2,237 Global Assistant jobs in India
Operations Administrator - Office Management
201001 Ghaziabad, Uttar Pradesh
₹40000 Annually
WhatJobs
Posted 5 days ago
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Job Description
Our client, a dynamic organization located in Ghaziabad, Uttar Pradesh, IN , is seeking a highly organized and proactive Operations Administrator to manage office operations and provide crucial administrative support. This role is essential for ensuring the smooth and efficient functioning of the workplace, supporting both internal staff and external visitors. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. This is an on-site position, contributing directly to the daily success of the office.
Responsibilities:
Responsibilities:
- Oversee daily office operations, ensuring a clean, organized, and welcoming environment.
- Manage office supplies, inventory, and equipment; place orders as needed.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Handle incoming and outgoing correspondence, including emails, mail, and faxes.
- Greet visitors and direct them to the appropriate personnel.
- Assist with the preparation of reports, presentations, and other documents.
- Maintain and update filing systems, both physical and digital.
- Provide administrative support to various departments as required.
- Manage office equipment maintenance and liaise with IT support for technical issues.
- Implement and enforce office policies and procedures.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Act as a point of contact for vendors and service providers.
- Support event planning and coordination for internal and external meetings.
- Ensure the security and confidentiality of office information.
- Contribute to process improvement initiatives within the administrative function.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Minimum of 3 years of experience in an administrative, office management, or operations support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Proactive and able to work independently with minimal supervision.
- Experience with office equipment (printers, copiers, phone systems).
- Basic understanding of bookkeeping principles is beneficial.
- Professional demeanor and strong customer service orientation.
This advertiser has chosen not to accept applicants from your region.
0
Administrative Assistant - Office Management
751010 Bhubaneswar, Orissa
₹25000 Annually
WhatJobs
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and highly organized Administrative Assistant to support office operations in Bhubaneswar, Odisha, IN . This hybrid role combines essential in-office responsibilities with the flexibility of remote work. The ideal candidate will be proficient in managing daily administrative tasks, coordinating schedules, and ensuring the smooth functioning of the office environment. You will play a key role in supporting the administrative needs of various departments, maintaining office supplies, and assisting with event coordination.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements for staff.
- Answer and direct phone calls, manage correspondence, and respond to inquiries.
- Prepare and edit documents, presentations, and reports.
- Maintain office filing systems, both physical and digital.
- Order and manage office supplies, ensuring adequate stock levels.
- Assist with the preparation of meeting materials and take minutes when required.
- Greet visitors and direct them to the appropriate personnel.
- Provide support for office events, meetings, and conferences.
- Liaise with vendors and service providers to ensure timely delivery of goods and services.
- Assist with basic bookkeeping and expense reporting.
- Ensure the office environment is well-organized and presentable.
- Handle confidential information with discretion.
- Support HR functions such as onboarding new employees.
- Proven experience as an Administrative Assistant, Office Administrator, or in a similar role.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach to problem-solving and identifying needs.
- Familiarity with office management procedures and basic bookkeeping is a plus.
- Ability to work independently and collaboratively in a hybrid setting.
- High school diploma or equivalent; associate's degree is an advantage.
This advertiser has chosen not to accept applicants from your region.
1
Senior Executive Assistant - Global Operations
201301 Noida, Uttar Pradesh
₹65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a prominent global conglomerate, is actively seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to their senior leadership team. This critical role is a fully remote position, allowing you to manage executive schedules and operations from the convenience of your home office. The ideal candidate will be adept at handling complex administrative tasks, managing confidential information with discretion, and anticipating the needs of busy executives. Exceptional communication, meticulous attention to detail, and a strong sense of ownership are paramount for success in this role.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, acting as a gatekeeper and liaison between executives and internal/external stakeholders.
- Organize and facilitate virtual meetings, ensuring all logistical aspects are covered and minutes are taken accurately.
- Conduct research, gather information, and compile data for various projects and initiatives.
- Maintain and organize electronic and physical filing systems for efficient retrieval of information.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Proactively identify and resolve potential scheduling conflicts and logistical challenges.
- Provide general administrative support, including expense reporting and budget tracking as required.
- Support the executive team in managing key projects and ensuring follow-through on action items.
Qualifications:
- Proven experience as an Executive Assistant or in a similar senior administrative role, supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Experience with calendar management and travel booking systems.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Adaptability and flexibility to manage changing priorities in a fast-paced environment.
- A proactive and results-oriented approach to problem-solving.
