148 Event Planners jobs in India

Our client, a premier hospitality group, is searching for a highly organized and creative Event Planning Coordinator to join their esteemed team in Chandigarh, Chandigarh, IN . This role is pivotal in ensuring the seamless execution of a wide range of events, from intimate gatherings to large-scale conferences and celebrations. The successful candidate will be responsible for managing all aspects of event logistics, including venue selection, vendor coordination, budget management, and on-site supervision. You will collaborate closely with clients to understand their vision and requirements, translating their needs into successful and memorable experiences. Key duties involve developing detailed event plans, creating timelines and schedules, negotiating contracts with suppliers, and troubleshooting any issues that arise before and during events. The ideal candidate will possess exceptional communication, interpersonal, and organizational skills, with a keen eye for detail and a proactive approach to problem-solving. Experience in event management, hospitality, or a related field is highly desirable. A bachelor's degree in Hospitality Management, Marketing, Communications, or a relevant discipline would be advantageous. Proficiency in event management software and standard office applications is expected. You should be comfortable working in a fast-paced environment, managing multiple projects simultaneously, and adapting to changing priorities. This position requires a strong understanding of event flow, décor, catering, and entertainment. A passion for creating exceptional guest experiences and a commitment to delivering outstanding service are essential. The role involves regular interaction with clients, vendors, and internal teams, requiring excellent diplomacy and professionalism. If you are a dynamic individual with a flair for organization and a passion for creating unforgettable events, we invite you to apply to be part of our client's renowned success in Chandigarh, Chandigarh, IN .

Our client, a dynamic entity in the Hospitality & Tourism sector, is seeking a creative and highly organized Event Planning Coordinator. This role is integral to the successful execution of a wide range of events, from corporate functions and conferences to special celebrations and client engagements within the **Kanpur, Uttar Pradesh** area. You will be responsible for managing all aspects of event planning and execution, including venue selection, vendor coordination, budget management, attendee registration, and on-site support. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a passion for creating memorable experiences. You will work closely with clients to understand their vision and requirements, translating them into seamless and successful events. Strong communication and interpersonal skills are essential for building rapport with clients, vendors, and internal teams. This position requires flexibility and the ability to manage multiple events simultaneously, often under tight deadlines. The **job location** requires your presence in **Kanpur, Uttar Pradesh** for planning, site visits, and event execution.

Responsibilities:

• Plan and coordinate all aspects of events, including conceptualization, budgeting, logistics, and execution.
• Source and negotiate with vendors, including caterers, decorators, entertainment, and audiovisual suppliers.
• Develop detailed event timelines and ensure adherence to deadlines.
• Manage event budgets, track expenses, and ensure cost-effectiveness.
• Coordinate venue selection, layout, and setup for various event types.
• Manage attendee registration, invitations, and communication.
• Provide on-site support during events to ensure smooth operation and address any issues.
• Liaise with clients to understand their needs and ensure satisfaction.
• Develop event marketing materials and promotional strategies as needed.
• Oversee event staffing and volunteer coordination.
• Conduct post-event evaluations and report on outcomes and key learnings.
• Stay up-to-date with industry trends and best practices in event planning.
• Ensure compliance with health, safety, and legal regulations for all events.
• Maintain positive relationships with clients, vendors, and suppliers.
• Assist with other administrative tasks related to event management.

Qualifications:

• Bachelor's degree in Hospitality Management, Tourism, Marketing, Public Relations, or a related field.
• Minimum of 2 years of experience in event planning or coordination.
• Proven ability to manage multiple events simultaneously.
• Excellent organizational, time management, and multitasking skills.
• Strong negotiation and vendor management capabilities.
• Proficiency in event management software and MS Office Suite.
• Exceptional communication, interpersonal, and customer service skills.
• Creative thinking and problem-solving abilities.
• Ability to work under pressure and meet deadlines.
• Knowledge of the local hospitality and event venues in **Kanpur, Uttar Pradesh** is a plus.
• Flexibility to work evenings and weekends as required by event schedules.

Join our vibrant team and play a key role in crafting unforgettable events. This role is based in **Kanpur, Uttar Pradesh** and requires dedicated on-site presence.

