210 Iss Facility Services jobs in India

The Manager - Facilities shall be responsible for Service Delivery, Quality Control - adopting Quantitative Tools, Performance Measurement, Client Relationship, Smooth integration between Engineering and Soft Services, MIS Generation, Critical equipment breakdown trend analysis, Financial & Budgetary Controls of Services.

• To achieve excellence in preventive maintenance programs with highest standards and ensure energy conservation practices.
• Assist higher ups in managing the scope of the works to ensure quality and deliverables within the stipulated time.
• Assist in providing comprehensive facility, contract and procurement management for technical services.
• Periodical round with Facility Team for the building inspection and modification of systems/procedures
• Achieve Key Performance Indicators and service level agreements targets
• Establish Engineering & Operational procedures and roll out the same across all facilities
• Establish contacts with local authorities on the facility related issues and maintain relationship.
• Responsible for all legal & authorities related compliances pertaining to facility & engineering systems
• Plan and manage the budgets for Engineering & Operational contracts
• Carry out Technical Audits for all installations at periodical intervals
• Review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations
• Plan & take responsibility for smooth operations of all Mechanical, Electrical, Plumbing installations and Civil works pertaining to the facility
• Responsible for planning a critical spares list for all installations as per manufacturers recommendations and inventory
• Responsible for development of all maintenance related schedules and shutdowns in consultation internal customers
• Periodically inspect the logbooks, checklists and PPM schedules for a better management of Engineering systems
• Work towards the 'ZERO' down time and set up the practices to ensure the delivery of seamless services
• Responsible for ensuring landlord's compliance on availability of all statutory obligations such as CEIG, Fire, Lift, Explosives and stability certificate
• Ensure AMCs for all engineering equipment are planned and contracts administered in advance.
• Responsible for setting up the maintenance contracts to ensure risk mitigation.
• Periodically check / amend checklists, operation steps, spare parts consumption analysis.

Develop and Implement Standard processes for the following:-

System reliability auditing and measurement

Equipment and system commissioning as and when required.

Standard operating procedures (SOP) for system(s)

Predictive and preventative maintenance

Employee and property specific training

Strategic alliances with vendor partners

Inter-group communication procedures

Risk Assessment and Management of Critical Environment

Required-

- B.E/ B.Tech (Electrical) from a reputed institute

- At least 4 to 5+ years of experience in managing large facilities/ warehouses

- Excellent communication skills

- Have managed large teams, both off roll and on rolls staff

We are hiring a Group Head Facilities Management for a prestigious and well-known AMC and financial services group, managing all corporate office facilities in Mumbai (Fort, Dadar, Andheri). This is a pan-entity group leadership role, reporting to the Head of Operations, with oversight across multiple locations and functions.

Role Scope

Responsible for end-to-end facilities and maintenance management for all corporate offices of the group across Mumbai.

Sites range from 30,000 sq. ft. to 100 sq. ft., requiring sharp attention to both macro-level operations and micro-level detailing.

Lead third-party partners (e.g., Sodexo) for services like housekeeping, security, maintenance, and compliance.

Ensure regulatory adherence, workplace safety, energy efficiency, and smooth functioning across all units.

Drive cost optimization, service-level improvements, and infrastructure lifecycle planning.

Candidate Profile Must-Haves

15+ years of core experience in facilities management and maintenance, preferably across multi-site commercial/corporate infrastructure.

Graduation or post-graduation in Hospitality Management is mandatory.

Strong background in managing facility functions for shared services, AMCs, or BFSI setups is highly preferred.

Hands-on experience in vendor management, compliance audits, AMC contracts, and multi-location operations.

Prior reporting to CXO-level stakeholders or Head of Ops/Admin.

Demonstrated leadership in managing cross-functional vendor teams and operations across multiple office formats.

