2,658 Executive Assistant jobs in India

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge.
**Job Description**
**Job Title: Executive Assistant**
**Mission:** Responsible for functional activities such as filing, distributing correspondence, and/or maintaining records and processing invoices. Operate basic computer software to ensure all necessary support processes are completed within deadlines, thereby promoting excellence in service and communication with stakeholders
**Purpose of the main job**
+ To support the leadership
+ To enhance operational efficiency by driving process optimization, follow robust processes complying with the respective framework and relevant SOPs in collaboration with cross-functional stakeholders
**Main responsibilities**
+ The individual will be providing and ensuring Secretarial and Administrative support to the multiple business stakeholders
+ The individual **must have** experience with **SAP, Concur, Ariba, Teams & Outlook Calendar and ERP tools**
+ Perform a variety of office management functions such as assisting in various projects, ordering budget items, renewing contracts, and preparing expense reports for the respective business leaders; oversee the maintenance of complex filing and record-keeping systems
+ Responsible for all travel arrangements (Domestic and International) and coordinating logistics like visa, transport, hotels, etc. of respective Leaders through Takeda's designated agencies to comply with the travel policy
+ Maintain timely concur claims management for respective Leaders
+ Responsible for calendar management and documentation of internal and external meetings along with follow-up action. Review the minutes for future reference and business planning
+ Responsible for all other employees in the respective departments with support related to relocation, overseas visa applications, and FOREX issuance
+ Support all aspects related to vendor management, invoicing, contract due diligence, ordering, and stock of materials, as required
+ External & Internal conference management
**REQUIRED COMPETENCE**
**Required work experience related to the position**
+ Minimum 5-6 years of relevant experience in Secretarial and Administrative roles
+ Bachelor's degree
+ Proven/stable performance records over the past 2-3 years
**Special requirements Skills Attributes**
+ Planning, organization & detail orientation
+ Problem-solving & Solution Orientation
+ Customer focus & Result orientation
+ Analytical, Communication, presentation & MIS Skills
+ Ability to successfully multitask with team requirements
+ Experience working in a diverse environment with the ability to identify and resolve conflicts
**Locations**
IND - Gurgaon
**Worker Type**
Employee
**Worker Sub-Type**
Regular
**Time Type**
Full time

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge.
**Job Description**
**Job Title: Executive Assistant**
**Mission:** Responsible for functional activities such as filing, distributing correspondence, and/or maintaining records and processing invoices. Operate basic computer software to ensure all necessary support processes are completed within deadlines, thereby promoting excellence in service and communication with stakeholders
**Purpose of the main job**
+ To support the leadership
+ To enhance operational efficiency by driving process optimization, follow robust processes complying with the respective framework and relevant SOPs in collaboration with cross-functional stakeholders
**Main responsibilities**
+ The individual will be providing and ensuring Secretarial and Administrative support to the multiple business stakeholders
+ The individual **must have** experience with **SAP, Concur, Ariba, Teams & Outlook Calendar and ERP tools**
+ Perform a variety of office management functions such as assisting in various projects, ordering budget items, renewing contracts, and preparing expense reports for the respective business leaders; oversee the maintenance of complex filing and record-keeping systems
+ Responsible for all travel arrangements (Domestic and International) and coordinating logistics like visa, transport, hotels, etc. of respective Leaders through Takeda's designated agencies to comply with the travel policy
+ Maintain timely concur claims management for respective Leaders
+ Responsible for calendar management and documentation of internal and external meetings along with follow-up action. Review the minutes for future reference and business planning
+ Responsible for all other employees in the respective departments with support related to relocation, overseas visa applications, and FOREX issuance
+ Support all aspects related to vendor management, invoicing, contract due diligence, ordering, and stock of materials, as required
+ External & Internal conference management
**REQUIRED COMPETENCE**
**Required work experience related to the position**
+ Minimum 5-6 years of relevant experience in Secretarial and Administrative roles
+ Bachelor's degree
+ Proven/stable performance records over the past 2-3 years
**Special requirements Skills Attributes**
+ Planning, organization & detail orientation
+ Problem-solving & Solution Orientation
+ Customer focus & Result orientation
+ Analytical, Communication, presentation & MIS Skills
+ Ability to successfully multitask with team requirements
+ Experience working in a diverse environment with the ability to identify and resolve conflicts
**Locations**
Mumbai, India
**Worker Type**
Employee
**Worker Sub-Type**
Regular
**Time Type**
Full time

