199 Clerical Duties jobs in India

Mapping and Administrative Support Specialist

Chennai, Tamil Nadu Logitech

Posted 2 days ago

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Job Description

Logitech is the Sweet Spot for people who want their actions to have a positive global impact while having the flexibility to do it in their own way.
The **Mapping and Administrative Support Specialist** is primarily responsible for using design software to create customized, highly-detailed office maps and floor plans, per the requirements of Logitech's enterprise customers. They will also work closely with the Enterprise Support & Services teams to process the map creation requests, and fix or update maps as needed by our customers. The role will also assist with a variety of projects and administrative tasks related to the Support & Services team.
Successful candidates will have experience with Adobe Illustrator or similar software, as well as project management software such as JIRA, Asana, or similar products. They will also have experience in the customer support or services field, and familiarity with common needs and practices and common software tools of larger enterprise companies.
This role is not customer-facing, but will work closely with internal team members who do work with our customers, helping to enable an excellent customer experience from behind the scenes.
Your Contribution:
Be Yourself. Be Open. Stay Hungry and Humble. Collaborate. Challenge. Decide and just Do. These are the behaviors you'll need for success at Logitech. In this role you will:
+ Use Adobe Illustrator and similar tools to create floor plans
+ Use project management software to organize requests such as Asana and Jira
+ Be part of a team working to meet important business customer needs
+ Contribute to related projects and tasks within the department as needed
Key Qualifications:
For consideration, you must bring the following minimum skills and behaviors to our team:
+ Proficient in Adobe Illustrator
+ Proficient in Microsoft or Google workplace tools, particularly spreadsheets and data entry
+ Experience with project management tools such as JIRA, Asana, or similar
+ Strong knowledge of Windows
+ Strong written and verbal communication skills in formal / business settings
+ A perfectionist when it comes to creating projects and artwork
+ Experience in a technical support role strongly preferred, but not required
+ Knowledge of Logitech's products and software is helpful but not required
Education
4-year degree or equivalent experience
_Logitech is the sweet spot for people who are passionate about products, making a mark, and having fun doing it. As a company, we're small and flexible enough for every person to take initiative and make things happen. But we're big enough in our portfolio, and reach for those actions to have a global impact. That's a pretty sweet spot to be in and we're always striving to keep it that way._
_"All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability."_
If you require an accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at + for assistance.
Across Logitech we empower collaboration and foster play. We help teams collaborate/learn from anywhere, without compromising on productivity or continuity so it should be no surprise that most of our jobs are open to work from home from most locations. Our hybrid work model allows some employees to work remotely while others work on-premises. Within this structure, you may have teams or departments split between working remotely and working in-house.
Logitech is an amazing place to work because it is full of authentic people who are inclusive by nature as well as by design. Being a global company, we value our diversity and celebrate all our differences. Don't meet every single requirement? Not a problem. If you feel you are the right candidate for the opportunity, we strongly recommend that you apply. We want to meet you!
We offer comprehensive and competitive benefits packages and working environments that are designed to be flexible and help you to care for yourself and your loved ones, now and in the future. We believe that good health means more than getting medical care when you need it. Logitech supports a culture that encourages individuals to achieve good physical, financial, emotional, intellectual and social wellbeing so we all can create, achieve and enjoy more and support our families. We can't wait to tell you more about them being that there are too many to list here and they vary based on location.
All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.
If you require an accommodation to complete any part of the application process, are limited in the ability, are unable to access or use this online application process and need an alternative method for applying, you may contact us toll free at for assistance and we will get back to you as soon as possible.
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Operations Manager - Remote Administrative Support

380001 Ahmedabad, Gujarat ₹55000 Annually WhatJobs

Posted 23 days ago

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full-time
Our client is seeking a highly organized and efficient Operations Manager to oversee administrative functions. This hybrid role offers the flexibility to work remotely and from our office in **Ahmedabad, Gujarat, IN**. You will be responsible for managing daily administrative operations, improving efficiency, and ensuring the smooth functioning of the office environment. Your role will involve supervising administrative staff, managing office resources, and implementing policies and procedures.

