3,474 Hiring Event jobs in India

About the Company:

Call it a workspace, call it a playground for minds, call it a greenhouse for brands. Workafella is what we call it.

At Workafella, we build high-energy workspaces designed to inspire fresh thinking, let doers collaborate, and let businesses rise and shine. Caffeine healing and ergonomic comforts are the tip of the iceberg. Workafella is a vibrant ecosystem that inspires seamless productivity and quality thinking. We believe in the luxury of your productivity. Those are just a few of the many reasons to join the fold. Workafella is much more than just a workspace.

We are in Mumbai, Chennai, Hyderabad, and Bangalore where exciting events and meaningful interactions add value to our business. Workafella is your stairway to success.

For more details, please visit our website URL:

Educational Qualifications:

Degree in public relations, communications, or hospitality. / Bachelor's degree in communications, journalism, public relations, marketing, or related field

Required Skills:

· Previous working experience as Public Relations and Event Management positions

· Hands on experience in handling Corporate Events.

· BSc/BA in PR, communications, journalism or similar relevant field

· A proven track record of successful PR campaigns and Proven experience as event manager

· Excellent communication, presentation and leadership skills

· Outstanding organizational and time management skills

· Aptitude in presentation and public speaking

· Attention to details

· Demonstrated ability to prioritize tasks and manage time effectively

· Highly Organized, Multi-tasker, Good time management, Proficiency in various event software, Expert interpersonal skills

· Strong working knowledge of a variety of public relations programs

· Strong oral and written communication skills

· Proficient in Microsoft Office

· Proven ability to develop, implement, and execute successful public relations campaigns

The Client Services Executive will be responsible for building and maintaining strong

relationships with our existing clients, ensuring their needs are met and expectations

exceeded.

Responsibilities:

· Develop and nurture relationships with existing clients, serving as their primary point of

contact for all event-related inquiries and requests.

· Manage existing client accounts, proactively engaging with clients to understand their event

objectives, preferences, and feedback, ensuring prime delivery.

· Collaborate with internal teams (Production and Creative teams) to translate client visions

into successful events.

· Regularly interact with clients through telephone calls, email communications, or face-to-

face meetings.

· Respond to client inquiries in a timely and professional manner.

· Stay informed about industry trends, market developments, and competitor activities to

identify new business opportunities.

· Prepare regular reports and presentations for senior management, highlighting

achievements, challenges, and opportunities.

· Manage all pre- and post-event operations and pre-post P&L’s to ensure outstanding and

unforgettable events are delivered.

Major Skills:

· Leadership Skills.

· Excellent presentation skills.

· Excellent communication, both written and verbal.

· Good listening skills.

· The ability to work efficiently under pressure.

· Excellent organizational and time management skills.

· Strong analytical and problem-solving skills.

· Exceptional customer service skills.

· Team collaboration.

Requirements:

· Bachelor's degree in Business Administration, Marketing, Hospitality Management, or related

field.

· Proven 2-6 years’ experience in Client Service, preferably within the events industry.

· Strong interpersonal skills.

· Strategic thinking and problem-solving skills, with a proactive approach to client service.

· Availability to work flexible hours, including evenings and weekends, as needed.

· Willingness to travel for client meetings and events.

About the Company

MIT ADT University is seeking a dynamic, highly organized, and proactive Event Manager to take ownership of the complete lifecycle of all major university events, ranging from academic conferences, cultural festivals (like Persona Fest), convocation ceremonies, foundation days, internal workshops, and high-profile visits. This role requires exceptional leadership to manage overall planning, meticulous budgeting, effective cross-functional coordination, strategic vendor management, and collaborative execution of branding and promotion to ensure the successful and seamless execution of all events in line with the University's brand and objectives.

About the Role

The Event Manager will oversee the planning and execution of various university events, ensuring they align with the institution's objectives and brand. This role involves extensive collaboration with multiple departments and external vendors to create memorable experiences for participants and guests.

Responsibilities

Overall Event Planning & Strategy

• Develop a comprehensive annual calendar of university events in consultation with various departments (Academics, Marketing, Administration, Student Council, etc.).
• Define event objectives, scope, target audience, and success metrics for each event.
• Create detailed event work plans, timelines, and checklists, ensuring all milestones are met.
• Conceive creative event themes, concepts, and logistics to enhance the overall participant and visitor experience.

Budgeting and Financial Management

• Prepare detailed, itemized budgets for each event, ensuring cost-effectiveness and adherence to financial guidelines.
• Track all expenditures, manage invoicing, and process payments accurately.
• Identify opportunities for cost savings and potential revenue generation (e.g., sponsorships, ticket sales).
• Conduct a post-event financial analysis and prepare a final budget reconciliation report.

