1,114 Correspondence Clerk jobs in India
Operations Manager - Executive Office Support
390001 Vadodara, Gujarat
₹60000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client, a prominent financial services firm in Vadodara, Gujarat, IN , is seeking a highly organized and proactive Operations Manager to oversee executive office support functions. This role is pivotal in ensuring the smooth and efficient operation of the executive suites, managing administrative staff, and supporting senior leadership. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong ability to manage multiple priorities in a fast-paced corporate environment.
Key Responsibilities:
Key Responsibilities:
- Oversee the day-to-day operations of the executive offices, ensuring a high level of professional service.
- Manage and lead a team of administrative assistants and executive support staff, providing guidance, training, and performance feedback.
- Coordinate complex calendar management, travel arrangements, and meeting logistics for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Manage office supplies, equipment, and vendor relationships for the executive suites.
- Implement and maintain efficient administrative processes and systems.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with various departments to facilitate smooth information flow and coordination.
- Organize and manage executive-level meetings, including agendas, minutes, and follow-up actions.
- Oversee budget management for the executive office, including expense tracking and reporting.
- Ensure office facilities are well-maintained and presentable at all times.
- Act as a key point of contact for internal and external stakeholders interacting with the executive office.
- Identify opportunities for process improvements to enhance efficiency and effectiveness.
- Support special projects as assigned by senior leadership.
- Ensure compliance with company policies and procedures.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in office management, executive support, or a related administrative role, preferably in a corporate environment.
- Proven experience in managing and leading administrative teams.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Excellent written and verbal communication skills.
- High level of discretion, professionalism, and confidentiality.
- Problem-solving skills and the ability to work proactively.
- Experience with budget management and vendor relations.
- Ability to work independently and collaboratively within a team.
- Experience in the financial services industry is a plus.
- Demonstrated ability to adapt to changing priorities and demands.
This advertiser has chosen not to accept applicants from your region.
0
Operations Manager - Back Office Support
641001 Coimbatore, Tamil Nadu
₹60000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client is a rapidly growing organization seeking a highly organized and efficient Operations Manager to lead their back-office support functions in Coimbatore, Tamil Nadu, IN . This role is pivotal in ensuring the smooth and effective operation of administrative processes, optimizing workflows, and supporting the overall productivity of the company. The ideal candidate will have a strong background in administrative management, process improvement, and team leadership. You will be responsible for managing a team of administrative staff, overseeing daily operations, implementing best practices, and ensuring high levels of service delivery. This position offers a Hybrid work arrangement, blending in-office presence with the flexibility of remote work.
Key Responsibilities:
Key Responsibilities:
- Oversee and manage the day-to-day operations of the back-office support team.
- Develop, implement, and refine administrative processes and workflows to enhance efficiency and productivity.
- Manage staff schedules, performance, and professional development.
- Ensure timely and accurate completion of administrative tasks, including data management, reporting, and record-keeping.
- Coordinate with various departments to support their operational needs.
- Implement and maintain quality control standards for all administrative functions.
- Identify areas for process improvement and propose innovative solutions.
- Manage vendor relationships and procurement of office supplies and equipment.
- Prepare operational reports for senior management, highlighting key performance indicators.
- Foster a positive and productive work environment for the back-office team.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in operations management or administrative leadership.
- Proven experience in process optimization and workflow management.
- Strong understanding of office administration and best practices.
- Excellent leadership, team management, and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Strong organizational and problem-solving abilities.
- Ability to manage multiple priorities and meet deadlines.
- Experience in budgeting and financial oversight of departmental operations is a plus.
- A proactive approach to identifying and resolving operational challenges.
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator - Operations Support
302001 Jaipur, Rajasthan
₹35000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
WhatJobs Direct is seeking a meticulous and organized Office Administrator to provide essential operational support for a dynamic organization in Jaipur, Rajasthan . This is an on-site position crucial for ensuring the smooth day-to-day functioning of the office environment. The ideal candidate will be proactive, possess excellent communication skills, and have a keen eye for detail. You will play a pivotal role in managing administrative tasks, supporting staff, and maintaining an efficient and welcoming office space. This is a fantastic opportunity to be the backbone of an efficient operational team.
Responsibilities:
Responsibilities:
- Manage and coordinate daily office operations, ensuring a seamless workflow.
- Handle incoming and outgoing correspondence, including emails, calls, and physical mail.
- Organize and maintain physical and digital filing systems for easy retrieval of information.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Greet visitors and clients in a professional and welcoming manner.
- Maintain office supplies inventory and manage procurement processes.
- Assist with onboarding new employees, including preparing necessary documentation and workspace.
- Provide administrative support to various departments as needed.
