21 Assistant Divisional Officer jobs in India

Company Description

VPS Lakeshore is one of Kerala's largest and most comprehensive independent multi-specialty hospitals, renowned for excellence in medical education, pioneering research, and patient-centered clinical care. Established in 2003, VPS Lakeshore provides 24/7 emergency, primary, and specialized care across virtually every field of medicine. Our cutting-edge, hi-tech healthcare facility is dedicated to setting world-class standards in healthcare delivery, with specialties including Multi-Organ Transplantation, Gastroenterology, Oncology, Neurology, Cardiology, and more. We continue to provide exceptional care to both Indian and international patients.

Role Description

This is a full-time on-site role located in Kerala, India for an Assistant Chief Nursing Officer. We are seeking a highly skilled and motivated Assistant Chief Nursing Officer (ACNO) to support the Chief Nursing Officer in managing the nursing operations. The ACNO will play a pivotal role in ensuring the delivery of safe, high-quality, and patient-centered care across all nursing departments. The role involves leading and mentoring nursing staff, managing budgets, and collaborating with other healthcare professionals to enhance patient outcomes. The Assistant Chief Nursing Officer will also be involved in policy formation and implementation, as well as contributing to continuous improvement projects within the nursing department. Additionally, the ACNO will assist in auditing, reporting, and contributing to strategic planning to drive continuous quality improvement initiatives.

Qualifications

• Educational Qualification: BSc Nursing/GNM & MSc Nursing or Post Basic Nursing preferred.
• Experience: Minimum 10-15 years in senior nursing roles, with prior experience in a NABH-accredited hospital preferred. Leadership or supervisory experience in a large hospital setup is highly desirable.
• Strong leadership and management skills
• Excellent communication and interpersonal skills
• Proficiency in healthcare regulations and standards
• Experience in budget management and resource allocation
• Experience in developing and implementing nursing policies
• Critical thinking and problem-solving abilities
• Master's degree in Nursing or Healthcare Administration
• Registered Nurse (RN) licensure (KNMC)

• Manage and maintain the CTO's complex calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Coordinate and prepare for high-level meetings, including gathering necessary documentation, preparing agendas, and taking minutes.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Act as a primary point of contact for the CTO, screening calls, managing correspondence, and responding to inquiries.
• Prepare reports, presentations, and other documents as requested by the CTO.
• Liaise with various departments and external partners to facilitate smooth communication and project coordination.
• Organize and manage domestic and international travel logistics, including flights, accommodations, and itineraries.
• Manage expense reporting and other administrative tasks efficiently.
• Proactively identify and address potential scheduling conflicts or logistical challenges.
• Assist with special projects and initiatives as assigned by the CTO.
• Maintain organized filing systems, both physical and digital.
• Provide support for team events and off-sites.
• Balance in-office collaboration with remote work for efficient support delivery.

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in the technology sector.
• Proven experience supporting C-suite executives, such as CTOs, CEOs, or VPs.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite.
• Strong understanding of confidentiality and discretion in handling sensitive information.
• Ability to multitask, prioritize effectively, and work under pressure.
• Proactive and resourceful problem-solving skills.
• Experience coordinating complex international travel and managing calendars for busy executives.
• Ability to adapt to changing priorities and work effectively in a hybrid environment.

• Manage the COO's demanding schedule, including appointment setting, travel arrangements, and conflict resolution.
• Coordinate and prepare materials for board meetings, executive committee sessions, and other critical engagements.
• Draft, review, and edit executive-level communications, reports, and presentations.
• Screen and prioritize incoming communications, including emails and phone calls.
• Serve as a liaison between the COO and other departments, employees, clients, and external partners.
• Maintain and organize physical and digital filing systems, ensuring information is readily accessible.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Assist with expense reporting and budget tracking for the COO's office.
• Provide general administrative support, such as managing office supplies and coordinating office events.
• Undertake special projects as assigned by the COO.

• Proven experience as an Executive Administrative Assistant or similar senior support role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant administrative software.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a dynamic setting.
• Experience with calendar management and travel coordination.
• Demonstrated ability to work independently and proactively.
• A professional demeanor and a commitment to providing exceptional support.
• Experience supporting C-suite executives is a significant plus.

Key responsibilities

• Calendar management:  The EA is responsible for the CEO's often complex and demanding calendar, including prioritizing inquiries, scheduling meetings, and ensuring the CEO is fully prepared for all engagements.
• Communication handling:  Serving as the primary point of contact, the EA manages all communications on behalf of the CEO, including screening phone calls and monitoring, prioritizing, and drafting emails.
• Travel and event coordination:  The EA coordinates all aspects of the CEO's travel arrangements, including flights, accommodations, and detailed itineraries. They also plan and manage company events, meetings, and retreats.
• Document and report preparation:  This includes preparing, editing, and formatting confidential correspondence, presentations, reports, and memos for the CEO and senior leadership.
• Confidentiality and discretion:  A high level of integrity and discretion is required to handle sensitive information related to personnel, finances, and corporate strategy.
• Project management:  The EA often manages and oversees special projects and initiatives on behalf of the CEO, tracking progress and following up on action items to ensure company priorities are met.
• Liaison activities:  The EA acts as a bridge for smooth communication between the CEO and internal teams, the board of directors, and external stakeholders. 