Vendor and Stakeholder Management

• Source, evaluate, and manage a preferred list of external vendors, including caterers, audio-visual providers, stage designers, decorators, transportation services, and security.
• Negotiate contracts, pricing, and service level agreements (SLAs) with vendors to secure the best value.
• Act as the primary liaison between the University and all external parties, ensuring clear communication and delivery as per specifications.
• Coordinate extensively with internal stakeholders (Faculty, Deans, IT, Maintenance, Security, Student Bodies) to align their requirements and resources for event execution.

Event Promotion, Branding, and Media Coordination

• Collaborate with the Communication/Marketing Department to develop a comprehensive marketing and promotional strategy for each event.
• Ensure all event communication (digital, print, and on-site) strictly adheres to the MIT ADT University brand guidelines, maintaining a consistent and professional image.
• Coordinate the design and production of all promotional materials, including event websites, brochures, advertisements, social media content, and signage.
• Manage media relations and public outreach activities for high-profile events, including issuing press releases, arranging media coverage, and facilitating on-site interviews.
• Oversee social media campaigns and digital registration processes to maximize visibility and attendance.
• Coordinate VIP/Guest Speaker protocol, including managing media interactions and branding visibility for distinguished visitors.
• Execution and Operations
• Oversee all logistical arrangements, including venue setup, seating plans, registration desks, signage, parking, and security protocols.
• Manage the on-site operations on the day(s) of the event, serving as the central point of command to troubleshoot issues promptly and effectively.
• Coordinate technical requirements (sound, lighting, projection, live streaming) to ensure flawless delivery.
• Manage guest list, invitations, RSVPs, and VIP protocol arrangements.

Coordination and Team Leadership

• Lead and motivate event teams (which may include administrative staff, student volunteers, and external hires).
• Delegate tasks clearly and supervise all staff/volunteers during setup, execution, and breakdown.
• Ensure all necessary permits, licenses, and insurance requirements are in place.

Post-Event Reporting and Improvement

• Conduct post-event evaluations, collecting feedback from attendees, stakeholders, and internal teams.
• Analyse event success against established KPIs.
• Prepare comprehensive reports documenting event outcomes, lessons learned, and recommendations for future improvements.

Qualifications

• Education: Master’s degree in Event Management, Hospitality, Mass Communications, or a related field.
• Experience: Minimum of 5-8 years of proven experience in planning and executing large-scale events, preferably within an educational institution or a similar corporate/public-facing environment.

Required Skills

• Exceptional project management and organizational skills with meticulous attention to detail.
• Strong financial acumen for budgeting, negotiation, and expense management.
• Excellent communication (written and verbal), interpersonal, and presentation skills.
• Proven ability to coordinate with Marketing/PR teams on event promotion and brand management.
• Demonstrated leadership ability to manage teams and multiple projects simultaneously under pressure.
• Proficiency in event management software and MS Office Suite (Excel, PowerPoint).
• Ability to work flexible hours, including evenings and weekends, as required by the event schedule.

If you are interested for the position please send your profile to

Key Responsibilities:

• Plan and execute travel events.
• Source and coordinate with luxury venues , vendors, designers, PR teams, and decor specialists
• Ensure brand alignment in guest experience from invitation to post-event communication
• Manage end-to-end logistics , budgeting, and event calendar
• Build and manage guest lists (HNIs, influencers, brand partners, media)
• Track post-event analytics: ROI, brand engagement, lead conversion, and customer feedback.

Candidate Requirements:

• 5-10 years of experience in luxury event management , retail activations, or hospitality-led brand experiences
• Exposure to premium brands , luxury retail, auto showrooms, real estate launches, or high-end hotels
• Strong vendor management and negotiation skills
• Passion for curating high-aesthetic environments with attention to detail
• Excellent communication, coordination, and stakeholder management skills
• Comfortable working in fast-paced, customer-centric, and experience-driven environments

About SmartQ:

We go many miles beyond the F&B industry into capturing hearts and making a real difference by resolving the root cause of the business problem. At the core we strive to understand our clients' requirements through the display of empathy and provide solutions with an analytical mind that are both scalable and sustainable.

In less than a decade we have made significant strides, streamlining cafeteria operations across the globe across multiple industries through our cutting-edge technology. Armed with a global presence across 17 countries, we believe in the principle of serving our clients and the ultimate users wholeheartedly. We are relentless at solving the key insight of “how do we make people feel the best every day!”

On the macro, we are built on 4 key pillars-great people, great food, great experience, and greater good. These pillars keep us firmly grounded to our work culture that resonates with humility and hard work, which shows in the projection of our growth trajectory.

