12 Export Documentation jobs in India

• Prepare all export documents (Invoice, Packing List, Bill of Lading, Certificate of Origin, etc.).
• Verify export order details against documentation requirements.
• Liaise with freight forwarders for booking and document submission.
• Track and update export documentation status.
• Submit documents to bank (if LC or CAD payments).
• Maintain export records for audit and compliance.
• Share correct contract details, customer requirements, and terms.
• Provide commercial invoices and proforma invoices.
• Confirm export order specifications.
• Coordinate with documentation team on dispatch readiness.

Company Description

Surya Exports, a government of India recognized export house, specializes in manufacturing kitchen and floor textiles. With factories located in Panipat and Karur, it has supplied products to leading retailers and wholesalers worldwide. Committed to sustainability, Surya Exports holds multiple certifications including Global Organic Textile Standard, Global Recycled Standard, Oekotex 100, and Sedex Certified and Socially compliant. Reach out to us via email at or WhatsApp at .

Role Description

This is a full-time on-site role for an Export Documentation Specialist located in New Delhi. The Export Documentation Specialist will be responsible for preparing and managing export documentation, ensuring compliance with regulations, coordinating with internal and external stakeholders, maintaining accurate records, and handling technical documentation. This role requires strong attention to detail, organizational skills, and the ability to work efficiently in a fast-paced environment.

Qualifications

• Documentation and Technical Documentation skills
• Proficiency in Clinical Documentation and Technical Writing
• Strong Analytical Skills
• Excellent organizational and communication skills
• Ability to work independently and collaboratively
• Experience in export documentation or a related field is a plus
• Bachelor's degree in a relevant field is preferred
• Export documentation such as Packing list, Invoice, P.O, P.I and CEPA

Job Overview

We are seeking an experienced and dedicated Export Documentation Executive to join our team at Majestic Basmati Rice Pvt. Ltd. The role will be based in Bhopal, offering a full-time, mid-level employment opportunity. The successful candidate will manage and streamline export documentation processes to ensure compliance with all regulations and efficient coordination of activities. A keen expertise in export procedures and documentation is essential for this role.

Qualifications and Skills

• Proven experience in handling export documentation effectively, ensuring all documents comply with the required standards.
• In-depth understanding of shipping coordination and logistics to facilitate seamless transport of goods across borders.
• Proficiency in Letter of Credit management, ensuring timely submission and accuracy of all required documents.
• Strong knowledge of export regulations to mitigate risk and ensure full compliance with international trade laws.
• Excellent attention to detail to verify accuracy and completeness of documentation and avoid costly errors.
• Exceptional organizational skills to manage multiple documentation tasks and deadlines effectively.
• Ability to maintain high levels of communication with internal teams and external partners, fostering collaboration.
• Export Documentation (Mandatory skill) is essential to maintain compliance and efficiency in our processes.

Roles and Responsibilities

• Prepare, review, and manage all necessary documentation for exporting, ensuring adherence to international standards.
• Coordinate with shipping lines and logistics providers to ensure timely and accurate shipment of goods.
• Verify accuracy of letters of credit and ensure compliance with their terms to facilitate smooth financial transactions.
• Stay updated with export regulations to ensure the company's export operations comply with all legal requirements.
• Provide support and guidance to internal teams on documentation requirements and processes.
• Resolve any documentation discrepancies swiftly to prevent shipment delays or compliance issues.
• Communicate effectively with clients and stakeholders to confirm documentation requirements and status updates.
• Assist with the development and implementation of improved documentation procedures and systems as needed.

HH Polymers is a leading manufacturer and exporter of high-quality Garbage Bag, plastic bags, catering to clients across the globe. Based in Ahmedabad, we are committed to delivering excellence through innovation, quality, and on-time delivery.

We are seeking a detail-oriented and experienced Export Documentation Manager to oversee and manage the documentation process for all international shipments. The ideal candidate will have in-depth knowledge of export procedures, documentation, and compliance, and will play a key role in ensuring smooth, accurate, and timely shipments to our global customers.

• Prepare, verify, and manage all required export documentation (invoice, packing list, bill of lading, certificate of origin, etc.).
• Coordinate with production, logistics, CHA, and freight forwarders to ensure timely dispatch of shipments.
• Ensure compliance with international trade laws, customs regulations, and export control policies.
• Maintain updated knowledge of export regulations and procedures specific to target countries.
• Liaise with banks for preparation of documents under Letter of Credit (LC), and other payment terms like DP/DA.
• Track shipments and provide timely updates to customers and internal teams.
• Handle documentation audits and maintain records in compliance with company and legal requirements.
• Resolve documentation issues and discrepancies with relevant stakeholders.
• Generate reports related to shipments, document status, and export activities.