The ideal candidate will have a strong background in office management, human resources, or a related administrative field. You should possess excellent organizational, time management, and problem-solving skills. This position requires the ability to multitask, prioritize tasks effectively, and maintain a high level of professionalism. Experience with office management software and systems is essential.

Key responsibilities include coordinating office activities, managing vendor relationships, overseeing facilities management, and ensuring compliance with health and safety regulations. You will also play a role in employee onboarding, coordinating training programs, and managing company records. Effective communication and interpersonal skills are crucial for liaising with staff at all levels and external partners.

We are looking for a proactive leader who can identify areas for improvement and implement innovative solutions to enhance operational efficiency. The ability to work independently and as part of a team is important. This is a great opportunity to contribute to a supportive and dynamic work environment.

**Responsibilities:***
  • Manage daily administrative operations and ensure efficiency.
  • Supervise and mentor administrative support staff.
  • Oversee office supplies, equipment, and facilities management.
  • Develop and implement office policies and procedures.
  • Coordinate employee onboarding and training programs.
  • Manage vendor relationships and contract negotiations.
  • Ensure compliance with health, safety, and security regulations.
**Qualifications:***
  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum 4 years of experience in office management or operations management.
  • Proven leadership and team management skills.
  • Proficiency in MS Office Suite and other office management software.
  • Excellent organizational, communication, and problem-solving abilities.
  • Ability to adapt to a hybrid work model.
  • Detail-oriented with strong multitasking capabilities.
Contribute to efficient operations in **Ahmedabad, Gujarat, IN**.
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Developer - Document Management

