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Event Intern - Kermis Events Pvt. Ltd.

Location: Andheri West Mumbai

(Candidates having residence upto 1 Hour of Travelling One way to/fro office would be preferred)

Start Date: Immediately or maximum within 7 days

Working Days/ Hours- Monday To Friday (10:30AM - 6:30PM)

   - Saturday (10:30AM-5:30PM)

Duration: Minimum 3 Months (we would be happy to offer a full time role as per potential)

About Kermis Events

Kermis Events is a premier Corporate Event management company specializing in corporate events like offsites, team-building activities, conferences, and gala dinners. We focus on creativity, precision, and flawless execution to deliver impactful experiences.

Check Out Our Website:

Internship Responsibilities:

Assist in developing event proposals, timelines, and budgets.

Coordinate with internal teams, vendors, and venues.

Manage client communications and expectations.

Source and negotiate with third-party vendors.

Undertake business development activities including lead generation, preparing client pitches

Skills Required:

MS-Excel, MS-Office, MS-PowerPoint

Effective Communication

English Proficiency (Spoken & Written)

Event Management Experience is preferred

Problem Solving & Ability to Work Independently

Own laptop For office use

Perks:

Internship Certificate

Letter of Recommendation

Good Working Environment

• Lead the planning and execution of diverse events from conception to completion.
• Manage client relationships, understanding their needs and ensuring satisfaction throughout the event process.
• Develop detailed event plans, including timelines, budgets, and resource allocation.
• Oversee event logistics, including venue selection, vendor management, catering, and AV production.
• Supervise and mentor the event planning team, providing guidance and support.
• Manage event budgets, ensuring cost-effectiveness and profitability.
• Develop creative concepts and themes for events to enhance client offerings.
• Ensure all events comply with safety regulations and company policies.
• Conduct post-event analysis and gather client feedback for continuous improvement.

• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
• Minimum of 6-8 years of experience in event planning and management, with demonstrated leadership experience.
• Proven track record of successfully managing large-scale and complex events.
• Exceptional organizational, multitasking, and project management skills.
• Strong negotiation and vendor management capabilities.
• Excellent communication, interpersonal, and client service skills.
• Proficiency in event management software and MS Office Suite.
• Ability to work under pressure and meet tight deadlines.
• Creative thinking and problem-solving abilities.
• Must be able to work flexible hours and travel as needed, and be based in or near Coimbatore, Tamil Nadu .

• Plan, organize, and execute a variety of sports events, including tournaments, leagues, and community gatherings.
• Develop detailed event plans, timelines, and budgets, ensuring adherence to financial parameters.
• Coordinate with vendors, sponsors, venues, and participants to ensure smooth event operations.
• Manage event logistics, including scheduling, registration, equipment, and staffing requirements.
• Develop marketing and promotional materials to drive event attendance and engagement.
• Oversee on-site event execution, troubleshooting any issues that may arise.
• Conduct post-event evaluations, gathering feedback and analyzing event success against objectives.
• Ensure compliance with all relevant safety regulations and permit requirements.
• Maintain strong communication channels with all event stakeholders.
• Identify opportunities for improvement in event planning and execution processes.

• Bachelor's degree in Sports Management, Event Management, Marketing, or a related field.
• Minimum of 3-5 years of experience in event management, with a focus on sports events.
• Demonstrated ability to manage multiple events simultaneously, from conception to completion.
• Strong understanding of event planning principles, logistics, and budgeting.
• Excellent organizational, time management, and problem-solving skills.
• Proficiency in event management software and standard office applications.
• Strong communication, negotiation, and interpersonal skills.
• Ability to work independently and as part of a remote team.
• Flexibility to work non-standard hours, including evenings and weekends, as required by event schedules.
• A passion for sports and a keen eye for detail are essential.

• Provide comprehensive administrative support to the event management team.
• Coordinate with vendors and suppliers, including obtaining quotes, negotiating terms, and managing contracts.
• Assist in the planning and logistics of events, including venue sourcing, catering, and AV requirements.
• Manage event schedules, timelines, and critical deadlines, ensuring smooth execution.
• Prepare event-related documentation, such as proposals, budgets, invoices, and post-event reports.
• Maintain organized records of event details, attendee lists, and vendor information.
• Handle incoming and outgoing communications related to event logistics and administration.
• Assist with on-site event coordination as needed, providing support to the event manager.
• Process payments, manage expense tracking, and assist with budget reconciliation.
• Ensure all administrative tasks are completed accurately and efficiently to support successful event outcomes.

• Previous experience in an administrative role, preferably within event management, hospitality, or a related field.
• Strong organizational and multitasking skills, with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English. Knowledge of Bengali is a plus.
• Ability to work effectively under pressure and meet tight deadlines.
• A proactive and problem-solving attitude.
• Experience in vendor management and negotiation is advantageous.
• Team player with a willingness to assist in various capacities.
• Bachelor's degree in a relevant field or equivalent practical experience.
• Must be available to work from our Kolkata office and occasionally assist at event venues.

