1,129 Errands jobs in India

Position Overview:

We are seeking a proactive and detail-oriented Executive Assistant to provide high-level support to the Director of our firm. The ideal candidate will play a crucial role in ensuring smooth coordination across departments, managing schedules, and driving timely follow-ups on tasks and deliverables. This position requires working from our office and demands strong organizational, communication, and multitasking skills.

Key Responsibilities:

1. Administrative Support:

a. Maintain and organize documents, reports, and records for easy access and reference.

b. Handle confidential information with integrity and discretion.

2. Meeting Coordination:

a. Prepare detailed meeting agendas and ensure distribution before meetings.

b. Record and compile Minutes of Meetings (MOM) with actionable points and deadlines.

c. Track and follow up on assigned tasks and deliverables with department heads to ensure timely completion.

3. Communication Management:

a. Draft, proofread, and manage emails and correspondence on behalf of the Director.

b. Handle professional communication with excellent email etiquette and attention to detail.

4. Liaison Role:

a. Act as a bridge between the Director and department heads, ensuring effective and clear communication.

b. Address routine inquiries and redirect issues to the appropriate department as needed.

5. Calendar Management:

a. Plan, organize, and manage the Director's schedule.

b. Coordinate and schedule meetings, appointments, and events with internal teams and external stakeholders.

Key Qualifications:

· Education: MBA or BBA degree from a recognized institution.

· Experience: Minimum 2+ years of experience in a similar role, preferably in the IT or tech industry.

Skills:

o Exceptional written and oral communication skills.

o Strong organizational and multitasking abilities.

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools.

o Knowledge of professional email etiquette.

Personal Attributes:

· High level of professionalism and a positive attitude.

· Ability to work under pressure and meet tight deadlines.

· Self-motivated, resourceful, and detail-oriented.

Work Environment:

· Full-time, in-office position.

· Collaborative and fast-paced IT infrastructure firm.

Why Join Us?

We offer a dynamic work environment with opportunities for growth and skill enhancement. Be part of a forward-thinking organization where your contributions directly impact the success of the business.

Location: Bengaluru

Department: Family Office

Reporting To: Family/Family Office Head

Job Brief

We are seeking a highly responsible and organized Personal Secretary to support a leading family office setup in Bengaluru. The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. You will serve as a key point of contact between the family and internal/external stakeholders, managing a wide variety of personal and professional tasks.

Key Responsibilities

1. Communication & Liaison

• Act as the primary point of contact between the family and the family office.
• Liaise with internal staff, external clients, vendors and service providers.
• Handle all personal and official work as required by family members.

2. Calendar & Schedule Management

• Manage calendars for all four family members, including meetings, appointments and events.
• Prioritize and coordinate tasks and schedules effectively.
• Fix appointments and send reminders as necessary.

3. Travel & Event Coordination

• Arrange travel, visas, accommodations and itineraries.
• Occasionally accompany family members on trips to assist during meetings and presentations.
• Coordinate and support the organization of personal and corporate events.

4. Documentation & Records

• Maintain and keep track of personal documents (PAN, Aadhaar, passport, vehicle documents, etc.).
• Ensure timely renewal of documents such as insurance, driving license, digital signature, FASTag, etc.
• Maintain a structured filing system (both digital and physical).
• Keep an up-to-date emergency contact list and all relevant contact numbers.

5. Meeting Support

• Attend confidential meetings and provide accurate transcription or minutes.
• Draft and circulate minutes of meetings and follow up with relevant stakeholders on action points.

6. Administrative Support

• Prepare reports, presentations and briefs as required.
• Draft speeches or notes and compile background information for meetings.
• Maintain confidentiality and handle sensitive information with discretion.

7. Household & Staff Coordination

• Monitor security and housekeeping arrangements at family residences.
• Coordinate with drivers and arrange for vehicles as per requirements.
• Collaborate with office staff and members for seamless operations.

Desired Candidate Profile

• Proven experience of 5 + years as a personal assistant, executive secretary, or similar role.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• High level of discretion and confidentiality.
• Tech-savvy with proficiency in MS Office and calendar management tools.
• Ability to multitask and adapt in a dynamic environment.

