2,472 Executive Coordinator jobs in India

About the Company

MIT ADT University is seeking detail-oriented, energetic, and highly organized Event Executives/Coordinators to assist the Event Manager in the day-to-day execution of all university events. This role is crucial for ensuring the smooth delivery of all logistical elements, managing vendor relationships, and providing essential on-site support to guarantee successful and seamless events in alignment with the University’s standards.

About the Role

MIT ADT University is seeking detail-oriented, energetic, and highly organized Event Executives/Coordinators to assist the Event Manager in the day-to-day execution of all university events. This role is crucial for ensuring the smooth delivery of all logistical elements, managing vendor relationships, and providing essential on-site support to guarantee successful and seamless events in alignment with the University’s standards.

Responsibilities

Operational Planning and Logistics Execution

• Assist the Event Manager/Lead in creating and maintaining detailed event checklists, timelines, and floor plans.
• Manage the procurement and tracking of all logistical requirements, including furniture setup, seating arrangements, signage placement, utilities (power, water), and waste management.
• Coordinate internal bookings of university spaces (halls, classrooms, grounds) and manage the logistical needs of various campus departments involved in the event.
• Organize and track inventory of all event-related assets (e.g., banners, registration kits, merchandise, AV equipment).

Vendor Management and Follow-Up

• Serve as the primary point of contact for routine follow-up with approved vendors (catering, printing, transportation, sound/lights, decor).
• Assist the Event Manager/Lead in collecting quotations, comparing bids, and preparing documentation for vendor contracts.
• Ensure vendors adhere strictly to the agreed-upon contract terms, delivery schedules, and quality standards.
• Coordinate vendor access to the venue, supervise setup and dismantling, and confirm final delivery/service completion.
• Assist in collecting and verifying vendor invoices for payment processing.

Event Coordination and On-Site Support

• Provide high-level administrative support to the Event Manager/Lead, including scheduling meetings, preparing presentations, and compiling reports.
• Manage the event registration process, including setting up online/offline registration systems, coordinating badge printing, and managing the on-site registration desk.
• Oversee the coordination and management of student volunteers, including scheduling, training, and supervision on event days.
• Act as a runner or ground supervisor during events, swiftly addressing minor issues, directing guests, and coordinating between different operational zones.
• Assist with guest hospitality, including managing accommodation, travel arrangements, and local transportation for VIPs and speakers.

Post-Event Duties

• Assist with the efficient breakdown and cleanup of event venues, ensuring the campus space is returned to its original condition promptly.
• Gather feedback forms, compile attendance data, and assist in preparing the initial draft of the post-event logistical report.
• Organize and reconcile all event materials, inventory, and documentation (e.g., photographs, videos, press clippings).

Branding and Communication Support

• Assist the Communications Department with the distribution of promotional materials on campus and through other designated channels.
• Ensure all temporary branding elements (banners, signage, backdrops) are correctly displayed as per brand guidelines.

Qualifications

• Education: Bachelor’s degree in any discipline; a degree/diploma in Event Management or Hospitality is preferable.
• Experience : 2-4 years of experience in event coordination, or a related administrative role, preferably in a dynamic educational or corporate setting.

Required Skills

• Strong focus on operational execution, follow-through, and attention to detail.
• Excellent time management, multi-tasking, and organizational abilities.
• Proficiency in Microsoft Office (Word, Excel) for managing lists, budgets, and documentation.
• Effective communication and interpersonal skills, essential for vendor and internal stakeholder coordination.
• Proven ability to work effectively under pressure and troubleshoot minor issues independently.
• High degree of professionalism, reliability, and enthusiasm.
• Willingness to work flexible hours, including weekends and public holidays, especially leading up to and during major events.

If you are interested for the position please send your profile to

Job Title: Executive Coordinator – Corporate Affairs

Job Type: Permanent, Full-time

Function: Corporate Affairs

Business: Godrej Industries Group (GIG)

Location: Mumbai HO, India

About Godrej Industries Group (GIG)

At the Godrej Industries Group, we are privileged to serve over 1.1 billion consumers globally through our businesses with market leadership positions in the consumer products, real estate, agriculture, financial services and chemicals industries.

