What Jobs are available for Administrative Supervisor in India?

• Oversee the day-to-day operations of the office, ensuring efficiency and organization.
• Manage office supplies, inventory, and equipment, placing orders as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain office filing systems and ensure proper record-keeping.
• Welcome visitors and manage reception duties.
• Assist with onboarding new employees, including preparing workstations and necessary documentation.
• Liaise with vendors and service providers to ensure timely maintenance and repairs.
• Implement and enforce office policies and procedures.
• Manage office budgets and track expenses.
• Ensure a clean, safe, and welcoming office environment.
• Support management with various administrative tasks as required.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 4 years of experience in office management or a similar administrative role.
• Proven experience in managing office operations and providing executive support.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Discretion and the ability to handle confidential information.
• Proactive approach to identifying and resolving potential issues.

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Job Responsibilities:

• Manage the total office functions in India
• Oversee overall security related activities for safeguarding assets of the organization
• Identify vulnerability / exposures & risks; conceptualizing & implementing security plans and procedures for day-to-day operations as well as contingencies
• Handle the entire gamut of general administration encompassing Housekeeping, Pantry food stocks, Stationary, Transport & Travel
• Budget funds for procurement of products, services and materials ensuring optimum utilization of products, services and materials & at maximum cost savings
• Manage contract negotiations, finalization & supervising infrastructure setting up activity
• Handle property related matters such as lease, renewals, insurance, etc.
• Coordinate and assist in company’s training and external meetings, particularly in food and beverage and booking of training meeting rooms
• Contract management and storing
• Manage the administrative functions for all India offices

Mini HR duties:

• Personnel file management (arrange all personnel-related documentation to be in place, properly and timely signed and updated, compliant with local specifics, legislation and HQ requirements)
• HR portal management (ensure that all personnel-related information in HR systems is updated, contracts uploaded)
• Payroll data management (ensure that all data required for payroll are collected and submitted to payroll including implement bonus/salary review according to guidance, attendance record, leave record, social insurance, supplemental insurance if any, allowances if any, etc.)
• Operational support in onboarding, termination process, training process, other HR-related processes.

Job Requirements:

• Prior office manager/personal assistant experience
• Procurement experience
• Office relocation/renovation experience
• Basic knowledge of HR duties
• Responsibility and accountability
• Attention to details, strong analytical mind and problem-solving skills
• Strong interpersonal, communication and negotiator skills
• Well-organized, mature and hard-working and able to work independently under pressure
• Understanding of organizing travel logistics
• Good command in written and spoken English

With Estimated Timeline

Recruitment Process (approx. 2–3 weeks total):

1) Resume review (1–3 business days)

2) Introductory call with Recruiter (30 min)

3) Interview with Hiring Team (60 min)

4) Interview with Hiring Manager (60 min)

5) Offer & reference check

Company Description

Technocraft Architects and Planners is a team of highly skilled and experienced architects committed to delivering innovative and sustainable design solutions. Our expertise spans various sectors including residential, commercial, and institutional projects. We are dedicated to creating functional and aesthetically pleasing spaces that reflect clients' visions. With over 18 years of experience, we are licensed for execution as Architects and PMC with various Urban Local Bodies in India. We also have strong involvement with government organizations.

Job Title: Office Manager cum Admin Staff

Company: Technocraft Group 

Location: Mumbai, Maharashtra, India)

Employment Type: Full-time

Experience: 0-5 years

Job Description

We are seeking a highly organized and proactive Office Manager cum Admin Staff to join our team. The ideal candidate is a professional and versatile individual who can manage daily office operations, provide crucial administrative support, and ensure our workplace runs smoothly. This role is perfect for a multi-skilled professional with strong communication and a problem-solving mindset.

Job Profile

Responsibilities:

 * Manage day-to-day office administration, including managing supplies, handling correspondence, and maintaining office cleanliness.

 * Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and making travel arrangements.

 * Handle all financial administration tasks, including managing accounts on Tally, processing invoices, and maintaining petty cash.

 * Act as the primary point of contact for external vendors, clients, and visitors, ensuring a positive and professional impression.

 * Maintain accurate records and documents, both digital and physical.