• Competitive contractor compensation package.
• Opportunity to work on diverse and exciting events in the Kolkata area.
• Gain valuable experience in the dynamic event management industry.
• Collaborative and creative work environment.
• Exposure to a leading event planning organization.
• Potential for future project opportunities.
• Regular performance feedback.

• Oversee the strategic planning, development, and execution of all sports events managed by the agency.
• Manage all aspects of event logistics, including venue selection, vendor management, scheduling, and operational planning.
• Develop and manage event budgets, ensuring financial targets are met and maximizing profitability.
• Lead and mentor the event management team, fostering a collaborative and high-performance work environment.
• Develop and implement comprehensive event marketing and promotional strategies.
• Oversee sponsorship acquisition and activation, ensuring value delivery to partners.
• Manage relationships with key stakeholders, including sports federations, local authorities, sponsors, and media.
• Ensure compliance with all relevant health, safety, security, and legal regulations for all events.
• Conduct post-event evaluations, gathering feedback and data to identify areas for improvement and future planning.
• Stay abreast of industry trends and innovations in sports event management and entertainment.

• Master's degree in Sports Management, Event Management, Business Administration, or a related field.
• 10+ years of experience in sports event management, with a proven track record of successfully delivering large-scale events.
• Demonstrated experience in leading and managing diverse teams.
• Expertise in event planning, budgeting, logistics, and risk management.
• Strong understanding of sports marketing, sponsorship, and stakeholder relations.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to work effectively in a hybrid work environment, balancing on-site oversight with remote strategic leadership.
• Proficiency in project management software and event management tools.
• High level of attention to detail and problem-solving capabilities.
• Willingness to travel as required for event planning and execution.

• Executive-level compensation package including base salary and performance bonuses.
• Comprehensive health, dental, and vision insurance.
• Significant opportunities for career growth and professional development.
• Travel opportunities associated with major sporting events.
• A dynamic and challenging work environment within a leading sports agency.
• Generous paid time off and flexible work arrangements.
• Retirement savings plan.
• Employee assistance program.

• Provide administrative support for all aspects of event planning and execution.
• Coordinate with clients, vendors, and suppliers to confirm event details.
• Manage event schedules, timelines, and critical deadlines.
• Prepare and distribute event itineraries, floor plans, and guest lists.
• Assist in sourcing venues, catering, and entertainment options.
• Handle event-related correspondence and inquiries.
• Organize and maintain event files and databases.
• Assist with budget tracking and invoice processing for events.
• Coordinate on-site logistics during events as needed.
• Support the event management team with ad-hoc administrative tasks.

• Previous administrative experience, preferably in event management or hospitality.
• Strong organizational skills and meticulous attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive attitude and a strong work ethic.
• Experience with event planning software is a plus.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• High school diploma required; a degree in Hospitality Management or Marketing is preferred.
• A passion for events and creating memorable experiences.

• Competitive annual salary.
• Health insurance coverage.
• Opportunities for professional growth in the event industry.
• A dynamic and creative work environment.
• Paid time off and holidays.
• Experience working on a variety of exciting events.
• Based in **Thiruvananthapuram, Kerala**.
• Team-building activities and company outings.

• Develop and implement innovative and bespoke catering strategies and menus tailored to diverse client needs and event types.
• Oversee all day-to-day catering operations, ensuring seamless execution from planning to service delivery across multiple concurrent events.
• Manage, train, and inspire a large team of chefs, kitchen staff, service professionals, and event coordinators.
• Establish and maintain strong relationships with suppliers and vendors, negotiating contracts and ensuring the procurement of high-quality ingredients and materials within budget.
• Develop and manage catering budgets, closely monitoring expenses, optimizing profitability, and implementing cost-control measures.
• Ensure strict adherence to all health, safety, and sanitation regulations (including FSSAI standards) throughout all catering operations.
• Collaborate with the sales and marketing teams to develop proposals, present catering concepts, and secure new business opportunities.
• Maintain the highest standards of food quality, presentation, and service excellence, consistently exceeding client expectations for events in Delhi .
• Act as the primary point of contact for key clients, providing exceptional service and ensuring satisfaction.

• A minimum of 7-10 years of experience in a senior catering management role, preferably within luxury hospitality, event management, or a high-volume catering business.
• Demonstrated success in leading and managing large, diverse teams in a demanding environment.
• Exceptional culinary knowledge and a strong understanding of food trends, dietary requirements, and international cuisines.
• Proven experience in financial management, including budgeting, P&L analysis, and cost control.
• Strong negotiation and vendor management skills.
• Excellent communication, interpersonal, and client-relationship management skills.
• Strategic thinking and problem-solving abilities, with a knack for logistical planning.
• Proficiency in relevant software for event management, inventory, and financial tracking.
• A formal degree in Hospitality Management, Culinary Arts, or a related field is highly preferred.
• Must be based in or willing to relocate to Delhi, Delhi .

• A highly competitive executive salary and performance-based bonus structure.
• The opportunity to lead the catering operations for a prestigious event management company in Delhi .
• Significant professional autonomy and the chance to shape the future of the catering division.
• Comprehensive health and wellness benefits.
• Exposure to exclusive events and a discerning clientele.