13 Corporate Secretary jobs in India

We are looking for a Company Secretary (CS) for a Multinational Private Limited Company with at least five years’ experience. The CS will provide support to managers, senior-level executives, various functions and the Board of Directors. The CS should be able to maintain high standards of corporate governance and needs to have a thorough understanding of laws applicable to the areas of work and must be equipped to provide appropriate legal advice.

**Responsibilities**:

- Compliances under the Companies Act 2013, and Securities laws;
- Ensure smooth conduct of Board, Committee & Annual General Meetings
- Compliances under FEMA, FDI regulations, requirements of RBI and related compliances;
- Maintenance of statutory registers/records and E - filing of various Forms/Returns;
- Drafting of agenda, notices, minutes of board/committee meetings, and organizing these meetings;
- Drafting of annual statutory documents like Director’s Reports, Notices of AGM/EGM,
- Driving CSR including identifying projects, implementation within timelines and monitoring and Compliances with CSR regulations;
- Inter-action with banks/financial institutions;
- Inter-action with finance, HR, Taxation and other functions;
- Preparing high quality annual reports with proper disclosures as required;
- Vetting of legal documents, agreements, and contracts of the organization;
- Inter-action with statutory/internal/cost auditor in the conduct of audits;
- Drafting and vetting of various agreements like lease agreements, collaboration agreements, MOUs, JV Agreements, franchise agreements, retainership agreements, consultancy agreements, leave and license agreements, employment agreement, NDAs, Hospitality agreements, IT Agreements and Service level agreements;
- Drafting of other documents like POA, Affidavits, Indemnity Bonds, Vakalatnama, Letters of Authority, Renewal & termination letters, etc.
- Liaising with consultants/legal counsels for consumer/other cases, legal notices in various courts.
- Routine Finance, taxation, and other statutory-related work.

Other requirements:

- Should have excellent command over English and drafting/communication skills
- Should be comfortable working under a dynamic hybrid environment
- Additional qualification in law will be preferred

Pay Range Not Available

_**Job Summary**:_
- _**The Corporate Secretary ensures effective governance and compliance with statutory and regulatory requirements. They support the Board of Directors, manage corporate records.**_
- **Key Responsibilities**:_
- _**Organize and document board meetings and shareholder meetings**_
- _**Ensure corporate governance practices are followed**_
- _**Maintain statutory registers and company records**_
- _**File legal documents and ensure regulatory compliance**_
- _**Advise the board on legal and corporate responsibilities**_
- **Qualifications**:_
- _**Bachelor’s degree in Business Administration, or related field**_
- _**1-2 years of experience in a corporate secretarial or compliance role**_
- _**Strong understanding of corporate law and compliance requirements**_
- _**Excellent organizational and communication skills**_
- _**Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)**_

Pay: ₹12,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

Job Description:
Profile - Corporate Secretary & EA

Exp
- 6+ yrs

Salary -negotiable

Location
- Jaipur, Delhi, Varanasi, Bangalore

Qualification
- Any Graduate

Must have : Good communication (verbal/written)

Roles & Responsibilities:
Review of secretarial documents viz board meeting documents, Shareholders meeting documents

Primarily responsible for the compliance of secretarial matters on time

Client Engagement, Client relationship, Investor relationship and corporate communication.

Managing the upcoming corporate event on time-to-time basis.

Calendar management, Internal and external office communication and management.

Tracking & Monitoring statutory deadlines of secretarial matters

Maintaining corporate records and supplying the board with resources.

creating meeting minutes and other matters for the board and its committees.

Making sure the company’s governance framework is appropriately developed, established, and maintained.

overseeing legal entity management, developing and improving the company’s governance program, collaborating with executive teams, and bringing new directors on board to assist the board

75% travel is required in this profiles

Pay: ₹30,000.00 - ₹80,000.00 per month

Schedule:

- Monday to Friday
- Night shift
- Rotational shift
- Weekend availability

Supplemental Pay:

- Performance bonus

**Experience**:

- EA: 6 years (required)
- Personal assistant: 6 years (required)
- Corporate Secretary: 6 years (required)

Willingness to travel:

- 75% (preferred)

Work Location: Remote

Application Deadline: 15/05/2025
Expected Start Date: 15/05/2025

Our team in Mumbai currently has an opening for a Legal Counsel & Corporate Secretary

YOUR ROLE & RESPONSIBILITIES

The CorporateSecretary & Legal Counsel will provide legal, compliance and corporatesecretarial support to Brenntag India.

