336 Medical Office Manager jobs in India

It is the responsibility of the Centre Manager/Asst. Manager to keep track on daily basis at regular intervals and follow the below mentioned procedures:

1. For Team

• Lead and inspire a team, ensuring a supportive work environment conducive to growth and productivity.
• Foster a culture of communication, teamwork, and continuous improvement.
• Provide coaching and mentorship to staff, promoting professional development and employee engagement.
• Implement strategies to optimize workflow and achieve operational goals.
• Monitor performance metrics and take proactive steps to address challenges and improve outcomes.
• Uphold high standards of customer service, addressing customer needs and feedback promptly and effectively.
• Plan and execute promotional activities and events to attract new customers and retain existing ones.

1. For Departments:

• The department is to be properly setup for its functioning
• Checking availability of adequate Inventory in the department
• Checking Departmental Record of cleaning and House keeping
• Checking of Attendance and availability of Technician/Reporting Doctor/Phlebotomist and House Keeping in the Department
• Follow up with Ops Manager for backup of Technicians and other Departmental Staff in case of Absenteeism for both 1st shift and 2nd shift employees.
• Follow up with technicians on actual Turnaround Time (TAT) of each Test in the department and reasons for deviations if any, has to be recorded and informed to HOD Operations at HO
• Follow up on any URGENT reports to be released
• Handling Departmental Grievances for Patient, Technician, Machine Breakdown

1. For Front office:

• Follow up with Receptionist for availability of Doctors and Patients appointment
• Take report on Appointment Round up & monitoring with patients & doctors
• Cleanliness of waiting area, toilets, pantry and stairs are done at regular interval
• Check availability of Security and proper functioning of Queue management system
• Check for release of URGENT reports and other reports (Chase up and mail the status at 6-00 pm daily)
• Attendance of 2nd shift employees is as per information from HR.
• Do PR at Reception Counter and Coordinate services of all internal departments/Customers including corporate clients.
• Ensure cleaning & moping of the entire clinic at approximately 3 hours interval with proper recording.
• Keeping watchful eyes on the patients in the waiting lounge and speak to them.

1. For Centre Accounts Department

• Checking Billing to Report – for reports & tests not done.
• House Keeping (Out Sourcing) bill Checking and forwarding,
• Certification of bill for Tests outsourced.
• Checking Doctors’ Payment – Referral Fees, if any confirmation is required.
• Procedure and Chamber Charges – Certification.
• Checking and forwarding of Centre Expenses.
• Keep a track of Centre Expenses to keep it within Budgeted figure.
• Check Discount, Refund, Corporate Bill and Short Payment status and follow the requisite processes.
• Chase up Short Payment, Corporate Outstanding status & Advances status
• At the end of the day checking & tallying of the total cash collection

1. Other Relevant Work

• Follow up with Receptionist for availability of OPD chamber Doctors and Patients appointment
• Keeping good liaison with referring doctors and with reporting doctors.
• Make occasional Phone Calls/pay visits to local important doctors.
• Co-ordination with Reporting Doctor/Referring Doctor and Marketing personnel.
• Month end Reports on House Keeping Attendance
• Reporting of any Departmental issue to HOD Operations and HR at HO
• To assess every person and motivate them for better performance
• Fortnightly meeting with Front Office & Department.

It is the responsibility of the Centre Manager/Asst. Manager to keep track on daily basis at regular intervals and follow the below mentioned procedures:

• For Team

• Lead and inspire a team, ensuring a supportive work environment conducive to growth and productivity.
• Foster a culture of communication, teamwork, and continuous improvement.
• Provide coaching and mentorship to staff, promoting professional development and employee engagement.
• Implement strategies to optimize workflow and achieve operational goals.
• Monitor performance metrics and take proactive steps to address challenges and improve outcomes.
• Uphold high standards of customer service, addressing customer needs and feedback promptly and effectively.
• Plan and execute promotional activities and events to attract new customers and retain existing ones.

• For Departments:

• The department is to be properly setup for its functioning
• Checking availability of adequate Inventory in the department
• Checking Departmental Record of cleaning and House keeping
• Checking of Attendance and availability of Technician/Reporting Doctor/Phlebotomist and House Keeping in the Department
• Follow up with Ops Manager for backup of Technicians and other Departmental Staff in case of Absenteeism for both 1st shift and 2nd shift employees.
• Follow up with technicians on actual Turnaround Time (TAT) of each Test in the department and reasons for deviations if any, has to be recorded and informed to HOD Operations at HO
• Follow up on any URGENT reports to be released
• Handling Departmental Grievances for Patient, Technician, Machine Breakdown

• For Front office:

• Follow up with Receptionist for availability of Doctors and Patients appointment
• Take report on Appointment Round up & monitoring with patients & doctors
• Cleanliness of waiting area, toilets, pantry and stairs are done at regular interval
• Check availability of Security and proper functioning of Queue management system
• Check for release of URGENT reports and other reports (Chase up and mail the status at 6-00 pm daily)
• Attendance of 2nd shift employees is as per information from HR.
• Do PR at Reception Counter and Coordinate services of all internal departments/Customers including corporate clients.
• Ensure cleaning & moping of the entire clinic at approximately 3 hours interval with proper recording.
• Keeping watchful eyes on the patients in the waiting lounge and speak to them.