Are you passionate about managing unforgettable events within a dynamic company environment?

If your answer is a resounding YES, then we are looking for you! As an Events Manager at SmartQ, your primary goal will be to oversee and play a crucial role in the entire lifecycle of an event, from initial planning to post-event evaluation, ensuring that every detail contributes to the success of the organization. In addition, a combination of interpersonal skills, strategic thinking, and a deep understanding of the clients and products will keep you functioning a cut above the rest. If you are a dynamic, results-oriented manager with a proven track record in steering MNCs toward unprecedented success, we invite you to seize this opportunity to make a profound impact on our global presence. Do you possess all these skills and wish to make a significant difference in the world of food and technology? Join us now!

Key roles and responsibilities:

• Initial Consultation : Meet with clients or event stakeholders to understand their goals, budget, and vision for the event.
• Budget Management: Create and manage a budget for the event, ensuring that all expenses are accounted for and kept within budget constraints.
• Event Design and Planning: Develop a detailed event plan, including timelines, schedules, and logistics. This may include designing the event layout, selecting themes, and coordinating branding and marketing efforts.
• Risk Management: Identify potential risks and develop contingency plans to mitigate them, ensuring the event proceeds smoothly even in unforeseen circumstances.
• On-Site Management: Be present on the day of the event to oversee all operations, manage staff and volunteers, handle emergencies, and ensure everything goes according to plan.
• Post-Event Evaluation: Conduct post-event evaluations to assess the success of the event, gather feedback, and identify areas for improvement.
• Menu Engineering: Design, analyze, and optimize menus to maximize profitability and customer satisfaction, considering factors like ingredient cost, popularity, and preparation time.
• Negotiation Skills: Effectively negotiate with vendors and suppliers to secure the best prices, quality, and delivery terms, ensuring cost efficiency without compromising quality.
• Vendor and Client Relationship Management: Build and maintain strong, collaborative relationships with vendors and clients to foster trust, reliability, and long-term partnerships.
• Food Knowledge: Stay updated on culinary trends, ingredient characteristics, and food safety standards to guide menu development and kitchen operations.
• Costing Knowledge: Accurately calculate food costs, portion sizes, and pricing strategies to ensure profitability while maintaining quality standards.
• Creativity with Food & Experience Enhancement: Innovate and experiment with food presentation, flavors, and menu concepts to enhance the overall dining experience and create unique offerings.
• Understanding Food Combos: Skillfully pair dishes and beverages to create appealing food combinations that enhance taste and customer satisfaction

Qualifications:

• People oriented and good team player
• Sound knowledge and experience of working with food partners
• Results Oriented, be accountable and hold accountable
• 3+ years of proven experience in managing in a similar environment
• Excellent negotiation, communication, and interpersonal skills.
• Self-motivated, agile and ability to adapt to a changing environment
• Graduate/Diploma in food and beverages, hospitality, hotel background

Message from CEO:

We've come to realize that we're not merely in the B2B Food service industry; we're in the business of 'Capturing Hearts.' We find ourselves in a unique position to turn ordinary, mundane corporate cafeterias into places of pure delight, where individuals can freely express themselves, find inspiration, and share happiness. Such a profound transformation opportunity is a rare gift, where the purpose of our enterprise transcends the ordinary. If this vision resonates with you, we invite you to join us in our mission to spread joy and happiness in a world weighed down by stress and pressure. Together, let's play our part in making this world a more beautiful place.

• Plan, organize, and execute a variety of events, ensuring they are delivered on time and within budget.
• Coordinate all logistical aspects of events, including venue sourcing, catering, audiovisual equipment, and transportation.
• Manage relationships with vendors, suppliers, and contractors, negotiating contracts and ensuring service quality.
• Develop event budgets and track expenses meticulously.
• Create event timelines and ensure all deadlines are met.
• Develop and implement marketing and promotional strategies for events.
• Oversee event registration and attendee management.
• Provide on-site support during events, managing staff, volunteers, and troubleshooting any issues that arise.
• Conduct post-event evaluations and report on success metrics.
• Ensure compliance with all relevant health, safety, and legal requirements.
• Maintain an up-to-date database of event suppliers and contacts.
• Collaborate with internal teams to align event objectives with organizational goals.

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred.
• Proven experience in event planning and management.
• Excellent organizational and time-management skills.
• Strong negotiation and vendor management abilities.
• Exceptional communication and interpersonal skills.
• Ability to work under pressure and handle unexpected challenges.
• Proficiency in event management software and Microsoft Office Suite.
• A creative mindset with an eye for detail.
• Flexibility to work evenings and weekends as required by event schedules.
• Team player with the ability to lead and motivate others.