Pune, Maharashtra Syensqo

Posted 2 days ago

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Job ID
33099
**Developer - Document Management**
Regular
Pune, India ( My candidate profile
Syensqo is all about chemistry. We're not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet's beauty for the generations to come.
Developer - Document Management
**Location:** Pune (India)
**Profile:** Document mgmt Developer
We are looking for a skilled developer to join our document management team, focusing on the design, customization and support of enterprise document and content management applications (such as Sharepoint, AODocs, M-Files, xECM etc.). Working closely with the Service Owner, you will play a key role in developing and maintaining solutions that enhance collaboration, streamline document management, and meet compliance requirements. You will also help build in-house capabilities, reduce dependency, enable scalable solutions for regulated environments and ensure our systems evolve to meet the organization's changing needs as we advance our digital transformation journey.
**Key Responsibilities:**
+ Develop, customize and maintain document management applications (such as Sharepoint, AOdocs, M-Files, Sinequa etc)
+ Design and implement API integrations between content platforms and enterprise systems (SuccessFactor, ERP, Salesforce, Docusign, etc).
+ Build automation workflows for document lifecycle (creation, classification, archival, retention).
+ Implement security and compliance controls (access management, audit trails, retention policies).
+ Optimize search engine functionality (indexing, metadata management and e-discovery capabilities)
+ Develop scripts and utilities (Phyton, PowerShell, JavaScript) to automate operational tasks.
+ Support cloud/on-prem deployments and updates (AWS, SQL server, content and archive servers)
+ Troubleshoot incidents, ensure stability, and work closely with the support team and the business clients.
+ Ensure data security and compliance with relevant regulations (e.g., GDPR).
+ Identify opportunities to optimize and enhance the application environment.
+ Stay updated on new features and best practices.
+ Participate in digital transformation initiatives and projects.
**Required Skills and Experience:**
+ Strong experience with enterprise document/content management systems (xECM, M-Files, Sharepoint or similar)
+ Proficiency in API development and integrations (REST, SOAP, JSON, XML)
+ Programming/scripting: Python, PowerShell, JavaScript, Java or C#
+ SQL expertise, writing queries, reporting, database optimization.
+ Experience with content/archive servers, metadata structures and classification.
+ Familiarity with search engines (Sinequa, ElasticSearch or equivalent)
+ Understanding of ITIL processes for incident, change and problem management.
+ Cloud and infrastructure knowledge (AWS, Azure, hybrid environments)
+ Security practices for regulated content management (compliance, retention, certification requirements)
+ Analytical & Problem-Solving Skills with attention to detail
+ Strong troubleshooting abilities to diagnose and resolve technical issues
+ Ability to analyze business requirements and translate them into technical solutions
+ Experience implementing and managing access controls and audit trails
+ Ability to communicate technical information clearly to non-technical users
+ Experience providing user training and support
+ Keen interest in automation, efficiency and user-centric solutions
+ Passion for building sustainable in-house expertise
+ Strong teamwork skills, working closely with IT, business stakeholders, and vendors
**Preferred Qualifications:**
+ Bachelor´s degree in computer science, information technology or related field
+ Master´s degree a plus (Information/Content management focus)
+ 3-5 years experience of software development or application engineering
+ Hands-on experience with document and content management systems (xECM, M-Files, Sharepoint etc.)
+ Proven track record of developing API integrations between enterprise applications
+ Experience working in regulated industries is a strong advantage
+ Database expertise such as SQL Server, Oracle, query optimization
+ Search engine experience (Sinequa or equivalent)
+ Familiarity with workflow automation and orchestration tools
+ Knowledge of cloud platforms
+ Understanding of ITIL practices and exposure to Agile/Scrum environments
Soft Skills:
+ Strong problem-solving and analytical skills.
+ Excellent communication and documentation abilities.
+ Ability to prioritize and manage multiple tasks efficiently.
+ Team player with a proactive and customer-focused mindset.
+ Passionate about optimizing and evolving services to meet changing needs.
+ Able to balance operational excellence with innovation and change.
+ Skilled at translating business needs into actionable technical solutions.
+ Comfortable navigation ambiguity and driving clarity in complex environments.
+ Exposure to enterprise content migrations and ability to support planning and execution in cross-functional teams.
+ Committed to high-quality deliveries, documentation, knowledge sharing and enabling others.
+ Attention to detail and accuracy associated with a hand-on approach to solve issues and minimize business impact.
+ Willingness and ability to quickly learn and adapt to new technologies and tools.
**Language Skills:**
Fluent English (spoken and written)
About us
+ This position requires a certain level of integrity, confidentiality, loyalty and trustworthiness as you will have access to Syensqo's most sensitive information or systems in the context of your mission. Please note that the selected person for this position will be required to undergo and meet company standards for vetting verifications and reference checks.
+ Syensqo is a science company developing groundbreaking solutions that enhance the way we live, work, travel and play. Inspired by the scientific councils which Ernest Solvay initiated in 1911, we bring great minds together to push the limits of science and innovation for the benefit of our customers, with a diverse, global team of more than 13,000 associates. Our solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices and health care applications. Our innovation power enables us to deliver on the ambition of a circular economy and explore breakthrough technologies that advance humanity.
+ At Syensqo, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.
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Senior Manager, Document Management

