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A Day in Your Life at MKS:

As a Document Control Analyst at MKS Global Capability Center Bangalore, you will partner with R&D teams across MKS Business Units to collect, validate, and maintain product documentation and engineering data.

You Will Make an Impact By:

• Create and maintain Approved Manufacturer Parts List and internal Part Numbers in Agile and SAP ERP systems
• Create and maintain product Bill Of Material structures in Agile and SAP
• Work with Engineering teams and Suppliers to collect and maintain documentation, including datasheets and compliance certificates

Skills You Bring:

• 2 +yrs post educational degree.
• Experience with Agile and SAP ERP systems
• Experience with Engineering Change Order process, product BOMs, design changes documentation, and new product introduction.
• Familiarity with Product Life Cycle management.
• Excellent verbal and written communications skills.

Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants for these positions may need to be "U.S. persons." "U.S. persons" are generally defined as U.S. citizens, noncitizen nationals, lawful permanent residents (or, green card holders), individuals granted asylum, and individuals admitted as refugees.

MKS Inc. and its affiliates and subsidiaries ("MKS") is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business.

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: .

If applying for a specific job, please include the requisition number (ex: RXXX), the title and location of the role

Key Responsibilities

• Act as the central point of contact for issuing all drawings and documents.
• Ensure all documents are approved/signed-off before release.
• Maintain an organized record of all issued and received documents/drawings.
• Coordinate with team leads, managers, and external stakeholders for timely approvals.
• Conduct regular and prompt follow-ups to ensure tasks are completed on time.
• Track revisions and updates of drawings/documents to avoid duplication or errors.
• Prepare and maintain logs/reports of documents issued.
• Support the department in setting up a smooth and reliable documentation system.

Qualifications & Skills

• Graduate in any stream
• Prior experience in coordination, executive assistant, administration, or document control preferred.
• Strong organizational and record-keeping skills.
• Good communication skills (English or Hindi).
• Ability to follow up regularly and ensure timely closure of tasks.
• Detail-oriented, reliable, and systematic in approach.
• Proficiency in MS Office (Excel/Word) or similar tools for record management.

Key Attributes

• Proactive and self-driven.
• Strong sense of responsibility and ownership.
• Comfortable handling repetitive follow-up tasks.
• Team player with a problem-solving attitude.
  
  Role & responsibilities

Preferred candidate profile

• Attend and complete Foundational Training, acquire process skills and meet qualification requirements.
• Understand UL file structure, terminology and systems needed for Processing backend work.
• Utilize system software and tools (internal and customer facing) to manage certification documents and correspondence while following appropriate Work Instructions/ SOPs.
• Receive projects for processing/ fulfilling backend work from various functions and Industries.
• Review project details to ensure readiness of information to process and determine further hand-off to subsequent function/ processes as applicable at the end of project completion.
• Demonstrate ability to analyze data post certification for discrepancies then proactively communicate with appropriate function/departments to resolve issues within a project, if any, in order to complete assigned task/project in a timely manner.
• While processing backend work, documents project status as needed.
• Resolves problems in an expedient, professional and courteous manner.
• Expediently manages and maintains personal request queues and email box.
• Attends to emails from stakeholders with sense of urgency and seeks the direction from leadership to resolve issues requiring additional help.
• Be a change agent, support Business Transformation efforts and continuous improvement initiatives that drives quality and efficiency.
• Ability to work effectively with a diverse team.
• Read and follow the Underwriters Laboratories Code of Conduct and follow all physical and digital security practices.

• Perform other duties as directed.

• 1–2 years of experience in a similar role; freshers are welcome to apply.

• Minimum of a 3-year university degree.
• Basic computer proficiency.
• Strong command of MS Word and good typing skills.
• Excellent communication, critical thinking, and interpretation skills.
• IT or computer knowledge is an added advantage.
• Ability to handle repetitive tasks without compromising quality.
• Capable of working independently.
• Actively participates in team discussions and provides constructive feedback when needed.

A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

A Day in Your Life at MKS:

As a Document Control Analyst at MKS Global Capability Center Bangalore, you will partner with R&D teams across MKS Business Units to collect, validate, and maintain product documentation and engineering data.

You Will Make an Impact By:

• Create and maintain Approved Manufacturer Parts List and internal Part Numbers in Agile and SAP ERP systems
• Create and maintain product Bill Of Material structures in Agile and SAP
• Work with Engineering teams and Suppliers to collect and maintain documentation, including datasheets and compliance certificates

Skills You Bring:

• 2 +yrs post educational degree.
• Experience with Agile and SAP ERP systems
• Experience with Engineering Change Order process, product BOMs, design changes documentation, and new product introduction.
• Familiarity with Product Life Cycle management.
• Excellent verbal and written communications skills.

Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to various export control regulations. Applicants for these positions may be limited (by, for example, their countries of citizenship, country of origin, or immigration status) where required by law or governmental contact, and/or employment made contingent upon the issuance of appropriate governmental licensing.

MKS Inc. and its affiliates and subsidiaries ("MKS") is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business.

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: .

If applying for a specific job, please include the requisition number (ex: RXXX), the title and location of the role

Position Overview:

We are looking for a highly organized and detail-oriented individual to manage and maintain our company’s physical filing system at our office in Andheri West, Mumbai . The role requires someone who can organize, track, and maintain important documents in a systematic way, ensuring easy retrieval whenever required.

Key Responsibilities:

• Organize and maintain all physical files, folders, and documents in a structured filing system.
• Create and update an index/register of files, noting the location and type of documents kept in each.
• Ensure that each paper is placed in the correct file, with proper labeling and categorization.
• Track movement of files/documents when taken out and ensure they are returned in place.
• Implement a consistent filing system (alphabetical, numerical, category-wise, or subject-wise).
• Periodically audit files to ensure no documents are missing or misplaced.
• Maintain confidentiality of sensitive company records.
• Assist in retrieval of documents whenever required by management.
• Suggest improvements for better organization and accessibility.

Requirements:

• Strong organizational and record-keeping skills.
• High attention to detail and accuracy.
• Ability to create and maintain logs/indexes of files.
• Trustworthy and able to handle confidential documents responsibly.
• Prior experience in file management, office administration, or record-keeping preferred.
• Basic computer skills (Excel/Word) to maintain file index digitally would be an advantage.

We are hiring: Officer – Documentation Control

Irbid, Jordan | Classic Fashion Industries Co. Ltd.

We are seeking a meticulous and organized Documentation Officer to manage, safeguard, and track all stamped and signed departmental documents across the organization. This role is crucial in ensuring accuracy, compliance, and smooth audit readiness.

Key Responsibilities:

• Receive, log, and maintain stamped and signed documents across departments.
• Maintain master register/digital logbook for accurate document tracking.
• Categorize, label, and securely archive physical/digital records.
• Verify document authenticity (stamps, signatures, dates).
• Monitor inter-departmental document flow and prevent unauthorized access.
• Support audits by retrieving and presenting required records.
• Ensure compliance with documentation policies and retention schedules.
• Archive outdated documents per company and legal guidelines.

Qualifications & Skills:

• Diploma or Bachelor’s degree in any related field.
• Knowledge of document control practices & confidentiality protocols.
• Proficiency in MS Office;
  familiarity with document management systems preferred.
• Strong organizational skills and attention to detail.
• Effective communication & coordination abilities.

Apply Now and be part of Classic Fashion Industries Co. Ltd. ’s growing team!

#DocumentationControl #DocumentManagement #Compliance #AuditReadiness #RecordKeeping #DataManagement #Administration

The Administrative Executive / Document Control plays a dual role in supporting the overall office administration and managing document control activities. This position is vital in ensuring smooth office operations, handling communications, supporting HR and finance functions, maintaining accurate document records, and ensuring compliance with organizational and regulatory standards.

Duties to Be Performed:

Administrative Support

• Manage incoming and outgoing communications, including calls and emails, professionally.
• Organize and schedule meetings, take minutes, and distribute accordingly.
• Maintain office supplies inventory and place orders as needed.
• Coordinate maintenance and repair of office equipment.
• Support travel arrangements, logistics, and visitor management.
• Provide general administrative support to executives and other departments as required.
• Coordinate with internal departments and external vendors.
• Support event planning and execution.
• Draft and distribute internal communications and memos.
• Assist in audit and compliance documentation.
• Support onboarding and induction for new employees.
• Maintain and update staff records and confidential documents.
• Coordinate training sessions and HR-related tasks.
• Assist finance and HR teams with administrative and data entry tasks.

Document Control

• Manage the flow of incoming and outgoing documents, ensuring accuracy, proper filing, and version control.
• Maintain both physical and digital document control systems.
• Ensure documents are stored, archived, and retrieved per company standards.
• Monitor compliance with documentation standards (e.g., naming conventions, formatting).
• Distribute documents to relevant stakeholders and ensure timely approvals.
• Prepare documentation status reports as required.

Job / Skills Requirement:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office Suite and document control systems (e.g., SharePoint).
• Ability to work both independently and collaboratively in a fast-paced environment.
• Discretion and professionalism in handling confidential information.