- Previous experience in a remote or distributed work environment is highly preferred.
- Bachelor's degree or equivalent work experience.
This advertiser has chosen not to accept applicants from your region.
2
Senior Executive Assistant - Global Operations
440001 Nagpur, Maharashtra
₹800000 Annually
WhatJobs
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and polished Senior Executive Assistant to provide comprehensive support to senior leadership within their global operations team. This is a fully remote position, requiring exceptional communication, organizational, and time management skills to manage complex calendars, travel arrangements, and executive communications across multiple time zones. The ideal candidate will be a master of discretion, efficiency, and anticipating needs, acting as a crucial gatekeeper and facilitator for the executives they support.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and conference calls with internal and external stakeholders globally.
- Arrange and manage domestic and international travel, including flights, accommodations, visas, and itineraries.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
- Conduct research and compile information for meetings, projects, and strategic initiatives.
- Act as a primary point of contact for internal and external inquiries, demonstrating excellent communication and interpersonal skills.
- Organize and manage virtual team meetings, ensuring all necessary materials are prepared and distributed in advance.
- Handle confidential information with the utmost discretion and maintain strict confidentiality.
- Proactively identify and address potential scheduling conflicts and logistical challenges.
- Manage expense reporting and budget tracking for supported executives.
- Support the development and execution of special projects as assigned, demonstrating initiative and resourcefulness.
- Foster positive working relationships with stakeholders across different departments and geographies.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7-10 years of experience supporting C-level executives or senior management in a fast-paced environment.
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks and deadlines effectively.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
- Proven ability to work independently, exercise sound judgment, and anticipate needs.
- Experience in managing international travel and complex scheduling across different time zones.
- High level of discretion, integrity, and professionalism in handling sensitive information.
- Adaptability and resilience in a remote work setting, with a proactive approach to problem-solving.
- Strong interpersonal skills and the ability to build rapport with a wide range of individuals.
This advertiser has chosen not to accept applicants from your region.
3
Senior Executive Assistant - Global Operations
600050 Chennai, Tamil Nadu
₹45000 Monthly
WhatJobs
Posted 22 days ago
Job Viewed
Job Description
Our client, a leading multinational corporation with a significant presence in Chennai, Tamil Nadu , is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their senior leadership team. This is a pivotal hybrid role, requiring a professional who can seamlessly manage administrative operations, facilitate efficient communication, and contribute to the smooth functioning of global operations. The Senior Executive Assistant will be responsible for managing complex calendars, coordinating intricate domestic and international travel arrangements, preparing high-level reports and presentations, and handling confidential information with the utmost discretion. You will act as a key liaison between executives and internal/external stakeholders, ensuring timely and effective communication flow. Key responsibilities include anticipating the needs of the executives, proactively resolving issues, managing office supplies and vendor relationships, and assisting with project management tasks as required. The ideal candidate will possess exceptional organizational and time management skills, a keen eye for detail, and a strong command of modern office technologies and software suites. Superior interpersonal and communication skills are essential for building rapport and collaborating effectively across various departments and levels of the organization. A professional demeanor, polished presentation, and a commitment to maintaining a high standard of support are paramount. This role demands flexibility, adaptability, and the ability to multitask effectively in a dynamic business environment. You will be expected to handle a wide range of administrative and executive support tasks, from routine duties to more complex projects, demonstrating initiative and sound judgment. Our client values individuals who are proactive problem-solvers, possess a strong work ethic, and are committed to contributing to the success of their executive leadership. Experience supporting C-suite executives in a fast-paced corporate setting is highly desirable. Embrace this opportunity to be an integral part of a globally recognized organization located in the bustling hub of Chennai . Your dedication and expertise will be instrumental in ensuring the efficiency and effectiveness of our client's leadership functions.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Assistant - Global Operations
530003 Visakhapatnam, Andhra Pradesh
₹50000 Annually
WhatJobs
Posted 22 days ago
Job Viewed
Job Description
Our client, a fast-paced international conglomerate, is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, offering the flexibility to manage your workload from anywhere, provided you have a reliable internet connection and a dedicated workspace. You will be the right hand to executives, managing their complex schedules, coordinating international travel, and preparing essential documentation for meetings and presentations. The ideal candidate is meticulous, possesses exceptional communication skills, and thrives in a dynamic, global environment. Key responsibilities include managing calendars, scheduling appointments across multiple time zones, making travel arrangements (flights, accommodations, visas), and preparing expense reports. You will also be responsible for drafting correspondence, preparing meeting agendas and minutes, and conducting research on various topics as needed. Confidentiality and discretion are paramount in this role, as you will be handling sensitive information on a daily basis. The ability to anticipate needs, solve problems independently, and maintain a high level of professionalism is crucial. You will serve as a key liaison between executives and internal/external stakeholders, ensuring smooth communication flow. This is an outstanding opportunity for a dedicated administrative professional to contribute to the efficiency of top-tier executives and grow within a supportive, remote-first organization.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple senior executives across different time zones.
