108,938 Executive Assistants jobs in India

Our ideal candidate is an experienced Administrative Support Professional who will play a key role in ensuring the smooth day-to-day functioning of our organization.

This individual will be responsible for managing office systems, supporting program teams, and ensuring compliance with internal policies. They will also facilitate communication between departments and handle various administrative tasks with ease.

• Manage general office operations, including supplies, equipment maintenance, and vendor coordination to maintain a seamless work environment.
• Oversee facility management to ensure a clean, safe, and functional workspace.
• Maintain accurate and up-to-date records, including leases, contracts, and other important documents.

• Organize and maintain both physical and digital filing systems for easy retrieval and compliance.
• Ensure proper documentation and logging of all incoming and outgoing correspondence.
• Assist in the preparation and archiving of reports, presentations, and other materials as required.

• Coordinate petty cash and maintain expense records with proper documentation.
• Assist in procurement – obtaining quotations, managing purchase orders, and ensuring timely delivery of supplies.
• Support the finance team with the collection and filing of invoices, receipts, and other financial documents.

• Evaluate organizational policies and procedures to ensure adherence in daily operations.
• Collaborate with internal teams, vendors, and partner organizations to support operational needs.
• Coordinate courier services, mail distribution, and communication logistics efficiently.

• Develop and implement end-to-end recruitment processes: job postings, screening, interviews, and onboarding.
• Maintain accurate employee records, contracts, and HR databases.
• Monitor attendance, leave records, and payroll coordination with the finance department.
• Create and enforce HR policies to ensure compliance with statutory requirements (PF, ESIC, Gratuity, etc.).
• Plan and organize employee orientation, training, and development programs.
• Address employee queries and grievances professionally and confidentially.
• Promote a positive work culture through employee engagement initiatives.
• Support performance management processes, including appraisals and feedback mechanisms.

Key Responsibilities:

1. Administrative & Accounting Support

• Handle basic accounting tasks, including invoice preparation and payment tracking.
• Maintain documentation, filing, and record-keeping in line with company policies.
• Assist in internal reporting and coordination across departments.

2. Recruitment Support

• Coordinate with management during the recruitment process.
• Assist in screening, scheduling, and following up with candidates as directed by senior management.

3. Executive Assistance

• Provide direct administrative and operational support to the Managing Director.
• Handle day-to-day office coordination and operational tasks as required.

Desired Candidate Profile:

• Graduate in Business Administration, Marketing, Commerce, or a related field.
• Strong communication, organizational, and interpersonal skills.
• Proficient in MS Office tools (Word, Excel, PowerPoint).
• Familiarity with digital marketing, web, or e-commerce industry is a plus.
• Ability to multitask and thrive in a fast-paced environment.
• Looking for a candidate interested in a long-term career with the company.
• We are not considering candidates seeking short-term positions (6–12 months).

Job Type: Full-time

Pay: ₹15, ₹20,000.00 per month

Work Location: In person

At Asafe Global, we are seeking a dedicated and organized individual to join our team as an Operations and Administrative Professional.

Key Responsibilities:

• Manage company documentation, compliance forms, and vendor/supplier coordination with the utmost care and attention to detail.
• Schedule internal meetings and maintain calendars for key leadership in a timely and efficient manner.
• Assist in preparing reports, presentation materials, and official documents that showcase the company's values and mission.
• Coordinate with finance and IT teams on administrative-related needs to ensure seamless operations.
• Contribute to improving internal processes and tools to increase productivity and efficiency.
• Assist with employee onboarding and offboarding processes to ensure a smooth transition.
• Maintain and update HR records and documentation accurately and efficiently.
• Support internal communication, employee engagement activities, and recognition programs to foster a positive work environment.
• Help coordinate training sessions and track learning progress to ensure professional development.

Why Choose Us:

We are pioneers in advancing workplace safety and environmental excellence across industries. We are committed to safeguarding businesses and serving as a dedicated partner across a spectrum of critical business needs. The selected candidate will receive strong support and report directly to the management team.

We specialize in delivering two key services within quality, environmental, health, and safety (QEH&S): comprehensive management support and expert consultancy.

By joining us, you'll be part of a company that values innovation, compliance, and the protection of what matters most—our people and the planet.

• Manage complex and dynamic executive calendars, including scheduling meetings, appointments, and calls.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate meeting logistics, including room bookings, catering, and technical setup.
• Take meeting minutes and follow up on action items.
• Screen and manage incoming communications (emails, calls), prioritizing and responding as appropriate.
• Maintain organized filing systems, both physical and digital.
• Conduct research and compile information for various projects and tasks.
• Process expense reports and manage budget tracking for assigned executives.
• Act as a primary point of contact for internal and external stakeholders.
• Anticipate and proactively address the needs of the executives you support.
• Handle confidential information with the utmost discretion and security.
• Assist with personal errands and tasks as requested by executives, where appropriate.
• Provide administrative support to other team members as needed.
• Continuously seek ways to improve administrative processes and enhance efficiency.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience providing administrative support, preferably to C-suite executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• Excellent interpersonal skills with the ability to interact professionally with all levels of staff and external contacts.
• High level of discretion and ability to handle confidential information.
• Ability to work independently, take initiative, and problem-solve effectively.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Familiarity with travel booking platforms and expense management software.
• Adaptability and flexibility to manage changing priorities in a remote work environment.

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
• Prepare agendas, compile documents, and take minutes for meetings as required.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, screening and prioritizing as necessary.
• Assist with the preparation of reports, presentations, and other documents.
• Manage expense reports and processing of invoices.
• Maintain organized filing systems, both physical and digital.
• Act as a liaison between executives and internal/external stakeholders.
• Conduct research and gather information as needed for various projects.
• Proactively anticipate and address the needs of the executives supported.

• Bachelor's degree or equivalent experience in a relevant field.
• Minimum of 4 years of proven experience in an administrative or executive assistant role.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Proven ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with virtual collaboration tools and modern office technology.
• Adaptability to work in a hybrid office setup.

• Manage complex calendars for senior executives, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and direct incoming calls and emails, responding to inquiries as appropriate.
• Organize and maintain physical and digital filing systems.
• Prepare agendas for meetings and take minutes as required.
• Greet visitors and provide a high level of professionalism.
• Assist with expense reporting and invoice processing.
• Conduct research and compile information for various projects.
• Handle confidential information with discretion and integrity.
• Anticipate the needs of the executives and proactively address them.
• Liaise with internal departments and external stakeholders.
• Manage office supplies and equipment.

• High school diploma or equivalent; an associate's or bachelor's degree is a plus.
• Minimum of 3-5 years of experience in an administrative support role, preferably supporting senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and the ability to handle confidential information.
• Proactive approach and problem-solving skills.
• Experience with calendar management tools and travel booking systems.
• Professional and courteous demeanor.