Our client is seeking a creative and detail-oriented Event Planning Manager to join their vibrant team in Lucknow, Uttar Pradesh, IN . This hybrid role requires a blend of on-site coordination and remote strategic planning. The ideal candidate will have a passion for creating memorable experiences and a proven ability to manage all aspects of event planning, from concept development to flawless execution. You will be responsible for overseeing a diverse range of events, including corporate functions, conferences, and special gatherings. This position demands excellent organizational skills, strong vendor management capabilities, and exceptional communication abilities to liaunt effectively with clients, vendors, and internal teams. A keen eye for detail and a commitment to delivering exceptional service are paramount.

Key Responsibilities:

• Plan, organize, and execute a variety of events, ensuring all objectives are met.
• Develop event concepts, themes, and programs in alignment with client needs and brand standards.
• Manage event budgets, ensuring cost-effectiveness and adherence to financial targets.
• Source and negotiate with vendors, including venues, caterers, decorators, and entertainment providers.
• Develop detailed event timelines and ensure all deadlines are met.
• Coordinate event logistics, including setup, audiovisual requirements, staffing, and on-site management.
• Create and manage event registration processes and attendee communication.
• Oversee on-site event execution, troubleshooting any issues that arise.
• Conduct post-event evaluations and prepare comprehensive reports for clients and stakeholders.
• Maintain strong relationships with clients, vendors, and venue contacts.
• Stay updated on industry trends, best practices, and emerging technologies in event management.
• Collaborate with marketing and communications teams to promote events effectively.
• Manage risk assessment and contingency planning for all events.
• Provide guidance and support to event staff and volunteers.

Qualifications:

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• Minimum of 5 years of experience in event planning and management.
• Proven track record of successfully planning and executing diverse events.
• Excellent organizational, project management, and multitasking skills.
• Strong negotiation and vendor management abilities.
• Exceptional communication, interpersonal, and client-relations skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work effectively in a hybrid environment, balancing remote planning with on-site execution.
• Creative thinking and problem-solving abilities.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.

This hybrid role requires regular on-site presence in Lucknow, Uttar Pradesh, IN for coordination and event execution, with flexibility for remote work on planning and administrative tasks. If you are a passionate event planner ready to create exceptional experiences, we encourage you to apply.

**ROLE**: Backend Planning, Coordination

**LOCATION** : Andheri Mumbai

**PROFILE**

Ability to conduct Desk Job across streams - Back-end Planning, Vendor Mgt., Database

Building, Updation etc.

Backend Planning on Briefs (hotel, travel, airlines, transport, vendors, artist etc.)

All coordination with vendors for timely reverts & planning on multiple briefs

Negotiating with vendors (hotel, travels, airlines, transport, artist, vendors etc.) closing

deals at target price

Documentation ensuring completeness, detailing, correctness etc. as per systems,

processes & timelines

Invoicing/billing, payouts, advances, refunds etc. coordination to ensure compliances,

timely & smooth roll outs

Willingness to travel at all times

On-ground execution and co-ordination

Internal reverts in the desired formats (e.g. word, excel, presentation etc.) with proper

research, complete & correct details for Planning & Execution as per timelines

Work closely with internal teams to ensure that the reproduction is as per brief

specifications and quality standards

**SKILLS**:
Planning & coordinating skills (a must)

Fluent in English

Smart, enthusiastic & passion for events

Eye for detailing, planning & quality - Meticulous

Multitasker & team player with a quick turnaround capability

Positive attitude, work under pressure & deliver desired outputs in short timelines

Possess good interpersonal skills

Proactive, Agile & Quick learner

Good working knowledge of MS, Excel, Power point etc.

**REQUISITE**:
Medically Fit given the profile requirement

Freshers with Discipline, Right attitude, Meticulousness & Seriousness - should only apply

Working Days, Late working etc. should not be an issue at any time

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

**A culture of purpose: Where will your BCD M&E career take you?**

As perfectionists, artists, strategic thinkers, and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?