Duties and Responsibilities:

Leading all legalmatters, compliance and secretarial matters for the Brenntag India and for APACprojects assigned;

Providing practical/ commerciallegal advice to management and internal stakeholders regarding legal issues andrisks;

Reviewing, draftingand negotiating a variety of contracts and legal documents (both commercial andnon-commercial); ensuring all contracts accurately reflect commercial decisionsand are in compliance with all applicable laws and company policies;

Overseeing andmanaging all company secretarial matters in Brenntag India , including but notlimited to:

Supervising andliaison with country corporate secretaries/ local legal officers on corporatesecretarial matters;

Initiating, implementingand developing a system to ensure all corporate filing deadlines in theAsia-Pacific regions are met;

Responsible for proper maintenance of company records,books, registers and files for assigned countries; responsible for allstatutory corporate secretarial and governance filings and reporting;
Design, manage and lead the Corporate Secretarialneeds of the organizationConducting Board Meetings of the CompanyCirculating the Draft minutes to Regional Legal andconfirming the sameConducting Shareholders meetings and completing theMinutes of the MeetingTimely and accurately filing of all StatutoryReturns.Maintaining in all completeness all statutoryregisters and records.

Providing legaladvice relating to employment matters and be a trusted partner to the humanresources department;

Implementing BrenntagAPAC legal and compliance policies and guidelines at Brenntag India and conduct necessary trainings as instructedby the Brenntag APAC legal and compliance department;

Attending toregistration, maintenance and renewal of intellectual property for assignedcountries;

Overseeing and managinglegal claims and litigation; managing and liaising with external counsel asrequired for assigned countries;

Providing support to BrenntagAPAC Head of Legal in relation to compliance related matters, policies andprocedures.

Brenntag, the world’s largest &leading full-line chemical distributor with a market cap of EUR11 billion isseeking a highly-motivated, diligent and meticulous Regional Legal Manager – YOU will play acrucial role in implementing Brenntag’s special projects, leading & managingcontract management tools, reviewing and negotiating commercial agreements andto provide training on Legal Group policies and procedures.

YOUR PROFILE

Bachelor of Laws Degree (minimum), from a reputable University in India and preferably with overseas education.

Holder of a valid Attorney/ Legal Practitioner License in India (and Qualified Company Secretary from the Institute of Company Secretaries of India.

Excellent command of the English language (written and spoken)

At least 8 years of post-qualification experience, with solid training in private practice (dispute resolution and commercial law) and in-house experience (MNC) with demonstrated corporate secretarial experience.

Working knowledge in competition and anti-trust laws in India.

Ability to prioritize multiple projects under strict deadlines and ability to multi-task and handle highly confidential information;

Proficient in Microsoft Office applications (MSWord, MSExcel, MSPowerpoint);

Solid technical competencies in general corporate and commercial law, competition law, contract law, intellectual property law and legal compliance, with excellent drafting skills;

Demonstrated enthusiasm and willingness to learn;

Diligent and meticulous;

Self-starter with strong project management, analytical and organizational skills;

Strong verbal and written communication, interpersonal and presentation skills to effectively work with various departments and business units within Brenntag;

Knowledge of general corporate formalities and corporate secretary requirements across Asia-Pacific region;

Commitment to high ethical standards with superb business acumen.

Strong interpersonal skills and diplomatic.

Responsibilities
Team Introduction
The Legal and Secretarial function at ByteDance India comprises a lean team of high caliber individuals. The mission of this team is to help ensure growth of ByteDance business in the South Asia and Middle East regions. The team also supports cross functional collaboration in areas such as policy, corporate governance, privacy, tax, treasury and finance. As a closely knit team, we aim to develop individual members into general corporate advisory and at the same time give them exposure to specialized legal expertise across this region.
This role will be based in Gurgaon, India.

**Responsibilities**:

- Assist in Conduct of Board Meetings, AGM, and any other internal meetings including preparation, circulation of agenda and holding such meetings in a timely manner.
- Preparation of minutes, various statutory registers and records. Preparation of Directors report and its attachments, corporate governance report, Annual Report, etc.
- As a Key Managerial Personnel, he/she will be responsible for efficient administration of the organisations compliance with the provisions of the Companies Act and other statutes and bye-laws of the organization.
- Ensure Statutory Compliance under Companies Act, RBI, FEMA, FLA regulations, FDI guidelines, Securities law, Taxation and Labour laws and other regulations governing the Company and its business.
- Draft and negotiate agreements, and other legal documents to ensure the company's interests are protected.
- Assist, monitor and advise the organization in ensuring good corporate governance and compliance while working closely with internal stakeholders from Tax, Treasury, Finance functions, Statutory, Internal Auditors.
- Conduct legal compliance and corporate governance training for internal teams, promoting a culture of compliance across the organization
- Liaison and follow up with regulatory authorities / external agencies like Ministry of Corporate Affairs, Registrar of Companies, RBI and other Government departments on behalf of the organization
- Research and evaluate different risk factors regarding business decisions and operations and keep up to date with respect to latest legislations
- Any other responsibility as assigned by the Company from time to time.