Essential skills and qualifications

• Experience:  Most positions require a minimum of 3 to 5 years of experience in a similar administrative or executive support role, preferably supporting C-level executives.
• Education:  A bachelor's degree in business administration, communications, or a related field is often preferred, though it is not always a strict requirement, as experience can be prioritized.
• Exceptional organizational skills:  The ability to multitask, manage multiple concurrent projects, and maintain meticulous attention to detail is critical for success.
• Strong communication:  Excellent written and verbal communication skills are necessary for effective interaction with stakeholders at all levels.
• Problem-solving:  The EA must be a proactive and creative problem-solver who can anticipate needs and address challenges without direct guidance.
• Technological proficiency:  Expertise in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Familiarity with other software for project management, communication, and calendar management is also expected.
• Adaptability and emotional intelligence:  The role requires the ability to thrive in a fast-paced, high-pressure environment, adjust to changing priorities, and possess high emotional intelligence to handle sensitive situations.

Location: Indore

Reporting to: CEO

Experience: 2+ years

Salary Range: ₹15,000 – ₹25,000 / month

• Act as primary point of contact for the CEO: manage calendar, schedule meetings, coordinate travel, logistics.
• Screen calls, emails, and correspondence, prioritize and respond or escalate as needed.
• Prepare meeting agendas, briefings, presentations, and reports.
• Coordinate with internal teams, stakeholders, and external partners on behalf of CEO.
• Assist in research, data gathering, and follow-up for strategic initiatives.
• Manage confidential and sensitive information with discretion.
• Track and ensure deadlines are met, follow-ups are executed.
• Handle ad-hoc assignments, events, coordination, and office administration tasks as required.

• Bachelor’s degree in Business, Administration, or a relevant field.
• Minimum 2 years experience as an executive assistant, personal assistant, or similar role.
• Excellent communication, writing, and interpersonal skills.
• Strong organizational, planning, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in MS Office suite (Word, Excel, PowerPoint) and digital tools.
• Comfortable liaising with senior leaders and external partners.

• Experience in a tech startup or agile environment.
• Exposure to project management, CRM / tools knowledge.
• Understanding of business operations, metrics, and reporting.

• Manage and meticulously organize the CTO's complex and dynamic calendar, including scheduling meetings, calls, and appointments across multiple time zones.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring all logistics are seamless.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Act as a gatekeeper and liaison between the CTO and internal/external stakeholders, screening communications and ensuring timely responses.
• Organize and prepare materials for meetings, including agendas, background information, and presentations.
• Take meeting minutes and track action items, ensuring follow-up and completion.
• Manage expense reporting and reconciliation for the CTO.
• Conduct research on various topics as requested by the CTO.
• Maintain confidential files and records with the utmost discretion.
• Anticipate potential issues and proactively propose solutions to ensure smooth operations.
• Assist with special projects and ad-hoc administrative tasks as needed.
• Support the CTO in managing team communications and fostering a positive remote work culture.
• Handle sensitive information with the highest level of confidentiality and integrity.

• Proven experience as an Executive Assistant or in a similar senior administrative role, preferably supporting C-level executives in the tech industry.
• Exceptional organizational and time-management skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Slack, Zoom).
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently, prioritize tasks, and meet tight deadlines in a fast-paced, remote environment.
• Proactive approach to problem-solving and a strong sense of initiative.
• Experience with international travel arrangements and visa processes is a plus.
• Adaptability and willingness to learn new technologies and processes.
• A bachelor's degree is preferred but not required for candidates with extensive relevant experience.

• Manage and maintain the COO's calendar, including scheduling appointments, meetings, and conference calls.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting as appropriate.
• Act as a liaison between the COO and internal/external stakeholders, ensuring effective communication.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Manage expense reports, reimbursements, and other financial administrative tasks.
• Handle confidential information with the utmost discretion and professionalism.
• Proactively identify and resolve potential scheduling conflicts or logistical issues.
• Conduct research and gather information as required by the COO.
• Maintain organized filing systems, both physical and digital.
• Assist with project management tasks, tracking deadlines and follow-ups.
• Arrange for catering and logistics for executive meetings and events.
• Provide general administrative support, such as managing supplies and coordinating office services.
• Anticipate the COO's needs and proactively offer solutions.
• Serve as a gatekeeper, ensuring the COO's time is managed effectively.
• Prepare briefing materials for the COO prior to meetings and engagements.
• Support the COO in managing relationships with key stakeholders.
• Assist in the planning and execution of corporate events or initiatives.
• Maintain a high level of professionalism and a positive attitude in all interactions.

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Proven ability to manage complex calendars and travel arrangements.
• Exceptional organizational and time-management skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently.
• Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams).
• A proactive and resourceful approach to task management.
• Professional demeanor and strong interpersonal skills.
• Experience in managing office supplies and vendor relationships is a plus.
• Adaptability to changing priorities and demands.

• Managing the COO's complex calendar, scheduling meetings, appointments, and travel arrangements with meticulous precision.
• Coordinating and preparing materials for executive meetings, including agendas, presentations, and background documents.
• Taking minutes during meetings and ensuring timely follow-up on action items.
• Handling confidential correspondence, emails, and other communications with utmost professionalism and discretion.
• Acting as a primary point of contact for internal and external stakeholders, screening calls and visitors.
• Preparing and editing reports, presentations, and other documents as required.
• Managing travel logistics, including flight bookings, accommodation, and visa arrangements.
• Coordinating special projects and initiatives as assigned by the COO.
• Assisting with expense reporting and budget tracking.
• Maintaining organized filing systems, both physical and digital.
• Proactively identifying and resolving administrative challenges before they arise.
• Serving as a gatekeeper and liaison between the COO and other departments or external partners.

• A Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Proven track record of managing complex schedules and international travel.
• Exceptional organizational and time management skills with a keen eye for detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Experience in a fast-paced corporate setting, ideally within the manufacturing or technology sectors.