**Meeting Planner**
- Full time, Mumbai. India_

**Essential Duties and Responsibilities**:
Sourcing:

- Schedule and run "kick-off" call with Client and other necessary resources to obtain meeting details in preparation for sourcing.
- Consult with Client during research of venues to ensure a strategic, targeted search ensuring Client requirements are met in meeting specifications.
- Understand and effectively communicate all internal policies to Client.
- Consult with meeting Client and make appropriate suggestions to ensure meeting success.
- Ability to effectively follow Client sourcing process.
- Create initial budget for Client approval.
- Initiate e-RFP to collect availability and pricing for meetings.
- Prepare Availability Report for Client in accordance with standards and established Client SLAs.
- Present availability to Client with targeted, strategic recommendations.
- Block appropriate space and release all space not needed on a timely basis.
- Manage contracting process, including use of Client Addendums, and effective negotiating of contract T&Cs, in accordance with established standards and best practices.
- Focus on cost savings initiatives; track and document cost savings.
- Coordinate site inspections (as necessary) with suppliers, Client and other resources. Prepare appropriate site inspection material for Client.
- Manage cancellations as necessary; monitor and maintain cancellation penalties for rebook opportunities and seek to utilize available cancellation credits.
- Develop and maintain relationships with Client to ensure repeat satisfaction.
- Rely upon past experiences to offer creative solutions and recommendations to elevate the attendee experience and provide “a little more, a little better” to each meeting or event.

Vendor Relations:

- Utilize strategic partners for quality of service, minimization of risk, and maximum pricing advantage.
- Operate in an ethical manner with vendors, in accordance with established standards.
- Develop strong relationships with all vendors, but particularly designated NSOs.
- Negotiate and execute all supplier contracts for the best possible prices and concessions in order to achieve contractual client SLAs.
- Follow RFP guidelines for vendors.
- Maintain positive supplier relationships.
- Maintain the highest level of quality, professionalism, and integrity when negotiating with suppliers and interacting with clients and colleagues.
- Keep abreast of new destination options, well-priced seasonal destination options, and "hot date" offerings.
- Escalate vendor challenges to appropriate leadership.
- Participate in supplier webex presentations, as scheduled.

Planning:

- Day to day/main contact with Client providing consultative approach to program planning, ensuring the Client has identified clear objectives for the outcome of the meeting, conference or program and determine steps to ensure these objectives are achieved.
- Manage day-to-day program budgets to stay in line with pre-approved spend.
- Manage a program timeline and meet deadlines accordingly.
- Facilitate the creative direction and overall development timeline of program web sites, proofread, present and gain Client approval.
- Negotiate and purchase ancillary contracts such as ground transportation, entertainment and décor elements via preferred supplier partners.
- Monitor supplier service levels. Address and resolve service issues directly with supplier in a professional manner. Escalate continuing issues to direct Supervisor as needed.
- Devise on-site program operations staff recommendations based on specific role and responsibility, scope of program and continuity with respective Client.
- Track and manage hotel and all supplier attrition, cancellation and deposit schedules.
- Prepare program related Payment Request Forms for suppliers.
- Coordinate and execute Client VIP special needs during planning and program execution.
- Prepare documents to communicate on-site travel director notes, logistic plans, final reports, program specs and all other pertinent program related planning materials for a seamless turnover and onsite execution.
- Travel on-site as directed and serve as lead representative for suppliers and Client.
- Conduct internal and Client debriefings as needed.
- Reconcile all final billing via Lead Travel Director on site to complete final billing reconciliation.

Attendee Management:

- Manage day to day customer service by answering all attendee questions.
- Update attendee personal information in meeting technology to ensure all changes are up to date on a daily basis.
- Troubleshoot regist

Our client, a dynamic leader in the hospitality and tourism sector, is seeking an innovative and highly organized Remote Global Event Planning Manager to orchestrate seamless and memorable events worldwide. This role is ideally suited for a seasoned event professional who excels in a remote-first environment, bringing creativity, meticulous planning, and exceptional execution to every project. You will be responsible for managing all facets of event planning, from conception and budgeting to on-site coordination and post-event analysis, ensuring outstanding experiences for clients and attendees alike.

As the Global Event Planning Manager, you will conceptualize, plan, and execute a diverse range of events, including corporate conferences, incentive trips, product launches, and international gatherings. Your responsibilities will include vendor negotiation, venue selection, logistics management, crisis communication, and ensuring compliance with all relevant regulations. You will work closely with internal teams, external partners, and clients to deliver events that exceed expectations, reflect the client's brand, and achieve their strategic objectives. This position requires a passion for creating unforgettable experiences, strong negotiation skills, and the ability to manage multiple complex projects simultaneously.