- Manage the reception area, ensuring it is tidy and presentable.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Implement and maintain office policies and procedures.
- Ensure the office environment is safe, clean, and organized.
- Assist in the planning and execution of office events and team-building activities.
- Act as a point of contact for employee queries related to office facilities and administrative procedures.
- High school diploma or equivalent; an associate's degree in administration or a related field is a plus.
- Minimum of 2-3 years of experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- A professional and courteous demeanor.
- Experience with basic bookkeeping software is advantageous.
- Knowledge of office equipment and systems.
- Ability to work independently and collaboratively within a team.
- A proactive approach to problem-solving and a willingness to assist others.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
2
Office Administrator - Executive Support
530001 Visakhapatnam, Andhra Pradesh
₹35000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a proactive and organized Office Administrator to provide comprehensive executive support and manage daily office operations in Visakhapatnam, Andhra Pradesh, IN . This hybrid role offers a balanced approach to remote and in-office work, combining flexibility with essential on-site collaboration. You will be the central point of contact for internal and external inquiries, manage calendars, schedule meetings, and coordinate travel arrangements for senior management. Key responsibilities include preparing reports, presentations, and correspondence, as well as maintaining organized filing systems, both physical and digital. You will be responsible for managing office supplies, equipment, and vendor relationships, ensuring a smooth and efficient working environment. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced setting. Strong proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is essential. Excellent written and verbal communication skills are required to interact professionally with colleagues, clients, and visitors. You will also assist with event planning and coordination for internal and external meetings. This role requires a high degree of professionalism, discretion, and initiative. The ability to anticipate needs and proactively address challenges is highly valued. You will play a key role in supporting the executive team and contributing to the overall productivity of the office. This is an excellent opportunity to join a growing company and develop your administrative career in a supportive and dynamic environment. A willingness to adapt to changing priorities and a positive attitude are essential.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager - Executive Support
695002 Thiruvananthapuram, Kerala
₹750000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a thriving corporate entity, is seeking a highly organized and proactive Office Manager to provide comprehensive executive support and ensure the smooth day-to-day operations of their office. This role is pivotal in maintaining an efficient and productive work environment for senior leadership and staff. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism. Responsibilities include managing executive calendars, coordinating complex travel arrangements, preparing reports and presentations, organizing meetings and events, and overseeing general office administration. You will serve as a key point of contact for internal and external stakeholders, handling inquiries and correspondence with efficiency and tact. Maintaining office supplies, managing vendor relationships, and ensuring a welcoming and functional office space are also crucial aspects of this role. A strong understanding of office management systems, excellent communication abilities, and a proactive approach to problem-solving are essential. This is an excellent opportunity for an experienced administrative professional to contribute significantly to the success of a dynamic organization. The primary work location is Thiruvananthapuram, Kerala, IN .
Responsibilities:
Qualifications:
Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
- Arrange complex domestic and international travel, including flights, accommodation, and itineraries.
- Prepare reports, presentations, and correspondence with a high degree of accuracy.
- Organize and manage office events, conferences, and team-building activities.
- Oversee general office administration, including mail handling, filing, and record-keeping.
- Serve as a primary point of contact for internal and external stakeholders, managing inquiries and communication.
- Maintain office supplies inventory and manage vendor relationships.
- Ensure the office environment is well-maintained, organized, and presentable.
- Implement and improve office administrative procedures and policies.
- Handle confidential information with the utmost discretion.
- Provide administrative support to other departments as needed.
- Assist with onboarding new employees and managing office-related onboarding materials.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in office management, executive assistance, or a similar administrative role.
- Proven experience supporting senior management or C-suite executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with all levels of staff and external contacts.
- Discretion and ability to handle confidential information.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Experience in event coordination and travel management is essential.
- Familiarity with basic accounting principles and budget management is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Office Manager - Executive Support
570001 Mysore, Karnataka
₹45000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a growing consulting firm, is seeking a highly organized and proactive Office Manager with a strong focus on Executive Support to join their team in Mysuru, Karnataka, IN . This multifaceted role is crucial for ensuring the smooth and efficient day-to-day operations of the office while providing comprehensive administrative assistance to senior executives. The ideal candidate will be adept at managing multiple priorities, anticipating needs, and maintaining a high level of professionalism and discretion. Responsibilities include overseeing office supplies, coordinating with vendors, managing facilities, and ensuring a welcoming and functional office environment. A key aspect of this role involves providing direct support to executives, including complex calendar management, travel arrangements, expense reporting, preparing meeting materials, and handling confidential communications. You will serve as a primary point of contact for internal and external stakeholders, representing the company with a polished demeanor. This position requires excellent organizational skills, strong attention to detail, and proficiency in office software. The successful applicant will be a proactive problem-solver, capable of working independently and collaboratively within a hybrid work structure, balancing in-office responsibilities with the flexibility of remote work on designated days. This is an excellent opportunity to contribute significantly to the operational efficiency and executive effectiveness of a thriving organization.
