440 Administrators jobs in India

Job Description – Admin Executive

Position: Admin Executive

Location: Mumbai (Andheri E)

Department: Administration

Reports To: Admin Manager / Head – Administration

Job Purpose

To manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.

Key Responsibilities

1. Office Administration & Facility Management

• Oversee general office operations and upkeep.
• Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.
• Monitor consumables, stationery, pantry, and office supplies records.
• Support Canteen In charge in supervision of Canteen and Kitchen area
• Coordinate meetings, conferences, and events (venue, catering, logistics, etc.).

1. Compliance & Documentation

• Maintain contracts, agreements, and licenses for vendors and facilities.
• Ensure compliance with statutory and company policies (fire safety, health & safety norms, etc.).
• Maintain records of assets, keys, and access controls.
• Assist in preparing MIS, reports, and presentations related to admin activities.
• Provide administrative support to senior management as required.

1. Vendor & Cost Management

• Liaise with vendors, negotiate contracts, and monitor service-level performance.
• Process bills, track budgets, and support cost optimization.

Key Skills & Competencies

• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Problem-solving and vendor management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of facility management, housekeeping, and compliance procedures.

Qualifications & Experience

• Graduate in any discipline (preferably in Business Administration / Management).
• 2–5 years of relevant experience in administration.
• Exposure to facility management, vendor handling, and employee support services.

Work Conditions

• Based at Corporate Office AT.
• May require extended hours during events or critical activities.
• Open to work in shifts and available on weekends as and when required
• Residing near Andheri East Location for easy accessibility of Oofice

Duties and Key Responsibilities

● Facilitate local & international travel, accommodations and transportation for

business trips.

● Manage day-to-day office administration, including managing office supplies and

office Housekeeping.

● Maintain registers such as office supplies, inward/ outward and correspondence.

● Maintain and manage admin related books of accounts.

● Maintain and manage Company Guest House.

● Manage and prioritize the schedules and appointments of Senior Executives.

● Plan and organize team events.

● Prepare timely presentations/ proposals/ data sheets as assigned.

● Prepare timely, concise and accurate reports on a daily, weekly and monthly basis in

prescribed formats.

Experience and Qualifications

● 2 to 4 years of experience in an Administrative role

preferably from the Hospitality or Travel industry.

● Bachelor's or Master's degree in any field.

● Excellent organizational and time management skills.

● Strong written and verbal communication skills.

● High proficiency in Microsoft Office Suite.

● Ability to multitask and prioritize tasks in a fast-paced environment.

● Attention to detail and accuracy.

● Ability to maintain confidentiality and exercise discretion.

● Strong interpersonal skills and the ability to work well with others.

Join our progressive preschool community in Noida! The Learning Space School offers a holistic approach to early education, nurturing curiosity, and communication skills, while fostering diversity. We focus on unlocking each child's potential and creating a nurturing environment that promotes development and growth.

This is a full-time on-site role for a Front Office Manager, located in Noida. The Front Office Manager will be responsible for managing daily front office operations, ensuring excellent customer service and satisfaction, overseeing office administration tasks, and facilitating communication between staff, students, and parents.

• Office Administration and Front Office skills
• Customer Satisfaction and Customer Service skills
• Excellent Communication skills
• Strong organizational and multitasking abilities
• Ability to work independently and as part of a team
• Experience in a school or educational setting is a plus
• Bachelor's degree in Business Administration, Communication, or related field

Job Title: Front Office Executive / Admin Executive

Company: Kimirica Hunter International

Location: Indore (Near Airport)

Industry: Manufacturing

Employment Type: Full-time

About Kimirica Hunter International

Kimirica Hunter International is a leading name in luxury hotel amenities and personal care products, catering to premium hotels and hospitality brands worldwide. With a commitment to quality, innovation, and sustainability, Kimirica has established itself as a trusted global partner.

Role Overview

We are looking for a Front Office Executive / Admin Executive to manage day-to-day front office and administrative operations efficiently. The ideal candidate should have good communication skills, a pleasant personality, and a proactive approach to handling responsibilities.

Key Responsibilities

Front Office Management

• Greet and assist visitors, clients, and vendors in a professional manner.
• Manage incoming calls, emails, and correspondence.
• Maintain the reception area to ensure a clean and welcoming environment.
• Coordinate visitor entry passes and manage security protocols.