• For Centre Accounts Department

• Checking Billing to Report – for reports & tests not done.
• House Keeping (Out Sourcing) bill Checking and forwarding,
• Certification of bill for Tests outsourced.
• Checking Doctors’ Payment – Referral Fees, if any confirmation is required.
• Procedure and Chamber Charges – Certification.
• Checking and forwarding of Centre Expenses.
• Keep a track of Centre Expenses to keep it within Budgeted figure.
• Check Discount, Refund, Corporate Bill and Short Payment status and follow the requisite processes.
• Chase up Short Payment, Corporate Outstanding status & Advances status
• At the end of the day checking & tallying of the total cash collection

• Other Relevant Work

• Follow up with Receptionist for availability of OPD chamber Doctors and Patients appointment
• Keeping good liaison with referring doctors and with reporting doctors.
• Make occasional Phone Calls/pay visits to local important doctors.
• Co-ordination with Reporting Doctor/Referring Doctor and Marketing personnel.
• Month end Reports on House Keeping Attendance
• Reporting of any Departmental issue to HOD Operations and HR at HO
• To assess every person and motivate them for better performance
• Fortnightly meeting with Front Office & Department.

BabyMD is seeking a dynamic and experienced Clinic Manager to lead the daily administrative and operational functions of our pediatric clinic. The Clinic Manager will be responsible for upholding the highest standards of patient care, optimizing staff performance, and ensuring the clinic runs smoothly and efficiently. This role plays a vital part in cultivating a collaborative, child friendly, and patient-centric environment, while aligning with BabyMD’s mission to provide accessible, high-quality pediatric healthcare.

Requirements

• Bachelor’s degree in healthcare administration, Business Management, or in a service industry-related field is preferred

• Proven leadership, decision-making, and people-management skills.

• A minimum of 2–4 years’ experience in clinic or hospital management, preferably within pediatric or allied health settings.

• Experience managing a sales-oriented business will be considered an additional asset.

• Strong organizational and communication skills

• Proficient in Microsoft Office (Word, Excel) and basic data entry

• Basic knowledge of data analysis tools (Advanced Excel, Google Sheets)

• Support operational reporting, data entry, and basic administrative tasks.

Benefits

● Competitive salary and performance incentives

● Health Insurance for self and immediate family after the probation period

● Chance to lead new clinic initiatives

It is the responsibility of the Centre Manager/Asst. Manager to keep track on daily basis at regular intervals and follow the below mentioned procedures:

1. For Team

• Lead and inspire a team, ensuring a supportive work environment conducive to growth and productivity.
• Foster a culture of communication, teamwork, and continuous improvement.
• Provide coaching and mentorship to staff, promoting professional development and employee engagement.
• Implement strategies to optimize workflow and achieve operational goals.
• Monitor performance metrics and take proactive steps to address challenges and improve outcomes.
• Uphold high standards of customer service, addressing customer needs and feedback promptly and effectively.
• Plan and execute promotional activities and events to attract new customers and retain existing ones.

1. For Departments:

• The department is to be properly setup for its functioning
• Checking availability of adequate Inventory in the department
• Checking Departmental Record of cleaning and House keeping
• Checking of Attendance and availability of Technician/Reporting Doctor/Phlebotomist and House Keeping in the Department
• Follow up with Ops Manager for backup of Technicians and other Departmental Staff in case of Absenteeism for both 1st shift and 2nd shift employees.
• Follow up with technicians on actual Turnaround Time (TAT) of each Test in the department and reasons for deviations if any, has to be recorded and informed to HOD Operations at HO
• Follow up on any URGENT reports to be released
• Handling Departmental Grievances for Patient, Technician, Machine Breakdown

1. For Front office:

• Follow up with Receptionist for availability of Doctors and Patients appointment
• Take report on Appointment Round up & monitoring with patients & doctors
• Cleanliness of waiting area, toilets, pantry and stairs are done at regular interval
• Check availability of Security and proper functioning of Queue management system
• Check for release of URGENT reports and other reports (Chase up and mail the status at 6-00 pm daily)
• Attendance of 2nd shift employees is as per information from HR.
• Do PR at Reception Counter and Coordinate services of all internal departments/Customers including corporate clients.
• Ensure cleaning & moping of the entire clinic at approximately 3 hours interval with proper recording.
• Keeping watchful eyes on the patients in the waiting lounge and speak to them.

