26 Medical Office jobs in India

• Providing empathetic and timely support to clients via phone, email, and video conferencing.
• Assessing client needs and developing personalized support plans.
• Connecting clients with appropriate community resources and services.
• Coordinating with healthcare professionals and social workers to ensure comprehensive care.
• Maintaining accurate and confidential client records in accordance with privacy regulations.
• Educating clients on available resources and their rights.
• Advocating for clients' needs within various service systems.
• Monitoring client progress and adjusting support plans as needed.
• Participating in team meetings and case consultations to share insights and best practices.
• Continuously learning about new community resources and support methodologies.

• Provide direct patient support, addressing inquiries and concerns related to their care plans.
• Coordinate patient appointments and ensure timely follow-ups with healthcare providers.
• Assist patients in navigating healthcare systems, including insurance and referral processes.
• Educate patients and their families about health conditions, treatment options, and preventive care strategies.
• Maintain accurate and confidential patient records and documentation.
• Collaborate closely with physicians, nurses, social workers, and other healthcare professionals to ensure integrated patient care.
• Facilitate communication between patients and the clinical team, relaying important information and updates.
• Organize and conduct community outreach programs to promote health awareness and service utilization.
• Identify and connect patients with community resources and support services.
• Advocate for patient needs and ensure they receive appropriate and timely care.

• Bachelor's degree in Nursing, Social Work, Public Health, or a related healthcare field.
• Minimum of 3 years of experience in a clinical support, patient navigation, or community health role.
• Strong understanding of healthcare systems, patient care coordination, and community resources.
• Excellent interpersonal, communication, and active listening skills.
• Proficiency in medical terminology and electronic health record (EHR) systems.
• Empathetic and patient-centered approach to care.
• Ability to work independently and as part of a multidisciplinary team.
• Strong organizational and time-management skills.
• Knowledge of local health and social services networks in Kanpur, Uttar Pradesh, IN .
• A genuine commitment to serving the community.

• Manage patient appointments and scheduling using practice management software.
• Greet patients warmly and manage patient flow within the clinic.
• Maintain accurate and confidential patient medical records, ensuring compliance with HIPAA regulations.
• Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
• Process patient payments, co-pays, and insurance claims, and manage billing inquiries.
• Order and maintain office supplies and medical inventory.
• Assist physicians and nursing staff with administrative tasks as needed.
• Ensure the reception area and common areas are clean, organized, and welcoming.
• Manage electronic health records (EHR) system, ensuring data integrity and accessibility.
• Schedule and coordinate maintenance for office equipment.
• Liaise with insurance providers and vendors.
• Assist with marketing efforts and patient outreach initiatives.
• Adhere to all practice policies and procedures, and relevant healthcare regulations.

• Proven experience as an Office Administrator, Medical Secretary, or similar role in a healthcare setting.
• Proficiency in using medical practice management software and Electronic Health Records (EHR) systems.
• Strong understanding of medical billing, coding, and insurance processing.
• Excellent interpersonal and communication skills, with a friendly and professional demeanor.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• High level of discretion and ability to handle confidential patient information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of healthcare regulations and patient privacy laws (e.g., HIPAA).
• Ability to work independently and as part of a healthcare team.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.

Job Title: Senior Executive Administration

Location: Chennai

Eligibility: Bachelors Degree is a must

Experience: 1-3 years (ITES/BPO industry preferred)

Joining: Immediate Joiners Preferred

Role Overview:

We are looking for a highly organized and proactive individual to oversee daily office operations, manage administrative staff, and ensure smooth facility management. The role also includes handling travel logistics, vendor coordination, and compliance with company policies. If you have good communication skills, problem-solving skills, and the ability to manage administrative tasks smoothly, we encourage you to apply!

Key Responsibilities:

Office Administration & Facility Management

• Supervise and lead administrative staff to ensure efficient office operations.
• Oversee office facilities, safety standards, and compliance with regulations.
• Manage office supplies, vendor coordination, and cost-effective procurement.