- Coordinate and arrange international and domestic travel, including flights, hotels, ground transportation, and visa applications.
- Prepare and manage expense reports, ensuring compliance with company policies.
- Draft, proofread, and edit correspondence, memos, reports, and presentations with a high degree of accuracy.
- Schedule and coordinate meetings, conference calls, and video conferences, preparing agendas and taking minutes.
- Serve as a primary point of contact for internal and external stakeholders, directing inquiries appropriately.
- Conduct research on various topics and compile information for executive review.
- Maintain confidential files and records with utmost discretion.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Assist with project management tasks and follow-ups as needed.
- Provide general administrative support to the executive team.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Proven experience managing complex international travel arrangements and schedules.
- Exceptional organizational skills and meticulous attention to detail.
- Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
- Proficiency in calendar management tools (e.g., Outlook, Google Calendar) and virtual meeting platforms (e.g., Zoom, Teams).
- High level of discretion and ability to handle confidential information.
- Proactive and resourceful problem-solver with the ability to anticipate needs.
- Ability to work independently and manage multiple priorities in a remote work environment.
- Familiarity with office productivity suites (Microsoft Office, Google Workspace).
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant - Global Operations
395002 Surat, Gujarat
₹70000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position that requires exceptional communication, time management, and discretion. You will play a crucial role in ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating travel, and preparing essential documentation.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with internal and external stakeholders across different time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
- Organize and manage confidential files and records, ensuring data integrity and security.
- Liaise with internal departments and external parties to gather information and facilitate communication.
- Assist with the preparation and tracking of expense reports and budgets.
- Handle special projects and ad-hoc administrative tasks as assigned.
- Maintain an organized digital filing system and ensure easy retrieval of information.
- Anticipate needs and proactively address potential issues before they arise.
- Provide a high level of support, demonstrating professionalism and diplomacy at all times.
- Ensure meeting logistics are handled smoothly, including virtual meeting setup.
- Conduct research and compile data as needed for executive decision-making.
- Proven experience as an Executive Administrative Assistant or in a similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- Strong problem-solving abilities and a proactive attitude.
- Experience in managing complex international travel is a plus.
- Associate's or Bachelor's degree preferred, or equivalent relevant experience.
- Must be self-motivated and able to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Administrative Assistant - Global Operations
390001 Vadodara, Gujarat
₹45000 Annually
WhatJobs
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Remote Administrative Assistant to provide comprehensive support to their global operations team. This is a fully remote position, offering the flexibility to work from anywhere within India. The ideal candidate will be proficient in managing a wide range of administrative tasks, including scheduling, calendar management, email correspondence, travel arrangements, and document preparation. You will serve as a key point of contact, liaising with internal departments and external stakeholders to ensure smooth communication and workflow. Responsibilities include coordinating virtual meetings, preparing presentations and reports, maintaining databases, and handling confidential information with discretion. A strong command of office productivity software, such as the Google Workspace suite (Docs, Sheets, Slides, Calendar, Meet) or Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. Excellent written and verbal communication skills are paramount, as is the ability to manage multiple priorities effectively in a fast-paced, remote environment. The successful candidate will be self-motivated, detail-oriented, and possess exceptional organizational skills. Previous experience in an administrative support role, preferably in a remote setting, is highly desirable. This role requires a dedicated individual who can work autonomously, maintain a high level of productivity, and contribute positively to the team's overall success. We are looking for someone who is a natural problem-solver and thrives in a flexible work arrangement.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments across different time zones.
- Handle all incoming and outgoing correspondence, including emails and phone calls, with professionalism.
- Organize and prepare materials for virtual meetings, including agendas and presentations.
- Arrange domestic and international travel, including flights, accommodation, and visas where necessary.
- Maintain and update electronic filing systems, databases, and contact lists.
- Prepare and edit documents, reports, and spreadsheets with a high degree of accuracy.
- Provide general administrative support to the operations team as needed.