**Job Family:** Chief Financial Officer #Digital Industries
**Req ID:** 462328
Executive Assistant to Head of Finance - Digital Industries Location: Mumbai/GurugramAbout Siemens Digital Industries: Siemens Digital Industries is an innovation and technology leader in industrial automation and digitalization. In close collaboration with our partners and customers, we are the driving force for the digital transformation in the discrete and process industries. Role Overview: We are looking for a highly capable and proactive Executive Assistant (EA) to support the Head of Finance - Digital Industries. This is a hybrid role that blends high-level administrative responsibilities with strategic engagement. The EA will work closely with senior leadership, attend key meetings, and act as a trusted partner in managing day-to-day priorities and long-term initiatives. This role offers unique exposure to high-impact decision-making and requires someone who can operate with discretion, think critically, and communicate effectively in a fast-paced environment.Key Responsibility Areas (KRAs): Executive Support & Strategic Coordination - Manage complex calendars, travel plans, and confidential correspondence. - Join leadership and finance meetings, track action items, and support decision-making processes. - Prepare briefing materials and provide contextual support before high-level engagements. Stakeholder & Leadership Engagement - Serve as the primary interface between the Head of Finance and internal/external stakeholders. - Build strong working relationships with cross-functional teams and global partners. Meeting & Event Management - Plan, organize, and execute leadership reviews, strategic offsites, town halls, and workshops. - Prepare agendas, coordinate logistics, and ensure effective meeting follow-ups.Presentation & Reporting Support - Assist in developing executive-level presentations and financial reports. - Coordinate with finance and strategy teams to consolidate inputs and insights. Project & Initiative Tracking - Monitor cross-functional initiatives, follow up on key deliverables, and ensure progress on strategic goals. Confidentiality & Professionalism - Handle sensitive documents and discussions with the highest level of discretion and integrity. - Administrative Excellence & Operational Support - Support internal process improvements and leverage tools to enhance team collaboration and efficiency.Qualifications: - Bachelor's degree in Business Administration, Finance, or a related field (preferred) - 7+ years of experience as an Executive Assistant, ideally supporting senior leadership in a matrixed or multinational environment - Strong communication, interpersonal, and problem-solving skills - Advanced proficiency in MS Office (Excel, PowerPoint, Outlook); familiarity with SAP, or other enterprise tools is advantageous - Experience managing competing priorities and confidential information in a dynamic, evolving environment - A strategic mindset with a strong sense of ownership and attention to detail We are Siemens! We're Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and imagination and help us shape tomorrow. Find out more about Siemens careers at:

**Additional Information**
**Job Number** 25118349
**Job Category** Administrative
**Location** Hyderabad Marriott Hotel & Convention Centre, Tank Bund Road, Opposite Hussain Sagar Lake, Hyderabad, Andhra Pradesh, India, 500080 VIEW ON MAP
**Schedule** Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global? team, and **become** the best version of you.

**_MAIN PURPOSE OF ROLE_**
Responsible for providing administrative and secretarial services to the organisation.
Includes producing documents, collecting, recording, sorting and filing information, handling mail, preparing routine reports, making travel arrangements, arranging appointments, responding to enquiries, and operating office equipment.
Individual contributor that works under limited supervision.
Applies subject matter knowledge.
Requires capacity to understand specific needs or requirements to apply skills/knowledge.
**_MAIN RESPONSIBILITIES_**
- Ensures administrative support to Senior Management (often Executives and Board Members), as well as the establishment of internal and external contacts with the Administration.
- Ensures the processing and organization of the information in order to optimize performance.
- Collaborates with other secretaries to streamline administrative processes and maximizes efficiency levels according to the strategy, policies and objectives set by the organization.
**_QUALIFICATIONS_**
**_Education_**
_Education Level_ : Associates Degree (± 13 years)
**_Experience/Background_**
_Experience_ : Minimum 1 year
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call or email

**Description:**
You will be responsible to provide an excellent and consistent level of administrative support to your customers. Provides strong and efficient administrative support
**Qualifications:**
Well developed computer knowledge, particularly in the use of MS Office and email /· Minimum 2 years work experience as a secretary or Executive Assistant in a hotel or big company
**Primary Location:** IN-TN-Chennai
**Organization:** Park Hyatt Chennai
**Job Level:** Full-time
**Job:** Administrative
**Req ID:** CHE002880
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

