284 Corporate Secretary jobs in India

Responsibities:

Experience and proficiency in job, is expected to work on independent secretarial activities and lead initiatives besides being responsible for routine secretarial compliances.

1.Independent Management of company's subsidiaries – Ensuring quarterly/regular Board meetings, agendas, drafting minutes, action points, updation of registers, quarterly filing of Forms.Secretarial/Compliance Audit of subsidiaries- data compilation/filling secretarial compliance checklist and ensure smooth conduct of secretarial/compliance audit Compliances- Annual & interim Disclosures of Directors, coordination & Filing of APR (overseas subsidiaries) and other MCA & RBI compliances.

2.Independent Management of Company's Branches- Updation of records/ compliances, renewals of registration and licenses

3.Setting up and closure of entities: End to end working for setting up/ closure of entities from finalization of consultant, preparing/ supporting of documents, analyzing on the best entity model available, completion of task in coordination with internal stakeholders within minimum timelines and cost.

4.Statutory Quarterly and Event related filings/ disclosures with MCA & Stock Exchanges.

5.Projects- Lead Company's Annual Report Compilation– Benchmarking & tracking requirements both regulatory & strategic, planning timelines, coordination, compilation, reviewing and getting same finalized through internal stakeholders, Management and outside agencies -printer, designer, layout, proof reading, final sign off from internal stakeholders and publication and dissemination.

6.Projects- Lead Shareholders Meeting- Convening of AGM/EGM- Planning activities, booking venue-offline/virtual, coordination with internal & external stakeholders, dealing with speaker shareholders, Q&A, Chairman report and related disclosures.

7.Company Strategic: Assist in M&A related and Scheme matters, where assigned.M&A: Assistance towards due diligence during acquisition, closure activities- Change in ownership/ management/ transfer/ minutes/resolutions/ updation of registers, post closure action points- SPA related secretarial compliances, ROC forms, intimation to authorities, Authorizations. Merger/ Schemes- Assist in review of Scheme related documents, coordination with inter-department stakeholders for information, lawyer and agencies related to documents, review, execution, hearing and closure & regulatory filings.

8.Standardization/ Automation/SOP of Processes overseenKPIs:

• Provided effective end-to end support for the tasks/ compliances being undertaken

• Seamless management of regulatory compliances with error free reporting and nil gaps/less escalations

• Has led initiatives and ensured smooth implementation of projects undertaken

• Demonstrated strong support/ value addition and has undertaken various additional responsibilities for secretarial compliances/ ongoing projects

• Demonstrated solution mindset with escalation to the minimum

• Demonstrated effective deliberation and facilitated decision making

Candidate's Profile:

•  5-8 yrs experience as Corporate Secretary/ Company Secretary

• Qualification - CS/LLB/LLM

Podar International Schools - Looking for an Administrative Officer to look after following at school unit;

• All General administrative duties, other than Academics
• Safety and Security
• Facilities Management and soft services
• Infrastructure and Estate management, Maintenance and repairs
• Events Management
• Transportation
• School services
• Admissions, Marketing and Business Development
• Liaisoning and Compliance, Agreements
• Handling Internal and External Stakeholders
• Co-ordinate with Support functions
• Assist School operations and Academic Team
• All relevant duties assigned from time to time

Places of Posting (Gujarat) - Bhuj, Gandhidham (Kutch Bhuj), Bharuch

Contact: ,

• Manage and coordinate executive calendars, ensuring efficient scheduling of meetings and appointments.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and manage incoming and outgoing mail and email communications.
• Maintain and organize electronic and physical filing systems, ensuring easy retrieval of information.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Prepare meeting agendas, take minutes, and distribute action items.
• Provide administrative support for various projects and initiatives.
• Assist in the preparation of reports and presentations.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Serve as a point of contact for internal and external stakeholders, addressing inquiries professionally.
• Implement and improve administrative procedures and processes to enhance efficiency.
• Handle confidential information with the utmost discretion.
• Support the onboarding process for new employees.
• Respond to ad-hoc administrative requests as needed.

• High school diploma or equivalent required; an associate's or bachelor's degree is an advantage.
• Minimum of 4 years of experience in an administrative support role, preferably in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent organizational and time-management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision and maintain a high level of accuracy.
• Discretion and a professional demeanor.
• Experience with scheduling tools and virtual meeting platforms.
• Adaptability and a proactive approach to problem-solving.
• Demonstrated ability to thrive in a remote work environment.