About the role

To play an integral part of a new emerging diverse team of Corporate Affairs function, working across regions and businesses. Be passionate about the opportunities the role brings and commit to shape the future of how we build the corporate affairs department within the organization and with the outside world.

About the Function

Corporate Affairs works across various businesses and geographical regions. This function makes lasting impacts on businesses, societies and external ecosystem. It has a high interface with the external stakeholders such as senior Govt. officials, policy makers, civil society, development professionals, industry forums and industry leaders.

Job Responsibilities:

The incumbent will be the nerve center of this important function and custodian of maintaining co-ordination with internal and external stakeholders for the Corporate Affairs department.

Role & Responsibilities:

• Represent the Corporate Affairs Function of Godrej as the frontline executive by being the first point of contact
• Manage and update stakeholder maps
• Coordinate scheduling of and plans internal/external meetings and events with senior management team and prepares agendas and minutes as required
• Daily tracking of notifications and updates related to relevant sectors and topics
• Preparing draft talk points, briefing notes, advisory notes, white papers, advocacy content
• Liaising with a wide range of people involved in policy areas especially Industry forum contacts
• Internal Business Management ability - handling business queries, ability to communicate with government officials like PS/Sr. PS etc.
• Maintain and build industry forum contacts and ensure smooth coordination
• Support the dissemination of policy advocacy strategy defined at Regional and national level, and report regularly the progress made with relevant important metrics. Particularly in terms of timelines, data required from other functions and dossier preparation
• Ability to do conduct efficient research and analysis, proficient in contact co-ordination
• Manage the relationship with external agencies and consultants
• Manage the progress of projects managed/ led by Corporate Affairs function

Qualification & Requirement

Who are we looking for?

Education:

• Bachelor's / MBA Degree

Experience:

• 2 to 4 years of work experience (after graduation/post-graduation) with experience preferably in the work area of Corporate and Government Affairs

Skills:

• Strong conceptual depth in learning, motivation, and performance
• Good understanding of the landscape of corporate affairs function and its stakeholders
• Ability to multitask and work in a fast-paced environment
• Demonstrated understanding of business, department and manage internal & external stakeholder queries in an effective manner
• Experience of front-line support, liaison and relationship management across the hierarchy
• Proficiency in verbal and written communication skills
• Project management, drive and ability to deal with ambiguity
• Exceptional skills in preparing presentations, research notes and event briefing memos.

What’s in it for you?

Be an equal parent

Childcare benefits for the birthing parent, commissioning parent (in case of surrogacy) or adoptive parent, and their partners

• 6 months of paid leave for primary caregivers, flexible work options on return for primary caregivers
• 2 months paid leave for secondary caregivers
• Caregiver travel for primary caregivers to bring a caregiver and children under a year old, on work travel

Coverage for childbirth and fertility treatment

No place for discrimination at Godrej

Gender-neutral anti-harassment policy

Same sex partner benefits at par with married spouses

Coverage for gender reassignment surgery and hormone replacement therapy

Community partnerships and advocacy

Persons with Disability (PwD) care

We are selfish about your wellness

Comprehensive health insurance plans, as well as accident coverage for you and your family, with top-up options

Elder care for those who might need to extend support to senior family members

Preventative healthcare support

Outpatient Department (OPD) coverage, including vaccinations, dental, vision, etc.

Uncapped sick leave

Flexible work options, including remote working and part-time work

Mental wellness and self-care programmes, resources and counselling

Celebrating wins, the Godrej Way

Structured recognition platforms for individual, team and business-level achievements

Digital and offline instant recognition platforms.

An inclusive Godrej

Before you go, there is something important we want to highlight. There is no place for discrimination at Godrej. Diversity is the philosophy of who we are as a company. And has been for over a century. It’s not just in our DNA and nice to do. Being more diverse - especially having our team members reflect the diversity of our businesses and communities - helps us innovate better and grow faster. We hope this resonates with you.

