30 Event Assistant jobs in India

• Assist in food preparation, presentation, and serving according to event requirements.
• Set up and break down catering stations, buffets, and dining areas.
• Provide excellent customer service to guests, addressing their needs promptly and professionally.
• Maintain cleanliness and hygiene standards in food preparation and service areas.
• Manage inventory of supplies and report any shortages.
• Coordinate with the catering manager and event staff to ensure smooth operations.
• Handle beverage service, including pouring and refilling drinks.
• Assist with event logistics, such as table arrangements and decoration setup.
• Communicate effectively with clients and event organizers.
• Perform other duties as assigned by the catering supervisor.

• Previous experience in catering, hospitality, or food service is preferred but not mandatory.
• A passion for food and excellent customer service skills.
• Ability to work in a fast-paced environment and handle pressure.
• Good communication and interpersonal skills.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.
• Team player with a positive attitude.
• Basic understanding of food safety and hygiene practices.
• Ability to stand for extended periods and lift moderate weights.
• Willingness to travel to various event locations within the city.
• Must be able to work a hybrid schedule, attending on-site events and performing remote administrative tasks.

• Assist in the setup and arrangement of event spaces according to client specifications and event plans.
• Serve food and beverages to guests with professionalism and courtesy.
• Ensure timely and efficient execution of service, maintaining high standards of presentation.
• Respond promptly and courteously to guest requests and inquiries.
• Assist in maintaining the cleanliness and organization of serving areas, kitchens, and event venues.
• Support in the breakdown of events, including clearing tables, packing equipment, and venue cleanup.
• Adhere to all food safety and hygiene regulations.
• Collaborate effectively with the catering team, chefs, and event managers.
• Assist with the loading and unloading of catering equipment and supplies.
• Provide a positive and welcoming atmosphere for all event attendees.

• Previous experience in hospitality, food service, or event support is a strong asset.
• Excellent customer service and interpersonal skills.
• Ability to work efficiently under pressure and manage multiple tasks.
• Strong teamwork and communication abilities.
• Physical stamina to stand for long hours, lift and carry moderate weight (up to 20kg), and work in various event settings.
• Flexibility to work irregular hours, including evenings, weekends, and public holidays, depending on event schedules.
• A positive attitude and a willingness to go the extra mile for guest satisfaction.
• Basic understanding of food safety and hygiene practices.
• Must be reliable and punctual.

• Assist in the planning, organization, and execution of sports and fitness events, including but not limited to marathons, tournaments, workshops, and fitness expos.
• Coordinate venue logistics, including setup, breakdown, and on-site management during events.
• Manage vendor relationships, including sourcing and negotiating contracts for services such as catering, AV, and security.
• Assist with participant registration, ticketing, and communication.
• Develop and maintain event schedules, timelines, and budgets.
• Collaborate with marketing teams to promote events and manage promotional materials.
• Provide on-site support during events, acting as a point of contact for participants, vendors, and staff.
• Assist in managing event staff and volunteers, including recruitment and training.
• Conduct post-event evaluations and prepare detailed reports on event success, feedback, and financial performance.
• Ensure compliance with all relevant safety regulations and event permits.
• Respond to inquiries and resolve issues that may arise before, during, or after events.
• Contribute creative ideas for event enhancement and innovation.

• Bachelor's degree in Event Management, Sports Management, Hospitality, Marketing, or a related field.
• 1-3 years of experience in event planning or coordination, preferably within the sports or fitness industry.
• Strong organizational skills and meticulous attention to detail.
• Excellent communication, interpersonal, and customer service skills.
• Ability to manage multiple tasks and priorities simultaneously in a fast-paced environment.
• Proficiency in MS Office Suite and familiarity with event management software.
• Willingness to travel to event locations and work flexible hours, including evenings and weekends, as required.
• Ability to work effectively both independently and as part of a team in a hybrid work model.
• A passion for sports and fitness is a strong asset.
• Problem-solving skills and the ability to remain calm under pressure.

Company Overview

Rawalwasia Group, with a 38-year legacy, excels in India's Textile market and beyond. With divisions in Coal, Solar, Yarn, and Logistics, the company is synonymous with excellence and innovation. Known for quality and service standards, Rawalwasia Group remains at the industry's pinnacle, committed to global outreach and sustainability.

Job Overview

Join Rawalwasia Group as a Junior Personal Assistant to Event Handling based in Surat. This full-time role requires a minimum of 1 year of experience. The role involves managing schedules, coordinating travel, and assisting in event planning, ensuring seamless operations in a dynamic and innovative environment.

