99 Administrative Staff jobs in Sholinganallur
Administrative Assistant
Posted 10 days ago
Job Viewed
Job Description
Business Services
**Job Description:**
**Your Work Shapes the World at Caterpillar Inc.**
When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Role Definition
Provides administrative support and coordination activities for a team of people.
Responsibilities
- Answering telephone, taking messages and answering routine questions.
- Maintaining vacation schedule and master schedule of whereabouts for staff.
- Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
- Typing and distributing memos, meeting minutes and presentations for staff.
- Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
Degree Requirement
Degree or equivalent experience desired
Skill Descriptors
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Working Knowledge:
- Accurately gauges the impact and cost of errors, omissions, and oversights.
- Utilizes specific approaches and tools for checking and cross-checking outputs.
- Processes limited amounts of detailed information with good accuracy.
- Learns from mistakes and applies lessons learned.
- Develops and uses checklists to ensure that information goes out error-free.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Level Working Knowledge:
- Demonstrates experience participating in productive collaborative processes.
- Under guidance, initiates collaborative meetings.
- Assists in communicating shared goals with diverse groups and parties.
- Helps promote collaboration across generations, functions, regions, and levels.
- Helps solve business problems and meet business goals through collaborative processes.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:
- Delivers helpful feedback that focuses on behaviors without offending the recipient.
- Listens to feedback without defensiveness and uses it for own communication effectiveness.
- Makes oral presentations and writes reports needed for own work.
- Avoids technical jargon when inappropriate.
- Looks for and considers non-verbal cues from individuals and groups.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Level Working Knowledge:
- Adjusts to new or changing assignments, processes, and people.
- Demonstrates willingness to listen to other opinions.
- Provides examples of shifting from task to task.
- Identifies and considers alternative approaches to situations or problems.
- Accepts new or radical ideas with an open mind; avoids snap reactions.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Level Working Knowledge:
- Recognizes changing demands and priorities; validates changes with management.
- Obtains information about how current assignments contribute to organizational goals.
- Completes current work according to assigned priorities.
- Responds to day-to-day operational priorities while still making progress on project work.
- Performs at least 2-3 concurrent activities without reducing productivity.
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Basic Understanding:
- Explains the value of a disciplined approach to problem solving.
- Describes problem reporting and escalation practices.
- Utilizes accepted procedures for problem analysis and resolution.
- Identifies key aspects of problem-solving techniques used in own area.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Level Working Knowledge:
- Arranges meetings, schedules rooms, equipment, refreshments, etc.
- Operates and maintains standard office equipment such as copiers, faxes, phones.
- Distributes internal and external correspondence to appropriate recipients.
- Coordinates travel arrangements and expense reimbursements.
- Orders, stocks and distributes office supplies.
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Level Working Knowledge:
- Uses basic features of two or more Office applications.
- Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.
- Operates basic Microsoft desktop applications to achieve certain requirements.
- Converts Word tables to an Excel spreadsheets and vice-versa.
- Compares the key differences between current and prior releases of Office.
**Posting Dates:**
September 22, 2025 - October 5, 2025
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community ( .
Administrative Officer
Posted today
Job Viewed
Job Description
Position 1: Admin Officer – Parent Engagement & Internal Operations
About the Role
We're looking for someone who genuinely enjoys working with people, especially parents and teachers. If you're warm, articulate, proactive, and find joy in helping things run smoothly at school, this role might be for you. You'll be the go-to person for handling admissions-related conversations, coordinating between teachers and parents, supporting our outreach to preschools, and helping organize events and campus visits.
What You'll Do?
