462 Event Coordinator jobs in India

The Client Services Executive will be responsible for building and maintaining strong

relationships with our existing clients, ensuring their needs are met and expectations

exceeded.

Responsibilities:

· Develop and nurture relationships with existing clients, serving as their primary point of

contact for all event-related inquiries and requests.

· Manage existing client accounts, proactively engaging with clients to understand their event

objectives, preferences, and feedback, ensuring prime delivery.

· Collaborate with internal teams (Production and Creative teams) to translate client visions

into successful events.

· Regularly interact with clients through telephone calls, email communications, or face-to-

face meetings.

· Respond to client inquiries in a timely and professional manner.

· Stay informed about industry trends, market developments, and competitor activities to

identify new business opportunities.

· Prepare regular reports and presentations for senior management, highlighting

achievements, challenges, and opportunities.

· Manage all pre- and post-event operations and pre-post P&L’s to ensure outstanding and

unforgettable events are delivered.

Major Skills:

· Leadership Skills.

· Excellent presentation skills.

· Excellent communication, both written and verbal.

· Good listening skills.

· The ability to work efficiently under pressure.

· Excellent organizational and time management skills.

· Strong analytical and problem-solving skills.

· Exceptional customer service skills.

· Team collaboration.

Requirements:

· Bachelor's degree in Business Administration, Marketing, Hospitality Management, or related

field.

· Proven 2-6 years’ experience in Client Service, preferably within the events industry.

· Strong interpersonal skills.

· Strategic thinking and problem-solving skills, with a proactive approach to client service.

· Availability to work flexible hours, including evenings and weekends, as needed.

· Willingness to travel for client meetings and events.

• Planning and executing a wide range of events, including conferences, workshops, product launches, and social gatherings.
• Developing event concepts, themes, and detailed execution plans.
• Managing event budgets, ensuring cost-effectiveness without compromising quality.
• Sourcing and negotiating with vendors for venue, catering, AV, entertainment, and other services.
• Coordinating event logistics, including setup, teardown, staffing, and on-site management.
• Developing marketing and promotional materials for events, if required.
• Liaising with clients to understand their needs and ensure their expectations are met or exceeded.
• Managing event timelines and ensuring all deadlines are met.
• Conducting post-event evaluations and reporting on key metrics and outcomes.
• Staying up-to-date with industry trends and best practices in event management.

• Bachelor's degree in Hospitality Management, Marketing, Public Relations, or a related field.
• Proven experience as an Event Coordinator or in a similar role.
• Demonstrated ability to manage multiple events simultaneously.
• Strong negotiation and vendor management skills.
• Excellent organizational and time management skills.
• Proficiency in event management software is a plus.
• Strong communication, interpersonal, and problem-solving skills.
• Creativity and a keen eye for detail.
• Ability to work flexible hours, including evenings and weekends, as needed.

• Plan, organize, and execute a variety of events, ensuring they are delivered on time and within budget.
• Coordinate all logistical aspects of events, including venue sourcing, catering, audiovisual equipment, and transportation.
• Manage relationships with vendors, suppliers, and contractors, negotiating contracts and ensuring service quality.
• Develop event budgets and track expenses meticulously.
• Create event timelines and ensure all deadlines are met.
• Develop and implement marketing and promotional strategies for events.
• Oversee event registration and attendee management.
• Provide on-site support during events, managing staff, volunteers, and troubleshooting any issues that arise.
• Conduct post-event evaluations and report on success metrics.
• Ensure compliance with all relevant health, safety, and legal requirements.
• Maintain an up-to-date database of event suppliers and contacts.
• Collaborate with internal teams to align event objectives with organizational goals.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred.
• Proven experience in event planning and management.
• Excellent organizational and time-management skills.
• Strong negotiation and vendor management abilities.
• Exceptional communication and interpersonal skills.
• Ability to work under pressure and handle unexpected challenges.
• Proficiency in event management software and Microsoft Office Suite.
• A creative mindset with an eye for detail.
• Flexibility to work evenings and weekends as required by event schedules.
• Team player with the ability to lead and motivate others.

• Assist in the planning and organization of various arts and entertainment events.
• Coordinate with vendors, suppliers, and service providers.
• Manage event logistics, including venue selection, scheduling, and setup.
• Oversee event execution on-site, ensuring all activities run according to plan.
• Liaise with artists, performers, and presenters.
• Develop event timelines and manage project schedules.
• Handle attendee inquiries and provide information about events.
• Assist with marketing and promotional activities for events.
• Manage event budgets and track expenses.
• Conduct post-event evaluations and gather feedback.
• Ensure adherence to safety regulations and venue policies.
• Prepare event reports and documentation.

• High school diploma or equivalent; relevant certifications or a degree in event management, marketing, or a related field is a plus.
• Proven experience in event coordination or event management.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and work effectively under pressure.
• Creative thinking and problem-solving skills.
• Proficiency in event management software and standard office applications.
• Willingness to work flexible hours, including evenings and weekends, as required by events.
• Passion for arts and entertainment.
• Ability to work independently and as part of a team.

