96 Administrative Staff jobs in West Bengal

About The Role  

An administrative coordinator is responsible for administrative and basic project management related duties while understanding the business context and environment of superiors.In addition to the administrative tasks described in an administrative assistants role, an administrative coordinator may be asked to work on specific reporting which requires analytical thinking and or gathering data from various places and people, prepare presentations, plan and organize events, write communication, and drive projects end to end.

About The Role - Grade Specific 

Entry level professional with some administrative background. The administrative coordinator depends on others for instruction and guidance. He or she understands the work process and its importance and uses existing clearly defined procedures and escalates when appropriate. Always delivers the highest standard of support in administrative and junior project management duties. Has knowledge in internal policies and procedures. The administrative assistants provides support to management ranging from Junior to Executive level

Skills (competencies)

Company Description

Perfetto Coffee strives to make your cup of coffee better by fostering a culture around great coffee. We work hard to ensure you get the most delicious cup possible and encourage innovative ideas for continuous improvement. Join us in our journey to be at the forefront of the best coffee experience.

Role Description

This is a full-time on-site Administrative Executive role located in Kolkata. The Administrative Executive will be responsible for providing executive administrative assistance, managing general administrative tasks, and maintaining effective communication within the organization. The role also involves coordinating meetings, handling correspondence, and supporting daily operations to ensure smooth functioning of the office.

Qualifications

• Executive Administrative Assistance and Administrative Assistance skills
• Strong Interpersonal and Communication skills
• Experience in General Administration tasks
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to handle confidential information with discretion
• Previous experience in an administrative or executive support role is preferred
• Bachelor's degree in Business Administration or a related field is desirable

Company Description

Flower Organics India offers kitchen-based skincare solutions inspired by traditional formulas used by previous generations. Known for using pure ingredients like masoor dal, saffron, and raw milk, Flower Organics creates products suitable for all skin types, processed with modern technology. Tailored to address common skin issues such as acne and uneven skin tone, Flower Organics aims to provide effective and natural skincare options. The founder's vision stemmed from a desire to offer pure, chemical-free skincare products that are accessible and beneficial for everyone.

Role Description

This full-time on-site role as an Administrative Assistant is located in Kolkata. The Administrative Assistant will be responsible for managing daily administrative tasks, including answering phone calls, and providing executive administrative support. This role includes clerical duties, maintaining office supplies, and ensuring smooth office operations. The ideal candidate will possess excellent organizational and multitasking abilities.

Qualifications

• Administrative Assistance and Clerical Skills
• Executive Administrative Assistance
• Phone Etiquette and Communication skills
• Excellent organizational and multitasking abilities are essential
• Proficiency in office software (e.g., Microsoft Office) is beneficial
• Prior experience in a similar role is a plus
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus

Job Description: Administrative Manager / Administrative Secretary

Location: Himalayan International Residential School

Accommodation & Meals: Provided by the School

Position Overview

We are seeking a dynamic and dedicated Administrative Manager to oversee and manage the day-to-day administrative operations of our boarding school. This is a residential position, where the selected candidate will live on campus with food and accommodation provided by the school.

The Administrative Manager will serve as the primary liaison between the school and external agencies, handle parent and visitor interactions, and ensure smooth functioning of all administrative departments.

Key Responsibilities

• Liaison Role: Act as the school's representative with government bodies, vendors, service providers, and other external agencies.
• Administrative Oversight: Supervise and streamline administrative functions, including facilities management, security, housekeeping, transport, and support staff.
• Parent & Visitor Interaction: Serve as the first point of contact for parents, visitors, and dignitaries, ensuring a welcoming and professional experience.
• Compliance & Coordination: Ensure adherence to school policies, regulatory requirements, and smooth coordination across departments.
• Problem Solving & Crisis Management: Address challenges proactively, resolve issues efficiently, and support the overall school community in daily operations.

Required Skills & Attributes

• Strong leadership and organizational skills with the ability to manage multiple functions.
• Excellent communication and interpersonal abilities for effective parent and visitor interactions.
• High level of problem-solving skills with a proactive, solution-oriented mindset.
• Professional demeanor with the ability to represent the school confidently to external stakeholders.
• Flexible, adaptable, and committed to living in a residential school environment.

Qualifications & Experience

• Graduate/Postgraduate in Administration, Management, or related fields.
• Minimum of 5+ years of experience in administrative roles, preferably in educational institutions or hospitality/management sectors.
• Prior experience in a boarding school environment will be an added advantage.

Job Types: Full-time, Permanent

Pay: ₹40, ₹50,000.00 per month

Benefits:

• Food provided
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Jalpaiguri, West Bengal: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Education:

• Bachelor's (Required)

Experience:

• Administrative: 5 years (Required)

Language:

• English (Required)

Work Location: In person

Speak with the employer

• Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
• Answer and direct phone calls, manage correspondence (email, letters, packages), and maintain comprehensive records.
• Schedule and manage meetings, appointments, and travel arrangements for staff.
• Maintain and organize office supplies and inventory, ensuring adequate stock levels.
• Assist in the preparation of regularly scheduled reports and presentations.
• Handle basic bookkeeping tasks and manage petty cash.
• Greet visitors and create a welcoming office atmosphere.
• Support onboarding processes for new employees, ensuring all necessary documentation and resources are provided.
• Coordinate with facility management and IT departments to ensure the office infrastructure is functional.
• Implement and maintain filing systems, both physical and digital.
• Contribute to continuous improvement initiatives for office procedures and operations.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Familiarity with office management software and database management is desirable.
• Professional attitude and appearance.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.