Parent Communication & Coordination
- Make first-level inquiry calls to parents and enter responses into CRM logs
- Schedule and manage school visits: share reminders, arrange welcome kits, escort families
- Share relevant documents: fee slips, admission forms, learner profiles, and post-visit emails
- Log parent queries and forward to relevant departments with resolution follow-ups
- Coordinate PTMs: collect inputs from teachers, book rooms, arrange seating, and circulate meeting links
- Send reminders and updates through SkoolBeep, email, and phone calls
- Register students for external exams and track deadlines with reminders to parents
Admissions Follow-through
- Maintain and update admissions trackers weekly
- Tag walk-ins, referrals, and digital leads for monthly analytics
- Ensure documentation (forms, payment receipts, signed letters) is complete and archived
Preschool Partnerships
- Build a database of preschools in the vicinity and initiate outreach
- Schedule meetings, conduct presentations, and circulate partnership terms
- Organize joint sessions and track leads generated via preschools
Teacher Hiring Support
- Post job ads, track leads, and manage scheduling for coordinator demos and final HR rounds
- Share classroom requirements, curriculum outlines, and sample templates with candidates
- Facilitate induction: prepare kits, access logins, tour, and coordinate mentor assignment
- Track ongoing issues from new teachers and escalate as required
Internal Event Planning
- Collaborate on event briefs, themes, and program flows
- Book vendors, prepare script documents, student lineups, and cue sheets
- Supervise décor setup, resource distribution, and photo coverage
- Compile post-event reports, feedback summaries, and participation records
Skills Required
- Strong verbal and written communication skills
- Empathy, approachability, and active listening
- Conflict resolution and diplomacy in parent/staff situations
- Excellent organizational and time management skills
- Comfortable with Google Workspace, SkoolBeep, and digital forms
- Basic understanding of school structure, academic routines, and teacher support needs
Administrative Officer
Posted today
Job Viewed
Job Description
Veecons is a leading civil and interior construction company delivering innovative and high-quality solutions for residential, commercial, and industrial projects. Our team is dedicated to excellence in construction, ensuring client satisfaction through timely and efficient project execution.
We are currently looking for an Administrative Officer with minimum 10 years experience to co-ordinate and monitor construction projects. Aspirant can forward their resume to "" or call at in between 10:30 a.m. to 5:30 p.m.
Full job description
PROJECT PLANNING & EXECUTION: Lead the end-to-end planning and execution of construction projects. Develop comprehensive project schedules, resource allocation plans, and execution strategies in collaboration with Planning Engineers. Act as a key coordinator between office teams and site operations—effectively bridging design, planning, and on-ground implementation. Ensure adherence to timelines, milestones, and contractual obligations.
BUDGETING & COST CONTROL: Prepare and manage project budgets, ensuring alignment with financial goals. Monitor expenditures, project cash flow, and funding requirements in coordination with the QS (Quantity Surveyor). Drive cost optimization and negotiate effectively with contractors and vendors Submit value addition report Strategize for cost.
TECHNICAL OVERSIGHT: Review and approve structural and architectural drawings, BOQs, and construction details. Ensure compliance with relevant engineering standards, safety regulations, and statutory requirements. Conduct periodic site inspections to monitor quality, workmanship, and technical progress.
OFFICE-SITE COORDINATION: Serve as a central point of communication between office-based planning and documentation teams and field-based execution teams. Translate drawings, documentation, and design inputs into actionable on-site tasks. Ensure timely dissemination of updated drawings, technical clarifications, and revisions
TEAM LEADERSHIP & DEVELOPMENT: Lead and supervise site managers, project engineers, and other project execution staff. Allocate responsibilities, set performance goals, and monitor team deliverables. Conduct performance appraisals and facilitate professional development and training programs. Train the team and elevate them to the next level.
RISK & SAFETY MANAGEMENT: Proactively identify project risks and implement mitigation strategies. Enforce HSE (Health, Safety, and Environment) standards at all project sites. Ensure statutory and environmental compliance throughout the project lifecycle.
STAKEHOLDER ENGAGEMENT: Maintain active coordination with consultants, architects, contractors, suppliers, and government agencies. Ensure prompt resolution of project issues, delays, or conflicts. Provide regular updates and reports to senior leadership and key stakeholders.
DOCUMENTATION & REPORTING: Prepare detailed progress reports, dashboards, and presentations for top management review. Ensure accurate and up-to-date documentation of project activities, site reports, inspection logs, and compliance records.
ANY OTHER TASKS ASSIGNED FROM TIME TO TIME: Undertake additional responsibilities as assigned by the management to support evolving business needs and contribute to overall organizational success.
