182 Event Operations jobs in India

Event Operations Specialist

5-8yrs

Bangalore

• 5–7 years of relevant experience in event management.
• Strong background in managing and executing events in the corporate sector, particularly targeting the US market.
• Experience in organizing surround events such as executive dinners, roundtables, etc.
• Hands-on experience in identifying and managing experiential events in the US.
• Prior experience with large-scale events like Google Next, Databricks AI Summit, or Snowflake Summit is a strong plus.
• Excellent communication skills, especially for regular interactions with stakeholders in the US.
• A proactive, solution-oriented mindset with the ability to get things done efficiently.
• Willingness to work in US time zones when required, especially during major event periods.

• Oversee the planning, coordination, and execution of all event operations, including venue setup, AV requirements, catering, staffing, and security.
• Develop detailed event plans, timelines, and budgets, ensuring adherence to financial constraints and maximizing resource utilization.
• Manage relationships with external vendors, suppliers, and contractors, negotiating contracts and ensuring service delivery standards are met.
• Conduct site inspections and venue assessments to ensure suitability and safety for event operations.
• Supervise on-site event staff and volunteers, providing clear direction and support throughout the event.
• Develop and implement contingency plans to address potential issues and ensure smooth event flow.
• Manage attendee registration, ticketing, and accreditation processes.
• Ensure compliance with all health, safety, and security regulations at event venues.
• Collaborate with marketing and communications teams to ensure effective promotion and branding of events.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports to identify areas for improvement.
• Manage event logistics, including transportation, accommodation, and equipment rental.
• Maintain an inventory of event supplies and equipment, ensuring proper storage and maintenance.
• Foster positive relationships with stakeholders, sponsors, and participants.
• Stay abreast of industry trends and best practices in event management.
• Contribute to the strategic development of the organization's event calendar and offerings.

• Bachelor's degree in Hospitality Management, Event Management, Marketing, Business Administration, or a related field.
• Minimum of 5 years of experience in event planning and operations management, preferably within the leisure or sports industry.
• Proven ability to manage multiple events simultaneously and meet demanding deadlines.
• Excellent organizational, project management, and multitasking skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event management software and standard office applications.
• Exceptional communication, interpersonal, and problem-solving abilities.
• Ability to work effectively in a hybrid work environment, balancing remote tasks with on-site responsibilities.
• Demonstrated experience in budget management and financial oversight.
• Knowledge of health and safety regulations pertaining to event venues.
• A creative and proactive approach to event planning and execution.
• Experience working with diverse teams and stakeholders.
• Flexibility to work evenings and weekends as required for event execution.
• Passion for creating outstanding event experiences.

• Oversee the planning, organization, and execution of various events, including sports tournaments, workshops, and community gatherings.
• Develop detailed event plans, timelines, and budgets.
• Coordinate with internal teams and external vendors for venue booking, catering, A/V, staffing, and security.
• Manage on-site event operations, ensuring smooth delivery of all scheduled activities.
• Supervise event staff and volunteers, providing clear direction and support.
• Ensure compliance with all safety regulations and health protocols.
• Handle any issues or emergencies that arise during events efficiently and professionally.
• Manage vendor contracts and relationships, ensuring services are delivered as agreed.
• Conduct post-event evaluations, gathering feedback to identify areas for improvement.
• Maintain effective communication with all stakeholders, including participants, sponsors, and management.

• Bachelor's degree in Hospitality Management, Event Management, Sports Management, or a related field.
• Minimum of 3 years of experience in event planning and operations, preferably within the leisure or sports industry.
• Strong understanding of event logistics, budgeting, and vendor management.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in event management software and MS Office Suite.
• Strong leadership and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends, as event schedules demand.
• A passion for sports and recreational activities.
• Ability to remain calm and effective under pressure.

• Managing the end-to-end operational aspects of various events.
• Coordinating with clients to define event requirements, scope, and objectives.
• Selecting and managing relationships with vendors, suppliers, and contractors.
• Developing and managing event budgets, ensuring cost-effectiveness and profitability.
• Overseeing venue setup, including audiovisual, catering, and decor.
• Developing and implementing event timelines and ensuring all milestones are met.
• Leading and managing on-site event staff and volunteers.
• Ensuring compliance with health, safety, and security regulations.
• Conducting post-event evaluations and reporting on event success metrics.
• Troubleshooting and resolving operational issues as they arise during events.

• Manage all operational aspects of events, from planning to post-event execution.
• Coordinate venue logistics, including setup, teardown, and on-site requirements.
• Liaise with vendors, suppliers, and contractors to ensure service delivery.
• Develop and manage event budgets, tracking expenses and ensuring cost-effectiveness.
• Recruit, train, and manage event staff and volunteers.
• Ensure compliance with health, safety, and security regulations.
• Create and manage detailed event run sheets and schedules.
• Oversee on-site event execution, troubleshooting issues as they arise.
• Conduct post-event evaluations to identify areas for improvement.
• Maintain strong relationships with clients, venues, and stakeholders.

• Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field.
• Minimum of 5 years of experience in event operations management.
• Proven experience in managing diverse types of events.
• Strong understanding of event logistics, AV, catering, and staffing.
• Excellent organizational, time management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Effective communication and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends, as required.
• Proficiency in event management software is a plus.

• Manage all aspects of event operations, including venue setup, staffing, logistics, and technical requirements.
• Develop detailed event plans, timelines, and budgets in collaboration with clients and internal teams.
• Coordinate with catering, audiovisual, and decor vendors to ensure all elements meet client expectations.
• Supervise on-site event staff, including event assistants, ushers, and technical support, providing clear direction and support.
• Conduct pre-event briefings and post-event debriefings with staff and stakeholders.
• Ensure adherence to safety regulations, security protocols, and venue policies during all events.
• Troubleshoot and resolve any operational issues that arise during events in a timely and effective manner.
• Manage client relationships, serving as the primary point of contact for operational matters leading up to and during events.
• Oversee the setup and breakdown of event spaces, ensuring timely completion and proper condition.
• Conduct site inspections and provide recommendations for event optimization.
• Maintain inventory of event equipment and supplies, ensuring adequate stock levels.
• Gather feedback from clients and attendees to continuously improve event services.

• Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field.
• 5+ years of experience in event operations management, preferably within the hospitality or venue sector.
• Proven experience managing a wide range of events, from corporate functions to large-scale gatherings.
• Excellent understanding of event logistics, AV equipment, catering services, and venue operations.
• Strong leadership, team management, and delegation skills.
• Exceptional organizational, time management, and multitasking abilities.
• Outstanding communication, negotiation, and problem-solving skills.
• Ability to remain calm and effective under pressure.
• Proficiency in event management software and Microsoft Office Suite.
• Flexibility to work evenings, weekends, and holidays as dictated by event schedules.

• Oversee all logistical and operational aspects of events, from initial planning stages through to post-event execution.
• Develop detailed operational plans, including staffing, vendor management, scheduling, layout design, and resource allocation.
• Coordinate with catering, AV, security, and other service providers to ensure seamless event execution.
• Manage on-site event setup and breakdown, ensuring adherence to timelines and quality standards.
• Develop and implement event budgets, tracking expenses and ensuring cost-effectiveness without compromising quality.
• Act as the primary point of contact for clients and internal stakeholders during event planning and execution.
• Conduct post-event evaluations, gather feedback, and prepare comprehensive reports to identify areas for improvement.
• Ensure compliance with all health, safety, and licensing regulations.
• Troubleshoot and resolve any operational issues or emergencies that may arise during events.
• Maintain strong relationships with venue partners, suppliers, and the internal event team.
• Uphold the highest standards of customer service and guest experience throughout all events.

• Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field.
• Minimum of 5 years of experience in event operations management, with a strong portfolio of successful events.
• Proven experience in managing a wide range of events, from corporate functions to large-scale gatherings.
• Excellent understanding of event logistics, vendor management, and budget control.
• Strong leadership, problem-solving, and decision-making skills.
• Exceptional communication, negotiation, and interpersonal abilities.
• Proficiency in event management software and standard office applications.
• Ability to work effectively under pressure, manage multiple priorities, and adapt to changing circumstances in a remote environment.
• Detail-oriented with a commitment to delivering flawless events.

• Plan and execute all event logistics, including venue selection, setup, catering, AV, and staffing.
• Develop and manage event budgets, ensuring cost-effectiveness and profitability.
• Source, negotiate with, and manage relationships with external vendors and suppliers.
• Oversee on-site event operations, troubleshooting any issues that arise to ensure smooth execution.
• Coordinate with internal teams, including marketing, sales, and support, to ensure event success.
• Develop event timelines and manage project plans to meet deadlines.
• Ensure compliance with all health, safety, and security regulations.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Manage registration processes and attendee communication.
• Create and maintain detailed event documentation.
• Stay abreast of industry trends and best practices in event management.

• Bachelor's degree in Hospitality Management, Marketing, Business Administration, or a related field.
• 3-5 years of experience in event planning and operations.
• Proven ability to manage multiple events simultaneously.
• Strong understanding of event logistics, budgeting, and vendor management.
• Excellent organizational, time management, and problem-solving skills.
• Proficiency in event management software and Microsoft Office Suite.
• Excellent communication and interpersonal skills, with the ability to build rapport with stakeholders.
• Ability to work under pressure and adapt to changing circumstances.
• Flexibility to work evenings and weekends as required by event schedules.
• A proactive approach and a keen eye for detail.

• Plan, organize, and execute a diverse portfolio of events, ensuring seamless delivery.
• Manage event budgets, track expenses, and ensure profitability.
• Source and negotiate with vendors and suppliers for event services.
• Develop detailed event timelines and operational plans.
• Coordinate on-site event setup, logistics, and staffing.
• Supervise event staff and provide clear direction during execution.
• Serve as the main point of contact for clients before, during, and after events.
• Ensure compliance with health, safety, and licensing regulations.
• Conduct post-event evaluations and provide reports on event success.
• Troubleshoot and resolve any operational issues that arise during events.