Key Responsibilities:
Key Responsibilities:
- Manage daily office operations, ensuring a productive and organized work environment.
- Provide comprehensive administrative and executive support to senior leadership, including calendar management, scheduling, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, with professionalism and discretion.
- Coordinate and prepare materials for meetings, presentations, and reports.
- Manage office supplies, equipment, and maintenance, including liaising with vendors and service providers.
- Oversee reception duties and ensure a welcoming atmosphere for visitors.
- Assist with expense report preparation and submission for executives.
- Maintain confidential records and files with meticulous accuracy.
- Support the onboarding process for new employees by ensuring office readiness.
- Implement and improve office procedures and policies to enhance efficiency.
- Collaborate with the team on office events and initiatives.
- High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 3-5 years of experience in office management or executive administrative support.
- Proven experience supporting senior-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and work under pressure.
- Discretion and professionalism in handling confidential information.
- Proactive attitude and problem-solving capabilities.
- Familiarity with hybrid work environments and remote collaboration tools.
This advertiser has chosen not to accept applicants from your region.
5
Office Administrator - Executive Support
395001 Surat, Gujarat
₹35000 Monthly
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Office Administrator to provide comprehensive executive support and manage daily administrative operations. This is a fully remote position, ideal for a self-starter who excels at multitasking and maintaining efficiency from a home office environment. You will be instrumental in ensuring the smooth functioning of administrative processes, managing schedules, coordinating meetings, handling correspondence, and supporting executive leadership. The ideal candidate possesses excellent communication, organizational, and technical skills, with a strong commitment to professionalism and discretion.
Key Responsibilities:
The ideal candidate will have a Bachelor's degree or equivalent experience, with at least 3 years of proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Strong organizational skills, impeccable attention to detail, and the ability to prioritize tasks effectively in a remote setting are critical. Excellent written and verbal communication skills, along with a proactive and problem-solving attitude, are required. Familiarity with virtual meeting platforms (Zoom, Teams) and project management tools is a plus. This role offers the opportunity to work flexibly and contribute significantly to the operational efficiency of the organization. The position is associated with Surat, Gujarat, IN , but is performed entirely remotely.
Key Responsibilities:
- Managing and maintaining complex executive calendars, scheduling appointments, and coordinating meetings.
- Handling incoming and outgoing communications, including emails, calls, and mail, ensuring timely responses and distribution.
- Preparing documents, reports, presentations, and spreadsheets with a high degree of accuracy.
- Coordinating travel arrangements, including flights, accommodation, and itineraries.
- Organizing and maintaining digital and physical filing systems for efficient record-keeping.
- Managing office supplies, inventory, and vendor relationships.
- Assisting with event planning and coordination for virtual or hybrid company events.
- Acting as a point of contact for internal and external stakeholders, providing a professional and welcoming interface.
- Implementing and improving administrative processes to enhance efficiency and productivity.
- Providing general administrative support to the wider team as needed.
The ideal candidate will have a Bachelor's degree or equivalent experience, with at least 3 years of proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Strong organizational skills, impeccable attention to detail, and the ability to prioritize tasks effectively in a remote setting are critical. Excellent written and verbal communication skills, along with a proactive and problem-solving attitude, are required. Familiarity with virtual meeting platforms (Zoom, Teams) and project management tools is a plus. This role offers the opportunity to work flexibly and contribute significantly to the operational efficiency of the organization. The position is associated with Surat, Gujarat, IN , but is performed entirely remotely.
This advertiser has chosen not to accept applicants from your region.
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6
Office Administrator - Executive Support
700091 Kolkata, West Bengal
₹500000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Office Administrator to provide comprehensive administrative support, primarily focusing on executive assistance. This role is crucial in ensuring the smooth and efficient operation of our office environment and supporting our senior leadership team. The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and have a strong command of office management practices and software. You will be the go-to person for a variety of administrative tasks, contributing significantly to the productivity of the executive team and the overall organization.
Key Responsibilities:
The successful applicant will have a Bachelor's degree or equivalent practical experience. A minimum of 3-5 years of experience in an administrative or executive assistant role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with calendar management tools and virtual meeting platforms is necessary. Excellent written and verbal communication skills, strong organizational abilities, and impeccable attention to detail are mandatory. The ability to multitask and prioritize effectively in a dynamic environment is crucial. This position offers a hybrid work arrangement, based in Kolkata, West Bengal, IN .
