374 Medical Office Manager jobs in India

Kaspersky has been protecting individuals and corporate clients all over the world from cyber threats for 27 years.

We have 400 million unique users, 270 000 corporate clients, 517 products, 1100 technological patents and 34 offices around the world.

Today our team has more than 5 000 top level experts, all of them regular people with their own talents and hobbies.

Together we protect the world from cyber threats.

Join us to become part of an exceptional team, while remaining yourself and using your skills to keep us growing and evolving!

Job Responsibilities:

• Manage the total office functions in India
• Oversee overall security related activities for safeguarding assets of the organization
• Identify vulnerability / exposures & risks; conceptualizing & implementing security plans and procedures for day-to-day operations as well as contingencies
• Handle the entire gamut of general administration encompassing Housekeeping, Pantry food stocks, Stationary, Transport & Travel
• Budget funds for procurement of products, services and materials ensuring optimum utilization of products, services and materials & at maximum cost savings
• Manage contract negotiations, finalization & supervising infrastructure setting up activity
• Handle property related matters such as lease, renewals, insurance, etc.
• Coordinate and assist in company’s training and external meetings, particularly in food and beverage and booking of training meeting rooms
• Contract management and storing
• Manage the administrative functions for all India offices

Mini HR duties:

• Personnel file management (arrange all personnel-related documentation to be in place, properly and timely signed and updated, compliant with local specifics, legislation and HQ requirements)
• HR portal management (ensure that all personnel-related information in HR systems is updated, contracts uploaded)
• Payroll data management (ensure that all data required for payroll are collected and submitted to payroll including implement bonus/salary review according to guidance, attendance record, leave record, social insurance, supplemental insurance if any, allowances if any, etc.)
• Operational support in onboarding, termination process, training process, other HR-related processes.

Job Requirements:

• Prior office manager/personal assistant experience
• Procurement experience
• Office relocation/renovation experience
• Basic knowledge of HR duties
• Responsibility and accountability
• Attention to details, strong analytical mind and problem-solving skills
• Strong interpersonal, communication and negotiator skills
• Well-organized, mature and hard-working and able to work independently under pressure
• Understanding of organizing travel logistics
• Good command in written and spoken English

With Estimated Timeline

Recruitment Process (approx. 2–3 weeks total):

1) Resume review (1–3 business days)

2) Introductory call with Recruiter (30 min)

3) Interview with Hiring Team (60 min)

4) Interview with Hiring Manager (60 min)

5) Offer & reference check

Company Description

Technocraft Architects and Planners is a team of highly skilled and experienced architects committed to delivering innovative and sustainable design solutions. Our expertise spans various sectors including residential, commercial, and institutional projects. We are dedicated to creating functional and aesthetically pleasing spaces that reflect clients' visions. With over 18 years of experience, we are licensed for execution as Architects and PMC with various Urban Local Bodies in India. We also have strong involvement with government organizations.

Job Title: Office Manager cum Admin Staff

Company: Technocraft Group 

Location: Mumbai, Maharashtra, India)

Employment Type: Full-time

Experience: 0-5 years

Job Description

We are seeking a highly organized and proactive Office Manager cum Admin Staff to join our team. The ideal candidate is a professional and versatile individual who can manage daily office operations, provide crucial administrative support, and ensure our workplace runs smoothly. This role is perfect for a multi-skilled professional with strong communication and a problem-solving mindset.

Job Profile

Responsibilities:

 * Manage day-to-day office administration, including managing supplies, handling correspondence, and maintaining office cleanliness.

 * Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and making travel arrangements.

 * Handle all financial administration tasks, including managing accounts on Tally, processing invoices, and maintaining petty cash.

 * Act as the primary point of contact for external vendors, clients, and visitors, ensuring a positive and professional impression.

 * Maintain accurate records and documents, both digital and physical.

 * Assist in basic HR-related tasks, such as onboarding new staff and managing employee attendance records.

 * Demonstrate proficiency in both English and Marathi typing for various administrative and documentation purposes.

Required Skills & Qualifications:

 * Proven experience in a similar administrative or office management role.

 * Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).

 * Strong knowledge of Tally ERP for accounting and financial management.

 * Excellent communication skills, both written and verbal, in English and Marathi.

 * Exceptional organizational skills and a keen attention to detail.

 * Ability to multitask and prioritize tasks effectively in a fast-paced environment.

 * High level of integrity and ability to handle confidential information.