Hyderabad, Andhra Pradesh Bristol Myers Squibb

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Job Description

**Working with Us**
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .
**Key Responsibilities**
+ Provide strategy, oversight and tactical support of Document Management run the business activities. Including document authoring, coordination of review and comments resolution, approval, issuance, implementation, periodic review, and retirement.
+ Support health and performance of associated electronic management systems in compliance with
+ procedural guidelines.
+ Manage stakeholder needs in balance to priorities and execution of document procedural adherence.
+ Ensure up to date monitoring of review and approval ownership to prevent deviation of effectiveness for global document management and health authority requirement adherence.
+ Manage events associated to findings of compliance gaps and deviation from global processes.
+ Develop forecast, plan, and schedule that delivers timely flow of documents in and out of electronic system to include reporting and documenting completion as per governing procedures.
+ Liaison with the business as the subject-matter expert to ensure accurate document content and compliance with health authority regulations and expectations.
+ Provide leadership and coaching in relation to contemporary knowledge of current industry trends, standards, and methodologies as it relates to quality systems and management.
+ Manage risk and uncertainty, and to anticipate the need for and implement contingency plans.
+ Lead team to meet goals while resolving complex issues
+ Exercise sound judgment, using a risk-based approach, to ensure compliance with procedural document regulations, practices, and policies.
+ Develop, adjust, and monitor key performance indicators to identify and mitigate risk to business objectives.
+ Monitor trends to develop continuous improvement objectives and revised contingency plans (as required)
+ Collect metrics to identify trends and take appropriate action.
+ Communicate up to date status to impacted business units.
**Qualifications & Experience**
+ Bachelor of Science in Life Sciences (Chemistry, Biology) or Health Sciences.
+ Post-graduate qualification preferred.
+ A minimum of 7 years of pharmaceutical industry GMP experience and demonstrated leadership in Quality and/or Compliance discipline with in-depth knowledge of global health authorities' regulations and requirements.
+ A minimum of 1-2 years' experience in a people management role is required.
+ Prior employment on a pharmaceutical manufacturing site in a Quality or operations role is an advantage.
+ Fluent in English, with proven professional working proficiency in English for reading, writing and speaking.
+ Excellent communication with management, peers, and other functional areas.
+ Ability to apply critical thinking in a high-volume, fast-paced environment, in the knowledge that decisions taken support patient safety.
+ Strong people management expertise and ability to focus on execution of strategic decisions while balancing conflicting priorities.
+ Ability to effectively lead teams to thrive in a fast-paced, highly regulated environment.
+ Strong communication (written and verbal), leadership, influencing & negotiating and collaboration skills.
+ Demonstrated ability to influence areas not under direct control to achieve objectives and effectively communicate challenging goals & objectives.
+ Demonstrated ability to make and act on decisions while balancing speed, quality and risk.
+ Ability to work in a matrix environment and build strong relationships by being transparent, reliable and delivering on commitments.
+ A continuous improvement mindset.
+ Ability to build and maintain collaborative relationships with stakeholders in multiple geographic locations by engaging transparently, performing reliably, and delivering on commitments.
+ Customer and partner focus, including the ability to listen and incorporate feedback from key stakeholders.
+ Strong analytical skills and ability to deliver meaningful messaging from data analysis.
+ Strong working knowledge in software and applications relevant to the role (eQMS e.g. VEEVA Infinity, ERP e.g. SAP, artwork e.g. BAMS, regulatory e.g. Verity, MS Office - Word, Excel, PowerPoint, SharePoint).
If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
**Uniquely Interesting Work, Life-changing Careers**
With a single vision as inspiring as Transforming patients' lives through science , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
**On-site Protocol**
BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to . Visit careers.bms.com/ ( eeo-accessibility to access our complete Equal Employment Opportunity statement.
BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.
**Company:** Bristol-Myers Squibb
**Req Number:** R
**Updated:** :01:00.005 UTC
**Location:** Hyderabad-IN
Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.
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Administrative Assistant - Executive Support

682001 Kochi, Kerala ₹25000 Monthly WhatJobs

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full-time
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is essential in ensuring the smooth and efficient operation of the executive office, managing a variety of administrative tasks and supporting senior leadership. The position operates on a hybrid model, offering a blend of in-office presence and remote work flexibility, located in Kochi, Kerala, IN .

As an Administrative Assistant, your responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. You will prepare correspondence, reports, and presentations, ensuring accuracy and professionalism. Efficiently handling incoming communications, screening calls, and responding to inquiries on behalf of executives will be a key part of your role. You will also be responsible for maintaining confidential files and records, organizing and managing office supplies, and assisting with event planning and coordination.

We are looking for candidates with exceptional organizational and time-management skills, the ability to multitask effectively, and a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong written and verbal communication skills are required, along with excellent interpersonal skills to interact professionally with internal staff, clients, and external partners. Prior experience in an administrative or secretarial role, particularly supporting senior management, is highly desirable. Familiarity with office management systems and basic bookkeeping is a plus.

The ideal candidate will be a self-starter, capable of working independently and proactively identifying needs and solutions. Discretion and confidentiality are paramount in this role. You should be adaptable to changing priorities and possess a positive, can-do attitude. This hybrid position requires the ability to transition seamlessly between remote and in-office tasks, ensuring consistent support. If you are a reliable, detail-oriented professional seeking a challenging and rewarding administrative role, we encourage you to apply and contribute to our client's success.
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Administrative Assistant - Executive Support

226001 Lucknow, Uttar Pradesh ₹30000 Monthly WhatJobs

Posted 3 days ago

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full-time
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This fully remote position offers an excellent opportunity to contribute to the smooth functioning of our executive team. You will be responsible for managing calendars, coordinating meetings, handling correspondence, preparing reports, and ensuring efficient administrative operations. The ideal candidate possesses outstanding communication skills, a keen eye for detail, and the ability to manage multiple priorities effectively within a virtual environment.