• Personal Assistance and Executive Administrative Assistance skills
• Strong communication skills
• Proficiency in Written and Spoken English
• Diary Management and Clerical Skills
• Excellent organizational and time management abilities
• Attention to detail and ability to multitask effectively
• Proficiency in MS Office suite
• Experience in the fashion industry is a plus
• Previous experience as a personal assistant/ admin/ executive assistant/ secretary needed

Key Responsibilities

• Administrative Support :
• Schedule and manage appointments, meetings, and calendars for the founders.
• Coordinate travel arrangements, including ticket bookings, accommodations, and itineraries.
• Handle correspondence (emails, calls, and messages) on behalf of the founders
• Team Coordination :
• Act as a liaison between the founders and the staff, ensuring clear communication and timely updates given.
• Follow up on tasks assigned to team members and ensure deadlines are met.
• Maintain and update records of meetings, decisions, and action plans.
• Event and Activity Management :
• Assist in organising photoshoots, exhibitions, or promotional events.
• Coordinate schedules for fittings, product launches, or other operational activities.
• Relationship Management :
• Build and maintain positive relationships with vendors, clients, and staff members.
• Personal schedule, coordinating and managing Staff like drivers, house help, ordering groceries, and personal reminders.

Key Traits:

• Excellent Communication Skills : Ability to communicate properly, concisely, and professionally, conveying things.
• Proactive Problem-Solver : Anticipates challenges and offers solutions to ensure smooth operations.
• Organised and Detail-Oriented : Can manage multiple schedules and tasks without overlooking details.
• Empathy and Interpersonal Skills : Understands and respects the family-oriented culture and builds positive relationships.
• Adaptability : Comfortable with handling a mix of personal and professional tasks.

Experience and Skills:

• Prior experience as a Personal Assistant is preferred.
• Strong organisational skills and ability to prioritise tasks.
• Proficient in using scheduling tools, MS Office, and other productivity software.

Additional Considerations:

• Flexibility to work on weekends or evenings if events or urgent tasks arise.
• Trustworthy and discreet, as the role involves managing sensitive information.

Job Title: Personal Assistant

Experience: 1–3 Years

Location: Mumbai

Qualification: Graduate

Job Summary:

We are looking for a proactive and detail-oriented Personal Assistant to provide administrative support to Mr. Apurva Diwanji & his family. The ideal candidate will have strong communication skills, excellent administrative abilities, and the capability to manage multiple tasks efficiently.

Key Responsibilities:

· Manage calendars, schedule appointments, and organize meetings.

· Arrange domestic and international travel, including flights, accommodation, and transport.

· Plan and coordinate events, meetings

· Liaise and coordinate with internal staff and external vendors

· Maintain accurate records, files, and documents.

· Handle correspondence, emails, and phone calls promptly and professionally.

· Assist with general administrative tasks as required.

Requirements:

· Graduate in any discipline.

· 1–3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.

· Excellent communication skills (both written and verbal).

· Strong organizational and time-management abilities.

· Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to handle sensitive information with confidentiality.

Job Type: Full-time

Pay: ₹9, ₹48,120.88 per month

Language:

• English (Preferred)

Work Location: In person

Urgently hiring for the role of Personal Assistant to the Group CEO - Permanent remote role.

Job Description:

• Brainstorm and execute CEO's celebrations working with event management companies
• Management of Group CEO's direct team & vendors at home and office
• Personalize celebration invites, RSVP with guests & be the point of contact for trips
• Execute online research for & manage online shopping
• Maintain basic accounting of expenses & co-ordinate with finance teams
• Organizing travel and itineraries

Job Qualification:

• Excellent verbal and written English and verbal Hindi
• Excellent time management
• Good understanding of technology and various tech apps
• Creative and driven to execute innovative solutions for each task

KEY RESPONSIBILITIES:

This is a full-time on-site role for a Personal Assistant to Director at a manufacturing Industry. The Personal Assistant will be responsible for executive administrative assistance, diary management, administrative assistance, clerical skills, and other tasks as assigned by the Director. The role may involve interfacing with external stakeholders, vendors, and partners. The Personal Assistant will report to the Director and provide support for daily activities.

Skills:

Diary Management and Clerical Skills

Proven experience as a personal assistant or executive administrative assistant

Excellent communication and interpersonal skills

Ability to multitask and prioritize tasks

Strong organizational and time management skills

Experience in event planning and coordination is a plus

Proficiency in using MS Office apps

Calendar & Travel Management

Drafting letters