3,547 Executive Assistant jobs in India

Bachelor's degree or equivalent
- Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
- Work 40 hours/week, and overtime as required
- Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
- Are 18 years of age or older
- Ability to provide calendar management support to 2-3 Leaders
- Draft and distributes correspondence, prepare reports, complete expense reports, and maintain files.
- Provide general CS team support to include organizing and coordinating site meetings, room scheduling, meeting follow ups, trouble tickets, general questions, badge replacement, etc.
- Leads various special projects in partnership with other site stakeholders, including event planning and other tasks as assigned.
- Partner with the Accounts Payable team to ensure timely payment of invoices. Maintain procurement accounts and account files, maintain database for accounts payable tracking, and prepare a monthly progress report.
- Manage Travel for LT and other business events on-site or off-site

Key job responsibilities
- Ability to provide calendar management support to 2-3 Leaders
- Draft and distributes correspondence, prepare reports, complete expense reports, and maintain files.
- Provide general CS team support to include organizing and coordinating site meetings, room scheduling, meeting follow ups, trouble tickets, general questions, badge replacement, etc.
- Leads various special projects in partnership with other site stakeholders, including event planning and other tasks as assigned.
- Partner with the Accounts Payable team to ensure timely payment of invoices. Maintain procurement accounts and account files, maintain database for accounts payable tracking, and prepare a monthly progress report.
- Manage Travel for LT and other business events on-site or off-site
- Experience with executive level calendar management

We're Celonis, the global leader in Process Mining technology and one of the world's fastest-growing SaaS firms. We believe there is a massive opportunity to unlock productivity by placing data and intelligence at the core of business processes - and for that, we need you to join us.
**The Role:**
Executive Assistant to support C-Suite
**The work you'll do:**
+ Focus on supporting Strategic initiatives crucial for the growth of the organisation
+ Setup meetings with industry bodies
+ Setup meetings for with industry forums focused on the CFO, CDO, CDIO, CIO communities for addressing their city-wise Chapters ( Bangalore, Mumbai, Delhi , Hyderabad, Chennai and Kolkata) and creating exclusive networking opportunities for Celonis Executives.
+ Support tactical initiatives
+ Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
+ Schedule meetings and appointments and manage travel itineraries
+ Arrange corporate events
+ **Extending Administrative Support to India GTM leader by**
+ Collating data for India GTM business dashboard ( work along with Sales Ops here )
+ Manage Calendar, prioritizing urgent matters for India GTM key stakeholders
+ Prepare correspondence, reports, presentations, and other business documents
**The qualifications you need:**
+ Seasoned and experienced Executive assistant with at least 13-15 years of Industry experience
+ Should have the experiences of managing various functional leaders that includes supporting GTM Leader as well
+ Good communication skills
+ Uphold a strict level of confidentiality
+ Develop and sustain a level of professionalism among staff and clientele
**What Celonis Can Offer You:**
+ **Pioneer Innovation:** Work with the leading, award-winning process mining technology, shaping the future of business.
+ **Accelerate Your Growth:** Benefit from clear career paths, internal mobility, a dedicated learning program, and mentorship opportunities.
+ **Receive Exceptional Benefits:** Including generous PTO, hybrid working options, company equity (RSUs), comprehensive benefits, extensive parental leave, dedicated volunteer days, and much more ( . Interns and working students explore your benefits here ( .
+ **Prioritize Your Well-being:** Access to resources such as gym subsidies, counseling, and well-being programs.
+ **Connect and Belong:** Find community and support through dedicated inclusion and belonging programs.
+ **Make Meaningful Impact:** Be part of a company driven by strong values ( that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future.
+ **Collaborate Globally:** Join a dynamic, international team of talented individuals.
+ **Empowered Environment:** Contribute your ideas in an open culture with autonomous teams.
**About Us:**
Celonis makes processes work for people, companies and the planet. The Celonis Process Intelligence Platform uses industry-leading process mining and AI technology and augments it with business context to give customers a living digital twin of their business operation. It's system-agnostic and without bias, and provides everyone with a common language for understanding and improving businesses. Celonis enables its customers to continuously realize significant value across the top, bottom, and green line. Celonis is headquartered in Munich, Germany, and New York City, USA, with more than 20 offices worldwide.
Get familiar with the Celonis Process Intelligence Platform by watching this video ( .
**Celonis Inclusion Statement:**
At Celonis, we believe our people make us who we are and that "The Best Team Wins". We know that the best teams are made up of people who bring different perspectives to the table. And when everyone feels included, able to speak up and knows their voice is heard - that's when creativity and innovation happen.
**Your Privacy:**
Any information you submit to Celonis as part of your application will be processed in accordance with Celonis' Accessibility and Candidate Notices ( submitting this application, you confirm that you agree to the storing and processing of your personal data by Celonis as described in our Privacy Notice for the Application and Hiring Process ( .
Please be aware of common job offer scams, impersonators and frauds. Learn more here ( .