Responsibilities:
  • Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Coordinate meeting logistics, including virtual meeting setup, agendas, and distribution of materials.
  • Screen and prioritize incoming communications, such as emails and phone calls.
  • Organize and maintain digital and physical filing systems.
  • Conduct research and compile data for reports and presentations.
  • Assist with expense reporting and budget tracking as needed.
  • Act as a liaison between executives and internal/external stakeholders.
  • Provide general administrative support, including data entry and document management.
  • Handle confidential information with the utmost discretion.
  • Effectively utilize remote work tools and platforms to maintain seamless operations and communication.

Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize tasks, and meet deadlines.
  • Discretion and a high level of professionalism in handling confidential information.
  • Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and other remote collaboration tools.
  • Self-motivated and able to work independently with minimal supervision.
This is a key remote role supporting executive leadership from Lucknow, Uttar Pradesh, IN .
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant - Executive Support

560001 Bangalore, Karnataka ₹350000 Annually WhatJobs

Posted 6 days ago

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full-time
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support in **Bengaluru, Karnataka**. This role is crucial for ensuring the smooth day-to-day operations of senior management. You will be responsible for managing complex calendars, coordinating meetings, handling travel arrangements, preparing correspondence, and acting as a gatekeeper for executive communications. The ideal candidate possesses exceptional organizational skills, discretion, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
  • Prepare and edit correspondence, presentations, and reports.
  • Screen and prioritize incoming communications, including emails and phone calls.
  • Act as a primary point of contact for internal and external stakeholders.
  • Organize and prepare materials for meetings, including agendas and supporting documents.
  • Take meeting minutes and track action items.
  • Manage expense reports and process reimbursements.
  • Maintain organized filing systems, both physical and digital.
  • Assist with ad-hoc projects and administrative tasks as required.
  • Handle confidential information with the utmost discretion and professionalism.
  • Greet visitors and manage reception duties when necessary.
  • Coordinate office supplies and manage vendor relationships.
  • Anticipate the needs of the executives and proactively address them.

Qualifications:
  • Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent calendar management and scheduling skills.
  • Experience with travel booking and expense management.
  • Strong written and verbal communication skills.
  • Exceptional organizational and time-management abilities.
  • Ability to multitask and prioritize effectively.
  • High level of discretion and confidentiality.
  • A proactive and problem-solving attitude.
  • Bachelor's degree or equivalent experience.
This is an excellent opportunity to support key leadership within our client's organization in **Bengaluru, Karnataka**. If you are a polished and efficient administrative professional, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Administrative Manager, Operations Support

462001 Bhopal, Madhya Pradesh ₹950000 Annually WhatJobs

Posted 6 days ago

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full-time
Our client is seeking a highly organized and experienced Administrative Manager to oversee critical operations support functions in **Bhopal, Madhya Pradesh, IN**. This role is essential for ensuring the smooth and efficient day-to-day functioning of our administrative departments. The Administrative Manager will be responsible for supervising administrative staff, managing office operations, coordinating departmental activities, and implementing administrative policies and procedures. Key responsibilities include managing office supplies and equipment, overseeing record-keeping and filing systems, coordinating travel arrangements, scheduling meetings and appointments, and liaising with internal and external stakeholders. You will also play a role in budget management for the administrative department, expense tracking, and ensuring compliance with organizational policies. The ideal candidate will possess exceptional organizational and time management skills, strong leadership capabilities, and a keen eye for detail. A thorough understanding of office management principles and best practices is required. This position demands excellent communication skills, both written and verbal, and the ability to manage multiple priorities effectively in a fast-paced environment. You will be instrumental in maintaining a professional and productive work environment, ensuring that all administrative functions support the broader organizational objectives.
Responsibilities:
  • Supervise and manage the performance of administrative support staff.
  • Oversee the daily operations of the office, ensuring efficiency and organization.
  • Develop, implement, and maintain administrative policies and procedures.
  • Manage office budgets, including expense tracking and reporting.
  • Ensure efficient management of office supplies, equipment, and facilities.
  • Oversee the organization and maintenance of filing systems and records.
  • Coordinate travel arrangements, meeting schedules, and event logistics.
  • Serve as a point of contact for internal and external inquiries.
  • Implement and improve administrative processes to enhance productivity.
  • Ensure a safe and productive work environment for all staff.
Qualifications:
  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum of 5 years of experience in administrative management or office management.
  • Proven experience in supervising staff and managing office operations.
  • Strong understanding of office management principles and best practices.
  • Excellent organizational, time management, and multitasking skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills.
  • Experience with budget management and vendor relations.
  • Ability to work independently and as part of a team.
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Administrative Assistant - Executive Support

