106,873 Executive Assistants jobs in India

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office equipment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with calendar management and travel coordination.
• A professional and proactive attitude.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.

• Managing and maintaining complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinating and preparing for internal and external meetings, including booking venues, preparing agendas, and taking minutes.
• Screening and responding to emails and phone calls, prioritizing urgent matters.
• Preparing reports, presentations, and correspondence with a high degree of accuracy.
• Organizing and maintaining filing systems, both physical and digital.
• Making travel arrangements, including flights, accommodations, and itineraries.
• Assisting with expense report preparation and submission.
• Handling confidential information with the utmost discretion.
• Liaising with internal departments and external contacts on behalf of executives.
• Proactively identifying and addressing potential issues to ensure smooth workflow.

• Manage complex calendars, schedule appointments, and arrange meetings for executives.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Assist with event planning and coordination for meetings, conferences, and company gatherings.
• Process expense reports and manage office supplies inventory.
• Act as a liaison between executives and internal/external stakeholders.
• Conduct research and gather information as needed for various projects.
• Provide general administrative support, including photocopying, scanning, and data entry.
• Handle confidential information with the utmost discretion.
• Anticipate the needs of the executives and proactively address them.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and a high level of professionalism when handling sensitive information.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with scheduling tools and virtual meeting platforms.
• A proactive and resourceful approach to problem-solving.

• Manage executive calendars, including scheduling meetings, appointments, and travel.
• Prepare correspondence, reports, and presentations.
• Coordinate domestic and international travel arrangements.
• Screen and prioritize incoming communications, including emails and phone calls.
• Maintain confidential files and records.
• Assist with the preparation and distribution of meeting agendas and minutes.
• Handle logistical arrangements for meetings and events.
• Conduct research and gather information for executive projects.
• Provide general administrative support to the executive team.
• Ensure efficient workflow and smooth day-to-day operations.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Exceptional attention to detail and accuracy.
• Ability to multitask and prioritize effectively.
• Experience working in a hybrid or flexible work environment.
• Proactive attitude and problem-solving capabilities.

Cannot work for any other organisation when employed with us. Must have good written and verbal English.

Please provide cover letter and salary expectations.

Role Overview

We are seeking a highly organized and customer-focused Administrative Support & Customer Service professional with a bookkeeping background to join our team. This role requires excellent verbal and written communication skills, as a key responsibility is handling customer service phone calls and email inquiries related to invoice payments, financial transactions, and account-related matters.

The ideal candidate will have administrative experience and a strong grasp of bookkeeping principles. While bookkeeping will not be the primary focus, familiarity with accounts payable, receivable is essential to support the finance team effectively.

This role is best suited for someone who is detail-oriented, adaptable, and confident in handling phone interactions with clients, suppliers, and stakeholders.

___

Key Responsibilities

Customer Service & Administrative Support

• Answer phone calls from stakeholders, including clients and vendors, regarding invoice payments and account-related inquiries.

• Respond to email inquiries professionally and efficiently.

• Assist with data entry, document management, and maintaining accurate financial records.

• Develop, document, and maintain administrative and financial processes.

• Create and manage spreadsheets, reports, and other documents using Excel and Microsoft Office Suite.

• Support the accounts team with general administrative and clerical tasks.

Bookkeeping Support

• Assist in managing accounts payable, receivable.

• Ensure financial data is accurate and up to date.

• Process basic knowledge of financial transactions, such as claims, invoices, and reconciliations.

• Coordinate with the finance team to track and follow up on outstanding payments.

CRM and Communication

• Manage and update CRM systems with accurate data.

• Communicate effectively via phone and email, ensuring clear and professional interactions.

• Draft and send professional correspondence and reports.

• Maintain strong relationships with stakeholders by providing timely and helpful responses.

Team Collaboration and Learning

• Work closely with the accounts and administrative teams to support daily operations.

• Demonstrate flexibility and willingness to learn new skills and systems.

• Proactively identify process improvements to enhance efficiency.

___

Key Skills and Attributes

Customer Service & Communication:

• Excellent verbal and written English communication skills.

• Confident phone manner to handle inquiries from clients and stakeholders.

• Strong customer service mindset with a problem-solving approach.

Administrative & Organizational Skills:

• Strong attention to detail and accuracy in data entry and documentation.

• Proven ability to follow and develop processes.

• Effective time management and multitasking skills.

Technical Skills:

• Bookkeeping knowledge, particularly accounts payable and accounts receivable

• Proficiency in accounting software is desirable (Xero preferred).

• Familiarity with CRM systems (Zoho preferred).

• Intermediate knowledge of Excel and Microsoft Office Suite.

• Knowledge of NDIS financial processing is a bonus but not essential.

Team & Adaptability:

• Ability to work collaboratively within a team.

• Flexibility and eagerness to learn new tools and techniques.