Location - Mumbai,Fort, Andheri, Dadar

Duties & Responsibilities -

• To ensure that Property management staff provides timely reports to the management
• To ensure that PM and vendors staff track the completion of the scheduled work
• To act as a single point of contact for the designated facility for all PM escalations
• To ensure all reports, checklist, statutory compliance are adhered at all times
• To ensure accuracy of the data, analyze the PM costing and highlight the management
• To assist during audit process and provide audit report with proper justification
• To ensure safety systems and processes are established and implemented on site
• To oversee and manage the operational budgets
• To ensure facility upkeep is maintained in all areas Engineering services
• Understand and work for 52 weeks PPM calendar schedules
• Ensure timely submission of invoices by the vendors and provisions
• Develop specific processes and procedures towards sustainability
• To ensure necessary training plan is scheduled and train the onsite team

Requirements -

• Diploma (Electrical or Civil) OR B.E/ B.Tech
• 2 to 3+ years in facility management

Job Overview:

We are seeking an exceptional Facilities Management leader to oversee our extensive Integrated Facilities Management (IFM) operations across India, encompassing retail branches and around 10 major offices. The ideal candidate will combine strategic vision with hands-on expertise to manage this diverse portfolio, leveraging cutting-edge technologies, data analytics, and sustainable practices to drive operational excellence and enhance user experiences across all facilities.

Key Responsibilities:

Strategic Leadership:

• Develop and implement comprehensive IFM strategies aligned with organizational objectives for a geographically dispersed portfolio
• Manage a diverse range of facilities, from retail branches to large office campuses across India
• Lead and mentor a large, geographically distributed team of facilities management and technical professionals
• Single point of accountability to client as Key Account Management contact point
• Oversee profit & loss of account performance, financial management, staff planning and talent management, vendor strategies and overall responsible for performance to client.
• Represent India to deliver to regional initiatives and program.

Operational Excellence:

• Oversee teams day-to-day facilities operations for portfolio, including maintenance, security, cleaning, and other support services
• Implement standardized best practices in IFM across all locations to ensure consistent, high-quality service delivery
• Develop and monitor key performance indicators (KPIs) to measure operational efficiency across the diverse portfolio

Technology and Innovation:

• Spearhead the integration of generative AI and advanced technologies to manage a large, distributed facilities network efficiently
• Implement smart building solutions across major offices and adapt technologies for smaller retail branches to optimize energy usage, space utilization, and maintenance schedules
• Leverage data analytics to drive informed decision-making and predictive maintenance across the entire portfolio

Sustainability Initiatives:

• Develop and implement scalable sustainability strategies to reduce the environmental impact across all facilities
• Ensure compliance with local and international environmental regulations for diverse facility types

User Experience Enhancement:

• Collaborate with relevant departments to create consistent, high-quality workplace environments that foster productivity, wellbeing, and satisfaction across all facility types
• Implement and manage systems for gathering and acting on user feedback regarding facilities, tailored for both office and retail environments
• Ensure that workplace design and amenities align with evolving needs and expectations of diverse user groups

Data-Driven Management:

• Establish robust data collection and analysis processes across all IFM operations, integrating data from various facility types
• Utilize data insights to optimize space utilization, energy consumption, and resource allocation across the portfolio
• Develop comprehensive data-driven reporting mechanisms for senior management, providing insights on the entire facilities network

Vendor Management:

• Manage relationships with multiple service providers and contractors across India
• Negotiate and oversee service level agreements (SLAs) to ensure high-quality service delivery across all locations
• Implement performance-based contracts that incentivize innovation and efficiency, tailored to different facility types

Budget and Financial Management:

• Develop and manage the IFM budget for the entire portfolio, balancing the needs of diverse facility types
• Identify and implement cost-saving measures without compromising service quality across the network
• Provide regular financial reports and analysis to senior management, including performance metrics for different facility categories

Compliance

• Ensure compliance to law and regulations in account delivery
• Ensure compliance with clients minimum audit standards
• Ensure compliance with JLL audit and compliance program

Qualifications:

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field
• Minimum 10-15 years of experience in facilities management, with at least 3-5 years in a senior leadership role managing diverse, geographically dispersed portfolios
• Proven experience in managing retail and office facilities, with a strong understanding of the unique challenges and opportunities in each environment
• Strong understanding of emerging technologies in IFM, including AI, IoT, and data analytics, and their application across various facility types
• Demonstrated success in implementing sustainable practices in large-scale, diverse facilities networks
• Experience with smart building technologies and their integration into IFM operations for both large offices and smaller retail branches
• Excellent leadership, communication, and problem-solving skills, with the ability to manage teams across multiple locations
• Strong knowledge of Indian real estate markets, local regulations, and cultural nuances affecting facilities management

Position: Director, Facilities

Location: Bangalore

Experience: 10+ years

Please note: This position is only for candidates with Semiconductor experience.