**Qualifications**:
Minimum Qualifications
- Qualified Company Secretary from the Institute of Company Secretaries of India
- Relevant Experience working as a Company Secretary with a reputed organization

Preferred Qualifications
- LL.B from a leading university
- Extensive knowledge of corporate law and secretarial matters
- Extensive knowledge and experience in Compliance and Corporate Governance matters
- Excellent analytical and communication (both written and verbal) skills, proficiency in using the MCA portal and other compliance/regulatory related platforms
- Strong collaboration, documentation, presentation, and communication skills
- Strong sense of problem solving and proactive work ethic

LI-Onsite
Job Information
About Us
Founded in 2012, ByteDance's mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut and Pico as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and more fun for people to connect with, consume, and create content.
Why Join ByteDance
Inspiring creativity is at the core of ByteDance's mission. Our innovative products are built to help people authentically express themselves, discover and connect - and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and enrich life - a mission we work towards every day.
As ByteDancers, we strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our Company, and our users. When we create and grow together, the possibilities are limitless. Join us.
Diversity & Inclusion
ByteDance is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At ByteDance, our mission is to inspire creativity and enrich life. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.

Job Summary:

This role will involve working closely on all legal contracts and company secretary matters of Company, its group companies and subsidiaries in India and abroad. The scope of legal support and company secretary activities pertaining to equity and debt fund raise, board and shareholder meetings, corporate housekeeping and regulatory filings with Ministry of Corporate Affairs, Reserve Bank of India, interacting with Registrar and Transfer agent and others.

Job Requirements and Responsibilities:

1. Responsible for performing the duties pertaining to drafting agenda and notices for board and shareholder meetings, investor approvals, address investor queries, dematerialization of shares, assistance in documentation for equity and debt fund raise, coordinate with Registrar and Transfer Agent, performing pre-closing and post closing secretarial actions, filing returns and forms with Ministry of Corporate Affairs, Reserve Bank of India and such other authorities as applicable.

2. Hands on knowledge and working experience with Companies Act, Exchange Control Regulations, Overseas Direct Investment regulations. Responsible for compiling minutes of board and shareholder meetings, consent requests, waiver letters from investors for the Company and its subsidiaries in India and abroad.

3. Devise and implement standard operating procedures within the Company to ensure effective compilation of board deck, agenda items and consent matters.

4. Responsible for corporate housekeeping, statutory register updates and all other secretarial records. Support internal auditor, statutory auditor for audits.

5. Draft responses to notices/ queries from regulatory authorities such as ROC, RBI etc. and liaise with the concerned authority towards closure of the matter.

6. Compile data in data rooms for enabling diligences for raising equity and debt.

7. May be designated as Company Secretary for the Company or its subsidiaries, as per instructions of the Legal Head. Such other tasks, assignments as may be assigned by the Legal Head.

Qualifications and Experience:

(a) Associate/ Fellow Member of Institute of Company Secretaries of India. Law degree would be an added advantage.

(b) Self starter, willing to work in a fast paced environment, with 8 years post CS qualification experience in early stage organization(s), having been a part of at least 2 rounds of equity fund raise from foreign investors or having involved in venture debt related transactions. Prior ODI transactions exposure will be an added advantage.

(c) Go getter attitude, excellent command of both spoken and written English and Hindi. Knowledge of Kannada or any additional language will be an advantage.

(d) Team player. Ability to handle multiple assignments and manage major projects to successful completion.

(e) Highest standards of professional integrity. Excellent interpersonal, organizational and analytical skills.

Responsibities:

Experience and proficiency in job, is expected to work on independent secretarial activities and lead initiatives besides being responsible for routine secretarial compliances.

1.Independent Management of company's subsidiaries – Ensuring quarterly/regular Board meetings, agendas, drafting minutes, action points, updation of registers, quarterly filing of Forms.Secretarial/Compliance Audit of subsidiaries- data compilation/filling secretarial compliance checklist and ensure smooth conduct of secretarial/compliance audit Compliances- Annual & interim Disclosures of Directors, coordination & Filing of APR (overseas subsidiaries) and other MCA & RBI compliances.

2.Independent Management of Company's Branches- Updation of records/ compliances, renewals of registration and licenses

3.Setting up and closure of entities: End to end working for setting up/ closure of entities from finalization of consultant, preparing/ supporting of documents, analyzing on the best entity model available, completion of task in coordination with internal stakeholders within minimum timelines and cost.

4.Statutory Quarterly and Event related filings/ disclosures with MCA & Stock Exchanges.

5.Projects- Lead Company's Annual Report Compilation– Benchmarking & tracking requirements both regulatory & strategic, planning timelines, coordination, compilation, reviewing and getting same finalized through internal stakeholders, Management and outside agencies -printer, designer, layout, proof reading, final sign off from internal stakeholders and publication and dissemination.