Key Responsibilities:

• Conceptualize, plan, budget, and execute a wide array of global events, including conferences, trade shows, incentive programs, and executive retreats.
• Source and negotiate with venues, suppliers, and vendors to secure the best services and pricing.
• Develop detailed event timelines, project plans, and logistical arrangements.
• Manage all aspects of event registration, attendee communication, and travel coordination.
• Oversee on-site event execution, ensuring smooth operations and addressing any issues promptly.
• Collaborate with marketing and branding teams to ensure event alignment with organizational goals.
• Develop and manage event budgets, tracking expenses and ensuring fiscal responsibility.
• Conduct post-event analysis, gathering feedback and providing comprehensive reports on event success and ROI.
• Stay updated on industry trends, new technologies, and best practices in event planning and hospitality.
• Build and maintain strong relationships with clients, vendors, and internal stakeholders.

Qualifications:

• Minimum of 5 years of experience in event planning and management, with a significant focus on international or global events.
• Proven ability to manage multiple complex events concurrently from conception to completion.
• Exceptional organizational and project management skills, with a keen eye for detail.
• Strong negotiation, communication, and interpersonal skills.
• Experience in budgeting and financial management for events.
• Proficiency in event management software and tools.
• Ability to travel internationally as needed (though the role is primarily remote).
• Bachelor's degree in Hospitality Management, Marketing, Business Administration, or a related field.
• Creative thinking and problem-solving abilities.
• Adaptability and resilience in managing unforeseen challenges.

This remote-first role offers a unique opportunity to shape the landscape of global hospitality events. If you are a visionary event planner with a passion for creating extraordinary experiences, apply today for this exciting position based out of Chandigarh, Chandigarh, IN .

**Job Title: Project Manager, Congress Planning & Execution**
**Position Summary:**
The Congress Project Manager plays a pivotal role within the Amgen Congress Team (ACT), providing operational project leadership for Tier 1 and select high-priority Tier 2 congresses. This individual serves as the connective tissue across therapeutic area leads, cross-functional stakeholders, and vendor partners to ensure seamless, compliant, and impactful congress execution.
As a key driver of standardized planning and communication processes, the Project Manager is responsible for **managing timelines, stakeholder coordination, and executional logistics across the pre-, during-, and post-congress phases.** This role ensures alignment to congress objectives, enhances internal engagement, and contributes to exceptional external customer experiences.
**Key Responsibilities:**
**Congress Planning & Coordination**
+ **Develop and manage detailed congress project timelines, communication plans, and alignment call decks in partnership with TA Leads and cross-functional stakeholders.**
+ **Schedule, lead, and document pre-congress alignment calls with internal stakeholders and vendors to ensure project clarity, seamless coordination, and accountability.**
+ **Schedule and lead recurring planning calls with internal teams and vendors, ensuring accountability and transparency throughout all phases of congress delivery.**
+ Maintain the One Stop Shop SharePoint site for each assigned congress, ensuring timely updates and documentation.
**Cross-Functional Collaboration**
+ **Collaborate with Medical, Marketing, Logistics, OL Engagement, and vendor teams to gather** **inputs** **and ensure execution aligns with congress strategy and objectives.**
+ **Lead congress sponsorship planning meetings, including organizing cross-functional discussions, tracking commitments, and ensuring integration into congress objectives and budget.**
+ **Oversee C3 and C** **v** **ent needs assessment and event** **setup** **for assigned congresses, including profile creation and coordination with logistics and compliance teams.**
+ Facilitate booth staffing schedules and support the development of booth staff training decks in partnership with TA Leads.
+ Ensure timely submission of Congress Approval Forms (CAF), badge assignments, and housing communications via coordination with the Logistics team.
**Resource & Content Management**
+ **Create and distribute the Single Congress Playbook for attendees, providing relevant logistics, booth information, and competitive intelligence highlights.**
+ **Maintain and update congress sponsorship and** **C3/Cvent** **records, ensuring timely and accurate documentation in alignment with budget and compliance requirements.**
+ **Support execution of the Congress Brief, Post-Congress Survey, and Congress Debrief-integrating insights, metrics, and stakeholder feedback for continuous improvement.**
**Execution Support & Measurement**
+ May attend congresses onsite to support execution, troubleshooting, and real-time coordination with vendors and attendees.
+ Gather and analyze data including badge scan reports, OL engagement metrics, and fast sensor data to assess congress effectiveness and inform debriefs.
**Qualifications:**
**Basic Qualifications:**
+ Bachelor's degree in Business, Life Sciences, Marketing, Communications, or a related field.
+ **Minimum of 5 years of experience in project or event management, preferably in a pharmaceutical, biotech, or healthcare environment.**
**Preferred Qualifications:**
+ Project Management Professional (PMP) or relevant certifications.
+ Experience with congresses, society meetings, or healthcare-related event planning.
+ Strong understanding of cross-functional planning in a matrixed organization.
+ Familiarity with compliance requirements for HCP engagement globally (PhRMA, EFPIA, etc.).
+ Proficiency in project planning tools (e.g., Smartsheet), SharePoint, Microsoft Office Suite.
**Key Competencies:**
+ **Execution Excellence:** Consistently delivers high-quality outputs on time and within scope.
+ **Communication & Collaboration:** Builds trusted relationships with internal stakeholders and vendors; communicates clearly and proactively.
+ **Business Acumen:** Understands how congress activities drive value across therapeutic areas and aligns tactics accordingly.
+ **Strategic & Continuous Improvement Mindset:** Contributes ideas to enhance congress delivery and internal operations.
+ **Adaptability:** Thrives in a fast-paced, evolving environment, managing multiple congresses simultaneously.