Key Responsibilities:
- Manage complex calendars and schedule meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate meeting logistics, including room booking, catering, and preparation of materials.
- Maintain and organize filing systems, both physical and digital.
- Assist with expense reporting and basic bookkeeping tasks.
- Serve as a point of contact for internal and external stakeholders, providing professional assistance.
- Manage office supplies inventory and procurement.
- Support the onboarding process for new hires from an administrative perspective.
- Handle confidential information with the utmost discretion.
- Assist with event planning and coordination as needed.
- Perform other administrative duties as assigned to support the smooth functioning of the office.
The successful applicant will have a Bachelor's degree or equivalent practical experience. A minimum of 3-5 years of experience in an administrative or executive assistant role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with calendar management tools and virtual meeting platforms is necessary. Excellent written and verbal communication skills, strong organizational abilities, and impeccable attention to detail are mandatory. The ability to multitask and prioritize effectively in a dynamic environment is crucial. This position offers a hybrid work arrangement, based in Kolkata, West Bengal, IN .
This advertiser has chosen not to accept applicants from your region.
7
Office Manager - Executive Support
682001 Kochi, Kerala
₹550000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and growing firm in Kochi, Kerala , is seeking a highly organized and proactive Office Manager to oversee the smooth and efficient operation of their office. This essential role involves providing comprehensive administrative support, managing office resources, and ensuring a professional and welcoming environment for staff and visitors. The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to multitask effectively. You will be responsible for managing office supplies, coordinating meeting schedules, handling correspondence, maintaining office records, and liaising with vendors. This position requires strong communication and interpersonal skills, as well as the ability to anticipate needs and solve problems efficiently. A proactive approach and a commitment to maintaining high standards of operational excellence are paramount.
Responsibilities:
Responsibilities:
- Oversee daily office operations, ensuring efficiency and adherence to company policies.
- Manage office supplies inventory, procurement, and distribution.
- Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
- Maintain and organize office filing systems, both physical and digital.
- Act as the primary point of contact for office-related inquiries from staff and external parties.
- Liaise with building management and external vendors for maintenance, repairs, and services.
- Assist in the preparation of reports, presentations, and other documents.
- Manage office budget and process invoices and expense reports.
- Ensure the office environment is well-maintained, clean, and presentable.
- Support HR functions as needed, such as onboarding new employees.
- Implement and improve office procedures and administrative processes.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 4 years of experience in office administration or office management.
- Proven experience providing executive-level administrative support.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Ability to multitask, prioritize tasks, and meet deadlines.
- Discretion and the ability to handle confidential information.
- Proactive problem-solving skills and a resourceful approach.
- Experience in a fast-paced, dynamic work environment.
- Familiarity with basic accounting principles is an advantage.
This advertiser has chosen not to accept applicants from your region.
8
Office Manager - Executive Support
395001 Surat, Gujarat
₹35000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of their Surat office. This role is crucial for ensuring a smooth and efficient working environment. The Office Manager will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings and events, handling correspondence, and supporting executive staff. Exceptional organizational skills, attention to detail, and a professional demeanor are essential for this position. You will act as the primary point of contact for staff and visitors, ensuring a welcoming and productive atmosphere. This role also involves managing vendor relationships, overseeing facility maintenance, and implementing office policies and procedures.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for an experienced administrative professional to take on a key role in our organization. Join our team in Surat and contribute to the smooth functioning of our office.
Key Responsibilities:
- Oversee all daily office operations, ensuring efficiency and a positive work environment.
- Manage office supplies inventory, procurement, and distribution.
- Coordinate and schedule internal and external meetings, appointments, and travel arrangements for executives and staff.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Greet visitors and direct them appropriately, serving as the first point of contact.
- Maintain and organize office filing systems, both physical and digital.
- Manage vendor relationships, including negotiating contracts and ensuring timely service delivery.
- Oversee the maintenance and upkeep of office facilities and equipment.
- Develop and implement office policies and procedures to enhance efficiency and compliance.
- Provide administrative support to the executive team, including preparing reports and presentations.
- Assist with event planning and coordination for office gatherings and company functions.
- Ensure a clean, safe, and organized office environment.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in office management, administrative support, or a related role.
- Proven experience in managing office operations and supporting executive staff.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Professional and courteous interpersonal skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with budget management and vendor negotiation is a plus.
- Discretion in handling confidential information.
This is an excellent opportunity for an experienced administrative professional to take on a key role in our organization. Join our team in Surat and contribute to the smooth functioning of our office.
This advertiser has chosen not to accept applicants from your region.
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