6.Projects- Lead Shareholders Meeting- Convening of AGM/EGM- Planning activities, booking venue-offline/virtual, coordination with internal & external stakeholders, dealing with speaker shareholders, Q&A, Chairman report and related disclosures.

7.Company Strategic: Assist in M&A related and Scheme matters, where assigned.M&A: Assistance towards due diligence during acquisition, closure activities- Change in ownership/ management/ transfer/ minutes/resolutions/ updation of registers, post closure action points- SPA related secretarial compliances, ROC forms, intimation to authorities, Authorizations. Merger/ Schemes- Assist in review of Scheme related documents, coordination with inter-department stakeholders for information, lawyer and agencies related to documents, review, execution, hearing and closure & regulatory filings.

8.Standardization/ Automation/SOP of Processes overseenKPIs:

• Provided effective end-to end support for the tasks/ compliances being undertaken

• Seamless management of regulatory compliances with error free reporting and nil gaps/less escalations

• Has led initiatives and ensured smooth implementation of projects undertaken

• Demonstrated strong support/ value addition and has undertaken various additional responsibilities for secretarial compliances/ ongoing projects

• Demonstrated solution mindset with escalation to the minimum

• Demonstrated effective deliberation and facilitated decision making

Candidate's Profile:

•  5-8 yrs experience as Corporate Secretary/ Company Secretary

• Qualification - CS/LLB/LLM

Role : Corporate Commercial Secretary

Location : Navi Mumbai 

Qualification : CS

Experience : 6 to 7 Years 

Job Description : 

Company Secretary of the organization, designated KMP as per Companies Act and Compliance Officer for SEBI.

• Checking & ensuring secretarial compliance with all applicable laws including RBI Regulations, SEBI, MCA and other compliances

• Listing of Non-convertible Debentures, Commercial Papers, Foreign Currency Bonds etc. Preparation/Review of GID, KID, IM & other transaction documents for issue of NCDs & other borrowings

• Oversee legal department of the company

Experience IPO launch as a lead is mandatory

Education
Company Secretary
Skills Required
Companies Act

***:
This position is accountable for the company's compliance, contracts lifecycle management and liaison with regulatory bodies.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:Other duties may be assigned beyond the core functions listed below:

- 100% adherence in managing and maintenance of statutory compliances under the Companies Act.
- Conducting Board Meetings, Shareholders Meeting & Committee Meetings.
- Preparation of Agenda, Minutes of Meetings and all associated secretarial documents.
- Maintenance of all statutory registers and records up to date and other Secretarial matters as may occur in due course of time.
- Shall be well versed with the laws as may be applicable to Warehouse and Manufacturing concerns.

Drafting, vetting, reviewing of contracts, agreements, deeds, letters, and other legal documents.
- Coordinating execution of various documents, letters, certificates, power of attorneys, indemnity bonds and other legal agreements.
- Legal support/ advisory to internal corporate teams including Commercial, Operations and Corporate functions like HR, Finance, IT and other functions.
- Handling litigation matters and coordinating with external counsel on a day-to-day basis.
- Coordinate with internal stakeholders to ensure correct implementation of all legal guidelines and policies.
- Collaborate with functional counterparts to manage data privacy compliance and other matters.
- Collaborate with global legal team to provide guidance and support to the company.
- Reviewing /updating of Company policies and training regional employees.
- Stay current on relevant industry, commercial, privacy, data, employment, and other laws and regulations, including developments to adapt our processes accordingly.
- Help manage our legal administration to keep our day-to-day legal practices up to date.
- Any other task may be assigned from time to time.

**QUALIFICATIONS**:_To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required._
- **
5 to 7 years of experience in**corporate law, finance, governance, strategy, and corporate secretarial practice**:

- ** Company Secretary degree with LLB from a reputed Indian university is required**:

- Excellent writing, research, and commercial negotiation skills
- ** Experience in contracts lifecycle management (preferably worked on Contract Management Tools), compliance work and Labor, Environment & Allied laws shall be preferred**.
- Preference to have experience with large multinational global companies

**REQUIRED SKILLS**:

- Ability to meet deadlines and demonstrate effective time management skills,
- Strong communicator - both written and verbal, in technical and non-technical environment,
- Excellent secretarial, interpersonal and teamwork skills,
- Experience in Microsoft suite,
- Proactive and self-motivated. Ability to work independently with mínimal supervision and follow through to meet objectives,
- Works well under pressure, demonstrates flexibility in work style to accommodate changing priorities and fixed deadlines,
- Ability to build collaborative relationships across corporate hierarchy in a global organization,
- Excellent business ethics and integrity.