814 Assistant Event Planner jobs in India
Event Management
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Event Management
About Hapag-Lloyd
With a fleet of modern container ships and a Vessel Capacity 2.2 million TEU, as well as a Container Capacity 3.2 million TEU including one of the world’s largest and most modern reefer container fleets, Hapag-Lloyd is one of the world’s leading liner shipping companies. In the Liner Shipping segment, the Company has around 13. employees and offices in countries. Hapag-Lloyd has a container capacity of 11.9 million TEU – including one of the largest and most modern fleets of reefer containers. A total of liner services worldwide ensure fast and reliable connections between more than ports across the world. In the Terminal & Infrastructure segment, Hapag-Lloyd has stakes in 20 terminals in Europe, Latin America, the United States, India, and North Africa. The roughly 2. employees assigned to the Terminal & Infrastructure segment deal with terminal-related activities and provide complementary logistics services at selected locations.
COMPANY BACKGROUND
Founded in , the roots of Hapag-Lloyd AG go back to the 19th century, when the company set sail for New York with their first ships of general cargo and passengers. From these beginnings, Hapag-Lloyd has grown into a leading and globally active container liner shipping company with an exciting history founded on core company values.
With a fleet of modern container ships and a total transport capacity of 2.0 million TEU, Hapag-Lloyd is one of the world's leading liner shipping companies. In the liner shipping segment, the company has 13, employees at locations in countries with offices. Hapag-Lloyd has a container fleet of 2.9 million TEU – including one of the largest and most modern fleets of reefer containers. Worldwide, liner services ensure fast and reliable connections between more than ports on all continents. In the Terminal & Infrastructure segment, Hapag-Lloyd bundles its holdings in 20 terminals in Europe, Latin America, the USA, India and North Africa. Around 2, employees work in the Terminal & Infrastructure segment and complementary logistics services at selected locations.
"We care. We move. We deliver." – these are our corporate values, and they are at the heart of everything we do. Our values tell a story about where we come from. They define who we are, and they guide us on our path into the future. They guide the way we do business, inspire us, motivate us, and help us find the right path like an inner compass – together.
Our values are not only linked to our actions and business activities, but also to our vision and mission. In , we set ourselves the goal of becoming the "Number One for Quality". We have a clear strategy that will help us along the way. Our values are a guiding force that will enable us to implement this strategy in a sustainable way.
"Connecting the world across oceans" – that's what we stand for at Hapag-Lloyd. That's our goal, and that's what we've always done – for more than years. Today, we connect companies, markets and economic systems. We facilitate global trade, promote the prosperity of countries and businesses, and open up new opportunities wherever we operate.
Our greatest asset on this journey is our 14,+ employees around the globe. And what unites us all is our common culture and our values: "We care. We move. We deliver."
THE IT ORGANISATION
A globally focused shipping and terminal organisation, Hapag-Lloyd is continuing to drive an ambitious and complex change and transformational program to modernize the applications enabling the digital journey of its customers.Hapag-Lloyd’s strategy depends on a successful digital transformation.
As such, the business is building competitive advantage through technology and digitising interaction with customers and its core operational processes. Against this backdrop, the Global One IT has a mandate from the executive board to lead the technology transformation of Hapag-Lloyd.
This role is based in Chennai which has just recently been established as one of 3 global IT hubs for Hapag-Lloyd and will be the global IT development hub. The IT Analyst is required to play a crucial role in helping Hapag-Lloyd to achieve its goals by successfully innovating and creating world class solutions while optimizing the costs as efficiently as possible.
ABOUT THE ROLE
The Event Management role is responsible for leveraging ITIL process skills, specifically focused on event management monitoring across the IT estate. The role will initially focused on IT infrastructure and operations and then expand into customer journeys.
This role is important to service reliability increases that Hapag-Lloyd is investing in. Capturing events and identifying critical issues needing attention will be the primary mission supporting the maturity increase through reactive > proactive > predictive and preventative approach, leveraging SRE, AI and ML capabilities. The role requires working in a 24x7 global operation environment to deliver service excellence.
