526 Meeting Planner jobs in India
Meeting Planner
Mumbai, Maharashtra
BCD
Posted today
Job Viewed
Job Description
**A culture of purpose: Where will your BCD M&E career take you?**
As perfectionists, artists, strategic thinkers, and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?
**Meeting Planner**
- Full time, Mumbai. India_
**Essential Duties and Responsibilities:
Sourcing:
- Schedule and run "kick-off" call with Client and other necessary resources to obtain meeting details in preparation for sourcing.
- Consult with Client during research of venues to ensure a strategic, targeted search ensuring Client requirements are met in meeting specifications.
- Understand and effectively communicate all internal policies to Client.
- Consult with meeting Client and make appropriate suggestions to ensure meeting success.
- Ability to effectively follow Client sourcing process.
- Create initial budget for Client approval.
- Initiate e-RFP to collect availability and pricing for meetings.
- Prepare Availability Report for Client in accordance with standards and established Client SLAs.
- Present availability to Client with targeted, strategic recommendations.
- Block appropriate space and release all space not needed on a timely basis.
- Manage contracting process, including use of Client Addendums, and effective negotiating of contract T&Cs, in accordance with established standards and best practices.
- Focus on cost savings initiatives; track and document cost savings.
- Coordinate site inspections (as necessary) with suppliers, Client and other resources. Prepare appropriate site inspection material for Client.
- Manage cancellations as necessary; monitor and maintain cancellation penalties for rebook opportunities and seek to utilize available cancellation credits.
- Develop and maintain relationships with Client to ensure repeat satisfaction.
- Rely upon past experiences to offer creative solutions and recommendations to elevate the attendee experience and provide “a little more, a little better” to each meeting or event.
Vendor Relations:
- Utilize strategic partners for quality of service, minimization of risk, and maximum pricing advantage.
- Operate in an ethical manner with vendors, in accordance with established standards.
- Develop strong relationships with all vendors, but particularly designated NSOs.
- Negotiate and execute all supplier contracts for the best possible prices and concessions in order to achieve contractual client SLAs.
- Follow RFP guidelines for vendors.
- Maintain positive supplier relationships.
- Maintain the highest level of quality, professionalism, and integrity when negotiating with suppliers and interacting with clients and colleagues.
- Keep abreast of new destination options, well-priced seasonal destination options, and "hot date" offerings.
- Escalate vendor challenges to appropriate leadership.
- Participate in supplier webex presentations, as scheduled.
Planning:
- Day to day/main contact with Client providing consultative approach to program planning, ensuring the Client has identified clear objectives for the outcome of the meeting, conference or program and determine steps to ensure these objectives are achieved.
- Manage day-to-day program budgets to stay in line with pre-approved spend.
- Manage a program timeline and meet deadlines accordingly.
- Facilitate the creative direction and overall development timeline of program web sites, proofread, present and gain Client approval.
- Negotiate and purchase ancillary contracts such as ground transportation, entertainment and décor elements via preferred supplier partners.
- Monitor supplier service levels. Address and resolve service issues directly with supplier in a professional manner. Escalate continuing issues to direct Supervisor as needed.
- Devise on-site program operations staff recommendations based on specific role and responsibility, scope of program and continuity with respective Client.
- Track and manage hotel and all supplier attrition, cancellation and deposit schedules.
- Prepare program related Payment Request Forms for suppliers.
- Coordinate and execute Client VIP special needs during planning and program execution.
- Prepare documents to communicate on-site travel director notes, logistic plans, final reports, program specs and all other pertinent program related planning materials for a seamless turnover and onsite execution.
- Travel on-site as directed and serve as lead representative for suppliers and Client.
- Conduct internal and Client debriefings as needed.
- Reconcile all final billing via Lead Travel Director on site to complete final billing reconciliation.
Attendee Management:
- Manage day to day customer service by answering all attendee questions.
- Update attendee personal information in meeting technology to ensure all changes are up to date on a daily basis.
- Troubleshoot reg
As perfectionists, artists, strategic thinkers, and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?
**Meeting Planner**
- Full time, Mumbai. India_
**Essential Duties and Responsibilities:
Sourcing:
- Schedule and run "kick-off" call with Client and other necessary resources to obtain meeting details in preparation for sourcing.
- Consult with Client during research of venues to ensure a strategic, targeted search ensuring Client requirements are met in meeting specifications.
- Understand and effectively communicate all internal policies to Client.
- Consult with meeting Client and make appropriate suggestions to ensure meeting success.
- Ability to effectively follow Client sourcing process.
- Create initial budget for Client approval.
