819 Event Organizer jobs in India

Event Execution

1. To liase and co-ordinate with selected vendors for equipment so as to ensure smooth execution of the event as per the schedule.

2. To give a detailed plan to client servicing team for the execution of the event and review and give feedback on the progress of the production of the event.

3. Processing of invoices and total cost sheet, sanctioning and post event

4. To provide a solution for the production of the event to the client based on both cost and quality of final output.

Cost Management

1. To implement cost saving measures so as to maximize the profitability of the event.

2. To get quotations from at least 3 different vendors for the supply of any equipment before finalizing on the final vendor.

3. To prepare a final cost sheet (as per specified format) for the production of the entire event and get the same sanctioned and approved by the Events Head.

Post Event Processing

1. To co-ordinate with Accounts team for processing the invoices and bills of vendors and ensure final payment to the vendor

2. To ensure that bills for all expense heads are available for any audit purpose.

Vendor Management :

1. To prepare a vendor database (existing and new) as per the specified format to capture list of vendors for various equipment, rates, their client list, project on which they last worked with 360 Degrees (for existing vendors) and at what rates, etc.

2. To negotiate the best rates with the vendor so as to maximize profitability / margins for the event.

3. To liase and co-ordinate with vendors to ensure timely deliveries / execution of assigned tasks / activities.

Systems Implementation:

1. To ensure implementation of systems and procedures as formalized by corporate.

2. To prepare documents and reports as specified are maintained as per time frames required.

3. To prepare and submit reports about the market to the Production Manager

ORGANISATIONAL RELATIONSHIPS:

• Reports to Production Manager.
• The person is required to work with significant independence and take guidance from the Production Manager.

CONTACTS:

• Internal persons
• Manager Finance
• Client Servicing team
• External persons
• Vendors
• Clients representatives

Event Execution

1. To liase and co-ordinate with selected vendors for equipment so as to ensure smooth execution of the event as per the schedule.

2. To give a detailed plan to client servicing team for the execution of the event and review and give feedback on the progress of the production of the event.

3. Processing of invoices and total cost sheet, sanctioning and post event

4. To provide a solution for the production of the event to the client based on both cost and quality of final output.

Cost Management

1. To implement cost saving measures so as to maximize the profitability of the event.

2. To get quotations from at least 3 different vendors for the supply of any equipment before finalizing on the final vendor.

3. To prepare a final cost sheet (as per specified format) for the production of the entire event and get the same sanctioned and approved by the Events Head.

Post Event Processing

1. To co-ordinate with Accounts team for processing the invoices and bills of vendors and ensure final payment to the vendor

2. To ensure that bills for all expense heads are available for any audit purpose.

Vendor Management :

1. To prepare a vendor database (existing and new) as per the specified format to capture list of vendors for various equipment, rates, their client list, project on which they last worked with 360 Degrees (for existing vendors) and at what rates, etc.

2. To negotiate the best rates with the vendor so as to maximize profitability / margins for the event.

3. To liase and co-ordinate with vendors to ensure timely deliveries / execution of assigned tasks / activities.

Systems Implementation:

1. To ensure implementation of systems and procedures as formalized by corporate.

2. To prepare documents and reports as specified are maintained as per time frames required.

3. To prepare and submit reports about the market to the Production Manager

ORGANISATIONAL RELATIONSHIPS:

• Reports to Production Manager.
• The person is required to work with significant independence and take guidance from the Production Manager.

CONTACTS:

• Internal persons
• Manager Finance
• Client Servicing team
• External persons
• Vendors
• Clients representatives

Event Execution

1. To liase and co-ordinate with selected vendors for equipment so as to ensure smooth execution of the event as per the schedule.

2. To give a detailed plan to client servicing team for the execution of the event and review and give feedback on the progress of the production of the event.

3. Processing of invoices and total cost sheet, sanctioning and post event

4. To provide a solution for the production of the event to the client based on both cost and quality of final output.

Cost Management

1. To implement cost saving measures so as to maximize the profitability of the event.

2. To get quotations from at least 3 different vendors for the supply of any equipment before finalizing on the final vendor.

3. To prepare a final cost sheet (as per specified format) for the production of the entire event and get the same sanctioned and approved by the Events Head.

Post Event Processing

1. To co-ordinate with Accounts team for processing the invoices and bills of vendors and ensure final payment to the vendor

2. To ensure that bills for all expense heads are available for any audit purpose.

Vendor Management :

1. To prepare a vendor database (existing and new) as per the specified format to capture list of vendors for various equipment, rates, their client list, project on which they last worked with 360 Degrees (for existing vendors) and at what rates, etc.

2. To negotiate the best rates with the vendor so as to maximize profitability / margins for the event.

3. To liase and co-ordinate with vendors to ensure timely deliveries / execution of assigned tasks / activities.

Systems Implementation:

1. To ensure implementation of systems and procedures as formalized by corporate.

2. To prepare documents and reports as specified are maintained as per time frames required.

3. To prepare and submit reports about the market to the Production Manager

ORGANISATIONAL RELATIONSHIPS:

• Reports to Production Manager.
• The person is required to work with significant independence and take guidance from the Production Manager.

