2,294 Executive Coordination jobs in India

• Manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements for staff.
• Answer and direct phone calls, manage correspondence, and respond to inquiries.
• Prepare and edit documents, presentations, and reports.
• Maintain office filing systems, both physical and digital.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with the preparation of meeting materials and take minutes when required.
• Greet visitors and direct them to the appropriate personnel.
• Provide support for office events, meetings, and conferences.
• Liaise with vendors and service providers to ensure timely delivery of goods and services.
• Assist with basic bookkeeping and expense reporting.
• Ensure the office environment is well-organized and presentable.
• Handle confidential information with discretion.
• Support HR functions such as onboarding new employees.

• Proven experience as an Administrative Assistant, Office Administrator, or in a similar role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to problem-solving and identifying needs.
• Familiarity with office management procedures and basic bookkeeping is a plus.
• Ability to work independently and collaboratively in a hybrid setting.
• High school diploma or equivalent; associate's degree is an advantage.

Kmedika Solutions Pvt. Ltd.

Location: Hyderabad

Job Type: Full-time

Experience: 3+ years in admin, operations, or HR support

Kmedika Solutions is a growing startup in the medical device engineering services space. We are seeking a dependable, resourceful, and highly organized Office Admin/HR Coordinator to oversee day-to-day operations and act as a key bridge between our team and international clients/leadership.

This is a startup environment—best suited for someone who thrives in dynamic settings, enjoys wearing multiple hats, and is motivated to build and streamline processes from the ground up.

Key Responsibilities

• Supervise, manage, and track completion of tasks assigned by executives.
• Maintain and organize administrative and personnel files to ensure smooth office operations.
• Assist with recruitment, onboarding, and development of employees.
• Manage daily office operations including supplies, facilities, vendors, and office infrastructure.
• Handle procurement and maintenance of hardware (laptops, internet, office equipment).
• Collect and track employee timesheets and leave records; generate attendance summaries.
• Provide executive support, including calendar management, expense reporting, correspondence, presentation prep, and coordinating travel and meetings.
• Communicate on behalf of leadership with vendors, team members, and external partners as required.
• Support product procurement processes including order placement, status tracking, and invoice coordination.
• Provide administrative support to various projects, including meeting notes, follow-up on action items, and progress tracking.
• Prioritize and manage multiple tasks with strong attention to detail and follow-through.
• Perform additional duties as assigned.

Requirements

• 3+ years of experience in administration, office operations, or HR coordination
• Bachelor’s degree preferred
• Strong organizational, time management, and problem-solving skills
• Ability to manage multiple tasks and deadlines independently
• High level of responsibility, integrity, and confidentiality
• Strong written and verbal communication skills
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Experience compiling reports and handling internet-based research
• Basic knowledge of accounting principles and HR processes

Why Join Us?

• Work in a flexible, collaborative, and growing team environment
• Directly support international leadership and make an operational impact
• Opportunity to grow into broader HR or operations responsibilities as the company scales

Interested? Apply by sending your resume to or message us directly here on LinkedIn.

#hiring #officeadmin #adminjobs #hrcoordinator #IndiaJobs #operationssupport #Kmedika

Job Title: Client Relationship Executive – Social Media & Influencer Coordination

Location: Hyderabad

Company: Gravity Atoms

Experience Level: 4 to 6 years

Department: Marketing / Client Engagement

Job Overview:

Gravity Atoms is seeking a motivated and enthusiastic experienced to join our team as a Client Relationship Executive. This role involves managing client interactions, coordinating with influencers, supporting social media activities, and attending brand-related events. If you’re passionate about digital engagement and building relationships, this is a great opportunity to start your career.

Key Responsibilities:

Client Interaction:

Communicate with clients via social media and other channels to understand their needs.

Ensure timely follow-ups and maintain a positive relationship with clients.

Influencer Coordination:

Act as a bridge between clients and influencers for campaign execution.

Coordinate deliverables, timelines, and feedback.

Maintain a tracker sheet for influencer collaborations and client briefs.

Social Media Engagement:

Assist in managing company social media accounts.

Respond to comments, messages, and queries professionally.

Support the content team with ideas and feedback from clients.

Event Participation:

Attend client events, influencer meetups, and brand activations.

Represent Gravity Atoms and ensure smooth coordination during events.

Capture event highlights and feedback for internal reporting.

Reporting & Documentation:

Maintain and update sheets for client and influencer activities.

Assist in preparing weekly reports on engagement and campaign status.

Qualifications:

Bachelor’s degree in any discipline (Marketing, Communications preferred).

Strong communication and interpersonal skills.

Basic knowledge of social media platforms (Instagram, LinkedIn, Facebook).

Familiarity with Excel or Google Sheets.

Willingness to travel and attend events.

About the Role

The Head of PMO will reinvent the traditional Project Management Office into a Strategic Enablement Engine — one that governs through foresight, not hindsight. This leader will bring balance: the discipline of the “Hard PM” and the empathy of the “Servant Leader PM.” The mission is to ensure every initiative delivers value, not just reports progress — combining predictive insight, financial transparency, and capability development into one cohesive operating rhythm.