• Manage the day-to-day operations of the office, ensuring a productive and organized work environment.
• Oversee inventory of office supplies, stationery, and equipment, and place orders as needed.
• Manage incoming and outgoing mail and correspondence.
• Schedule and coordinate meetings, appointments, and office events.
• Maintain office filing systems, both physical and digital.
• Act as the first point of contact for visitors and answer general inquiries.
• Provide administrative support to management and staff, including preparing documents and reports.
• Ensure the office is clean, tidy, and well-maintained, coordinating with cleaning services if applicable.
• Manage vendor relationships and service contracts (e.g., internet, phone, maintenance).
• Assist with travel arrangements for staff members when required.
• Implement and enforce office policies and procedures.
• Handle basic bookkeeping tasks, such as processing invoices and managing petty cash.
• Support HR functions like onboarding new employees and maintaining employee records.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 3-5 years of experience in office administration or a similar role.
• Proven ability to manage multiple tasks and prioritize effectively.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with office equipment (printers, scanners, copiers).
• Strong interpersonal skills and the ability to work well with diverse groups of people.
• Discretion and ability to handle confidential information.
• Problem-solving aptitude.
• Experience with basic accounting principles is a plus.

• Manage daily office operations, including facilities management, space planning, and maintenance.
• Supervise and coordinate administrative staff, assigning tasks and monitoring performance.
• Oversee office supplies inventory and procurement, ensuring adequate stock levels.
• Manage vendor relationships, including negotiating contracts and ensuring timely service delivery for utilities, cleaning, security, etc.
• Implement and maintain office policies and procedures to ensure efficiency and compliance.
• Organize and coordinate company events, meetings, and travel arrangements for staff.
• Serve as the first point of contact for visitors and handle incoming calls and correspondence.
• Ensure the office is well-maintained, presentable, and compliant with health and safety regulations.
• Assist with budget management and expense tracking for office operations.
• Provide administrative support to senior management as needed.
• Develop and implement strategies to improve office efficiency and employee satisfaction.

• Proven experience as an Office Manager or in a similar administrative management role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Experience with vendor management and negotiation.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Knowledge of basic accounting principles and budget management.
• Proactive problem-solver with a resourceful approach.
• High school diploma required; Associate's or Bachelor's degree is a plus.
• Experience in managing office facilities and ensuring compliance with safety standards.

• Oversee the day-to-day operations of the office to ensure efficiency and smooth functioning.
• Manage office supplies, inventory, and equipment, placing orders as needed.
• Coordinate with vendors and service providers for maintenance, repairs, and other office needs.
• Handle incoming and outgoing mail and correspondence.
• Greet visitors and manage the reception area in a professional manner.
• Provide administrative support to employees and management, as required.
• Organize and maintain office filing systems, both physical and digital.
• Assist in event planning and coordination for company meetings or gatherings.
• Ensure the office environment is clean, safe, and welcoming.
• Manage the booking of meeting rooms and office facilities.
• Assist with onboarding new employees by preparing necessary office resources.
• Implement and enforce office policies and procedures.
• Liaise with HR and IT departments on administrative matters.
• Manage petty cash and expense reimbursements for office-related expenditures.
• Act as a point of contact for office-related inquiries from employees and external parties.

• Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Professional attitude and demeanor.
• Experience with basic bookkeeping is a plus.
• Ability to work independently and as part of a team.
• Knowledge of office management procedures and equipment.

• Manage day-to-day office operations, ensuring efficiency and adherence to company policies.
• Oversee the procurement and management of office supplies, equipment, and services.
• Maintain office cleanliness, organization, and a welcoming atmosphere.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Handle incoming and outgoing mail and communications.
• Manage visitor reception and greet guests.
• Assist with onboarding new employees, including setting up workstations.
• Maintain office filing systems, both physical and digital.
• Liaise with vendors, suppliers, and service providers to ensure quality service delivery.
• Implement and manage office safety and security procedures.
• Assist with event planning and coordination for internal meetings or company events.
• Provide administrative support to management and staff as needed.
• Manage petty cash and process expense reports.
• Identify opportunities for process improvements within the office operations.
• Ensure office equipment is maintained and in good working order.

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Proven experience as an Office Manager or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to problem-solving.
• Experience with basic bookkeeping and expense management.
• Ability to work independently and as part of a team.
• A positive and professional demeanor.

• Manage office supplies and inventory.
• Coordinate meetings and manage calendars.
• Handle incoming and outgoing correspondence.
• Liaise with vendors and service providers.
• Implement and maintain administrative processes.
• Assist with bookkeeping and financial record-keeping.
• Provide remote support to staff members.
• Ensure efficient remote office operations.

• Associate's or Bachelor's degree preferred.
• 3+ years of experience in office administration or office management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Experience working remotely is a plus.