Process Improvement & Compliance

• Identify and implement process improvements to enhance productivity.
• Ensure adherence to company policies, data protection, and safety regulations.
• Support internal audits and maintain necessary documentation.

Travel & Logistics Management

• Arrange travel bookings (domestic & international), accommodation, and itineraries.
• Provide support for cancellations, delays, and travel-related inquiries.
• Optimize travel planning while maintaining cost-effectiveness.

Required Skills & Qualifications:

• Proficiency in MS Excel & PowerPoint .
• Experience in vendor management and travel coordination .
• Strong leadership, organizational, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work under pressure and handle multiple responsibilities.

Manager - Administration (Full Time Role)

Mumbai, India

ABOUT UNITILE:

Celebrating 31 years of excellence, Unitile shines as a beacon of innovation and trust in the building materials industry. Our dedication to intelligent, sustainable, and flexible solutions has earned us recognition as India's number one raised access floor brand and Asia's Prestigious Rising Brand (2021) by BARC. As a Great Place to Work Certified company, we prioritize a positive work culture fostering collaboration and growth, ensuring our employees feel valued and empowered. Our certification reflects our commitment to creating an environment where our employees rate their experience positively, highlighting our focus on trust, respect, and teamwork.

Our expertise in modular indoor and outdoor flooring systems, structural ceilings, partitions and acoustics solutions enhances any space's efficiency, adaptability, and aesthetics by seamlessly blending form and function. With a portfolio of over 15,000 successful workplace transformations globally, we are driven by a passionate team of dynamic leaders committed to shared success.

Unitile is poised to continue leading the way in innovation and sustainability. By focusing on user-centric design, we are creating solutions that not only meet but exceed the demands of tomorrow's spaces. We remain committed to pushing boundaries, driving progress, and shaping the future of the industry.

KEY RESPONSIBILITIES:

Administrative Operations Oversight

• Supervise daily admin functions including housekeeping, pantry, and general office operations across all locations.
• Ensure smooth coordination and implementation of admin services at the head office and factory units.

Procurement & Cost Control

• Manage procurement of office essentials like stationery, uniforms, provisions, ID cards, and visiting cards with the support of local admin teams.
• Review and approve expenses related to admin activities – including utilities, telecom, courier, printing, and pantry costs.

Inventory & Vendor Management

• Maintain accurate records of company assets and stationery stock.
• Identify, evaluate, and onboard vendors for services such as telecom, travel, courier, office supplies, utilities, and printing.
• Manage vendor contracts, renewals, and performance.

Facility & Infrastructure Management

• Lead repair, maintenance, and renovation initiatives for corporate, branch, and factory premises.
• Oversee space planning, allocation, and optimization across all locations.

Insurance & Licenses

• Maintain and update insurance records (property, liability, employee).
• Ensure timely renewal of statutory licenses including Shops & Establishment registration.
• Handle Mediclaim documentation and maintain central records for rent/lease agreements.

Budgeting & MIS

• Prepare and monitor the admin budget; track actual vs. projected spends and identify variances.
• Maintain MIS for expenses, contracts, assets, and facilities.
• Generate half-yearly reports on ERP to review budget adherence.

Policy & Compliance

• Draft and implement admin-related SOPs and policies in line with organizational needs and compliance norms.
• Ensure adherence to safety protocols and conduct regular audits to maintain workplace health and safety standards.

Event & Logistics Management

• Plan and execute internal and external company events, workshops, and employee engagement programs.
• Oversee logistical arrangements and procurement for corporate events and festivals.

Team Leadership

• Lead the front office and admin team, set clear KPIs, and drive performance.
• Establish hygiene and facility trackers to ensure a clean and efficient work environment.

Technology & Automation

• Identify opportunities for digitizing admin processes such as asset tracking, vendor workflows, visitor logs, and inventory.
• Implement automation tools to streamline repetitive tasks and reduce manual overhead.

Audit Support & Documentation

• Maintain audit-ready records of admin expenses, licenses, contracts, and inventory.
• Support internal, statutory, and compliance audits by ensuring documentation accuracy and availability.

