paramount. Strong written and verbal communication skills, coupled with a resourceful and adaptable approach to problem-solving, will ensure success in this remote role. This is an excellent opportunity to contribute to executive success from anywhere.
Key responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, and coordinating travel arrangements (flights, accommodation, itineraries). You will prepare and edit correspondence, reports, and presentations, often requiring discretion and confidentiality. Handling incoming and outgoing communications, filtering emails, and responding to inquiries on behalf of executives are also crucial tasks. You will be responsible for organizing and maintaining electronic filing systems, ensuring easy retrieval of information. Assisting with the preparation of agendas, taking minutes during meetings, and following up on action items are also key duties.
The ideal candidate will have a Bachelor's degree or equivalent practical experience. A minimum of 3-5 years of experience supporting C-level executives or senior management is required. Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) are essential. Exceptional organizational and time-management skills, a high degree of professionalism, and the ability to work independently with minimal supervision are paramount. Strong written and verbal communication skills, coupled with a resourceful and adaptable approach to problem-solving, will ensure success in this remote role. This is an excellent opportunity to contribute to executive success from anywhere.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
600001 Chennai, Tamil Nadu
₹550000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership, operating entirely remotely. This role is fundamental to ensuring the smooth and efficient operation of executive functions, managing complex schedules, and facilitating seamless communication. As a remote-first position, exceptional time management, meticulous attention to detail, and strong virtual communication skills are essential. You will be the primary point of contact for internal and external stakeholders, managing correspondence, preparing reports and presentations, coordinating meetings, and handling travel arrangements. Responsibilities include anticipating the needs of the executives, managing confidential information with the utmost discretion, and proactively resolving administrative challenges. We are looking for candidates with a proven track record of supporting C-level executives, a minimum of 5 years of experience in a similar role, and a deep understanding of office management principles. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Google Workspace) is required. Excellent interpersonal skills, strong written and verbal communication abilities, and the capacity to multitask effectively under pressure are crucial. This is an exceptional opportunity to provide critical support to top-tier leadership in a flexible, remote work environment, contributing to the strategic success of the organization, while being part of our operations based out of Chennai, Tamil Nadu, IN .
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings and appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, acting as a liaison with internal and external parties.
- Manage and organize digital files and records with a high degree of accuracy and confidentiality.
- Handle expense reporting and other administrative tasks efficiently.
- Conduct research and prepare background materials for meetings and projects.
- Anticipate executive needs and proactively address potential issues.
- Assist with special projects and events as required.
- Maintain strict confidentiality of all sensitive information.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role.
- Proven experience supporting C-level executives in a fast-paced environment.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism in handling confidential information.
- Ability to multitask, prioritize, and manage a demanding workload effectively.
- Proactive problem-solving skills and a detail-oriented approach.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
600001 Chennai, Tamil Nadu
₹40000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
A prestigious organization in **Chennai, Tamil Nadu, IN** is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, and handling correspondence with discretion and professionalism. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong communication and interpersonal skills are essential for interacting with internal teams, external clients, and stakeholders. You should be proficient in office software suites and have a solid understanding of office management principles. This position requires a dedicated individual who can anticipate needs and take initiative to ensure all administrative tasks are completed accurately and on time.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, making appropriate referrals.
- Arrange and coordinate complex domestic and international travel plans.
- Maintain and organize physical and digital filing systems.
- Process expense reports and manage departmental budgets.
- Act as a liaison between executives and employees, clients, and visitors.
- Assist with event planning and coordination for meetings and company functions.
- Conduct research and compile data for reports and presentations.
- Handle sensitive and confidential information with the utmost discretion.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and a high level of confidentiality.
- Professional demeanor and excellent interpersonal skills.
- Experience with calendar management and travel coordination.
