1,113 Event Assistant jobs in India

Event Management

About Hapag-Lloyd
With a fleet of modern container ships and a Vessel Capacity 2.2 million TEU, as well as a Container Capacity 3.2 million TEU including one of the world’s largest and most modern reefer container fleets, Hapag-Lloyd is one of the world’s leading liner shipping companies. In the Liner Shipping segment, the Company has around 13. employees and offices in countries. Hapag-Lloyd has a container capacity of 11.9 million TEU – including one of the largest and most modern fleets of reefer containers. A total of liner services worldwide ensure fast and reliable connections between more than ports across the world. In the Terminal & Infrastructure segment, Hapag-Lloyd has stakes in 20 terminals in Europe, Latin America, the United States, India, and North Africa. The roughly 2. employees assigned to the Terminal & Infrastructure segment deal with terminal-related activities and provide complementary logistics services at selected locations.

COMPANY BACKGROUND

Founded in , the roots of Hapag-Lloyd AG go back to the 19th century, when the company set sail for New York with their first ships of general cargo and passengers. From these beginnings, Hapag-Lloyd has grown into a leading and globally active container liner shipping company with an exciting history founded on core company values.

With a fleet of modern container ships and a total transport capacity of 2.0 million TEU, Hapag-Lloyd is one of the world's leading liner shipping companies. In the liner shipping segment, the company has 13, employees at locations in countries with offices. Hapag-Lloyd has a container fleet of 2.9 million TEU – including one of the largest and most modern fleets of reefer containers. Worldwide, liner services ensure fast and reliable connections between more than ports on all continents. In the Terminal & Infrastructure segment, Hapag-Lloyd bundles its holdings in 20 terminals in Europe, Latin America, the USA, India and North Africa. Around 2, employees work in the Terminal & Infrastructure segment and complementary logistics services at selected locations.

"We care. We move. We deliver."  – these are our corporate values, and they are at the heart of everything we do. Our values tell a story about where we come from. They define who we are, and they guide us on our path into the future. They guide the way we do business, inspire us, motivate us, and help us find the right path like an inner compass – together.

Our values are not only linked to our actions and business activities, but also to our vision and mission. In , we set ourselves the goal of becoming the "Number One for Quality". We have a clear strategy that will help us along the way. Our values are a guiding force that will enable us to implement this strategy in a sustainable way.

"Connecting the world across oceans" – that's what we stand for at Hapag-Lloyd. That's our goal, and that's what we've always done – for more than years. Today, we connect companies, markets and economic systems. We facilitate global trade, promote the prosperity of countries and businesses, and open up new opportunities wherever we operate.

Our greatest asset on this journey is our 14,+ employees around the globe. And what unites us all is our common culture and our values: "We care. We move. We deliver."

 THE IT ORGANISATION

A globally focused shipping and terminal organisation, Hapag-Lloyd is continuing to drive an ambitious and complex change and transformational program to modernize the applications enabling the digital journey of its customers.Hapag-Lloyd’s strategy depends on a successful digital transformation.

As such, the business is building competitive advantage through technology and digitising interaction with customers and its core operational processes. Against this backdrop, the Global One IT has a mandate from the executive board to lead the technology transformation of Hapag-Lloyd.

This role is based in Chennai which has just recently been established as one of 3 global IT hubs for Hapag-Lloyd and will be the global IT development hub. The IT Analyst is required to play a crucial role in helping Hapag-Lloyd to achieve its goals by successfully innovating and creating world class solutions while optimizing the costs as efficiently as possible.

ABOUT THE ROLE

The Event Management role is responsible for leveraging ITIL process skills, specifically focused on event management monitoring across the IT estate. The role will initially focused on IT infrastructure and operations and then expand into customer journeys.

This role is important to service reliability increases that Hapag-Lloyd is investing in. Capturing events and identifying critical issues needing attention will be the primary mission supporting the maturity increase through reactive > proactive > predictive and preventative approach, leveraging SRE, AI and ML capabilities. The role requires working in a 24x7 global operation environment to deliver service excellence.