Administrative Support

• Assist in scheduling meetings, appointments, and conference room bookings.
• Handle courier services (inward & outward), letters, and parcels.
• Maintain records of attendance, office supplies, and other administrative logs.
• Coordinate with various departments for smooth daily operations.
• Support HR & Admin teams with routine documentation and event coordination.

Facility & Office Management

• Manage office maintenance, housekeeping, and stationery inventory.
• Liaise with vendors, service providers, and ensure timely delivery of services.
• Support administrative activities during company events, audits, or visitor delegations.

Purchase & Material Support (Manufacturing)

• Assist in identifying and raising purchase requirements for general items and manufacturing facility needs.
• Coordinate with vendors for procurement of items such as spare parts, trolleys, tools, and other facility consumables .
• Follow up on quotations, purchase orders, and delivery timelines with vendors and the purchase team.
• Maintain basic records of purchases and ensure timely approvals and documentation.
• Support the purchase department in sourcing local vendors and negotiating basic requirements.
• Ensure purchased items are received and handed over to the concerned departments as per process.

Desired Candidate Profile

• Education: Graduate in any discipline (preferred: Hospitality, Administration, or related fields).
• Experience: 2–6 years of experience in front office/admin roles, preferably in manufacturing or corporate setups.
• Skills:
• Excellent verbal and written communication skills (English & Hindi).
• Proficient in MS Office (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Pleasant personality and professional appearance

Sikich is seeking a Front Office Executive with 5-7 years of experience to join our dynamic team, who will be the first point of contact for visitors. This person would be mainly responsible for managing front desk operations, handling administrative tasks, and ensuring smooth communication within the office. The ideal candidate will have excellent communication and multitasking skills, a professional attitude, and a friendly demeanor.

About the firm

Sikich is a global company specializing in Accounting, Advisory, and Technical professional services. With employees across the globe, Sikich ranks as one of the largest professional services companies in the United States. Our comprehensive skillsets, obtained over decades of experience as entrepreneurs, business owners and industry innovators, allow us to provide insights and transformative strategies to help strengthen every dimension of our clients’ businesses.

Job Responsibilities

• Greet clients, visitors, and vendors in a warm and professional manner. Ensure they feel welcomed and assist them with their inquiries.
• Operate the phone system, answer incoming calls, and route them to the appropriate personnel. Take messages when necessary.
• Maintain a neat, organized reception area. Ensure it is well-stocked with brochures, magazines, and other materials.
• Handle incoming and outgoing mail, packages, and deliveries. Ensure prompt distribution to the relevant departments.
• Assist in scheduling meetings, appointments, and conference room bookings.
• Provide general administrative support to staff, such as filing, data entry, photocopying, and managing office supplies.
• Ensure visitors sign in/out, issue visitor badges, and notify the appropriate staff of their arrival.
• Monitor who enters and exits the office and ensure that all guests follow security protocols.
• Help plan and execute company events, meetings, and activities as needed.

Requirements for successful candidate

• Bachelor’s Degree/Diploma is required. Additional certification in office administration is a plus.
• Previous experience as a receptionist, front desk representative, or in a similar role preferred.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and a customer-service mindset.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and phone systems.
• Ability to multitask and manage time effectively.
• Attention to detail and strong organizational skills.

Benefits of being a part of the team

Family Health Insurance including parents

Life & Accident Insurance

Maternity/paternity leave

Performance-based incentives

Referral Bonus program

Exam Fee Reimbursement Policy

Indian festival holidays

5 days working week

Meals facility

Doctor's Consultation

Who we are:

We are a start-up based out of Bengaluru & Delhi NCR. We are engaged in development of next generation missions and technologies (NGM&T) towards future warfare needs of the Indian defence forces. It is undertaking research towards enhancing persistence and autonomy for unmanned vehicles and robotic swarms. NRT’s product development portfolio includes a solar power stratospheric high altitude pseudo satellite (HAPS) unmanned platform and an air/ground launched stand-off autonomous system.

Job Summary:

The Associate II - Admin will manage the administrative functions of the office and oversee all real estate operations, including property management, lease negotiations, and acquisition strategies. This role is responsible for ensuring the smooth running of the office and the effective management of the company’s real estate portfolio.