• Plan, organize, and execute various types of events, including conferences, banquets, weddings, and corporate functions.
• Collaborate with clients to understand their event objectives, preferences, and budget.
• Source and manage relationships with vendors, including caterers, decorators, AV technicians, and entertainment providers.
• Develop detailed event timelines, budgets, and logistical plans.
• Oversee venue setup, ensuring it meets client requirements and brand standards.
• Coordinate on-site event operations, managing staff, volunteers, and suppliers.
• Ensure seamless execution of event programs, including scheduling, transitions, and activities.
• Handle all aspects of event logistics, such as seating arrangements, transportation, and accommodation.
• Manage event budgets, track expenses, and ensure cost-effectiveness.
• Conduct post-event evaluations and gather feedback to identify areas for improvement.
• Maintain up-to-date knowledge of industry trends and best practices in event management.
• Develop marketing and promotional materials for events as needed.
• Address and resolve any issues or emergencies that may arise during events.
• Build and maintain strong relationships with clients, vendors, and internal stakeholders.
• Ensure compliance with all health, safety, and regulatory requirements for events.

• Bachelor's degree in Hospitality Management, Tourism, Marketing, Communications, or a related field.
• Proven experience in event planning and coordination, preferably within the hospitality or tourism industry.
• Demonstrated ability to manage multiple events simultaneously.
• Strong understanding of event logistics, budgeting, and vendor management.
• Excellent organizational, time management, and problem-solving skills.
• Exceptional communication, interpersonal, and negotiation abilities.
• Proficiency in event management software and MS Office Suite.
• Ability to work under pressure and meet tight deadlines.
• Creative thinking and attention to detail.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.
• A passion for delivering outstanding customer experiences.
• Team player with the ability to lead and motivate event staff.

• Plan, organize, and execute a wide range of sports and leisure events.
• Develop event concepts, themes, and detailed plans, including timelines and budgets.
• Coordinate with vendors, sponsors, and service providers to ensure all event needs are met.
• Manage event logistics, such as venue selection, setup, catering, and equipment.
• Develop marketing and promotional materials for events.
• Oversee event registration, ticketing, and participant communication.
• On-site management during events, ensuring smooth operations and resolving any issues that arise.
• Liaise with local authorities and stakeholders for necessary permits and approvals.
• Manage event staff and volunteers, providing clear direction and support.
• Conduct post-event evaluations, gathering feedback and preparing reports on event success.
• Maintain accurate records of event expenses and manage the event budget.
• Ensure all events adhere to safety regulations and best practices.
• Develop creative elements to enhance the participant experience.
• Stay updated on the latest trends in event management and the sports industry.
• Build and maintain relationships with key partners and community organizations.

• Bachelor's degree in Event Management, Hospitality, Sports Management, Marketing, or a related field.
• Proven experience in event planning and coordination, preferably within the sports or leisure industry.
• Strong understanding of event logistics, budgeting, and vendor management.
• Excellent organizational, time management, and multitasking skills.
• Exceptional communication, interpersonal, and problem-solving abilities.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in event management software and Microsoft Office Suite.
• Creativity and a keen eye for detail.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.
• A proactive approach and a positive attitude.
• Experience with volunteer coordination is a plus.

• Assist in planning and coordinating a variety of events, including conferences, workshops, and social gatherings.
• Manage event timelines, budgets, and resources effectively.
• Liaise with vendors, suppliers, and contractors to negotiate contracts and ensure timely delivery of services.
• Coordinate event logistics, including venue selection, catering, audio-visual equipment, and staffing.
• Develop event marketing materials and promotional strategies.
• Manage guest lists, invitations, and RSVP tracking.
• Provide on-site support during events to ensure smooth execution and address any issues that may arise.
• Conduct post-event evaluations, gathering feedback and preparing reports on event success.
• Maintain effective communication with clients, attendees, and internal stakeholders.
• Stay updated on event industry trends and best practices.

• Proven experience in event planning and coordination, or a related field.
• Excellent organizational and time management skills.
• Strong communication, interpersonal, and negotiation skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Creative thinking and problem-solving abilities.
• Experience with budget management and cost control.
• Ability to work effectively both independently and as part of a team.
• Flexibility to work non-traditional hours, including evenings and weekends, as event schedules require.
• A degree in Hospitality Management, Marketing, Communications, or a related field is a plus.

• Plan, organize, and execute events from start to finish.
• Develop event budgets and manage expenses.
• Source and negotiate with vendors and suppliers.
• Secure suitable venues and manage logistics.
• Develop event marketing and promotional strategies.
• Oversee on-site event execution.
• Manage event staff and volunteers.
• Conduct post-event analysis and reporting.
• Ensure a high-quality attendee experience.

• Bachelor's degree in Event Management, Marketing, Hospitality, or a related field.
• 3+ years of experience in event planning and coordination.
• Proven ability to manage budgets and negotiate contracts.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Creativity and a keen eye for detail.
• Proficiency in event management software.
• Ability to work flexible hours and travel as needed.