Qualifications and Skills

• Proficiency in Microsoft Office Suite is crucial to manage documents, presentations, and day-to-day administrative tasks efficiently.
• Experience in calendar management to efficiently schedule and coordinate appointments and meetings to optimize executive productivity.
• Ability to coordinate travel arrangements, including booking flights, accommodations, and transportation while adhering to budgets and deadlines.
• Familiarity with project management software to track progress and manage timelines effectively for event-related projects.
• Capability to document meeting minutes accurately, highlighting key discussions and action items for transparent communication.
• Strong confidentiality handling skills to protect sensitive company and client information, maintaining a trustworthy environment.
• Effective use of communication platforms like Slack and Teams to streamline communication and ensure seamless collaboration with teams.
• Email Management (Mandatory skill) to prioritize and respond to incoming emails, ensuring timely and effective communication.

Roles and Responsibilities

• Coordinate and manage executive schedules, appointments, and meetings to ensure efficient time management and productivity.
• Assist in organizing events, managing logistics, and liaising with vendors to ensure flawless execution and attendee satisfaction.
• Prepare and edit correspondence, communications, presentations, and other documents to support executive needs and presentations.
• Handle travel arrangements and itinerary planning to ensure smooth logistics and timely travel for the executive team.
• Document and distribute meeting minutes, highlighting key points and actions to facilitate clear and effective communication.
• Maintain confidentiality of highly sensitive information, securing data integrity and trust in executive operations.
• Communicate and collaborate effectively with teams and departments using platforms like Slack and Teams to ensure smooth operations.

We are looking for a dedicated IT Service Desk & Event Support Specialist to provide technical support across IT operations and high-profile events. This role combines hands-on IT troubleshooting with VIP and event technology support, ensuring seamless experiences for both our clients and event attendees across India.

Location : Mumbai | Rotational Shift

Key Responsibilities:

Service Desk Operations:

• Perform installations, maintenance, and repairs on desktops, laptops, tablets, and peripherals, primarily on-site.
• Configure and deploy operating systems (Windows 7/8/10/11) via SCCM or Ghost imaging, and manage data transfers.
• Troubleshoot productivity tools like MS Office, antivirus software, and other applications.
• Handle customer interactions, update/close tickets in ticketing systems, and deliver support at customer locations across India.

Event & VIP Support:

• Assist in planning, setup, and execution of live events, conferences, and VIP experiences.
• Monitor IT infrastructure during events, including network connectivity, AV systems, and other technology components.
• Provide high-touch technical support for VIP guests, speakers, and sponsors, ensuring flawless presentations and connectivity.
• Proactively anticipate and resolve technical issues for VIP attendees.

Event Documentation & Reporting:

• Document all technical issues, resolutions, and event feedback.
• Provide reports on technical support activities, equipment status, and incident management.
• Recommend improvements for future event technology setups based on learnings and feedback.

Collaboration & Communication:

• Work closely with event coordinators, production teams, and internal stakeholders for smooth event execution.
• Communicate effectively with internal teams and vendors to quickly resolve technical issues.
• Maintain professionalism when interacting with clients, event organizers, and VIPs.

Qualifications & Skills:

• Graduate with 3–8 years of experience in IT support, service desk, or event technology roles.
• Experience providing VIP-level support during events is a plus.
• Familiarity with AV systems, live streaming technology, and event network infrastructure.
• Strong troubleshooting skills for hardware, software, and network issues.
• Excellent customer service, multitasking, and communication skills.
• High attention to detail and organizational ability.
• Flexible to work 6-day rotational shifts (24x7 support).

Why Join Us:

This is a unique opportunity to combine IT expertise with live event operations, supporting high-profile events and VIPs across India. If you enjoy problem-solving under pressure and delivering exceptional customer experiences, we want to hear from you!

• Oversee all daily operations of the sports facility, including sports fields, courts, gyms, and common areas.
• Develop and implement operational plans, budgets, and staffing schedules.
• Manage, train, and supervise facility staff, including maintenance, front desk, and event support personnel.
• Ensure the facility is clean, safe, and well-maintained at all times, adhering to all health and safety regulations.
• Coordinate and manage the scheduling of all sporting events, tournaments, leagues, and private rentals.
• Act as the primary point of contact for event organizers, clients, and stakeholders.
• Develop and implement marketing strategies to promote facility usage and attract new events.
• Manage vendor relationships, including those for concessions, maintenance, and equipment.
• Oversee inventory of sports equipment and facility supplies.
• Respond to customer inquiries and address any facility-related issues or complaints promptly.
• Ensure compliance with all governing body regulations and league rules.
• Develop and execute emergency preparedness and response plans.

