77 Facility Coordination jobs in India

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office equipment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with calendar management and travel coordination.
• A professional and proactive attitude.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.

• Managing and maintaining complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinating and preparing for internal and external meetings, including booking venues, preparing agendas, and taking minutes.
• Screening and responding to emails and phone calls, prioritizing urgent matters.
• Preparing reports, presentations, and correspondence with a high degree of accuracy.
• Organizing and maintaining filing systems, both physical and digital.
• Making travel arrangements, including flights, accommodations, and itineraries.
• Assisting with expense report preparation and submission.
• Handling confidential information with the utmost discretion.
• Liaising with internal departments and external contacts on behalf of executives.
• Proactively identifying and addressing potential issues to ensure smooth workflow.

• Manage executive calendars, including scheduling meetings, appointments, and travel.
• Prepare correspondence, reports, and presentations.
• Coordinate domestic and international travel arrangements.
• Screen and prioritize incoming communications, including emails and phone calls.
• Maintain confidential files and records.
• Assist with the preparation and distribution of meeting agendas and minutes.
• Handle logistical arrangements for meetings and events.
• Conduct research and gather information for executive projects.
• Provide general administrative support to the executive team.
• Ensure efficient workflow and smooth day-to-day operations.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Exceptional attention to detail and accuracy.
• Ability to multitask and prioritize effectively.
• Experience working in a hybrid or flexible work environment.
• Proactive attitude and problem-solving capabilities.

• Manage and maintain electronic calendars for team members.
• Schedule and coordinate virtual meetings and appointments.
• Prepare, format, and proofread documents, reports, and presentations.
• Handle incoming and outgoing electronic communications (emails, messages).
• Maintain and update databases and filing systems.
• Assist with travel arrangements and expense reporting as needed.
• Support the team with various administrative tasks and special projects.
• Conduct research and gather information as required.
• Ensure efficient workflow and contribute to process improvements.
• Act as a point of contact for internal queries.

• Proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a remote environment.
• High school diploma or equivalent; further certifications are a plus.

• Manage complex calendars, schedule appointments, and arrange meetings for executives.
• Coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Assist with event planning and coordination for meetings, conferences, and company gatherings.
• Process expense reports and manage office supplies inventory.
• Act as a liaison between executives and internal/external stakeholders.
• Conduct research and gather information as needed for various projects.
• Provide general administrative support, including photocopying, scanning, and data entry.
• Handle confidential information with the utmost discretion.
• Anticipate the needs of the executives and proactively address them.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and a high level of professionalism when handling sensitive information.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with scheduling tools and virtual meeting platforms.
• A proactive and resourceful approach to problem-solving.

Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

Job Description

Job Title: Manager - Office Management

Job Location: Mumbai

Job Type: Permanent

Overall, Role Purpose

As a Manager in Office Management, the role encompasses comprehensive oversight of office operations and administration. This entails leadership of the office management team, establishment of efficient policies, and adherence to procedures for seamless day-to-day functionality. Responsibilities span financial management, HR coordination, project oversight, and maintaining effective communication both internally and externally. Ensuring regulatory compliance and upholding company standards are paramount. Additionally, fostering a positive work environment and nurturing team development are integral components of the role.

In essence, the Manager in Office Management spearheads operational excellence while aligning with the organization's strategic goals.

Key Responsibilities

Job Requirements - Knowledge and Skills

Job Requirements - Attributes

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Screen and prioritize incoming communications, including emails and phone calls.
• Act as a liaison between executives and internal/external stakeholders, ensuring professional and timely communication.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with expense reporting and budget tracking for executive functions.
• Conduct research and gather information for executive projects and initiatives.
• Proactively identify and address potential issues or conflicts in scheduling or workflow.
• Maintain organized filing systems, both physical and electronic.
• Provide general administrative support to the executive team as needed.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in executive assistance or senior administrative support roles, preferably within the financial services industry.
• Proven ability to manage complex schedules and prioritize effectively.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• High level of discretion, confidentiality, and professional maturity.
• Ability to work independently and anticipate needs.
• Experience with travel booking platforms and expense management systems.
• A proactive mindset and a keen eye for detail.