Sustainability & ESG Practices

• Promote eco-friendly practices in daily office operations – power saving, waste segregation, and reduced paper use.
• Align admin practices with the company’s sustainability and ESG goals.

Reporting & Systems

• Ensure accurate and timely updates of admin data in ERP systems.
• Monitor adherence to SOPs and track turnaround times for key administrative processes.

REQUIRED SKILLS, QUALIFICATION AND EXPERIENCE:

Skills:

• Proven leadership and team management capabilities
• Strong orientation toward cost efficiency and resource optimization
• Demonstrates confidence and decisiveness in execution
• Excellent interpersonal and communication skills
• Effective presentation skills with an independent, proactive mindset
• Ability to deliver consistently within defined timelines
• Clarity in verbal and written communication
• Strong time management and task prioritization abilities
• Exceptional organizational and multitasking skills
• Proficient in MS Office and ERP platforms
• Solid understanding of regulatory frameworks and compliance requirements

Qualification and Experience:

• Bachelor’s degree or a related discipline
• Proven experience as an Administrative Manager or in a similar role, preferably within a manufacturing environment
• Female candidates are encouraged to apply as part of our commitment to promoting workplace diversity

Salary would be in line with the experience

IT’S MUCH MORE THAN WORK HERE AT UNITILE!

• Leading and managing a multidisciplinary care team.
• Ensuring the provision of high-quality clinical care.
• Developing and implementing care strategies and operational plans.
• Conducting staff supervision, training, and performance management.
• Maintaining clinical governance and ensuring regulatory compliance.
• Liaising with families, stakeholders, and external agencies.
• Managing service budgets and resources effectively.
• Promoting a culture of continuous improvement and service excellence.

• Registered Nurse (RN) or relevant allied health professional qualification.
• Significant experience in community health or social care settings.
• Proven leadership and management experience.
• In-depth knowledge of relevant legislation and standards.
• Excellent communication, interpersonal, and organizational skills.
• Passion for delivering high-quality, person-centered care.

Join Ultima Markets

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Responsibilities:

• Employee Compensation & Benefit Management

- Ensure accurate and timely payroll processing in compliance with statutory regulations, coordinating closely with finance teams and external vendors to maintain confidentiality and integrity.

- Oversee the processing of employee expense claims in accordance with benefit policies and internal financial controls.

- Maintain and regularly update comprehensive employee records within designated systems to support payroll accuracy and audit requirements.

- Monitor and implement updates to employee benefit plans in line with changes in Indonesian labor laws and company policies.

• Recruitment & Employee Onboarding

- Manage the end-to-end recruitment process, including job postings, resume screening, proactive candidate sourcing, conducting phone screenings, coordinating interview schedules, and supporting hiring managers in candidate evaluation and selection.

- Coordinate end-to-end onboarding for new hires by preparing documentation, arranging orientation sessions, and collaborating with cross-functional and regional teams (e.g. IT, HQ HR) to ensure a seamless integration process.

• General HR Administrative Tasks

- Manage accurate tracking and maintenance of employee attendance records via the designated attendance management system, providing regular reports to management.

- Administer employee leave requests and approvals, ensuring adherence to company policies and relevant labor regulations, with timely reporting to management.

• Office Operations & Vendor Management

- Oversee smooth daily office operations, coordinating maintenance, repairs, and housekeeping services to maintain an optimal work environment. Manage procurement and inventory control for office supplies and equipment, ensuring operational efficiency.

- Liaise with office space vendors, service providers, and external contractors to effectively manage leases, contracts, and service agreements.

- Lead projects for new office locations, ensuring alignment with company requirements, budget parameters, and operational objectives, when necessary.

- Oversee all aspects of office setup logistics, including furnishing, utilities, and infrastructure readiness, to facilitate seamless transitions, when necessary.

Experience and Qualifications

• Bachelor’s degree in Human Resource Management, Business Administration, or related field.
• Basic knowledge of all HR functions, including recruitment, payroll, and employee relations.
• Proficiency in both English and Hindi (spoken and written). Proficiency in additional languages is a plus.
• Detail-oriented, well-organized, responsible, and able to maintain confidentiality.