We take pride in being an equal opportunities employer. We recognise merit and encourage diversity. We do not tolerate any form of discrimination on the basis of nationality, race, colour, religion, caste, gender identity or expression, sexual orientation, disability, age, or marital status and ensure equal opportunities for all our team members.

If this sounds like a role for you, apply now!

We look forward to meeting you.

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls across different time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation, ensuring all details are handled seamlessly.
• Prepare agendas, background materials, and minutes for executive meetings, ensuring timely distribution and follow-up.
• Handle confidential information with the utmost discretion and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, and redirecting them as appropriate.
• Process expense reports and manage invoices and reimbursements for the executive team.
• Assist in the preparation of presentations, reports, and correspondence.
• Coordinate event logistics for executive-level functions, team offsites, and client meetings.
• Act as a primary point of contact for internal departments and external clients/partners, building and maintaining strong working relationships.
• Anticipate the needs of the executives and proactively address potential issues or conflicts.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support as needed, including managing office supplies and equipment for the executive suite.

• Proven experience as an Executive Assistant, Operations Coordinator, or similar administrative role, preferably supporting senior management.
• Exceptional organizational and time-management skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Ability to multitask, prioritize effectively, and work efficiently under pressure.
• Discretion and a high level of professionalism when handling sensitive information.
• Proactive approach and the ability to anticipate needs and solve problems independently.
• Strong interpersonal skills and the ability to interact with individuals at all levels.

• Manage and organize complex executive calendars, including scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, preparing detailed itineraries.
• Prepare, format, and proofread correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, directing them to the appropriate individuals.
• Organize and manage executive meetings, including preparing agendas, distributing materials, and taking minutes.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Maintain organized electronic and physical filing systems.
• Assist with ad-hoc projects as required by the executive team.
• Manage office supplies and ensure the smooth functioning of office equipment when on-site.
• Provide support for office events and team-building activities.
• Anticipate needs and proactively address potential administrative challenges.

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
• Minimum of 4 years of experience in an administrative support role, preferably supporting executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Excellent organizational, time-management, and multitasking abilities.
• Strong written and verbal communication skills in English.
• Discretion and a high level of professionalism.
• Ability to work effectively both independently and as part of a team in a hybrid work environment.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Proactive problem-solving skills and a keen eye for detail.

Job Title: Placement Executive | Placement Coordinator - Boston Institute of Analytics

Location: Mumbai, Andheri East

Working Days: Monday to Saturday

About the Role:

We are looking for a dedicated and proactive Placement Executive to identify and secure job opportunities for students in specialized domains, including data science, AI, cybersecurity, digital marketing, investment banking, cloud & DevOps, MBA, and more. The role requires engaging with MNCs and startups and leveraging job platforms to fulfill recruitment requirements that align with BIA’s student expertise.

Key Responsibilities:

• Targeted Outreach:

Identify, shortlist, and connect with MNCs, startups, and top organizations to source job opportunities specific to BIA’s courses, such as data science, AI, cybersecurity, digital marketing, and related fields.

• Job Portals Research:

Actively search and monitor job sites, industry platforms, and portals for relevant openings suitable for BIA students. Share opportunities promptly and coordinate applications.

• Campus Recruitment Drives:

Plan, coordinate, and execute successful placement drives to connect students with top-tier employers.

• Company Engagement:

Reach out to recruiters and hiring managers to understand their workforce requirements and match them with BIA-trained students.

• Domain-Specific Focus:

Build pipelines for placements across specialized verticals like data science, cybersecurity, investment banking, cloud & DevOps, digital marketing, business management, and other emerging fields.

• Placement Strategy:

Strategize and conduct placement drives, both online and on-campus, to create a seamless hiring process for recruiters and students.

• Student Communication:

Keep students informed about new opportunities and guide them on interview preparation, resume writing, and career strategies.

• Student Support:

Guide students in preparing tailored resumes, practicing interviews, and improving their professional readiness to match employer expectations.

• Tracking & Reporting:

Maintain and update placement data through the Placement Dashboard, ensuring transparency and accountability.