Interested candidate can send your resumes to -

Position Title:
CQA Document Control Associate

Department:
Clinical Quality Assurance

Ora Values the Daily Practice of …
Prioritizing Kindness * Operational Excellence * Cultivating Joy * Scientific Rigor

At Ora, we are building the future of ophthalmic clinical research. As the world's leading full-service ophthalmic drug and device development firm, we guide our clients across all phases of clinical research to efficiently bring new products and therapies to market. Over the past 45 years, our expert teams have helped earn more than 85 new product approvals. Ora's pre-clinical and clinical models, unique methodologies, integrated clinical data solutions, and global regulatory strategies have been refined and proven across thousands of global projects. Today, our team continues to expand across the globe, with over 600 employees across North America, Europe, Asia, and Latin America.

The Role:
Our global Clinical Quality Assurance (CQA) Document Control Associate will support our Quality Management team to ensure accuracy and efficiency throughout every aspect of the Quality Document Control system. This position provides support to the CQA Document Control Specialist and is responsible for maintaining electronic training files and tracking compliance across the company, in accordance with guidelines and regulations. This position requires a strong organizational background to assist in maintaining Ora's EMS and providing companywide support for training tracking, assignment, and reporting. In this role, you will be trained on preparing, updating/revising, and maintaining all Quality Management System Documents (procedures, policies, work instructions, forms, templates, and manuals) in addition to maintaining tracking reports to present metrics for Key Performance Indicators to report to Ora's Senior Management team.

What You'll Do:

• Ensure, with supervision, proper maintenance of clinical documentation databases and systems
• Assist with running reports and tracking status of Quality Assurance metrics
• Assist with change management for Quality document revisions
• Assist with editing documents needed for the QMS
• Upload, assign, and track training within Ora's Electronic Management System (EMS)
• Review external distribution requests, obtain approvals, and distribute documents utilizing Ora's approved document sharing platform
• Assist CQA Document Control Specialist with managing EMS user accounts, training records, system access issues, uploading QMS and study-specific documents
• Maintain adequate records of all Quality and operational documents
• Travel requirements less than 10% domestically
• Adhere to all aspects of Ora's quality system.
• Adhere to all essential systems and processes that are required at Ora to maintain compliance to Ora's data integrity & business ethics and regulatory requirements.
• Clear and sustained demonstration of Ora's values -- prioritizing kindness, operational excellence, cultivating joy and scientific rigor – as well as their linked behaviors.
• Responsibilities may differ from the above based on the specific needs of the business.

What We Look For:

• Experience needed for the Role:

• Bachelor's degree in Life Sciences or a minimum of 1 year experience in Quality-related field. Years of experience may be considered in lieu of education.

• Experience working with document management or training systems

• Proficiency in Microsoft Word, Excel, and Outlook

• Additional Skills and Attributes:

• Familiarity with the clinical trial process and clinical Quality Assurance

• Experience in other areas of GCP/GLP/GMP Quality Assurance
• Excellent English business communication skills – with the ability to collaborate, document clearly, and communicate professionally across teams
• Ability to work well in a team environment and follow procedures
• Strong commitment to the accomplishment of tasks
• Ability to work in a fast-paced environment
• Exceptional attention to detail with emphasis on accuracy and quality
• Excellent verbal and written communication skills
• Excellent organization and time management skills

• Strong interpersonal and customer service skills

• Competencies and Personal Traits:

• What We Do:

• Execution Excellence: Ability to set goals, create structure, and maintain a focused and collaborative approach to the delivery of timely and high-quality work

• How We Do It:

• IQ, EQ, and SQ: Agile and positive thinker, communicator, and collaborator who uses a growth mindset to work and lead with authenticity, transparency, resilience, and empathy. Scientific, intellectual, and emotional/social curiosity creates the willingness and ability to innovate, make mistakes, learn, and try again.

• Clear and Direct Communication, Feedback and Conflict Resolution: Practice radical candor in your communication and participate in active listening. Giving and receiving feedback frequently with an open heart and mind creates psychological safety and promotes faster individual, team, and company growth.

• Why We Do It:

• Seek Meaning and Purpose and a Desire to be Part of Something Bigger than Yourself: Crave being part of a team that works together under shared values to achieve significant positive impact in the wider world. At Ora, we are creating vision beyond what we see.

Our mission is to weave together people, processes, and technology to support innovation in ophthalmology around the world. We believe our business should be a force for good — to improve, heal, and change how we see. As a global company, our vibrant community and culture are nurtured by our core values: Prioritizing kindness, cultivating joy, operational excellence, and scientific rigor. Through our commitment to these values, we have built an inclusive and supportive work environment that fosters respect, accountability, and a fulfilling work-life balance for every team member.

We know a diverse workforce adds to our collective value and strength as an organization. People of color, the LGBTQIA+ community, disabled candidates and veterans are strongly encouraged to apply. Ora is proud to be an Affirmative Action and Equal Opportunity Employer, committed to equal employment opportunity and fair, equitable compensation regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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