Job Description

The Facilities Director (FD) will provide leadership and oversight of all General Affairs activities in India along with the Facilities coordination of the India offices in Bangalore, Noida, Pune, Hyderabad. This includes managing financial budgets, managing projects, and coordinating administrative support across the team. As a people manager, the FD will complete tasks in a resourceful and effective way whilst working on assignments requiring considerable judgment and initiative. The FD will understand the implications of their work and relish the opportunity to make recommendations for solutions.

Principal Accountabilities

Facilities Management -

• Liaising with the landlords, contractors and service providers (Security, utilities, air conditioning, etc), managing the relationships and ensuring service delivery meets business requirements. Conducting regular reviews to ensure service providers deliver & maintain good service standards.
• End-to-end management of contracts (in agreement with the purchasing department) with external providers including: preparing documents for tenders, obtaining quotes, assessing costs for goods and services to ensure maximum value for money, project management, ensuring appropriate legal documentation is obtained (e.G. Licence to Alter etc) co-ordination of work of contractors and service providers, and checking that agreed work by contractors has been completed satisfactorily and any deficiencies are followed up and resolved
• Overall management of facilities projects and supervision of planned preventive maintenance and compliance.
• Responding appropriately to emergencies and urgent issues as they arise
• Main ISO contact for the respective sites in charge
• Support the energy management system and team implementing the energy policy, setting achievable targets for energy use, and designing action plans to reach them and measure progress.
• Coordination of maintenance work of technical building equipment
• Monitor working environment and liaise with colleagues & suppliers to ensure it is maintained to a pleasant and professional standard, arranging for repairs etc as appropriate
• Planning best space allocation and utilisation of buildings resources, working with Executive Team as appropriate.
• Ensure any statutory testing takes place on time, and keeping relevant records
• Project Management of any planned expansion (or reduction) of India associated site facilities, pro-actively planning & implementing these strategies, demonstrating appropriate discretion & confidentiality when required, liaising with lawyers, surveyors and specialist contractors and suppliers to ensure overall goals are achieved.
• Ensuring appropriate employee communication on buildings issues or works being completed.
• Point of Contact for all town and country/ public authorities.

Health & Safety and BCP-

• Establishing, reviewing and updating India health and safety policies and ensuring they are observed, liaising with external consultancies as required
• Coordinate India Health and Safety routines (such as fire drills and inspections).
• Undertake Risk Assessments and Accident Investigations, and implementing subsequent action plans
• Maintain accident records for the offices and ensure appropriate reports are issued.
• Manage the First Aid and Fire Warden databases, and ensure appropriate Training occurs & is kept current.
• Provision of appropriate documentation to demonstrate compliance with Health & Safety legislation and company policies.
• Coordinate and control India BCP (business continuity program) activities.

Office/Administration Management-

• Day to day management of the administration team, including taking responsibility for the performance and development of these individuals
• Ensuring that the India reception function is run to provide an effective & professional first point of contact for all visitors. This will include the provision of lunchtime, holiday and absence cover as appropriate.

Financial Management-

• Negotiates on costs with third party vendors
• Assesses projects using cost benefit analysis methods
• Managing the overall budget ensuring financial KPIs are met
• Obtaining Capex and overall financial approvals for facilities projects
• Preparation of financial project presentations
• Monthly budget reviews
• Help prepare AOP for forthcoming year

General Administration-

• To provide administrative support to the Facilities Director, EMEA in respect of starters and leavers.
• To be responsible for maintaining a full contract database, including copies of contracts and insurance certificates
• To maintain supplier set-up and onboarding
• Provide a customer facing approach to all enquiries at offices, often as the first point of contact for visitors. Answering the telephone and professionally dealing with all queries and complaints.
• Overseeing incoming post and producing all outgoing correspondence on behalf of the office
• To provide financial administration of the accounts system, raising Purchase Orders and dealing with urgent invoices etc to progress for payment.
• Overseeing courier services.
• Managing the offices to ensure stationary, equipment, meeting rooms and the environment meet the needs of the users.
• Any ad hoc tasks as deemed reasonable by your manager.