Our client is a premier catering and event services company seeking a highly motivated and experienced Remote Catering Operations Manager. This fully remote role is ideal for a dynamic individual with a passion for food, events, and exceptional client service. You will oversee and manage all aspects of catering operations, from menu planning and vendor coordination to event execution and client satisfaction. The ideal candidate will have a strong understanding of food safety regulations, inventory management, and logistics. You will collaborate closely with sales teams, chefs, and event planners to ensure seamless and successful events. This position requires excellent organizational skills, meticulous attention to detail, and the ability to manage multiple projects simultaneously. Strong communication and problem-solving skills are essential to navigate the fast-paced event industry.

Key Responsibilities:

• Overseeing the planning and execution of diverse catering events, ensuring high standards of quality and service
• Coordinating with chefs and culinary teams on menu development and food preparation
• Managing and maintaining inventory of catering supplies and equipment
• Sourcing and managing relationships with external vendors and suppliers
• Ensuring compliance with all food safety, sanitation, and health regulations
• Developing and managing event budgets and cost controls
• Communicating effectively with clients to understand their needs and exceed expectations
• Troubleshooting and resolving operational issues during events
• Analyzing event performance and identifying areas for operational improvement
• Training and guiding catering staff on service standards and best practices

A Bachelor's degree in Hospitality Management, Business Administration, or a related field is preferred. A minimum of 5 years of experience in catering operations management, event planning, or a related field is required. Proven experience in managing complex events and a strong understanding of culinary operations are essential. Excellent organizational, communication, and leadership skills are critical. The ability to work independently and manage time effectively in a remote setting is a must. This role offers the opportunity to be a key player in creating memorable culinary experiences for clients.

Our client is seeking a highly organized and creative Event Planning and Logistics Coordinator for a fully remote position. This role is crucial in conceptualizing, planning, and executing a wide range of events, from virtual conferences and webinars to potential in-person activations managed remotely. You will be responsible for managing all aspects of event logistics, including venue sourcing (if applicable for future events), vendor management, budget tracking, and scheduling. A key part of your role will involve coordinating with internal teams, external partners, and service providers to ensure seamless event execution. You must possess exceptional organizational skills, with a keen eye for detail and the ability to manage multiple projects simultaneously. Strong communication and negotiation skills are essential for securing vendors, managing contracts, and maintaining positive relationships. The ideal candidate will have a proven track record in event planning, demonstrating the ability to deliver successful events under pressure and within defined parameters. Experience with virtual event platforms and tools is highly beneficial. You should be a proactive problem-solver, capable of anticipating challenges and developing effective solutions. This role requires strong time management skills and the ability to work independently with minimal supervision in a remote environment. You will be responsible for developing event timelines, contingency plans, and post-event evaluations. A passion for creating memorable experiences and a commitment to exceeding client expectations are vital. This is a fantastic opportunity for a talented individual to leverage their event planning expertise in a flexible, remote capacity, contributing to the success of impactful events.