Responsibilities

• Governance, Escalation Management, Process & Tools
• Establish as peer to customer representative responsible for respective programmes/deliveries
• Establish a unified internal governance framework that replaces retrospective reporting with predictive control.
• Create early-warning systems and escalation protocols that trigger intervention before slippage occurs.
• Streamline templates, stage gates, and dashboards — focus on insight, not bureaucracy.
• Maintain a “single source of truth” for program status, decisions, and dependencies across delivery programs
• Embed digital tools and AI-enabled analytics to modernize the PMO’s operating cadence.
• Financial Management & Reporting
• Integrate financial governance into the PMO’s core — linking delivery performance to revenue, margin, utilization, and cost outcomes.
• Partner with Finance to ensure rolling forecasts, project P&L visibility, and variance analysis are forward-looking, not post-mortem.
• Drive budget discipline, performance tracking, and scenario modeling to support executive decisions.
• Provide leadership with insightful executive packs — concise, data-driven, and judgment-rich.
• Resource Demand Management & Capacity Planning
• Build and manage a global resource visibility model across all programs.
• Forecast demand and supply dynamics across hubs (India, LATAM, EMEA, APAC), ensuring capacity aligns with pipeline and commitments.
• Lead the governance of hiring plans, bench optimization, and redeployment strategies.
• Use analytics to anticipate demand peaks, skill gaps, and utilization risks before they impact delivery.
• Training & Certification
• Define the PMO competency framework — balancing “Hard PM” rigor (planning, control, risk) with “Servant Leader” attributes (coaching, empathy, collaboration).
• Establish structured certification, mentorship, and continuous learning programs aligned with Infinite and customer delivery standards.
• Cultivate a community of practice that celebrates outcome-based delivery, not process compliance.

Cross-Functional Responsibilities

• Serve as the conscience of execution — challenging assumptions, exposing blind spots, and calling “BS” when necessary.
• Partner with Delivery, Sales, HR, and Finance leaders to align programs, people, and performance.
• Facilitate executive cadences — turning data into decisions, not dashboards into comfort.
• Drive continuous improvement and simplification across all PMO functions.

Qualifications

• 10+ years in program governance, delivery assurance, or transformation leadership — ideally across Telecom, Digital, or IT services.
• Demonstrated success managing global PMO or portfolio functions.
• Deep understanding of financial metrics, delivery economics, and organizational design.
• Proven ability to lead both “Hard PMs” (command & control) and “Servant Leader PMs” (collaborative, empathetic) — matching style to context.
• Respected for integrity, foresight, and courage to challenge consensus.

Required Skills

• Predictive, action-oriented governance rhythm institutionalized across all programs.
• Balanced PMO talent model with both Hard and Servant Leader archetypes deployed contextually.
• Executive reporting that shapes decisions — not just reflects them.
• Resource and financial transparency driving measurable delivery efficiency.
• PMO recognized as a strategic engine of enablement, not an administrative layer.

Position - PMO

Experience - 5+Years

Work mode- WFO- Gurgaon

NP - Immediate to Serving notice

Shift Timing - General Timings

Responsibilities:

1. Establishes and maintains project management standards, methodologies, processes, and tools across the organization.

2.Provides governance, support, and oversight for multiple projects.

3.Involved in high-level stakeholder engagement activities across projects.

4.Establishes knowledge management repositories and facilitates knowledge sharing across projects.

5.Establishes key performance indicators (KPIs) and metrics to measure project and portfolio performance.

Responsibilities:

1.Establishes and maintains project management standards, methodologies, processes, and tools across the organization.

2.Provides governance, support, and oversight for multiple projects.

3.Involved in high-level stakeholder engagement activities across projects.

4.Establishes knowledge management repositories and facilitates knowledge sharing across projects.

5.Establishes key performance indicators (KPIs) and metrics to measure project and portfolio performance.

Software Development as PMO he should has worked on it

• Establish, govern, and manage the Project Management Office (PMO).
• Develop and implement standardized project management methodologies, processes, and tools.
• Oversee the project portfolio, ensuring alignment with strategic business objectives.
• Manage the project intake, prioritization, and approval process.
• Develop project plans, including scope, timelines, budgets, and resource allocation.
• Monitor project progress, identify risks and issues, and implement mitigation strategies.
• Ensure project deliverables meet quality standards and stakeholder expectations.
• Provide guidance, mentorship, and support to project managers and teams.
• Develop and distribute project status reports and performance metrics to senior management.
• Foster a culture of continuous improvement in project management practices.

• Master's degree in Business Administration, Management, or a related field.
• Minimum of 10 years of experience in project management, with at least 5 years in a PMO leadership role.
• Proven experience in establishing and managing a PMO.
• Expertise in project management methodologies (Agile, Waterfall, Hybrid).
• Strong knowledge of portfolio management, resource management, and risk management.
• Excellent leadership, communication, and stakeholder management skills.
• PMP (Project Management Professional) or equivalent certification is required.
• Experience with project management software (e.g., MS Project, Jira, Asana).
• Strong analytical and problem-solving abilities.
• Ability to drive change and influence stakeholders at all levels.