Key Skills Required:

• Strong ability to identify and build relationships with recruiters across industries.
• Excellent communication, research, and networking skills.
• Proficiency in navigating job portals and databases for opportunity sourcing.
• Effective organizational and reporting abilities.

Qualifications:

• Bachelor’s degree
• 1+ year of experience as a placement coordinator.
• Prior experience in academia or technical training institutes is a plus.

Why Join Us?

Boston Institute of Analytics is a globally recognized leader in professional training. As a Placement Executive, you will play a pivotal role in bridging talent with opportunity across top domains, shaping successful careers, and driving organizational excellence.

Talent500 is hiring for one of its clients.

Executive search coordinator:

Stout’s Growth team develops and implements an end-to-end experienced hire recruiting strategy / process with new, creative tactics that help attract the best talent in the market. We are now enhancing the team and are looking for an individual who will be integral to senior hiring efforts by ensuring our candidates receive the best support and care throughout the recruitment process, as well as by helping Stout have critical market intelligence by mapping competitors to understand the potential candidate landscape.

On a day-to-day basis you will be managing candidates through the hiring process.

Candidate Management:

• You will play an integral role in supporting through the candidates interview process
• Coordinating interview availability and booking in times with assessors
• Preparing candidate briefing documents to support interview preparation
• Managing tests and assessments
• Ensuring all candidate documentation post offer is completed efficiently
• Arranging follow up meetings, including interviews and feedback briefings

Candidate Marketing and CRM Management:

• Manage and maintain a database of top target candidates and ensure that they are receiving regular Stout updates; (deals / annual reports / journal etc)
• Partner with Marketing Directors to ensure recruiting presentations are up to date with correct bios and other data

Other:

• Produce regular activity, progress and other reports and analyze key trend data

The ideal candidate will have:

• An under-graduate or graduate degree
• 2-5 years of relevant professional experience
• Strong customer focus with excellent communication skills both on the phone and in person with outstanding attention to detail
• Proficiency in Excel, PowerPoint and Word

About Us:

We're Sociohub - where creativity meets innovation and relatability drives results. We are one of the fastest-growing digital marketing agencies in India, with our zeal of taking brands as well as the entertainment industry to previously unimaginable levels. 

From meme marketing and influencer collaborations to cutting-edge AI, VR, and Web 3.0 integrations, we’re redefining what it means to make a mark online. Add to that our licensed tech for delivering Google 360DX Ads, and you’ve got a recipe for success that’s as innovative as it is impactful. 

Our motto, Kaafi Relatable Kaafi Comedy, says it all.

Purpose 

To ensure flawless operational execution of influencer and partnership campaigns—acting as the link between influencers, brand teams, and managers for logistics, follow-ups, and reporting. 

Core Deliverables 

● Maintain influencer databases and update campaign trackers daily. 

● Execute outreach emails, follow-ups, and reminders for content submissions.

● Coordinate with creative teams for asset approvals and final uploads.

● Collect live links, screenshots, and performance data for reports. 

● Support budgeting, invoice collation, and documentation. 

● Assist in researching trending creators and category benchmarks. 

Day-to-Day Scope 

● Morning → Check posting schedules; remind creators for live deadlines.

● Midday → Coordinate approvals, capture live content, log data. 

● Afternoon → Update reports + dashboards, compile screenshots, calculate metrics.

● Evening → Research new creators, update sheets, and assist in ideation. 

Skill Arsenal 

● Excellent organization & Excel/Google Sheets proficiency. 

● Clear written communication and email etiquette. 

● Basic understanding of Instagram, YouTube, and influencer workflows.

● Comfort with influencer tools (Qoruz, Winkl, Modash etc.) and UTM tracking.

● Eagerness to learn campaign execution end-to-end. 

KPIs 

● Timely completion of deliverables (100% within deadline). 

● Accuracy of campaign data and reports. 

● Responsiveness & communication turnaround time. 

● Database freshness (% of active creator profiles updated monthly).

● Error-free documentation / PO tracking. 

Reports To 

Influencer & Partnerships Manager 

Collaborates With: Social Strategists, Design Team, Performance Team, Finance

Interested candidates please, share your CV's at