- Initiate e-RFP to collect availability and pricing for meetings.
- Prepare Availability Report for Client in accordance with standards and established Client SLAs.
- Present availability to Client with targeted, strategic recommendations.
- Block appropriate space and release all space not needed on a timely basis.
- Manage contracting process, including use of Client Addendums, and effective negotiating of contract T&Cs, in accordance with established standards and best practices.
- Focus on cost savings initiatives; track and document cost savings.
- Coordinate site inspections (as necessary) with suppliers, Client and other resources. Prepare appropriate site inspection material for Client.
- Manage cancellations as necessary; monitor and maintain cancellation penalties for rebook opportunities and seek to utilize available cancellation credits.
- Develop and maintain relationships with Client to ensure repeat satisfaction.
- Rely upon past experiences to offer creative solutions and recommendations to elevate the attendee experience and provide “a little more, a little better” to each meeting or event.
Vendor Relations:
- Utilize strategic partners for quality of service, minimization of risk, and maximum pricing advantage.
- Operate in an ethical manner with vendors, in accordance with established standards.
- Develop strong relationships with all vendors, but particularly designated NSOs.
- Negotiate and execute all supplier contracts for the best possible prices and concessions in order to achieve contractual client SLAs.
- Follow RFP guidelines for vendors.
- Maintain positive supplier relationships.
- Maintain the highest level of quality, professionalism, and integrity when negotiating with suppliers and interacting with clients and colleagues.
- Keep abreast of new destination options, well-priced seasonal destination options, and "hot date" offerings.
- Escalate vendor challenges to appropriate leadership.
- Participate in supplier webex presentations, as scheduled.
Planning:
- Day to day/main contact with Client providing consultative approach to program planning, ensuring the Client has identified clear objectives for the outcome of the meeting, conference or program and determine steps to ensure these objectives are achieved.
- Manage day-to-day program budgets to stay in line with pre-approved spend.
- Manage a program timeline and meet deadlines accordingly.
- Facilitate the creative direction and overall development timeline of program web sites, proofread, present and gain Client approval.
- Negotiate and purchase ancillary contracts such as ground transportation, entertainment and décor elements via preferred supplier partners.
- Monitor supplier service levels. Address and resolve service issues directly with supplier in a professional manner. Escalate continuing issues to direct Supervisor as needed.
- Devise on-site program operations staff recommendations based on specific role and responsibility, scope of program and continuity with respective Client.
- Track and manage hotel and all supplier attrition, cancellation and deposit schedules.
- Prepare program related Payment Request Forms for suppliers.
- Coordinate and execute Client VIP special needs during planning and program execution.
- Prepare documents to communicate on-site travel director notes, logistic plans, final reports, program specs and all other pertinent program related planning materials for a seamless turnover and onsite execution.
- Travel on-site as directed and serve as lead representative for suppliers and Client.
- Conduct internal and Client debriefings as needed.
- Reconcile all final billing via Lead Travel Director on site to complete final billing reconciliation.
Attendee Management:
- Manage day to day customer service by answering all attendee questions.
- Update attendee personal information in meeting technology to ensure all changes are up to date on a daily basis.
- Troubleshoot reg
This advertiser has chosen not to accept applicants from your region.
0
Meeting Coordinator
New Delhi, Delhi
Confidential
Posted today
Job Viewed
Job Description
What You ll do on a Typical Day:
- Support the local team in Event Planning.
- Source, Negotiate, Contract and Manage all vendors / suppliers for the meeting on client s behalf and ensuring quality services at efficient rates.
- Support the event planner with managing all aspects of the program (food and beverage, activities, transport, etc.).
- Attendee Management and associated aspects (event registrations, rooming lists, special needs, dietary requirements, attendee communications etc.).
- Support Digital Services team for Web Build and or Mobile App requirements.
- Coordinate with the air ticketing team for the event for seamless operations.
- Meet all deliverables and SLAs, both internally and externally.
- Understand and be compliant with all American Express GBT policies.
- Maintain accurate records, system input, and complete file management as outlined in American Express M&E and client policies and procedures.
What We re looking for:
- 3-4 years experience in venue sourcing or event management
- Advanced oral and written presentation skills in English language required.
- Operations experience in hospitality industry or equivalent a plus.
- Proven aptitude for technology and/or software solutions and analytical skills required.
- Ability to work remotely, in shifts and support Europe and APAC time zones is required.
- Prior experience in effectively handling multiple projects/demands
Skills Required
Event Planning, Scheduling, Time Management, Communication Skills, Organization, Attention To Detail
This advertiser has chosen not to accept applicants from your region.
