1,110 Appointment Scheduling jobs in India

Company Description

Inditech International is a textile machinery trading firm representing over 20 top international brands in the textile machinery and technology field. The company has an extensive network of contacts in India and around the world, making it a prominent player in the textile industry.

Role Description

This is a full-time on-site role for an Office Administrative Assistant located in Mumbai. The Office Administrative Assistant will be responsible for a wide range of administrative and clerical tasks, including assisting in administration, monitoring & supervision of day-to-day office functions which will be defined, liaising with travel agent, contractors, consultants, government bodies and various agencies. They will also assist in co-ordination between sales & service staff, maintaining records and helping in correspondence with customers & principals. They will supervise the work of other administration staff, contract staff and new joinees.

The role requires excellent organizational skills and a strong attention to detail.

Qualifications

• Executive Administrative Assistance and Phone Etiquette
• Strong Communication skills - fluent written and spoken English
• Proficiency in using office software and equipment - MS Office; especially Outlook, Word & Excel
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and work independently
• Bachelor's degree or relevant certifications in office management or related field is a plus

Type

• Fulltime
• Permanent Contract

Tasks:

·   Support and administration of daily management tasks

·   Assistant to COO/CEO

·   Administration of invoices and expense statements.

·   Handling of recurring compliance and accounting reporting with support from accounting team.

·   Human Resources & administration of personnel

·   Manage office supplies

·   Responsible to manage travel bookings/ arrangements for internal and external personnel

·   Interface with internal and external customers

·   Support Sales and Marketing activities

·   General tasks

Required Knowledge and Experience:

·   Completed administrative training

·   Completed further training as a specialist in business/ office administration or comparable training

·   Several years of professional experience in an electronics industries or aviation company ( 3- 5 years)

·   Good software skills ( e.g. MSOffice applications, ERP system, accounting software)

·   Preferred knowledge in AS9100 or other quality management system

• ·   Social skills: Quick to grasp; team-oriented; resilient, independent, flexible, hands-on mentality.

• Assist with general office duties, including filing, scanning, and photocopying documents.
• Manage incoming and outgoing mail and courier services.
• Answer phone calls and direct them to the appropriate personnel.
• Greet visitors and ensure they are attended to promptly.
• Maintain the cleanliness and organization of the reception area and common spaces.
• Assist with stocking and organizing office supplies.
• Help with data entry and maintaining office databases.
• Support the office manager and other staff with various administrative tasks as needed.
• Prepare meeting rooms and ensure necessary equipment is available.
• Run errands as required, such as picking up supplies or delivering documents.
• Assist with the organization of office events or activities.
• Ensure the office environment is presentable and welcoming.
• Handle basic inquiries from staff and visitors.
• Learn and adapt to new office procedures and systems.
• Provide general support to ensure the smooth functioning of the office.

• High school diploma or equivalent.
• Previous experience in an administrative or office support role is preferred but not essential.
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Proficiency in basic computer applications, such as Microsoft Word and Outlook.
• Ability to multitask and prioritize tasks effectively.
• Reliable and punctual with a strong work ethic.
• Friendly and professional demeanor.
• Ability to work independently and as part of a team.
• Eagerness to learn and take on new responsibilities.
• Familiarity with office equipment like printers and scanners.
• A proactive attitude towards task completion.
• Availability for part-time hours, ideally within standard business hours.

Job Overview

We are seeking a Junior Office Assistant for our headquarters in Coimbatore. This full-time position requires a minimum of 1 plus of experience. The Office Assistant will be responsible for providing administrative support and efficient office management. The ideal candidate will be proficient in calendar management, data entry, and document filing, and will play a vital role in boosting the efficiency of our operations.

Qualifications and Skills

• Proficiency in Microsoft Office, including Word, Excel, and Outlook for efficient document handling and correspondence.
• Strong customer service skills to handle client inquiries and support interactions professionally and courteously.
• Experience in managing executive calendars to ensure organized scheduling and time management. (Mandatory skill)
• Competence in data entry to maintain accurate and up-to-date records. (Mandatory skill)
• Skill in document filing to keep information manageable and easily accessible. (Mandatory skill)
• Ability to arrange travel and manage itineraries, ensuring smooth travel logistics and coordination.
• Excellent communication skills to facilitate effective interactions with team members and external partners.
• Strong organizational skills to manage multiple tasks and prioritize workload efficiently.