Executive Assistant
Job Description
**Area of Responsibility**
+ Completing business unit correspondence according to instructions, templates, or dictation.
+ Organize and handle filing/mail
+ Ensure office organization, availability of supplies and equipment
+ Controlling appointments and scheduling, including use of intranet
+ Ensuring completeness and availability of operational instructions, orders and announcements required in the work area, also using the intranet
+ Organization during visits to the business area
+ Organization of conferences and meetings, taking minutes
+ Travel planning, organization and travel expense reporting for all team members
+ Preparation of statistics, documentation and presentations according to specifications
+ Participation in the budget control of the business unit
+ Providing time data for payroll accounting (attendance, absence)
+ Special division specific duties
Qualifications
**Requirements:**
+ Completed commercial training for secretary or similar.
+ Relevant professional experience in the assistant or secretarial field
+ Professional handling of Microsoft Office applications (Word, Excel, PowerPoint)
+ Knowledge of SAP R/3
+ Very fluent in English, both written and spoken
+ High level of organizational skills
+ Strong communication skills, organizational talent and diplomatic skills
+ Independent and structured way of working
+ High level of teamwork and initiative
Confident appearance
Company Description
Renesas is one of the top global semiconductor companies in the world. We strive to develop a safer, healthier, greener, and smarter world, and our goal is to make every endpoint intelligent by offering product solutions in the automotive, industrial, infrastructure and IoT markets. Our robust product portfolio includes world-leading MCUs, SoCs, analog and power products, plus Winning Combination solutions that curate these complementary products. We are a key supplier to the world's leading manufacturers of electronics you rely on every day; you may not see our products, but they are all around you.
Renesas employs roughly 21,000 people in more than 30 countries worldwide. As a global team, our employees actively embody the Renesas Culture, our guiding principles based on five key elements: Transparent, Agile, Global, Innovative, and Entrepreneurial. Renesas believes in, and has a commitment to, diversity and inclusion, with initiatives and a leadership team dedicated to its resources and values. At Renesas, we want to build a sustainable future where technology helps make our lives easier. Join us and build your future by being part of what's next in electronics and the world.
Additional Information
Renesas is an embedded semiconductor solution provider driven by its Purpose ' **To Make Our Lives Easier** .' As the industry's leading expert in embedded processing with unmatched quality and system-level know-how, we have evolved to provide scalable and comprehensive semiconductor solutions for automotive, industrial, infrastructure, and IoT industries based on the broadest product portfolio, including High Performance Computing, Embedded Processing, Analog & Connectivity, and Power.
With a diverse team of over 21,000 professionals in more than 30 countries, we continue to expand our boundaries to offer enhanced user experiences through digitalization and usher into a new era of innovation. We design and develop sustainable, power-efficient solutions today that help people and communities thrive tomorrow, ' **To Make Our Lives Easier** .'
At Renesas, you can:
+ **Launch and advance your career** in technical and business roles across four Product Groups and various corporate functions. You will have the opportunities to explore our hardware and software capabilities and try new things.
+ **Make a real impact** by developing innovative products and solutions to meet our global customers' evolving needs and help make people's lives easier, safe and secure.
+ **Maximize your performance and wellbeing** in our flexible and inclusive work environment. Our people-first culture and global support system, including the remote work option and Employee Resource Groups, will help you excel from the first day.
Are you ready to own your success and make your mark?
Join Renesas. Let's **Shape the Future** together.
Renesas Electronics is an equal opportunity and affirmative action employer, committed to supporting diversity and fostering a work environment free of discrimination on the basis of sex, race, religion, national origin, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by law. For more information, please read our Diversity & Inclusion Statement ( .
1. **Department** Engineering
2. **Location** Noida
3. **Remote** No
Requisition ID
20018976_2025-02-07
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Shortlist