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge.
**Job Description**
**The Future Begins Here**
At Takeda, we are leading digital evolution and global transformation. By building innovative solutions and future-ready capabilities, we are meeting the need of patients, our people, and the planet.
Bengaluru, the city, which is India's epicenter of Innovation, has been selected to be home to Takeda's recently launched Innovation Capability Center (ICC). We invite you to join our digital transformation journey. In this role, you will have the opportunity to boost your skills and become the heart of an innovative engine that is contributing to global impact and improvement.
**At Takeda's ICC we Unite in Diversity**
Takeda is committed to creating an inclusive and collaborative workplace, where individuals are recognized for their backgrounds and the abilities they bring to our company. We are continuously improving our collaborator's journey in Takeda, and we welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our diverse team.
**RESPONSIBILITIES:**
+ Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
+ Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and PowerPoint to track, document, and report data, and maintain web pages.
+ Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
+ Arranges travel for the team or department; completes expense reports in a timely manner.
+ Collects, reviews, enters, and formats accurate data into spreadsheets, databases and other electronic tools.
+ Interfaces and communicates with internal and external customers; directs people to the appropriate resources.
+ Researches solutions and responds to email and phone inquiries with input from direct supervisor.
+ Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters requests for payments into accounting system; responds to inquiries from accounts payable and payees.
+ Participates in the development and maintenance of improvement processes; actively participates in self- and team audits and resulting process improvements.
+ Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.
+ Demonstrates confidentiality in execution of all responsibilities.
+ Performs other duties as required.
**EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:**
+ Minimum 5 years of relevant work experience, or equivalent.
+ Graduation in any discipline is must.
+ Consistently demonstrates good communication skills and collaboration.
+ Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, and/or PowerPoint.
+ Excellent verbal and written communication skills.
+ Change readiness and ability to adapt quickly to priority changes.
+ Proven ability to be proactive, resourceful and a problem solver
+ Ability to systematically drive the communication effort for the department and engage team members to contribute to the department communication effort
+ Proactively grow the communication capabilities (digital) of the department
+ Ability and willingness to take on additional projects and initiatives as the need arises
+ Ability to work collaboratively with all the functions and leaders of the team
+ Apply company policies and procedures to a wide range of tasks
**WHAT TAKEDA ICC INDIA CAN OFFER YOU:**
+ Takeda is certified as a Top Employer, not only in India, but also globally. No investment we make pays greater dividends than taking good care of our people.
+ At Takeda, you take the lead in building and shaping your own career.
+ Joining the ICC in Bengaluru will give you access to high-end technology, continuous training and a diverse and inclusive network of colleagues who will support your career growth.
**BENEFITS:**
It is our priority to provide competitive compensation and a benefit package that bridges your personal life with your professional career. Amongst our benefits are:
+ Competitive Salary + Performance Annual Bonus
+ Flexible work environment, including hybrid working
+ Comprehensive Healthcare Insurance Plans for self, spouse, and children
+ Group Term Life Insurance and Group Accident Insurance programs
+ Health & Wellness programs including annual health screening, weekly health sessions for employees
+ Employee Assistance Program
+ 5 days of leave every year for Voluntary Service in additional to Humanitarian Leaves
+ Broad Variety of learning platforms
+ Diversity, Equity, and Inclusion Programs
+ No Meeting Days
+ Reimbursements - Home Internet & Mobile Phone
+ Employee Referral Program
+ Leaves - Paternity Leave (4 Weeks), Maternity Leave (up to 26 weeks), Bereavement Leave (5 calendar days)
**ABOUT ICC IN TAKEDA:**
+ Takeda is leading a digital revolution. We're not just transforming our company; we're improving the lives of millions of patients who rely on our medicines every day.
+ As an organization, we are committed to our cloud-driven business transformation and believe the ICCs are the catalysts of change for our global organization.
**Locations**
IND - Bengaluru
**Worker Type**
Employee
**Worker Sub-Type**
Regular
**Time Type**
Full time