Roles and Responsibilities

• Assist with daily administrative tasks, supporting the team and ensuring smooth office operations.
• Manage and coordinate calendars for team members, scheduling appointments and meetings as needed.
• Perform accurate data entry and maintain organized electronic and physical files.
• Facilitate document filing and retrieval to ensure easy access to necessary information.
• Handle client communications, address inquiries, and provide customer support when required.
• Arrange travel plans, including booking flights, accommodations, and managing itineraries.
• Support special projects and contribute to process improvements to enhance office efficiency.
• Collaborate with team members on various tasks to ensure aligned goals and objectives.

Position : Office Assistant-1

Location : Kolkata

Reports to : Senior Manager- Operations

Job Type : Full-time

The Office Assistant is responsible for providing administrative support to ensure efficient operation of the office. This role involves assisting with clerical tasks, maintaining records, managing office supplies, and ensuring a well-organized workspace by supporting Admin Manager.

o Assist with general administrative duties such as answering phones, emails, and filing documents.

o Distribute and manage incoming and outgoing mail and courier packages.

o Maintain and update office records, documents, and databases.

o Ensure office areas (meeting rooms, kitchen, etc.) are clean, organized, and well-stocked with supplies.

o Monitor and replenish office supplies like stationery, cleaning materials, and other essentials.

o Coordinate maintenance requests for office equipment (printers, copiers, etc.).

o Prepare and organize documents, reports, and spreadsheets as needed.

o Assist in scheduling meetings, organizing appointments, and maintaining office calendars.

o Support in photocopying, scanning, and data entry tasks.

o Assist office staff with travel arrangements, hotel bookings, and itineraries.

o Manage the inventory of office assets and ensure their proper functioning.

o Assist HR, accounting, and other departments with ad-hoc requests.

o Greet and assist visitors, directing them to appropriate staff or meeting rooms.

o Address any queries from staff or external stakeholders courteously and professionally.

o Support in organizing office events, meetings, and small functions.

o Handle sensitive and confidential information in accordance with office policies.

o Assist in maintaining physical and digital filing systems for easy access.

 Education : Graduation from any stream.

 Experience : Previous experience in an administrative or office assistant role is preferred.

 Technical Skills : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Tally, Outlook).

 Communication : Excellent verbal and written communication skills.

 Organizational Skills : Strong multitasking abilities, with a keen attention to detail.

 Interpersonal Skills : A team player with the ability to work independently when needed.

 Problem-Solving : Ability to troubleshoot issues and find efficient solutions.

This is a desk-based role requiring frequent computer use. The office assistant may be required to move around the office, deliver materials to staff, or assist with setting up meetings.

 8,000/- to 10,000/- Monthly with PF, ESIC.

Company Overview

EASA College of Engineering & Technology (Autonomous) is a reputable higher education institution located in Coimbatore, Tamil Nadu, India. Functioning with a workforce of 201-500 employees, the college is dedicated to providing quality education in engineering and technology. Its strategic location on NH-47, PALAKKAD MAIN ROAD NAVAKKARAI (PO), enhances accessibility. The institution is known for its commitment to academic excellence and innovation.

Job Overview

We are seeking a proactive Office Assistant to join our team at EASA College of Engineering & Technology. This is a full-time, junior-level position based in Coimbatore. The ideal candidate should possess 1 to 3 years of work experience and will play a vital role in supporting office tasks and ensuring efficient operations. The candidate must be well-versed in essential tasks such as record keeping, data entry, and proficient in Microsoft Office.

Qualifications and Skills

• Proficiency in record keeping, Microsoft Office, and data entry is mandatory for efficient document management and processing information accurately. (Mandatory skill)
• Must have strong calendar management skills to ensure that schedules are organized and appointments are timely planned.
• Ability to handle document filing tasks efficiently, ensuring that all files are maintained in an organized manner for easy retrieval.
• Strong scheduling skills to assist in planning meetings, events, and other activities promptly and effectively.
• Experience with meeting coordination, assisting in the preparation and follow-up of meetings to ensure all participants are informed and organized.
• Must be detail-oriented, ensuring all office tasks are executed with accuracy and precision.
• Strong communication skills to interact with colleagues and stakeholders effectively and manage interactions professionally.
• Ability to multitask and prioritize tasks effectively to manage workload efficiently within a dynamic office environment.