CONTACTS:

• Internal persons
• Manager Finance
• Client Servicing team
• External persons
• Vendors
• Clients representatives

Event Execution

1. To liase and co-ordinate with selected vendors for equipment so as to ensure smooth execution of the event as per the schedule.

2. To give a detailed plan to client servicing team for the execution of the event and review and give feedback on the progress of the production of the event.

3. Processing of invoices and total cost sheet, sanctioning and post event

4. To provide a solution for the production of the event to the client based on both cost and quality of final output.

Cost Management

1. To implement cost saving measures so as to maximize the profitability of the event.

2. To get quotations from at least 3 different vendors for the supply of any equipment before finalizing on the final vendor.

3. To prepare a final cost sheet (as per specified format) for the production of the entire event and get the same sanctioned and approved by the Events Head.

Post Event Processing

1. To co-ordinate with Accounts team for processing the invoices and bills of vendors and ensure final payment to the vendor

2. To ensure that bills for all expense heads are available for any audit purpose.

Vendor Management :

1. To prepare a vendor database (existing and new) as per the specified format to capture list of vendors for various equipment, rates, their client list, project on which they last worked with 360 Degrees (for existing vendors) and at what rates, etc.

2. To negotiate the best rates with the vendor so as to maximize profitability / margins for the event.

3. To liase and co-ordinate with vendors to ensure timely deliveries / execution of assigned tasks / activities.

Systems Implementation:

1. To ensure implementation of systems and procedures as formalized by corporate.

2. To prepare documents and reports as specified are maintained as per time frames required.

3. To prepare and submit reports about the market to the Production Manager

ORGANISATIONAL RELATIONSHIPS:

• Reports to Production Manager.
• The person is required to work with significant independence and take guidance from the Production Manager.

CONTACTS:

• Internal persons
• Manager Finance
• Client Servicing team
• External persons
• Vendors
• Clients representatives

Event Specialist

Location: Bangalore | Time Zone: US  | Experience: 1–2 years

Company: Pibit.ai – Y Combinator backed Insurtech

Key Responsibilities
Event Strategy & Execution
● Plan, organize, and execute micro-events (dinners, networking meetups, conference
booths).
● Support pre-event outreach and post-event lead nurturing with the sales and
marketing teams.
● Manage logistics, vendor contracts, giveaways, venue coordination, and on-site
execution.
● Ensure smooth check-ins, guest engagement, and on-site branding.
Outbound & Lead Generation
● Work with marketing to run targeted cold email campaigns pre/post events.
● Manage follow-ups and qualify leads generated from events and conferences.
● Collaborate with SDRs and founders to align outreach with sales goals.

Vendor & Relationship Management
● Coordinate with event organizers, media partners, and vendors.
● Negotiate for booths, tables, signage, and joint promotions.
● Track all budgets, invoices, and ROI from event spend.
Analytics & Feedback
● Use CRM and event tech tools to track attendee behavior and event impact.
● Analyze lead quality and report on the success of campaigns.

What We're Looking For
● 1–2 years of experience in business development, event marketing, or sales support
roles.
● Prior experience in cold calling, email campaigns, or CRM tools is a plus.
● Strong organizational skills and ability to manage multiple projects.
● Excellent communication and hustle to follow up with leads, vendors, and internal
teams.
● Comfortable working US time zone .
● Fast learner, self-starter, and not afraid to roll up sleeves.

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Hyderbad, India to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in CITY, State, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.

Who are we?

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities: 

• Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
• Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
• Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
• Be the Visit.org representative, leader, and problem solver at events
• Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
• Manage check-in process for in-person events; providing a warm and friendly welcome to guests
• Problem-solving issues such as missing supplies, late staff, technology challenges, etc.
• Escalate issues to the Events Team when necessary to keep them informed or help problem-solve 
• Send consistent updates, photos, and videos to Events Team throughout event 
• Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
• Pack supplies and add shipping labels which may include loading boxes

Requirements

• Fluency in English and strong communication skills
• Based in Hyderbad, India
• Schedule flexibility with availability to work on a contract per-event basis, as needed
• Experience in complex, large-scale events and smaller executive-level intimate events
• Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
• Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
• Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
• Self-starter who is organized and detail-oriented
• You love building relationships with customers and enjoy customer service
• Experience with group facilitation and managing group dynamics
• You are able to work flexible hours, including nights and weekends, as needed
• Willing and eager to travel to various areas of the local region
• You have super strong interpersonal and customer service skills, especially in fast-paced situations
• Able to wear many hats and take on varied tasks and projects
• Comfort being present and interacting with large crowds
• Physical Demands:   
• Able to lift, slide, and carry up to 30 lbs. 
• Able to stand for an extended period of time

This is an on location, in person , per event contract role In Hyderbad, India. This role is open only to those candidates already based in Hyderbad, India. No relocation packages are offered at this time. 

Benefits

• Competitive hourly rate
• The chance to do meaningful and impactful work
• The opportunity to meet with social impact-minded individuals
• A chance to build your experience for your resume!
• Potential for recurring freelance employment with Visit.org