KEY RESPONSIBILITIES & TASKS
BEHAVIOURS & APPROACH
WORK EXPERIENCE
EDUCATION & QUALIFICATIONS
WHAT WE OFFER
HAPAG-LLOYD TECHNOLOGY CENTRE IS A PLACE FOR EVERYONE.
At Hapag-Lloyd Technology Centre, we believe that we can only succeed if we let our differences enrich our culture. Our Hapag-Lloyd Technology Centre associates come from a variety of backgrounds and experience levels. We consider everyone irrespective of their ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity or differently abled status. We celebrate diversity, equity and inclusivity in our workforce as a cornerstone of our success. Our commitment to a broad spectrum of ideas and backgrounds is what enables us to innovate solutions that make a difference in the shipping world.
We are One Team and foster a transparent and inclusive environment, where everyone’s voice is heard. We care, We move, We deliver.
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Kalaipriya Kumar Share this jobMeeting Planner
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As perfectionists, artists, strategic thinkers, and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?
**Meeting Planner**
- Full time, Mumbai. India_
**Essential Duties and Responsibilities:
Sourcing:
- Schedule and run "kick-off" call with Client and other necessary resources to obtain meeting details in preparation for sourcing.
- Consult with Client during research of venues to ensure a strategic, targeted search ensuring Client requirements are met in meeting specifications.
- Understand and effectively communicate all internal policies to Client.
- Consult with meeting Client and make appropriate suggestions to ensure meeting success.
- Ability to effectively follow Client sourcing process.
- Create initial budget for Client approval.
- Initiate e-RFP to collect availability and pricing for meetings.
- Prepare Availability Report for Client in accordance with standards and established Client SLAs.
- Present availability to Client with targeted, strategic recommendations.
- Block appropriate space and release all space not needed on a timely basis.
- Manage contracting process, including use of Client Addendums, and effective negotiating of contract T&Cs, in accordance with established standards and best practices.
- Focus on cost savings initiatives; track and document cost savings.
- Coordinate site inspections (as necessary) with suppliers, Client and other resources. Prepare appropriate site inspection material for Client.
- Manage cancellations as necessary; monitor and maintain cancellation penalties for rebook opportunities and seek to utilize available cancellation credits.
- Develop and maintain relationships with Client to ensure repeat satisfaction.
- Rely upon past experiences to offer creative solutions and recommendations to elevate the attendee experience and provide “a little more, a little better” to each meeting or event.
Vendor Relations:
- Utilize strategic partners for quality of service, minimization of risk, and maximum pricing advantage.
- Operate in an ethical manner with vendors, in accordance with established standards.
- Develop strong relationships with all vendors, but particularly designated NSOs.
- Negotiate and execute all supplier contracts for the best possible prices and concessions in order to achieve contractual client SLAs.
- Follow RFP guidelines for vendors.
- Maintain positive supplier relationships.
- Maintain the highest level of quality, professionalism, and integrity when negotiating with suppliers and interacting with clients and colleagues.
- Keep abreast of new destination options, well-priced seasonal destination options, and "hot date" offerings.
- Escalate vendor challenges to appropriate leadership.
- Participate in supplier webex presentations, as scheduled.
Planning:
- Day to day/main contact with Client providing consultative approach to program planning, ensuring the Client has identified clear objectives for the outcome of the meeting, conference or program and determine steps to ensure these objectives are achieved.
- Manage day-to-day program budgets to stay in line with pre-approved spend.
- Manage a program timeline and meet deadlines accordingly.
- Facilitate the creative direction and overall development timeline of program web sites, proofread, present and gain Client approval.
- Negotiate and purchase ancillary contracts such as ground transportation, entertainment and décor elements via preferred supplier partners.