 * Assist in basic HR-related tasks, such as onboarding new staff and managing employee attendance records.

 * Demonstrate proficiency in both English and Marathi typing for various administrative and documentation purposes.

Required Skills & Qualifications:

 * Proven experience in a similar administrative or office management role.

 * Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).

 * Strong knowledge of Tally ERP for accounting and financial management.

 * Excellent communication skills, both written and verbal, in English and Marathi.

 * Exceptional organizational skills and a keen attention to detail.

 * Ability to multitask and prioritize tasks effectively in a fast-paced environment.

 * High level of integrity and ability to handle confidential information.

• Oversee the general administration and smooth functioning of the office.
• Manage office supplies inventory and place orders as needed.
• Maintain and organize office filing systems, both physical and digital.
• Coordinate with vendors for services such as cleaning, maintenance, and IT support.
• Greet visitors and direct them appropriately; answer and direct phone calls.
• Handle incoming and outgoing mail and courier services.
• Assist in scheduling meetings, appointments, and travel arrangements for staff.
• Manage office equipment, ensuring it is well-maintained and functional.
• Implement and enforce office policies and procedures.
• Maintain a clean, organized, and welcoming office environment.
• Assist with basic bookkeeping and expense tracking.
• Support new employee onboarding processes by preparing workspaces and necessary documents.
• Act as a point of contact for employee inquiries regarding office facilities and general information.
• Ensure the security and safety of the office premises.
• Contribute to a positive and productive workplace culture.

• High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
• Minimum of 3 years of experience in office administration or a similar role.
• Proven experience as an Office Manager or in a similar administrative position.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with office equipment (printers, scanners, copiers).
• Ability to multitask and prioritize tasks effectively.
• Discretion and a professional demeanor.
• Proactive problem-solving skills.
• Familiarity with basic accounting principles is a plus.
• Ability to work independently with minimal supervision.

• Manage and maintain office supplies inventory, ordering as needed.
• Oversee the general upkeep and maintenance of office facilities.
• Coordinate with external vendors and service providers (e.g., cleaning, IT support, maintenance).
• Develop and implement office policies and procedures to enhance efficiency.
• Manage incoming and outgoing mail and deliveries.
• Organize and schedule meetings, appointments, and office events.
• Provide administrative support to staff members as needed.
• Ensure the office is organized, tidy, and presentable at all times.
• Handle basic bookkeeping and expense tracking.
• Act as a liaison between staff and management for office-related matters.
• Implement and manage health and safety protocols within the office.
• Assist in the onboarding process for new employees, including workspace setup.
• Manage the company's switchboard and direct calls appropriately.

• Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant office software.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of basic bookkeeping principles is a plus.
• Experience with facilities management and vendor coordination.
• A proactive and problem-solving attitude.
• High school diploma required; Associate's or Bachelor's degree preferred.

• Manage daily office operations, ensuring a clean, organized, and functional workspace.
• Oversee inventory of office supplies, stationery, and equipment; place orders as needed.
• Coordinate and schedule internal and external meetings, including preparing agendas and taking minutes.
• Manage travel arrangements for staff, including booking flights, accommodation, and transportation.
• Serve as the primary point of contact for building management, maintenance services, and vendors.
• Handle incoming and outgoing mail and deliveries.
• Assist with the onboarding process for new employees, including setting up workstations and necessary access.
• Maintain office filing systems, both physical and digital, ensuring easy retrieval of information.
• Manage and maintain the office budget, processing invoices and expense reports.
• Implement and enforce office policies and procedures.
• Organize and coordinate office events and team-building activities.
• Provide administrative support to senior management as required.
• Ensure the safety and security of the office premises.
• Manage reception duties, greeting visitors and answering phone calls professionally.
• Liaise with IT support for any office-related technical issues.

• Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office equipment such as printers, scanners, and phone systems.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Discretion and a high level of confidentiality.
• Familiarity with basic accounting principles for managing office budgets.
• A proactive approach to problem-solving and a strong sense of initiative.
• Experience in the **Administrative** field is essential.
• High school diploma required; Associate's or Bachelor's degree is a plus.