Qualifications

• Business Administration or BIFM qualification in administration or other related subject or relevant demonstrable experience to NVQ level 4.
• IOSH Managing Safely certificate advantageous.
• Minimum of 15 years’ experience in facilities management which includes responsibility for health and safety and contractor management
• Minimum of 8 years’ experience in managing administration function and team
• Knowledge of building infrastructure, HVAC, Electrical, Utilities, Maintenance
• Good Health & Safety knowledge & experience
• Expertise in the area of Business Continuity Management
• Must be prepared to travel occasionally
• Flexible attitude and ability to manage conflicting priorities

Knowledge, Skills and Experience

• Uses own judgement and takes initiative to make recommendations to solve problems
• Excellent problem-solving skills and the ability to manage difficult situations using a solution focused approach
• Team player mind-set
• Enthusiastic, positive, open-minded approach to challenges
• Proven administrative skills with experience of office administration
• Demonstrable competence with use of IT, Word, Excel and Access packages
• Numerate with experience of monitoring and managing invoices via Excel
• Advanced relationship builder- confident in maintaining relationships and using ongoing dialogue with anyone internal or external to the business
• Strong customer relations skills and an ability to integrate with a diverse and changing environment
• Strong organizational skills - an ability to work without close supervision
• Strong communication skills, both verbal and written.
• Able to work on own initiative, to listen and willingness to learn.
• Ability to demonstrate utmost discretion when dealing with all sensitive and confidential information
• Ability to multi-task in a fast-moving environment
• Cross cultural awareness and sensitivity.

If interested, please click on Apply or share your resume with Heena (linkedin.Com/in/heena-kausar-3a2b94a4) at

About Birlasoft:

Birlasoft is a global technology company enabling “next-generation” digital transformation through expertise in Cloud, AI, Data, and enterprise solutions. Combining industry proficiency with advanced digital capabilities, it helps businesses accelerate change with speed, scale, and purpose, delivering “future-ready” solutions that enhance agility, resilience, and customer experience. Part of the CKA Birla Group and led by Chairman Mrs. Amita Birla, Birlasoft’s nearly 12,000 professionals drive innovation while building a diverse, inclusive, and learning-oriented culture. With a strong focus on sustainability and long-term value creation, Birlasoft transforms enterprises and communities, earning its reputation as a trusted partner and one of the best places to work.

Job Title: Senior Executive- Facilities Management

Location: Coimbatore

Educational Background –Any Graduate.

Key Responsibilities –

Should have knowledge in overall Admin activities like Physical Security, Housekeeping, Garden maintenance, Transport etc.

Should have knowledge of ISO-9001 and ISO-27000

Should have experience in general repairs and maintenance.

Should be well versed with process of ID/Access card issuance and revocation including exit clearance and handling absconding cases

Vendor Management

Should have good knowledge in MS Office

Excellent documentation skills

Should be able to handle multiple portfolios.

Should be adaptable and willing to do any role as assigned by Manager.

Electromechanical Activities

Skills Required:

• 7+ years’ experience in Facilities Management

Title: Facilities Manager

Job Level: M8

Job Location – Bangalore

Archer helps organizations manage risk in the digital era – uniting stakeholders, integrating technologies, and transforming risk into reward. As true pioneers in Integrated Risk Management (IRM) software, Archer remains solely dedicated to helping customers manage risk and compliance domains, from traditional operational risk to emerging issues such as ESG. With over 20 years in the risk management industry, the Archer customer base represents one of the largest pure risk management communities globally, with more than 1,200 customers including more than 50% of the Fortune 500.

The Facilities Manager will be responsible for overseeing the overall management and smooth functioning of the company's infrastructure, ensuring a safe, secure, and efficient workplace for employees.

Key Responsibilities:

• Manage day-to-day facilities operations, including office space, utilities, and infrastructure.
• Manage housekeeping, security staff, vendors, and contractors, ensuring service quality and compliance with company standards.
• Ensure fire safety, security systems, BMS, server rooms and electrical systems are well-maintained and compliant with regulations.
• Coordinate with external vendors, government authorities (labor department, compliance), and internal stakeholders.
• Manage facility-related contracts, renewals, and cost optimization.
• Ensure smooth execution of repairs, maintenance, and facility upgrades.
• Cafeteria operations

Skills & Requirements:

• Proven experience in facilities management (IT/office environment preferred).
• Strong knowledge of fire & safety systems, electrical maintenance, and labor laws.
• Excellent vendor and stakeholder management skills.
• Ability to handle multiple contractors and operations simultaneously.
• Good communication skills: proficiency in Kannada, Hindi, and English required.
• Strong problem-solving, negotiation, and crisis management abilities.