An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.
**What will I be doing?**
As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:
+ Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
+ Provide secretarial support to the Executive team
+ Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
+ Receive and distribute mail
+ Ensure outgoing mail is dispatched in a timely manner
+ Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
+ Maintain adequate supplies of office stationary
+ Identify and build internal and external relationships
+ Carry out all filing
+ Comply with all key security mandates
+ Report any maintenance issues or hazards
+ Maintain own work area in a clean, tidy and good manner
+ Report defective materials and equipment
+ Assist with special projects related to the Executive Office
**What are we looking for?**
An Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
+ Excellent verbal and written communication skills
+ Excellent administration and IT skills
+ Committed to delivering a high level of customer service, both internally and externally
+ Flexibility to respond to a range of different work situations
+ Ability to work under pressure
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
+ Previous administrative experience in a fast paced environment
**What will it be like to work for Hilton?**
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands ( . Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
**Job:** _Guest Services, Operations, and Front Office_
**Title:** _Executive Assistant_
**Location:** _null_
**Requisition ID:** _HOT0BRPI_
**EOE/AA/Disabled/Veterans**

We're Celonis, the global leader in Process Mining technology and one of the world's fastest-growing SaaS firms. We believe there is a massive opportunity to unlock productivity by placing data and intelligence at the core of business processes - and for that, we need you to join us.
**The Role:**
Executive Assistant to support C-Suite
**The work you'll do:**
+ Focus on supporting Strategic initiatives crucial for the growth of the organisation
+ Setup meetings with industry bodies
+ Setup meetings for with industry forums focused on the CFO, CDO, CDIO, CIO communities for addressing their city-wise Chapters ( Bangalore, Mumbai, Delhi , Hyderabad, Chennai and Kolkata) and creating exclusive networking opportunities for Celonis Executives.
+ Support tactical initiatives
+ Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
+ Schedule meetings and appointments and manage travel itineraries
+ Arrange corporate events
+ **Extending Administrative Support to India GTM leader by**
+ Collating data for India GTM business dashboard ( work along with Sales Ops here )
+ Manage Calendar, prioritizing urgent matters for India GTM key stakeholders
+ Prepare correspondence, reports, presentations, and other business documents
**The qualifications you need:**
+ Seasoned and experienced Executive assistant with at least 13-15 years of Industry experience
+ Should have the experiences of managing various functional leaders that includes supporting GTM Leader as well
+ Good communication skills
+ Uphold a strict level of confidentiality
+ Develop and sustain a level of professionalism among staff and clientele
**What Celonis Can Offer You:**
+ **Pioneer Innovation:** Work with the leading, award-winning process mining technology, shaping the future of business.
+ **Accelerate Your Growth:** Benefit from clear career paths, internal mobility, a dedicated learning program, and mentorship opportunities.
+ **Receive Exceptional Benefits:** Including generous PTO, hybrid working options, company equity (RSUs), comprehensive benefits, extensive parental leave, dedicated volunteer days, and much more ( . Interns and working students explore your benefits here ( .
+ **Prioritize Your Well-being:** Access to resources such as gym subsidies, counseling, and well-being programs.
+ **Connect and Belong:** Find community and support through dedicated inclusion and belonging programs.
+ **Make Meaningful Impact:** Be part of a company driven by strong values ( that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future.
+ **Collaborate Globally:** Join a dynamic, international team of talented individuals.
+ **Empowered Environment:** Contribute your ideas in an open culture with autonomous teams.
**About Us:**
Celonis makes processes work for people, companies and the planet. The Celonis Process Intelligence Platform uses industry-leading process mining and AI technology and augments it with business context to give customers a living digital twin of their business operation. It's system-agnostic and without bias, and provides everyone with a common language for understanding and improving businesses. Celonis enables its customers to continuously realize significant value across the top, bottom, and green line. Celonis is headquartered in Munich, Germany, and New York City, USA, with more than 20 offices worldwide.
Get familiar with the Celonis Process Intelligence Platform by watching this video ( .
**Celonis Inclusion Statement:**
At Celonis, we believe our people make us who we are and that "The Best Team Wins". We know that the best teams are made up of people who bring different perspectives to the table. And when everyone feels included, able to speak up and knows their voice is heard - that's when creativity and innovation happen.
**Your Privacy:**
Any information you submit to Celonis as part of your application will be processed in accordance with Celonis' Accessibility and Candidate Notices ( submitting this application, you confirm that you agree to the storing and processing of your personal data by Celonis as described in our Privacy Notice for the Application and Hiring Process ( .
Please be aware of common job offer scams, impersonators and frauds. Learn more here ( .