- Monitor supplier service levels. Address and resolve service issues directly with supplier in a professional manner. Escalate continuing issues to direct Supervisor as needed.
- Devise on-site program operations staff recommendations based on specific role and responsibility, scope of program and continuity with respective Client.
- Track and manage hotel and all supplier attrition, cancellation and deposit schedules.
- Prepare program related Payment Request Forms for suppliers.
- Coordinate and execute Client VIP special needs during planning and program execution.
- Prepare documents to communicate on-site travel director notes, logistic plans, final reports, program specs and all other pertinent program related planning materials for a seamless turnover and onsite execution.
- Travel on-site as directed and serve as lead representative for suppliers and Client.
- Conduct internal and Client debriefings as needed.
- Reconcile all final billing via Lead Travel Director on site to complete final billing reconciliation.
Attendee Management:
- Manage day to day customer service by answering all attendee questions.
- Update attendee personal information in meeting technology to ensure all changes are up to date on a daily basis.
- Troubleshoot reg
Administrative Coordinator - Event Management
Posted 2 days ago
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Responsibilities:
- Manage event logistics and administrative tasks
- Coordinate with vendors, speakers, and attendees
- Assist with event planning and execution
- Maintain event-related documentation and databases
- Prepare event schedules, agendas, and materials
- Track event budgets and expenses
- Provide on-site support during events as needed
- Bachelor's degree in Administration, Communications, or a related field
- Proven administrative or coordination experience
- Experience in event management is a strong advantage
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time-management skills
- Strong communication and interpersonal abilities
SAP Event Management
Posted 4 days ago
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Event Management JD
Able to handle standalone SAP EM configuration and development independently in integration with SAP ECC 6.0 the following areas
SAP EM integration with SAP SD(Sales order ,Outbound delivery, Shipment, Picking and Packing)
SAP EM integration with SAP MM(PO creation , inbound delivery)
Monitor SAP EM related support issues
Able to handle change request & development needed
SAP Event Management
Posted 4 days ago
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Job Description
Able to handle standalone SAP EM configuration and development independently in integration with SAP ECC 6.0 the following areas
SAP EM integration with SAP SD(Sales order ,Outbound delivery, Shipment, Picking and Packing)
SAP EM integration with SAP MM(PO creation , inbound delivery)
Monitor SAP EM related support issues
Able to handle change request & development needed
SAP Event Management
Posted today
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Job Description
Event Management JD
Able to handle standalone SAP EM configuration and development independently in integration with SAP ECC 6.0 the following areas
SAP EM integration with SAP SD(Sales order ,Outbound delivery, Shipment, Picking and Packing)
SAP EM integration with SAP MM(PO creation , inbound delivery)
Monitor SAP EM related support issues
Able to handle change request & development needed
Event Management Specialist
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About Zolo
Zolo is India's largest and most trusted provider of fully managed co-living and student accommodation spaces. With tech-enabled solutions and a guest-first approach, Zolo is revolutionizing the way millennials and students experience shared living. We provide hassle-free, affordable, and secure living spaces with a strong emphasis on comfort, community, and convenience.
About ELEVATE
ELEVATE is a joint venture between Zolo and Good Host Spaces , created to manage hostel operations and deliver exceptional student living experiences on campuses across India.
This vertical is focused on:
- Seamless hostel operations
- Meaningful community engagement
- Vibrant events that build connection and promote personal growth
ELEVATE is redefining campus life by creating supportive, engaging, and enriching environments for students to thrive.
About the Role: Community Manager
We are looking for a creative mind with an extroverted personality who can own and lead student engagement initiatives across campuses. You will be responsible for managing events end-to-end , building strong student communities, and ensuring every event delivers value, fun, and connection.
Key Responsibilities:
Community Calendar Execution
- Design and roll out engaging monthly community calendars tailored to student interests and campus culture.
End-to-End Event Management
- Own the complete lifecycle of events—from ideation, planning, and logistics to execution and closure.