1. For Centre Accounts Department

• Checking Billing to Report – for reports & tests not done.
• House Keeping (Out Sourcing) bill Checking and forwarding,
• Certification of bill for Tests outsourced.
• Checking Doctors’ Payment – Referral Fees, if any confirmation is required.
• Procedure and Chamber Charges – Certification.
• Checking and forwarding of Centre Expenses.
• Keep a track of Centre Expenses to keep it within Budgeted figure.
• Check Discount, Refund, Corporate Bill and Short Payment status and follow the requisite processes.
• Chase up Short Payment, Corporate Outstanding status & Advances status
• At the end of the day checking & tallying of the total cash collection

1. Other Relevant Work

• Follow up with Receptionist for availability of OPD chamber Doctors and Patients appointment
• Keeping good liaison with referring doctors and with reporting doctors.
• Make occasional Phone Calls/pay visits to local important doctors.
• Co-ordination with Reporting Doctor/Referring Doctor and Marketing personnel.
• Month end Reports on House Keeping Attendance
• Reporting of any Departmental issue to HOD Operations and HR at HO
• To assess every person and motivate them for better performance
• Fortnightly meeting with Front Office & Department.

It is the responsibility of the Centre Manager/Asst. Manager to keep track on daily basis at regular intervals and follow the below mentioned procedures:

• For Team

• Lead and inspire a team, ensuring a supportive work environment conducive to growth and productivity.
• Foster a culture of communication, teamwork, and continuous improvement.
• Provide coaching and mentorship to staff, promoting professional development and employee engagement.
• Implement strategies to optimize workflow and achieve operational goals.
• Monitor performance metrics and take proactive steps to address challenges and improve outcomes.
• Uphold high standards of customer service, addressing customer needs and feedback promptly and effectively.
• Plan and execute promotional activities and events to attract new customers and retain existing ones.

• For Departments:

• The department is to be properly setup for its functioning
• Checking availability of adequate Inventory in the department
• Checking Departmental Record of cleaning and House keeping
• Checking of Attendance and availability of Technician/Reporting Doctor/Phlebotomist and House Keeping in the Department
• Follow up with Ops Manager for backup of Technicians and other Departmental Staff in case of Absenteeism for both 1st shift and 2nd shift employees.
• Follow up with technicians on actual Turnaround Time (TAT) of each Test in the department and reasons for deviations if any, has to be recorded and informed to HOD Operations at HO
• Follow up on any URGENT reports to be released
• Handling Departmental Grievances for Patient, Technician, Machine Breakdown

• For Front office:

• Follow up with Receptionist for availability of Doctors and Patients appointment
• Take report on Appointment Round up & monitoring with patients & doctors
• Cleanliness of waiting area, toilets, pantry and stairs are done at regular interval
• Check availability of Security and proper functioning of Queue management system
• Check for release of URGENT reports and other reports (Chase up and mail the status at 6-00 pm daily)
• Attendance of 2nd shift employees is as per information from HR.
• Do PR at Reception Counter and Coordinate services of all internal departments/Customers including corporate clients.
• Ensure cleaning & moping of the entire clinic at approximately 3 hours interval with proper recording.
• Keeping watchful eyes on the patients in the waiting lounge and speak to them.

• For Centre Accounts Department

• Checking Billing to Report – for reports & tests not done.
• House Keeping (Out Sourcing) bill Checking and forwarding,
• Certification of bill for Tests outsourced.
• Checking Doctors’ Payment – Referral Fees, if any confirmation is required.
• Procedure and Chamber Charges – Certification.
• Checking and forwarding of Centre Expenses.
• Keep a track of Centre Expenses to keep it within Budgeted figure.
• Check Discount, Refund, Corporate Bill and Short Payment status and follow the requisite processes.
• Chase up Short Payment, Corporate Outstanding status & Advances status
• At the end of the day checking & tallying of the total cash collection

• Other Relevant Work

• Follow up with Receptionist for availability of OPD chamber Doctors and Patients appointment
• Keeping good liaison with referring doctors and with reporting doctors.
• Make occasional Phone Calls/pay visits to local important doctors.
• Co-ordination with Reporting Doctor/Referring Doctor and Marketing personnel.
• Month end Reports on House Keeping Attendance
• Reporting of any Departmental issue to HOD Operations and HR at HO
• To assess every person and motivate them for better performance
• Fortnightly meeting with Front Office & Department.

Role: Healthcare Clinic Manager

Mode: Remote job initially, with on-site role starting after 6 months.

Location Requirement: Must be based in Mysore

Workplace Location - Alpha Wellness Resort, Melapura, Karnataka 571477

Website:

Key Responsibilities:

-Oversee day-to-day operations of the clinic, ensuring smooth patient flow and efficient service delivery

-Coordinate with doctors, nutritionists, therapists, and support staff

-Manage appointment scheduling, follow-ups, and patient communication systems

-Monitor clinic performance metrics 

Ideal Candidate Profile:

-Bachelor’s in any discipline

-Strong organizational and communication skills

-Tech-savvy and comfortable with digital platforms (Google Workspace, Zoom, etc.)

-Able to work independently and adapt in a fast-growing environment

-Based in Mysore – this is a mandatory requirement

Perks & Benefits:

-Flexible hybrid work model

-Opportunity to work at the intersection of conventional and functional medicine

-Collaborative and mission-driven team

-Growth opportunities as the clinic expands