Real Estate & Facilities:

· Looking up New Facilities – PAN

· Finding Flying area – PAN

Acquisition Leasing

· Contracts and Agreements

· Infrastructure development

· Budgeting

· Legal Process

· Detachment

Admin:

Office UPKEEP

Administrative Management:

• Oversee the daily office administration, including scheduling, communication management, and support for staff.
• Handle correspondence, prepare reports, and assist with documentation management.

· Develop and maintain relationships with external real estate agents, brokers, contractors, legal advisors, and other service providers.

· Negotiate contracts with service providers, including maintenance companies, security services, and contractors, ensuring cost-effectiveness and quality service.

· Coordinate site visits, property inspections, and appraisals.

· Prepare and maintain accurate records of all real estate transactions, leases, maintenance activities, and other property-related activities.

Skills :

• Strong organizational, multitasking, and time-management skills.
• Excellent communication, negotiation, and interpersonal skills.
• Knowledge of property management
• In-depth understanding of real estate laws, lease agreements, and property maintenance.
• Ability to manage Real-estate budgets and financial reports.
• Strong problem-solving and decision-making abilities.
• Oversee daily operations of the facility, including cleaning, maintenance, and security services.
• Coordinate with external vendors for services like janitorial, repairs, and maintenance.
• Ensure compliance with safety and regulatory standards, such as fire drills, emergency plans, and health & safety protocols.
• Manage office space and facilities, ensuring that the workplace is comfortable, efficient, and safe.
• Maintain records of facility-related expenses and work within budget constraints.
• Oversee the handling of office waste management and sustainability initiatives.

Vendor & Stakeholder Coordination:

• Develop and maintain relationships with service providers (e.G., cleaning services, building maintenance, utilities, etc.).
• Negotiate contracts with vendors, ensuring cost-effective and quality service delivery.
• Monitor and evaluate the performance of external vendors to ensure compliance with service level agreements (SLAs).

Role: Receptionist / Front Office Executive

Location: Mumbai – Andheri West

Roles & Responsibilities:

Front Office Management:

• Visitor Handling: Welcome and assist all visitors, clients, and vendors in a professional manner, ensuring a positive first impression.
• Telephonic Operations: Manage all incoming and outgoing calls efficiently;
  route calls to respective employees or departments through internal extensions.
• Reception Desk Administration: Maintain the front office area in a clean, organized, and professional condition at all times.
• Courier & Mail Management: Handle all incoming and outgoing couriers and correspondence, maintaining proper logs.
• Meeting Coordination: Schedule meeting rooms, ensure readiness for meetings, and arrange refreshments when required.

Employee Support & Attendance Management:

• Leave & Attendance Records: Assist HR in maintaining accurate attendance and leave records.
• Employee Communication: Coordinate internal updates, announcements, and support daily HR communications.
• Access Management: Maintain visitor logs and ensure adherence to access and security protocols.

Administrative & Vendor Coordination:

• Vendor Management: Coordinate with external vendors and service providers for office supplies, maintenance, and housekeeping.
• Inventory & Stock Management: Track and maintain office stationery, pantry items, and consumables;
  raise purchase requestsas needed.
• Office Maintenance: Liaise with facility management and housekeeping to ensure a clean, functional, and safe office environment.
• Expense Tracking: Maintain petty cash records and support the finance team with vendor bills and administrative expenses.
• Event & Visit Support: Assist in organizing internal events, celebrations, and senior management visits.

General Administration:

• File & Document Management: Maintain administrative files, employee data, and vendor contracts in coordination with HR and Admin.
• Confidentiality: Handle sensitive company and employee information with discretion.
• Team Coordination: Collaborate closely with HR, Admin, and Finance to ensure smooth office operations.

Qualifications:

• Experience: 2–6 years in front office, administration, or receptionist roles.
• Education: Graduate in any discipline (preferred: diploma in office administration or secretarial studies).
• Skills: Excellent communication skills (verbal & written), interpersonal skills, and proficiency in MS Office (Word, Excel, Outlook).
• Personality: Presentable, polite, proactive, and customer focused.
• Other Requirements: Ability to multitask and manage day-to-day activities in a dynamic environment.

About C Ahead Technologies:

C Ahead Info Technologies is a global Digital Transformation, IT Solutions & Services company with a strong track record of over 20+ years globally.

We operate in 7 regions – USA, UK, South Africa, Middle East, Singapore, and Australia – with technology competency centers in India & the USA.