Job Type: Full-time
Pay: As per industry standards
- Day shift
Job Type: Full-time
Work Location: In person
Administrative Assistant
Posted today
Job Viewed
Job Description
Company Description
TRANZ INDIA CORPORATE NETWORK PRIVATE LIMITED is a company based out of Coimbatore, Tamil Nadu, India. Our office is located at 204, IInd Floor, Sanjai Raaj Towers, 100 Feet Road, Tatabad. We are a reputed firm with a solid presence in the industry.
Role Description
This is a full-time on-site role for an Administrative Assistant based in Chennai. The Administrative Assistant will handle day-to-day administrative tasks, including phone etiquette, executive administrative assistance, and clerical work. The role involves maintaining communication lines, supporting executive staff, managing schedules, and ensuring efficient office operations.
Qualifications
- Proficiency in Administrative Assistance and Executive Administrative Assistance skills
- Strong Phone Etiquette and Communication skills
- Competence in Clerical Skills and general office management
- Excellent organizational and multitasking abilities
- Proficiency in office software and tools
- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
We're Hiring – Administrative Assistant (Fresher Friendly)
At
High Fly School of Martial Arts
, we empower students with confidence, discipline, and strength through martial arts training.
Role:
Admin & Support Executive
(Freshers welcome)
Location:
Vandalur
Working Days:
Tuesday to Sunday (Monday off)
What you'll do:
- Maintain attendance & event records
- Update accounts and schedules
- Handle basic calls & emails
- Support simple admin tasks
What we're looking for:
Good English communication skills
Basic computer knowledge (MS Office/Google tools)
Organized, punctual, willing to learn
Why join us?
- Stress-free work culture
- Supportive environment
- Great learning opportunity for freshers
- Interested? Drop me a message or apply directly — we'd love to hear from you
Administrative Assistant
Posted today
Job Viewed
Job Description
Handling administrative requests and queries from senior managers Organizing and scheduling appointments with admin software Planning meetings and taking detailed minutes
Job Types: Full-time, Permanent
Pay: ₹22, ₹28,900.00 per month
Benefits:
- Provident Fund
Work Location: In person
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Title: Administrative Assistant (Fresher)
Location: Chennai, India
Company: Ansari Architects
Experience: 0 – 1 year (Freshers Welcome)
Job Type: Full-Time
Industry: Architecture / Interior Design / Construction
About Us:
Ansari Architects is an award-winning architectural firm based in Chennai, specializing in high-end villas and luxury residences. With over 32 years of experience, 800+ completed projects, and 600+ happy clients, our firm is known for creativity, dedication, and quality. We believe in "Creativity Beyond Imagination" and strive to deliver timeless homes that inspire.
Job Summary:
We are looking for a proactive and organized Administrative Assistant to join our team. This is an excellent opportunity for fresh graduates who are looking to kick-start their career in a reputed and creative environment.
Key Responsibilities:
- Handle day-to-day administrative tasks and office coordination
- Manage incoming calls, emails, and visitor inquiries professionally
- Assist in scheduling meetings, appointments, and site visits
- Maintain proper documentation of client and vendor communications
- Support the architectural team with data entry and file management
- Coordinate with vendors, contractors, and clients for follow-ups
- Ensure smooth internal communication between departments
- Assist with billing, invoice tracking, and basic office accounts
- Maintain and update client/project records in the system
Eligibility Criteria:
- Any Bachelor's Degree (B.Com, BBA, BA, B.Sc, etc.)
- Proficiency in MS Office (Word, Excel, Outlook)
- Good communication skills in English and Tamil (written & verbal)
- Strong organizational and multitasking abilities
- Eagerness to learn and grow within the company
- Freshers are welcome; training will be provided
Job Types: Full-time, Fresher
Pay: ₹12, ₹18,000.00 per month
Be The First To Know
About the latest Administrative staff Jobs in Sholinganallur !
Administrative Executive
Posted 1 day ago
Job Viewed
Job Description
We're Hiring: Admin Executive / MIS
Location: Chennai, Tamil Nadu
Employment Type: Full-time
About Us
A1 SKC Food Products Pvt Ltd, established in 1975, is one of India's most trusted dairy companies, known for our flagship product – Cow Ghee. With a strong domestic presence and expanding international markets, we are committed to quality, innovation, and growth.