Roles and Responsibilities

• Execute general administrative tasks such as filing, data entry, and maintaining records systematically and accurately.
• Assist in managing the executive's calendar and schedule meetings, ensuring timely coordination and preparation.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Support colleagues and executives with clerical tasks to enhance office productivity and efficiency.
• Ensure all communication within and outside the office is addressed promptly and handled professionally.
• Prepare and organize documents needed for meetings, conferences, and other discussions.
• Help in organizing and maintaining office common areas to foster a conducive work environment.
• Monitor and order office supplies as necessary to ensure continuous office operations without disruptions.

Company Overview

Maharashtra Minerals Corporation Ltd (MMCL) is a distinguished joint sector corporation founded in 1961. Based in Mumbai, MMCL is dedicated to the mining and mineral processing industry. It was established to foster entrepreneurship and development in the backward districts of Maharashtra, with initiatives that are central to our operations and values. The company operates with a team size of 51-200 employees.

Job Overview

We are seeking a dedicated Junior Office Assistant to join our team at Maharashtra Minerals Corporation Ltd. Located in Prabhadevi, this full-time position involves a variety of administrative tasks to support our operational processes. The role is ideal for a proactive individual with strong coordination skills and the ability to manage daily schedules and data efficiently.

Qualifications and Skills

• Coordination skill to efficiently manage office activities and ensure smooth workflow across departments.
• Required to maintain detailed and accurate sales data, which involves collecting and managing information meticulously.
• Demonstrated ability in managing schedules, ensuring all meetings and deadlines are efficiently organized.
• Good communication skill, both verbal and written, to effectively interact with team members and external partners.
• Ability to follow up daily with suppliers ensuring that orders and requests are processed promptly.
• Required to update records regularly, maintaining data accuracy and accessibility for team and management use.
• Any graduate is eligible, however, a preference is given to candidates with a Bcom degree to leverage accounting knowledge.
• Experience in a similar role, understanding office management procedures, is advantageous for efficient task execution.

Roles and Responsibilities

• Assist in office management and organization procedures ensuring efficient operation of the office and administrative support.
• Regularly update and maintain the filing system to ensure all documentation is accurate and easily retrievable.
• Coordinate schedules and meetings, ensuring all stakeholders are informed of their timings and any changes are communicated promptly.
• Follow up with suppliers and vendors to ensure timely delivery of goods and services required for day-to-day operations.
• Monitor office supplies and place orders when necessary to avoid shortages and ensure the smooth running of office activities.
• Provide support in preparing reports, documentation, and presentations as needed by various departments within the organization.
• Act as a point of contact for employees regarding office and administrative assistance requirements and inquiries.
• Participate in necessary training and professional development to enhance skills critical to the assistant role and broader company objectives.

Job Overview

Kaarlo Training & HR Solutions Pvt. Ltd. is seeking a motivated Office Assistant to join our team in Tiruchirappalli. This full-time position is perfect for freshers seeking to launch their careers in an energetic and supportive environment. The ideal candidate will have zero to one year of experience and be ready to contribute to our efficiently running office.

Qualifications and Skills

• Proficiency with Microsoft Office Suite to perform various administrative tasks including document preparation and data management.
• Experience with QuickBooks to assist in financial record keeping and accounting tasks.
• Strong data entry skills for maintaining accurate records and entering information quickly and correctly. (Mandatory skill)
• Ability to manage calendars and schedule appointments efficiently to optimize workflow and ensure important meetings are not missed.
• Comfort with electronic filing systems to organize, file, and retrieve documents systematically and efficiently.
• Ability to work with Customer Relationship Management (CRM) Systems to help manage client interactions and support business relationships.
• Strong communication skills and familiarity with tools such as Slack and Microsoft Teams for effective internal and external communication.
• Detail-oriented with a strong aptitude for multitasking to handle various administrative tasks without sacrificing accuracy.

Roles and Responsibilities

• Manage day-to-day office operations and support the administrative team with diverse tasks.
• Perform data entry duties ensuring the accuracy and integrity of information recorded.
• Assist in maintaining accurate financial records in QuickBooks.
• Organize and manage calendars, schedule meetings, and appointments efficiently.
• Manage the electronic filing system to ensure easy access and retrieval of documents.
• Assist in client relationship management using CRM systems to maintain a strong business connection.
• Communicate and coordinate with team members and clients using appropriate communication tools.
• Support the recruitment and HR team with administrative tasks as needed and be willing to take on new projects.