**Additional Information**
**Job Number** 25100361
**Job Category** Administrative
**Location** Hyderabad Marriott Hotel & Convention Centre, Tank Bund Road, Opposite Hussain Sagar Lake, Hyderabad, Andhra Pradesh, India, 500080 VIEW ON MAP
**Schedule** Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global? team, and **become** the best version of you.

Executive Assistant
Job Description
**Area of Responsibility**
+ Completing business unit correspondence according to instructions, templates, or dictation.
+ Organize and handle filing/mail
+ Ensure office organization, availability of supplies and equipment
+ Controlling appointments and scheduling, including use of intranet
+ Ensuring completeness and availability of operational instructions, orders and announcements required in the work area, also using the intranet
+ Organization during visits to the business area
+ Organization of conferences and meetings, taking minutes
+ Travel planning, organization and travel expense reporting for all team members
+ Preparation of statistics, documentation and presentations according to specifications
+ Participation in the budget control of the business unit
+ Providing time data for payroll accounting (attendance, absence)
+ Special division specific duties
Qualifications
**Requirements:**
+ Completed commercial training for secretary or similar.
+ Relevant professional experience in the assistant or secretarial field
+ Professional handling of Microsoft Office applications (Word, Excel, PowerPoint)
+ Knowledge of SAP R/3
+ Very fluent in English, both written and spoken
+ High level of organizational skills
+ Strong communication skills, organizational talent and diplomatic skills
+ Independent and structured way of working
+ High level of teamwork and initiative
Confident appearance
Company Description
Renesas is one of the top global semiconductor companies in the world. We strive to develop a safer, healthier, greener, and smarter world, and our goal is to make every endpoint intelligent by offering product solutions in the automotive, industrial, infrastructure and IoT markets. Our robust product portfolio includes world-leading MCUs, SoCs, analog and power products, plus Winning Combination solutions that curate these complementary products. We are a key supplier to the world's leading manufacturers of electronics you rely on every day; you may not see our products, but they are all around you.
Renesas employs roughly 21,000 people in more than 30 countries worldwide. As a global team, our employees actively embody the Renesas Culture, our guiding principles based on five key elements: Transparent, Agile, Global, Innovative, and Entrepreneurial. Renesas believes in, and has a commitment to, diversity and inclusion, with initiatives and a leadership team dedicated to its resources and values. At Renesas, we want to build a sustainable future where technology helps make our lives easier. Join us and build your future by being part of what's next in electronics and the world.
Additional Information
Renesas is an embedded semiconductor solution provider driven by its Purpose ' **To Make Our Lives Easier** .' As the industry's leading expert in embedded processing with unmatched quality and system-level know-how, we have evolved to provide scalable and comprehensive semiconductor solutions for automotive, industrial, infrastructure, and IoT industries based on the broadest product portfolio, including High Performance Computing, Embedded Processing, Analog & Connectivity, and Power.
With a diverse team of over 21,000 professionals in more than 30 countries, we continue to expand our boundaries to offer enhanced user experiences through digitalization and usher into a new era of innovation. We design and develop sustainable, power-efficient solutions today that help people and communities thrive tomorrow, ' **To Make Our Lives Easier** .'
At Renesas, you can:
+ **Launch and advance your career** in technical and business roles across four Product Groups and various corporate functions. You will have the opportunities to explore our hardware and software capabilities and try new things.
+ **Make a real impact** by developing innovative products and solutions to meet our global customers' evolving needs and help make people's lives easier, safe and secure.
+ **Maximize your performance and wellbeing** in our flexible and inclusive work environment. Our people-first culture and global support system, including the remote work option and Employee Resource Groups, will help you excel from the first day.
Are you ready to own your success and make your mark?
Join Renesas. Let's **Shape the Future** together.
Renesas Electronics is an equal opportunity and affirmative action employer, committed to supporting diversity and fostering a work environment free of discrimination on the basis of sex, race, religion, national origin, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by law. For more information, please read our Diversity & Inclusion Statement ( .
1. **Department** Engineering
2. **Location** Noida
3. **Remote** No
Requisition ID
20018976_2025-02-07
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Shortlist