• Bachelors degree in International Business, Commerce, Logistics, or a related field.
• Minimum 3-5 years of experience in export documentation, preferably in the manufacturing/export sector.
• Strong knowledge of shipping procedures, INCOTERMS, and international logistics.
• Familiarity with DGFT, EPC, Customs, and related export compliance bodies.
• Proficiency in MS Office and export documentation software.
• Excellent attention to detail, organizational, and communication skills.
• Ability to multitask and meet deadlines in a fast-paced environment.

• Competitive salary and benefits package.
• Supportive work environment.
• Opportunities for professional growth in a fast-growing export-oriented company.

Position Executive/Ser Exe Customer Service Ocean Export (1 preferably male)

Location Mumbai

CTC 4.5 to 6 lakhs.

Experience 3 years above in freight forwarding company only / No CHA company.

Job Responsibilities:

   Execute and update nomination routing orders from overseas office.

   Plan, monitor and execute LCL , FCL , Buyer console shipments.

   Send quotations to overseas agents for EX-Work shipments

   Execute complete logistics requirements for the customers pick up of cargo, arrange custom clearance & shipment execution.

   Arrange booking SN, distribute Delivery Order to shippers/CHAs.

   Execute the shipment within the stipulated cut off timings by arranging the Load lists & SI submission, follow ups and arrange for Form-13 & arrange movement of stuffed containers from CFS to Port, Submission of VGm, follows if necessary till loading.

   Ensure timely filing of SI, ENS, ACD/AmS & arrange ISF filing & VGm etc.

   Resolve queries with carrier, shippers, overseas agents ,etc.

   Coordination with shipping line, co-loaders, CHA, Overseas offices

   Follow ups till cargo delivery

   Update & Sending DSRs.

   Updating cargo status, stuffing report, Onboard confirmation, etc to agent/shipper/CHA

   Handover Docket timely to documentation with all required details and quotation.

   Update system entry like ALDI tool, LOTs for required customer

Must Have:

   The person should be pro in MS Office

   Should have operations, documentation & customer service knowledge

   Good communication skills

About us:

PANAM Engineers Ltd is a renowned manufacturing company specializing in manufacturing instrumentation products. With a legacy of over 25 years in the industry, we have established a reputation for innovation, quality, and commitment to customer satisfaction. Our mission is to provide tailored solutions that meet the unique needs of our clients worldwide.

PANAM Engineers Ltd is an equal opportunity employer, and we encourage candidates of all backgrounds and experiences to apply.

Job Responsibilities:

Handle Incoming Communications: Manage incoming calls, emails, and inquiries from potential customers. Provide prompt and professional responses to queries.

Order Processing: Receive and process sales orders, ensuring accuracy and completeness of information. Liaise with internal departments (such as production, shipping, and logistics) to ensure orders are fulfilled accurately and on time.

Customer Support: Serve as the primary point of contact for customer inquiries and provide excellent customer service. Address customer concerns and resolve any issues effectively and efficiently. Maintain regular communication with customers to keep them updated on order

Documentation Management: Prepare and maintain all relevant sales documents, including quotes, invoices, purchase orders, and shipping records. Ensure that all documentation is accurate, up-to-date, and compliant with export regulations.

Internal Coordination: Coordinate with the factory team and other internal departments to ensure product availability and timely order fulfillment. Ensure that products are manufactured and shipped as per the customer's specifications and deadlines.

Quotation Follow-up and Conversion: Follow up on sent quotations and ensure they are addressed by customers. Address customer queries and concerns regarding quotations to drive conversions and secure orders.

Core responsibilities:

Bookings (air/sea), negotiate freight rates, manage FCL/LCL consolidation.

Manage CHA, forwarder, container stuffing, insurance.

Track shipments end-to-end; produce ETA updates to buyer.

Prepare shipping docs package for bank (for LC): commercial invoice, PL, B/L, COA, COO.

Manage claims (damage/shortage), coordinate with insurer and buyer.

Maintain shipment records, customs EDI filings, drawback claims (if applicable).

Experience to hire for:

4–8 years in export logistics (pharma/cosmetics preferred).

Practical knowledge of Incoterms, LCs, export documentation & HS codes.

Familiar with freight booking portals (Freightos/Shiprocket/GoComet) and a network of forwarders.

Comfortable with customs processes at main export port you’ll use.