- Handle confidential information with the utmost discretion and integrity.
- Assist with onboarding processes for new remote team members.
- Proactively identify and address administrative challenges to improve efficiency.
- Proven experience as an Administrative Assistant, Virtual Assistant, or similar role.
- Excellent organizational and time management skills.
- Proficiency in virtual collaboration tools and office productivity software (Google Workspace or Microsoft Office Suite).
- Strong written and verbal communication abilities.
- Ability to work independently and manage multiple tasks simultaneously.
- High level of discretion and attention to detail.
- Reliable internet connection and a dedicated home office setup.
- Experience supporting teams across different geographical locations is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - Global Operations Support
208001 Kanpur, Uttar Pradesh
₹50000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a dynamic global enterprise, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management and operational teams in a fully remote capacity. This pivotal role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be the lynchpin for ensuring smooth daily operations, handling a wide range of administrative tasks with professionalism and discretion. Your remote work setup will be fully supported, enabling you to contribute effectively from any location.
Key Responsibilities:
Qualifications:
This is an outstanding opportunity to be an integral part of a successful organization, offering a truly remote work experience. We are looking for a dedicated and adaptable individual who thrives in a self-managed environment and can provide exceptional administrative support. The primary geographical focus for this role is Kanpur, Uttar Pradesh, IN .
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives and teams.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate logistics for virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing communications, filtering and prioritizing as necessary.
- Organize and maintain electronic and physical filing systems, ensuring confidentiality and easy retrieval of information.
- Conduct research and compile data for various projects and reports as requested.
- Assist with budget tracking, expense reporting, and invoice processing.
- Act as a primary point of contact for internal and external stakeholders, providing professional assistance and information.
- Anticipate the needs of executives and proactively address potential issues.
- Streamline administrative processes and implement improvements for greater efficiency.
- Support onboarding processes for new remote team members.
- Manage special projects as assigned by senior leadership.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
- Exceptional organizational and time-management skills, with the ability to multitask effectively in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Asana).
- Excellent written and verbal communication skills.
- Discretion and the ability to handle confidential information with integrity.
- Proactive problem-solving abilities and a strong sense of initiative.
- Ability to work independently with minimal supervision.
- Experience supporting multiple executives or departments simultaneously is highly desirable.
- A bachelor's degree in business administration or a related field is a plus.
- Familiarity with project management principles is advantageous.
This is an outstanding opportunity to be an integral part of a successful organization, offering a truly remote work experience. We are looking for a dedicated and adaptable individual who thrives in a self-managed environment and can provide exceptional administrative support. The primary geographical focus for this role is Kanpur, Uttar Pradesh, IN .
This advertiser has chosen not to accept applicants from your region.
8
Senior Executive Assistant - Global Operations Support
110001 Delhi, Delhi
₹60000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Senior Executive Assistant to provide comprehensive support to their senior leadership team, operating in a fully remote capacity. This is an ideal opportunity for a meticulous and detail-oriented professional who thrives in a fast-paced, global environment. You will play a crucial role in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating seamless communication across various time zones and departments. Your ability to anticipate needs and manage priorities effectively will be paramount.
Key Responsibilities:
Qualifications:
This role is fully remote, allowing you to work from anywhere, supporting executives with responsibilities related to **Delhi, Delhi, IN** and global operations.
Key Responsibilities:
- Manage complex and dynamic calendars for multiple senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a primary point of contact for internal and external stakeholders, screening and directing communications appropriately.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and prepare briefing materials for executive meetings and events.
- Assist with budget tracking and expense report processing.
- Maintain confidential files and records with utmost discretion.
- Proactively identify and address potential issues or conflicts in scheduling or operations.
- Support special projects and initiatives as assigned by the executives.
- Foster effective working relationships with colleagues across different departments and geographical locations.
- Uphold a high standard of professionalism and confidentiality at all times.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5-7 years of experience as an Executive Assistant supporting C-level executives or senior management.
- Proven experience managing complex international travel and calendars.
- Exceptional organizational and time management skills with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Proactive, self-motivated, and able to work independently with minimal supervision.
- Experience in a global or multi-national organization is highly desirable.
- Ability to multitask and prioritize effectively in a demanding remote work environment.
- A calm and professional demeanor under pressure.
This role is fully remote, allowing you to work from anywhere, supporting executives with responsibilities related to **Delhi, Delhi, IN** and global operations.
This advertiser has chosen not to accept applicants from your region.
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