Role Overview
We are looking for a detail-oriented
Admin Executive / MIS
to support our management team with day-to-day administration, reporting, and coordination activities. The role requires strong organizational skills, MS Office expertise, and the ability to prepare accurate MIS reports for management decision-making.
Key Responsibilities
- Prepare, maintain, and update
MIS reports
on sales, operations, and administration. - Coordinate with internal teams and ensure timely collection of data.
- Support management with documentation, presentations, and correspondence.
- Manage office administration activities including scheduling, filing, and record keeping.
- Assist in organizing meetings, reviews, and business reports.
- Ensure data accuracy and maintain confidentiality at all times.
Requirements
- Education: Any Graduate (Admin/Secretarial training preferred).
- Experience: 2–5 years in admin/MIS roles (FMCG/dairy industry experience preferred).
- Technical Skills: Proficiency in
MS Excel, Word, PowerPoint, Outlook
; knowledge of Tally/ERP is a plus. - Strong organizational and multitasking abilities.
- Excellent communication (written & verbal) and interpersonal skills.
- Ability to work under pressure and meet deadlines.
Why Join Us?
- Be part of a
50-year legacy brand
in the dairy industry. - Exposure to
domestic & international operations
. - Collaborative and growth-driven work culture.
- Opportunity to work closely with senior management.
How to Apply:
Send your CV to
- with subject line:
Application – Admin Executive/MIS
Administrative Assistant
Posted today
Job Viewed
Job Description
Job description:
For Candidates residing in "CHENNAI ONLY"
Location: Kodambakkam (Chennai)
FRESHERS WELCOME
Qualifications
- Bachelor's degree or equivalent experience
- English Proficiency
- Strong interpersonal and customer service skills
- Multitask
- Knowledge of Microsoft Office suite
- Willing to be part of a growing EdTech startup
Job Description
The candidate is responsible for,
- Client interaction through emails or calls.
- Scheduling, initiating and monitoring of online classrooms.
- Creating product awareness.
- Data logging.
- Active participation in the Planning and implementation of Operational strategy.
- Providing backend support to the Lead Administrative executive.
- Social media handling.
- and those that the organisation deems fit to be executed by the person in charge.
Phone: or
Web:
Candidates may mail their C.V. and covering letter at
Job Types: Full-time, Permanent
Pay: ₹14, ₹17,000.00 per month
Benefits:
- Leave encashment
- Paid time off
Ability to commute/relocate:
- Kodambakkam, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)
Language:
- English (Required)
Work Location: In person
Administrative Assistant
Posted today
Job Viewed
Job Description
We're Hiring: Admin Coordinator (Onsite – Chennai)
Location: Chennai
Salary: Up to ₹25,000/month
Work Mode: Onsite (Full-time)
Zevenstone is a fast-growing digital marketing, multimedia, and SaaS company helping brands across India, the US, and the UK with branding, websites, marketing automation, and lead generation.
We're looking for a detail-oriented, proactive Admin Coordinator to join our team and keep our operations running smoothly.
What You'll Do
Create, send, and follow up on invoices & maintain records.
Coordinate meetings, manage company calendar, and handle attendance tracking.
Support HR with onboarding and employee engagement activities.
Follow up with clients, send weekly/monthly reports, and join calls as needed.
Prepare presentations, proposals, and maintain Zevenstone's portfolio & success stories.
Assist with lead generation, CRM updates, and basic social media coordination.
What We're Looking For
Experience: 1–3 years in admin, operations, or coordination roles.
Skills:
Strong organization & communication skills.
Proficiency in Google Workspace, Zoho CRM (or similar), and project management tools.
High attention to detail and ability to prioritize tasks.
Mindset: Proactive, people-first, and solution-oriented.
Why Join Us?
Work with a passionate team on exciting global projects.
Get hands-on experience in multiple business areas.
Opportunity to grow into operations/project management roles.
Apply Now:
Send your resume to
- with subject line "Admin Coordinator – Chennai" or DM us here on LinkedIn.