- Proactive attitude and ability to work independently.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
600001 Chennai, Tamil Nadu
₹400000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical role requiring a polished professional who can manage complex schedules, coordinate travel, prepare reports, and handle confidential information with discretion. You will be the primary point of contact for various internal and external stakeholders, ensuring smooth communication and efficient operations. Responsibilities include managing calendars, scheduling meetings and appointments, making domestic and international travel arrangements, processing expense reports, and preparing meeting agendas and minutes. You will also be responsible for maintaining organized filing systems, ordering supplies, and assisting with special projects as needed. The ideal candidate possesses excellent communication skills, both written and verbal, strong problem-solving abilities, and a high degree of professionalism. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and familiarity with CRM software is a plus. This position requires a flexible attitude, the ability to multitask effectively, and a commitment to maintaining confidentiality. You must be adept at anticipating needs and proactively addressing potential issues to ensure the seamless functioning of the executive office. This role is based in our client's office and requires full-time presence on-site.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare and process expense reports and invoices.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare meeting agendas, take minutes, and track action items.
- Organize and maintain physical and digital filing systems.
- Assist with the preparation of presentations, reports, and other documents.
- Order office supplies and manage vendor relationships.
- Handle confidential information with utmost discretion.
- Provide general administrative support and assist with special projects as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High level of professionalism and discretion.
- Experience with travel booking and expense management systems.
- Problem-solving skills and a proactive approach.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative staff Jobs in Sholinganallur !
6
Executive Administrative Assistant
600001 Chennai, Tamil Nadu
₹40000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential for ensuring the smooth operation of the executive office, managing schedules, coordinating meetings, and handling sensitive information with discretion. The ideal candidate is a master of multitasking, possesses excellent communication skills, and has a keen eye for detail. You will be the gatekeeper and facilitator for executive tasks, requiring a high level of efficiency and problem-solving ability.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
- Coordinate and organize internal and external meetings, including logistics, agendas, and minutes.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and maintain confidential files and records with utmost security.
- Handle travel arrangements, including booking flights, accommodations, and ground transportation.
- Process expense reports and manage office supplies inventory.
- Assist with event planning and coordination for company gatherings and off-sites.
- Anticipate the needs of executives and proactively address potential issues.
- Conduct research and compile data for various projects as required.
- Maintain a professional and welcoming atmosphere in the executive office.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Discretion and ability to handle confidential information with professionalism.
- Strong interpersonal skills and the ability to work effectively with diverse individuals.
- Proactive attitude and problem-solving capabilities.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with travel booking and expense management systems.
- Adept at learning new software and technologies quickly.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
600001 Chennai, Tamil Nadu
₹35000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This is a critical role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a master of multitasking, possess a keen sense of discretion, and be adept at anticipating the needs of executives.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements, ensuring optimal time management.
- Coordinate domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
- Organize and manage corporate events, meetings, and conferences, from planning to execution.
- Maintain confidential files and records with utmost discretion.
- Assist with budget tracking and expense report processing.
- Conduct research and compile data as requested by senior management.
- Act as a liaison between executives and internal/external stakeholders.
- Perform general administrative duties such as data entry, filing, and photocopying.
- Provide logistical support for board meetings and executive team gatherings.
- Handle ad-hoc projects and tasks as assigned, demonstrating flexibility and a willingness to learn.
Qualifications:
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities, with the capacity to manage competing deadlines.
- High level of discretion and ability to handle sensitive information.
- Experience with travel booking and expense management systems is a plus.
- Ability to work independently and as part of a team.
- A proactive approach to problem-solving and a strong work ethic.
- Familiarity with office management systems and procedures.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
600001 Chennai, Tamil Nadu
₹45000 Monthly
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership in **Chennai, Tamil Nadu, IN**. This role offers a remote work arrangement, allowing you to provide essential support from your home office. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. The ideal candidate is a master of multitasking, possesses exceptional communication skills, and has a proven ability to anticipate needs and solve problems efficiently. Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, is essential. Experience with video conferencing tools and virtual collaboration platforms is also required. A Bachelor's degree or equivalent experience in a relevant field is preferred. Previous experience as an Executive Assistant, preferably supporting C-level executives, is highly valued. You should demonstrate impeccable attention to detail, discretion, and a professional demeanor. The ability to work independently, manage your time effectively, and maintain a high level of productivity in a remote setting is critical. This is an exciting opportunity to become an integral part of a dynamic team, providing crucial administrative support that enables senior leaders to focus on strategic initiatives. If you are a polished professional with a strong work ethic and a passion for providing exceptional support, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
9