440001 Nagpur, Maharashtra ₹30000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time
Our client is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive executive support in Nagpur, Maharashtra, IN . This role is essential for ensuring the smooth operation of the executive office and requires a high degree of professionalism, discretion, and efficiency. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and handling various administrative tasks with precision. You will be the first point of contact for many internal and external stakeholders, and as such, excellent communication and interpersonal skills are paramount.

Responsibilities:
  • Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Screen and direct phone calls, manage incoming mail and packages, and handle general inquiries.
  • Organize and maintain filing systems, both physical and digital.
  • Prepare meeting agendas, take minutes, and distribute follow-up actions.
  • Assist with expense reporting and budget tracking.
  • Conduct research and gather information as needed for various projects and tasks.
  • Act as a liaison between executives and internal/external stakeholders.
  • Manage office supplies and equipment.
  • Anticipate the needs of executives and proactively address them.
  • Maintain a high level of confidentiality and professionalism in all interactions.
Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 3-5 years of experience providing administrative support, preferably to senior executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively.
  • High level of attention to detail and accuracy.
  • Discretion and the ability to handle sensitive information.
  • Experience with travel booking and expense management systems.
  • Proactive attitude and problem-solving capabilities.
  • Professional demeanor and presentation.
We are looking for an individual who is reliable, resourceful, and committed to providing exceptional administrative support. This is a key role within our organization, based in Nagpur, Maharashtra, IN .
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Administrative Officer, Operations Support

641001 Coimbatore, Tamil Nadu ₹50000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time
Our client, a reputable service organization, is seeking a meticulous and proactive Administrative Officer to provide essential operational support. This role is key to ensuring the smooth functioning of daily operations through efficient coordination and management of administrative tasks. You will be responsible for supporting various departments, managing office logistics, and maintaining organized records.

Key Responsibilities:
  • Manage office correspondence, including emails, mail, and phone calls, ensuring timely responses and distribution.
  • Coordinate and schedule meetings, appointments, and travel arrangements for staff.
  • Maintain and organize office filing systems, both physical and digital, ensuring easy accessibility of information.
  • Assist in the preparation of reports, presentations, and other documents.
  • Manage office supplies inventory and place orders as needed.
  • Provide support for onboarding new employees, including documentation and initial setup.
  • Liaise with vendors and service providers to ensure smooth office operations.
  • Assist in event planning and coordination for company meetings and activities.
  • Ensure office premises are well-maintained and adhere to safety standards.
  • Support departmental heads with administrative tasks as required.
The ideal candidate will possess strong organizational skills, excellent attention to detail, and a proficient understanding of office management principles. A bachelor's degree in Business Administration, Commerce, or a related field is preferred. Minimum of 3 years of experience in an administrative role is required. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Good communication and interpersonal skills are necessary for effective interaction with staff and external parties. Familiarity with basic accounting or HR procedures is a plus. This role requires a highly organized and proactive individual committed to supporting operational efficiency in Coimbatore, Tamil Nadu , with a hybrid work arrangement providing flexibility.
Qualifications:
  • Bachelor's degree in Business Administration, Commerce, or a related field preferred.
  • Minimum of 3 years of experience in administrative support or office management.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in record-keeping.
  • Ability to multitask and prioritize effectively.
  • Experience with office equipment and administrative procedures.
  • Proactive attitude and problem-solving capabilities.
  • Familiarity with basic HR or accounting principles is beneficial.
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