• Bachelor's degree in Sports Management, Business Administration, or a related field.
• Minimum of 5 years of experience in sports facility management, event planning, or operations.
• Proven leadership and staff management experience.
• Strong understanding of sports operations and event logistics.
• Excellent communication, interpersonal, and customer service skills.
• Proficiency in budgeting and financial management.
• Knowledge of health, safety, and security protocols for public facilities.
• Ability to work flexible hours, including evenings, weekends, and holidays, as dictated by event schedules.
• Experience with scheduling software and facility management systems.
• Passion for sports and community engagement.

• Assist in the planning, coordination, and execution of various events, including corporate functions, weddings, parties, and conferences.
• Liaise with clients to understand their event requirements, budget, and objectives.
• Source and manage vendors, including caterers, decorators, entertainment, and technical support.
• Develop event timelines, floor plans, and run sheets to ensure smooth operations.
• Oversee event setup and breakdown, ensuring adherence to design and logistical plans.
• Manage on-site event logistics, including guest registration, seating arrangements, and program flow.
• Troubleshoot and resolve any issues that arise during events in a timely and professional manner.
• Coordinate with internal departments (e.g., F&B, Banquets, Sales) to ensure seamless service delivery.
• Manage event budgets, track expenses, and process invoices.
• Conduct post-event evaluations and gather client feedback for continuous improvement.
• Maintain relationships with key vendors and suppliers.
• Assist with marketing and promotional activities for events.
• Ensure compliance with all health, safety, and licensing regulations for events.
• Stay updated on industry trends and best practices in event management.

• Bachelor's degree in Hospitality Management, Tourism, Marketing, or a related field is preferred.
• Minimum of 3-5 years of experience in event planning, coordination, or a similar role within the hospitality industry.
• Proven ability to manage multiple events simultaneously.
• Excellent organizational, time management, and multitasking skills.
• Strong communication, negotiation, and interpersonal skills.
• Proficiency in event management software and MS Office Suite.
• Creative thinking and problem-solving abilities.
• Ability to work under pressure and meet tight deadlines.
• A proactive approach and a strong sense of responsibility.
• Flexibility to work irregular hours, including evenings and weekends, as dictated by event schedules.
• Knowledge of local vendors and service providers in the Thane area is a plus.
• A customer-focused mindset with a commitment to delivering exceptional service.

• Assist in the planning and execution of all assigned events, ensuring they are delivered on time and within budget.
• Coordinate with vendors, suppliers, and venues to secure services and manage contracts.
• Develop event timelines, schedules, and detailed logistical plans.
• Manage event registration processes and attendee communication.
• Oversee on-site event operations, including setup, staffing, and troubleshooting.
• Collaborate with internal marketing and communications teams to develop event collateral and promotional materials.
• Track event expenses and process invoices, maintaining accurate financial records.
• Conduct post-event analysis and gather feedback to identify areas for improvement.
• Ensure compliance with all health, safety, and regulatory requirements for events.
• Contribute creative ideas for event themes, activities, and enhancements.

• Proven experience in event planning, coordination, or a related hospitality role.
• Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Strong negotiation and vendor management abilities.
• Proficiency in event management software and standard office applications.
• Exceptional interpersonal and communication skills, both written and verbal.
• Ability to work under pressure and adapt to changing circumstances.
• A proactive approach and a high level of attention to detail.
• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, or equivalent practical experience.
• Flexibility to work evenings and weekends as required by event schedules.
• Familiarity with the local event landscape in Visakhapatnam, Andhra Pradesh, IN is an advantage.

• Consult with clients to understand their event needs and objectives.
• Develop comprehensive event plans, including timelines, budgets, and staffing requirements.
• Source and secure suitable venues and vendors (catering, AV, decor, entertainment).
• Negotiate contracts and manage vendor relationships to ensure quality and cost-effectiveness.
• Create detailed event layouts and logistical plans.
• Oversee event setup, execution, and teardown.
• Manage on-site event operations and troubleshoot any issues that arise.
• Coordinate with the sales and marketing teams to promote events.
• Gather client feedback post-event and implement improvements.
• Stay abreast of industry trends and best practices in event management.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, or equivalent experience.
• Minimum of 3 years of experience in event planning and management, preferably within the hospitality industry.
• Strong knowledge of event logistics, budgeting, and contract negotiation.
• Excellent communication, interpersonal, and client service skills.
• Proficiency in event planning software and Microsoft Office Suite.
• Ability to work under pressure and meet tight deadlines.
• Creative thinking and problem-solving abilities.
• Team player with the ability to work independently.
• Flexibility to work evenings and weekends as required by event schedules.