An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.
**What will I be doing?**
As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:
+ Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
+ Provide secretarial support to the Executive team
+ Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
+ Receive and distribute mail
+ Ensure outgoing mail is dispatched in a timely manner
+ Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
+ Maintain adequate supplies of office stationary
+ Identify and build internal and external relationships
+ Carry out all filing
+ Comply with all key security mandates
+ Report any maintenance issues or hazards
+ Maintain own work area in a clean, tidy and good manner
+ Report defective materials and equipment
+ Assist with special projects related to the Executive Office
**What are we looking for?**
An Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
+ Excellent verbal and written communication skills
+ Excellent administration and IT skills
+ Committed to delivering a high level of customer service, both internally and externally
+ Flexibility to respond to a range of different work situations
+ Ability to work under pressure
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
+ Previous administrative experience in a fast paced environment
**What will it be like to work for Hilton?**
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands ( . Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
**Job:** _Guest Services, Operations, and Front Office_
**Title:** _Executive Assistant_
**Location:** _null_
**Requisition ID:** _HOT0BRPI_
**EOE/AA/Disabled/Veterans**

Executive Assistant
Job ID
202435
Posted
30-Jan-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Gurgaon - Haryana - India
Role Overview
- Manage communications effectively with Leadership and Business Teams.
- Possess strong written and verbal communication skills.
- Take detailed and structured meeting notes.
- Prepare professional presentations.
- Handle scheduling tasks, including booking meetings and managing calendars.
Candidate Profile
1. Experience:7-10 years
o Prior experience in administrative or executive assistant roles.
o Familiarity with working in dynamic corporate environments.
2. Skills:
o Strong communication (written and verbal).
o Proficiency in tools like MS Office (Word, Excel, PowerPoint), and scheduling software (e.g., Outlook).
o Exceptional organizational skills with the ability to multitask.
3. Soft Skills:
o Proactive and detail oriented.
o Excellent interpersonal skills to collaborate with diverse teams.
o Adaptability to handle ad hoc requests.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

PostGrid is the world’s leading enterprise SaaS platform for automated offline communications. Our robust APIs empower organizations to create, personalize, and dispatch physical mail letters, postcards, checks, and more to any address on the globe without ever touching an envelope. Operating at massive scale across multiple continents, we’re redefining how brands connect with people beyond the inbox. If you’re driven to build category-defining technology and want to shape the future of offline engagement, join our high-caliber team and help us transform the way the world sends mail.

About

We are seeking a highly trustworthy and efficient Executive Assistant to support our leadership team in day-to-day tasks, communications, and strategic initiatives.

Job Overview

You will serve as the right hand to the CEO or senior leaders, managing schedules, coordinating travel, preparing briefing documents, and handling confidential communications.

Job Responsibilities

• Manage calendar, email, and meeting logistics
• Book travel and accommodation
• Prepare reports, briefing notes, and agendas
• Coordinate with internal and external stakeholders
• Handle confidential matters with discretion

Job Skills Required

• Exceptional communication and organizational skills
• Proficiency with tools like Google Workspace, Zoom, Slack
• High degree of professionalism and confidentiality
• Strong problem-solving and adaptability

Bonus Skills

• Experience working with tech startups or founders
• Project management skills
• Familiarity with productivity tools (Notion, ClickUp, Asana)

Ready to make your mark? Join PostGrid’s tight-knit, high-energy team and build technology that powers global offline communications. With competitive pay, flexible work, and a learning-obsessed culture, you’ll ship bold ideas fast and see your impact instantly. Hungry for challenge and craftsmanship? Apply today and help us reinvent how the world connects beyond the inbox.