• Manage incoming and outgoing mail and correspondence.
• Maintain organized filing systems, both physical and digital.
• Schedule and coordinate meetings, appointments, and events.
• Prepare documents, reports, and presentations.
• Assist in managing office supplies and equipment.
• Provide administrative support to staff and departments as needed.
• Handle general inquiries from employees and visitors.
• Ensure adherence to office policies and procedures.
• Assist with the onboarding process for new employees.
• Contribute to the improvement of administrative processes.

• Proven experience in an administrative role, such as Administrative Assistant or Office Administrator.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with office equipment and procedures.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team in a hybrid environment.
• High school diploma or equivalent; further education or certifications in office administration are a plus.
• Proactive and resourceful approach to problem-solving.

• Manage and coordinate office activities and operations.
• Serve as the primary point of contact for internal and external communications.
• Handle correspondence, emails, and phone calls professionally.
• Schedule and manage meetings, appointments, and calendars.
• Prepare reports, presentations, and other documents.
• Maintain organized filing systems, both physical and digital.
• Manage office supplies and ensure efficient inventory management.
• Coordinate travel arrangements for staff.
• Support HR processes, such as onboarding and record-keeping.
• Ensure the smooth functioning of office equipment and systems.

• Bachelor's degree in Business Administration, Commerce, or a related field.
• Minimum of 3 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Experience with office management software is a plus.
• Strong interpersonal skills and a customer-service orientation.
• Ability to adapt to a hybrid work environment.

• Oversee and manage day-to-day office operations to ensure efficiency and productivity.
• Develop and implement administrative policies and procedures.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Handle correspondence, including emails, letters, and phone calls, and ensure timely responses.
• Maintain organized filing systems, both physical and digital, for easy retrieval of information.
• Assist in budget preparation and expense tracking for the administrative department.
• Manage vendor relationships and oversee the provision of office services.
• Greet visitors and provide general information and support.
• Coordinate with various departments to ensure seamless administrative support.
• Organize and manage company events, meetings, and conferences.
• Ensure compliance with company policies and relevant regulations.
• Handle confidential information with discretion and professionalism.
• Support the onboarding process for new employees by managing administrative tasks.
• Identify opportunities for process improvements in administrative operations.

• Bachelor's degree in Business Administration, Commerce, or a related field.
• Minimum of 3-5 years of experience in office administration, executive assistance, or a similar role.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
• Experience with office management software is a plus.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a proactive attitude.
• Discretion and professionalism in handling confidential matters.
• Familiarity with basic accounting principles is an advantage.

• Manage office operations, including reception, mail handling, and general inquiries.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain organized filing systems for both physical and digital records.
• Prepare reports, presentations, and other documents.
• Manage office supplies inventory and procurement.
• Serve as the primary point of contact for vendors and service providers.
• Assist with onboarding new employees, including workspace setup.
• Organize and facilitate internal and external events.
• Ensure the office is well-maintained and presentable.
• Handle confidential information with discretion and professionalism.
• Provide administrative support to senior management and other departments.
• Implement and improve administrative processes and procedures.
• Ensure compliance with company policies and regulations.
• Manage petty cash and process expense reimbursements.

• Bachelor's degree in Business Administration or a related field.
• Minimum of 3 years of experience in administrative or office management roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Detail-oriented with a high level of accuracy.
• Ability to multitask and prioritize workload effectively.
• Experience with office equipment and software.
• Discretion and ability to handle confidential information.
• Proactive and able to work independently.

• Manage office supplies inventory and procurement, ensuring adequate stock levels.
• Coordinate and schedule meetings, appointments, and conference calls for various teams.
• Handle incoming and outgoing mail, couriers, and faxes, ensuring timely distribution.
• Maintain organized filing systems, both physical and digital, for easy retrieval of documents.
• Assist in the preparation of reports, presentations, and other documents.
• Support departmental staff with administrative tasks as needed.
• Act as a point of contact for internal and external inquiries, directing them to the appropriate personnel.
• Assist with travel arrangements for staff, including booking flights, hotels, and transportation.
• Maintain office equipment and coordinate repairs as necessary.
• Assist in onboarding new employees by preparing necessary documentation and office access.
• Uphold office policies and procedures, ensuring a smooth and productive work environment.
• Provide general administrative support to ensure the smooth functioning of the office.
• Contribute to office management tasks and support event coordination.

• Bachelor's degree in Business Administration, Commerce, or a related field.
• Minimum of 3 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.
• Detail-oriented with a commitment to accuracy.
• Experience with office equipment and basic IT troubleshooting is a plus.
• Ability to work collaboratively in a team setting and independently when required.
• Experience in a hybrid work model, understanding the nuances of balancing office and remote tasks.