___

Qualifications and Experience

• 2-5 years of experience in administrative support, customer service, and bookkeeping roles.

• Previous experience working with an International company.

• Bonus: Knowledge of the NDIS system and processes.

• Formal qualifications in administration, bookkeeping, or finance are advantageous.

___

Technical Requirements

• Stable and fast internet connection.

• Reliable electricity supply to ensure uninterrupted work.

• Personal computer or laptop with at least a Core i5 processor or equivalent specifications with an additional screen.

___

Preferred Attributes

• Familiarity with clients and accounting processes.

• Experience working in a customer service or administrative role.

• A proactive and solution-oriented mindset.

___

What We Offer

• A supportive and collaborative team environment.

• Opportunities for professional development and growth.

• Work remotely, providing greater flexibility and convenience.

___

Cannot work for any other organisation when employed with us. Must have good written and verbal English. Must have technical skills and have intermediate knowledge of excel.

Please provide cover letter and salary expectations.

Role Overview

We are seeking a highly organized and customer-focused Administrative Support & Customer Service professional with a bookkeeping background to join our team. This role requires excellent verbal and written communication skills, as a key responsibility is handling customer service phone calls and email inquiries related to invoice payments, financial transactions, and account-related matters.

The ideal candidate will have administrative experience and a strong grasp of bookkeeping principles. While bookkeeping will not be the primary focus, familiarity with accounts payable, receivable is essential to support the finance team effectively.

This role is best suited for someone who is detail-oriented, adaptable, and confident in handling phone interactions with clients, suppliers, and stakeholders.

___

Key Responsibilities

Customer Service & Administrative Support

• Answer phone calls from stakeholders, including clients and vendors, regarding invoice payments and account-related inquiries.

• Respond to email inquiries professionally and efficiently.

• Assist with data entry, document management, and maintaining accurate financial records.

• Develop, document, and maintain administrative and financial processes.

• Create and manage spreadsheets, reports, and other documents using Excel and Microsoft Office Suite.

• Support the accounts team with general administrative and clerical tasks.

Bookkeeping Support

• Assist in managing accounts payable, receivable.

• Ensure financial data is accurate and up to date.

• Process basic knowledge of financial transactions, such as claims, invoices, and reconciliations.

• Coordinate with the finance team to track and follow up on outstanding payments.

CRM and Communication

• Manage and update CRM systems with accurate data.

• Communicate effectively via phone and email, ensuring clear and professional interactions.

• Draft and send professional correspondence and reports.

• Maintain strong relationships with stakeholders by providing timely and helpful responses.

Team Collaboration and Learning

• Work closely with the accounts and administrative teams to support daily operations.

• Demonstrate flexibility and willingness to learn new skills and systems.

• Proactively identify process improvements to enhance efficiency.

___

Key Skills and Attributes

Customer Service & Communication:

• Excellent verbal and written English communication skills.

• Confident phone manner to handle inquiries from clients and stakeholders.

• Strong customer service mindset with a problem-solving approach.

Administrative & Organizational Skills:

• Strong attention to detail and accuracy in data entry and documentation.

• Proven ability to follow and develop processes.

• Effective time management and multitasking skills.

Technical Skills:

• Bookkeeping knowledge, particularly accounts payable and accounts receivable

• Proficiency in accounting software is desirable (Xero preferred).

• Familiarity with CRM systems (Zoho preferred).

• Intermediate knowledge of Excel and Microsoft Office Suite.

• Knowledge of NDIS financial processing is a bonus but not essential.

Team & Adaptability:

• Ability to work collaboratively within a team.

• Flexibility and eagerness to learn new tools and techniques.

___

Qualifications and Experience

• 2-5 years of experience in administrative support, customer service, and bookkeeping roles.

• Previous experience working with an International company.

• Bonus: Knowledge of the NDIS system and processes.

• Formal qualifications in administration, bookkeeping, or finance are advantageous.

___

Technical Requirements

• Stable and fast internet connection.

• Reliable electricity supply to ensure uninterrupted work.

• Personal computer or laptop with at least a Core i5 processor or equivalent specifications with an additional screen.

___

Preferred Attributes

• Familiarity with clients and accounting processes.

• Experience working in a customer service or administrative role.

• A proactive and solution-oriented mindset.

___

What We Offer

• A supportive and collaborative team environment.

• Opportunities for professional development and growth.

• Work remotely, providing greater flexibility and convenience.

___

• Manage executive calendars and schedules.
• Coordinate virtual meetings and appointments.
• Handle travel arrangements and logistics.
• Prepare reports, presentations, and correspondence.
• Act as a liaison between executives and stakeholders.
• Maintain confidential information with discretion.
• Organize electronic files and manage databases.
• Conduct research and compile information.
• Proactively identify and resolve administrative issues.
• Provide exceptional remote administrative support.