Process Compliance
- Ensure 100% adherence to internal SOPs including permits, safety norms, vendor protocols, and documentation.
Performance Metrics Tracking
- Monitor key metrics such as event turnout, CSAT scores, and budget vs actual spends to improve effectiveness.
Team Engagement (if applicable)
- Promote team motivation, recognition, and retention through bonding activities and growth opportunities.
Vendor Management
- Identify and manage reliable vendors; negotiate contracts; ensure timely, quality, and cost-effective delivery.
Post-Event Visibility
- Drive post-event communication via social media, newsletters, and campus channels to maximize impact.
Qualifications & Skills:
- Bachelor's degree in Marketing, Event Management, Communications, or related fields
- 2+ years of relevant experience in community engagement, events, or student-facing roles
- Excellent communication, negotiation, and interpersonal abilities
- Creative mindset with a passion for student engagement
- Willingness to work evenings, weekends, and flexible hours based on event needs
Skills Required
Event Management, Process Compliance, Vendor Management
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SAP Event Management
Posted today
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As a Program/Project Management Representative, you will deliver business and technology outcomes for assigned programs, projects, or contracted services. You will leverage standard tools, methodologies, and processes to deliver, monitor, and control service level agreements. Your typical day will involve overseeing the successful execution of programs and projects, ensuring adherence to timelines and budgets, and collaborating with cross-functional teams to achieve desired outcomes.
Roles & Responsibilities:
- Expected to be an SME, collaborate and manage the team to perform.
- Responsible for team decisions.
- Engage with multiple teams and contribute on key decisions.
- Provide solutions to problems for their immediate team and across multiple teams.
- Manage and coordinate program and project activities, ensuring successful execution.
- Develop and maintain project plans, including timelines, milestones, and resource allocation.
- Monitor and control project progress, identifying and addressing any issues or risks.
- Collaborate with cross-functional teams to ensure alignment and achieve desired outcomes.
Professional & Technical Skills:
- Must To Have Skills: Proficiency in SAP Event Management.
- Strong understanding of program and project management methodologies and best practices.
- Experience in delivering business and technology outcomes through programs and projects.
- Excellent communication and stakeholder management skills.
- Good To Have Skills: Experience with event planning and coordination.
- Recommendation: Familiarity with SAP solutions and technologies.
Additional Information:
- The candidate should have a minimum of 5 years of experience in SAP Event Management.
- This position is based at our Hyderabad office.
- A 15 years full-time education is required.
Skills Required
Sap, Project Management, Stakeholder Management, SAP Solutions
Event Management Intern
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Role Description
This is a full-time on-site role for an Event Management Intern located in Chennai. The Event Management Intern will be responsible for assisting with event planning, executing event logistics, coordinating with vendors, and ensuring the smooth running of events. Day-to-day tasks may include managing event timelines, conducting site inspections, overseeing event setup and teardown, and providing support to the event management team. This role involves regular communication with team members and stakeholders to ensure that all aspects of events are executed efficiently.
Qualifications
- Event Planning and Event Management skills
- Effective Communication skills
- Experience with Training and Marketing
- Strong organizational and multitasking abilities
- Ability to work in a fast-paced environment and adapt to changing needs
- location omr, chennai
- full offline mode
- 3 month ,6 months
- interview only offline
Skills Required
Training, Event Management, Event Planning, Multitasking, Marketing
SAP Event Management
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• Work in St Louis Office and the requirement for Project WIMS
• SAP EM/OER configuration knowledge
• Writing of functional/technical specifications for ABAP custom programs and interfaces
• Work with offshore functional and development team and deliver project deliverables
• Ability to work on multiple enhancements and mini-projects inside Project WIMS
• Hands-on experience with SAP master data setup (customer. material, pricing)
• Understanding of SD account assignment and revenue recognition processes
• ABAP Debugging and knowledge in the Credit card process will be an added advantage.
• Requires excellent verbal and written communication skills.