56 Administrative Staff jobs in Sholinganallur
Administrative Assistant
Posted 2 days ago
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Job Description
Company Description
We’re a small, close-knit intellectual property law firm doing high-quality work for clients in India and around the world. We’re looking for someone who can assist our team of lawyers with their day-to-day work and help us keep things running smoothly.
What you’ll do:
- Assist lawyers with their IP-related work — filings, documentation, and coordination.
- Handle emails, follow-ups, and communication with clients and associates.
- Maintain and organize records, spreadsheets, and databases.
- Prepare and format documents using MS Office and Google Workspace.
- Take ownership of tasks, track timelines, and ensure work gets done efficiently.
What we’re looking for:
- Proficiency in MS Office, Gmail, and Excel .
- Strong communication and follow-up skills.
- A proactive attitude — someone who gets things done.
- Detail-oriented and dependable, with the ability to juggle multiple tasks.
- Someone who’s passionate about building a career , not just looking for a job.
Location: Chennai (or willing to relocate).
Work schedule: 5 days a week, with 1st, 2nd, and 5th Saturdays working.
If you’re someone who thrives in a small team, enjoys responsibility, and wants to grow with us, we’d love to hear from you.
Executive Administrative Assistant
Posted today
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Job Description
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage meeting logistics, including room bookings and catering.
- Take accurate minutes during meetings and distribute them promptly.
- Handle confidential information with discretion and professionalism.
- Assist with expense reporting and budget tracking for executive activities.
- Serve as a liaison between executives and other departments or external parties.
- Manage office supplies and equipment, ensuring smooth operations.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage a diverse workload.
- Discretion and confidentiality are essential.
- Experience with virtual meeting platforms and remote collaboration tools.
- A proactive approach to problem-solving and a keen eye for detail.
Executive Administrative Assistant
Posted 1 day ago
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Job Description
Responsibilities:
- Manage complex calendars, scheduling appointments, and coordinating internal and external meetings.
- Prepare agendas, take minutes, and track action items from meetings.
- Handle travel arrangements, including booking flights, accommodations, and ground transportation.
- Screen and prioritize incoming communications, including emails, calls, and mail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research and compile data for various projects and reports.
- Manage office supplies, equipment, and vendor relationships.
- Assist with expense reporting and budget tracking for the executive team.
- Maintain organized and confidential filing systems, both physical and digital.
- Act as a liaison between executives and other departments, clients, and external partners.
- Coordinate special projects and events as required.
- Provide a high level of professionalism and discretion in all interactions.
- Onboard new team members by preparing necessary documentation and resources.
- Troubleshoot and resolve general administrative issues.
- Stay updated on industry trends and best practices in administrative support.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Exceptional attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and confidentiality are paramount.
- Experience with calendar management and travel coordination.
- Familiarity with project management principles is a plus.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Proactive approach to problem-solving and anticipating needs.
- Adaptability to changing priorities and demands.
Executive Administrative Assistant
Posted 1 day ago
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Job Description
Key responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, and coordinating travel arrangements (flights, accommodation, itineraries). You will prepare and edit correspondence, reports, and presentations, often requiring discretion and confidentiality. Handling incoming and outgoing communications, filtering emails, and responding to inquiries on behalf of executives are also crucial tasks. You will be responsible for organizing and maintaining electronic filing systems, ensuring easy retrieval of information. Assisting with the preparation of agendas, taking minutes during meetings, and following up on action items are also key duties.
The ideal candidate will have a Bachelor's degree or equivalent practical experience. A minimum of 3-5 years of experience supporting C-level executives or senior management is required. Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) are essential. Exceptional organizational and time-management skills, a high degree of professionalism, and the ability to work independently with minimal supervision are paramount. Strong written and verbal communication skills, coupled with a resourceful and adaptable approach to problem-solving, will ensure success in this remote role. This is an excellent opportunity to contribute to executive success from anywhere.
Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Responsibilities:
- Manage complex calendars, scheduling meetings and appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, acting as a liaison with internal and external parties.
- Manage and organize digital files and records with a high degree of accuracy and confidentiality.
- Handle expense reporting and other administrative tasks efficiently.
- Conduct research and prepare background materials for meetings and projects.
- Anticipate executive needs and proactively address potential issues.
- Assist with special projects and events as required.
- Maintain strict confidentiality of all sensitive information.
- High school diploma or equivalent; Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role.
- Proven experience supporting C-level executives in a fast-paced environment.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism in handling confidential information.
- Ability to multitask, prioritize, and manage a demanding workload effectively.
- Proactive problem-solving skills and a detail-oriented approach.
Executive Administrative Assistant
Posted 3 days ago
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Job Description
Key Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, making appropriate referrals.
- Arrange and coordinate complex domestic and international travel plans.
- Maintain and organize physical and digital filing systems.
- Process expense reports and manage departmental budgets.
- Act as a liaison between executives and employees, clients, and visitors.
- Assist with event planning and coordination for meetings and company functions.
- Conduct research and compile data for reports and presentations.
- Handle sensitive and confidential information with the utmost discretion.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and a high level of confidentiality.
- Professional demeanor and excellent interpersonal skills.
- Experience with calendar management and travel coordination.
- Proactive attitude and ability to work independently.
Executive Administrative Assistant
Posted 3 days ago
Job Viewed
Job Description
Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare and process expense reports and invoices.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare meeting agendas, take minutes, and track action items.
- Organize and maintain physical and digital filing systems.
- Assist with the preparation of presentations, reports, and other documents.
- Order office supplies and manage vendor relationships.
- Handle confidential information with utmost discretion.
- Provide general administrative support and assist with special projects as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High level of professionalism and discretion.
- Experience with travel booking and expense management systems.
- Problem-solving skills and a proactive approach.
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Executive Administrative Assistant
Posted 4 days ago
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Job Description
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
- Coordinate and organize internal and external meetings, including logistics, agendas, and minutes.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and maintain confidential files and records with utmost security.
- Handle travel arrangements, including booking flights, accommodations, and ground transportation.
- Process expense reports and manage office supplies inventory.
- Assist with event planning and coordination for company gatherings and off-sites.
- Anticipate the needs of executives and proactively address potential issues.
- Conduct research and compile data for various projects as required.
- Maintain a professional and welcoming atmosphere in the executive office.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Discretion and ability to handle confidential information with professionalism.
- Strong interpersonal skills and the ability to work effectively with diverse individuals.
- Proactive attitude and problem-solving capabilities.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with travel booking and expense management systems.
- Adept at learning new software and technologies quickly.
Executive Administrative Assistant
Posted 10 days ago
Job Viewed
Job Description
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements, ensuring optimal time management.
- Coordinate domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
- Organize and manage corporate events, meetings, and conferences, from planning to execution.
- Maintain confidential files and records with utmost discretion.
- Assist with budget tracking and expense report processing.
- Conduct research and compile data as requested by senior management.
- Act as a liaison between executives and internal/external stakeholders.
- Perform general administrative duties such as data entry, filing, and photocopying.
- Provide logistical support for board meetings and executive team gatherings.
- Handle ad-hoc projects and tasks as assigned, demonstrating flexibility and a willingness to learn.
Qualifications:
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities, with the capacity to manage competing deadlines.
- High level of discretion and ability to handle sensitive information.
- Experience with travel booking and expense management systems is a plus.
- Ability to work independently and as part of a team.
- A proactive approach to problem-solving and a strong work ethic.
- Familiarity with office management systems and procedures.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
Executive Administrative Assistant
Posted 10 days ago
Job Viewed