KEY RESPONSIBILITIES & TASKS

BEHAVIOURS & APPROACH

WORK EXPERIENCE

EDUCATION & QUALIFICATIONS

WHAT WE OFFER

HAPAG-LLOYD TECHNOLOGY CENTRE IS A PLACE FOR EVERYONE.

At Hapag-Lloyd Technology Centre, we believe that we can only succeed if we let our differences enrich our culture. Our Hapag-Lloyd Technology Centre associates come from a variety of backgrounds and experience levels. We consider everyone irrespective of their ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity or differently abled status. We celebrate diversity, equity and inclusivity in our workforce as a cornerstone of our success. Our commitment to a broad spectrum of ideas and backgrounds is what enables us to innovate solutions that make a difference in the shipping world.

We are One Team and foster a transparent and inclusive environment, where everyone’s voice is heard. We care, We move, We deliver.

Contact person

• Assist in the planning and logistical coordination of events.
• Support the production team in sourcing vendors and managing contracts.
• Help with the creation of event timelines and schedules.
• Coordinate event setup and breakdown activities.
• Liaise with artists, performers, and speakers to manage their requirements.
• Assist in managing event budgets and tracking expenses.
• Provide on-site support during events, ensuring smooth execution.
• Manage event invitations, RSVPs, and guest lists.
• Create and distribute event-related materials.
• Handle administrative tasks such as filing, data entry, and correspondence.
• Contribute creative ideas for event enhancement.

• Bachelor's degree in Arts, Event Management, Communications, or a related field.
• Previous internship or experience in event planning or production is preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and basic graphic design tools is a plus.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A keen eye for detail and a passion for the arts and entertainment industry.
• Proactive attitude and willingness to learn.
• Ability to work independently and as part of a team.

• Coordinating with clients to understand their specific catering requirements, dietary needs, and menu selections.
• Liaising with catering partners and vendors to confirm bookings, delivery schedules, and inventory.
• Managing and updating event catering schedules and guest lists.
• Preparing detailed event briefs for on-site teams, including staffing, setup, and service flow.
• Troubleshooting potential issues remotely, such as vendor delays or menu adjustments, and proposing solutions.
• Assisting with the creation of presentation materials for client proposals and event rundowns.
• Maintaining accurate records of catering expenses and client payments.
• Providing excellent customer service to clients throughout the planning process.
• Staying updated on industry trends and best practices in event catering.

• Assist with event setup, including arranging tables, chairs, and decor according to client specifications.
• Serve food and beverages to guests in a courteous and efficient manner.
• Replenish buffet stations and ensure presentation is always neat and appealing.
• Clear tables and remove used dishes and cutlery promptly.
• Respond to guest requests and inquiries with a professional and friendly attitude.
• Assist with beverage service, including pouring drinks and preparing simple cocktails (if applicable).
• Adhere to all food safety and hygiene standards.
• Assist with event breakdown and cleanup post-event.
• Collaborate with the catering manager and other team members to ensure seamless event execution.
• Handle cash and process payments accurately (if required).
• Maintain a clean and tidy work area at all times.
• Provide a positive and welcoming experience for all guests.

• Previous experience in catering, hospitality, or customer service is preferred but not required.
• Excellent interpersonal and communication skills.
• Ability to work effectively in a team environment.
• Must be able to stand for extended periods and lift/carry moderate weight.
• A positive attitude and a strong willingness to learn.
• Flexibility to work varied hours, including evenings, weekends, and holidays, as event schedules demand.
• Patience and a customer-focused approach.
• Basic understanding of food safety and sanitation practices.
• Reliable transportation to reach event venues.
• Professional appearance and demeanor.

Event Management JD

Able to handle standalone SAP EM configuration and development independently in integration with SAP ECC 6.0 the following areas

SAP EM integration with SAP SD(Sales order ,Outbound delivery, Shipment, Picking and Packing)

SAP EM integration with SAP MM(PO creation , inbound delivery)

Monitor SAP EM related support issues

Able to handle change request & development needed