1
Meeting Coordinator
Bengaluru, Karnataka
Confidential
Posted today
Job Viewed
Job Description
What You ll do on a Typical Day:
- Support the local team in Event Planning.
- Source, Negotiate, Contract and Manage all vendors / suppliers for the meeting on client s behalf and ensuring quality services at efficient rates.
- Support the event planner with managing all aspects of the program (food and beverage, activities, transport, etc.).
- Attendee Management and associated aspects (event registrations, rooming lists, special needs, dietary requirements, attendee communications etc.).
- Support Digital Services team for Web Build and or Mobile App requirements.
- Coordinate with the air ticketing team for the event for seamless operations.
- Meet all deliverables and SLAs, both internally and externally.
- Understand and be compliant with all American Express GBT policies.
- Maintain accurate records, system input, and complete file management as outlined in American Express M&E and client policies and procedures.
What We re looking for:
- 3-4 years experience in venue sourcing or event management
- Advanced oral and written presentation skills in English language required.
- Operations experience in hospitality industry or equivalent a plus.
- Proven aptitude for technology and/or software solutions and analytical skills required.
- Ability to work remotely, in shifts and support Europe and APAC time zones is required.
- Prior experience in effectively handling multiple projects/demands
Skills Required
Event Planning, Scheduling, Time Management, Communication Skills, Organization, Attention To Detail
This advertiser has chosen not to accept applicants from your region.
2
Office Assistant (Virtual Receptionist) & Zoom Meeting Coordinator
Secunderabad, Andhra Pradesh
The Lakhani Group
Posted today
Job Viewed
Job Description
Job Description
Requirements
Benefits
Requirements
1–3 years of experience in a similar role (virtual assistant, receptionist, meeting coordinator, or admin). Strong verbal and written communication skills in English. Proficiency in Zoom, Microsoft Office Suite, Google Workspace, and email management. Ability to work independently with minimal supervision. Good organizational and multitasking skills. Stable internet connection and a quiet work environment (if remote).
Job Title: Office Assistant (Virtual Receptionist) & Zoom Meeting Coordinator
Experience: 1–3 years
Salary: Up to ₹3 LPA
Location: On site
Job Overview:
We are seeking a detail-oriented and proactive Office Assistant (Virtual Receptionist) to manage day-to-day virtual front-desk operations and coordinate Zoom meetings for our global teams. The ideal candidate should have excellent communication skills, technical know-how, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
Act as the first point of contact for calls, emails, and online inquiries.
Manage Zoom meetings, including scheduling, hosting, troubleshooting, and sharing meeting links/invites.
Coordinate meeting agendas, participants, and follow-ups for global teams.
Maintain and update appointment calendars.
Handle basic administrative tasks such as document preparation, data entry, and filing.
Provide professional and courteous virtual receptionist services.
Ensure smooth technical execution of online meetings and webinars.
Preferred Skills:
Experience in coordinating global meetings and handling time-zone differences.
Knowledge of other video conferencing tools (MS Teams, Google Meet, etc.).
Employment Type: Full-time
Salary: Up to ₹3,00,000 per annum (based on experience and skills)
Requirements
Requirements:
1–3 years of experience in a similar role (virtual assistant, receptionist, meeting coordinator, or admin).
Strong verbal and written communication skills in English.
Proficiency in Zoom, Microsoft Office Suite, Google Workspace, and email management.
Ability to work independently with minimal supervision.
Good organizational and multitasking skills.
Stable internet connection and a quiet work environment (if remote).
Benefits
Laptop/ Desktop and Mobile Phone
Requirements
1–3 years of experience in a similar role (virtual assistant, receptionist, meeting coordinator, or admin). Strong verbal and written communication skills in English. Proficiency in Zoom, Microsoft Office Suite, Google Workspace, and email management. Ability to work independently with minimal supervision. Good organizational and multitasking skills. Stable internet connection and a quiet work environment (if remote).
This advertiser has chosen not to accept applicants from your region.
3
Office Assistant (Virtual Receptionist) & Zoom Meeting Coordinator
Secunderabad, Andhra Pradesh
The Lakhani Group
Posted today
Job Viewed
Job Description
Job Title: Office Assistant (Virtual Receptionist) & Zoom Meeting Coordinator
Experience: 1–3 years
Salary: Up to ₹3 LPA
Location: On site
Job Overview:
We are seeking a detail-oriented and proactive Office Assistant (Virtual Receptionist) to manage day-to-day virtual front-desk operations and coordinate Zoom meetings for our global teams. The ideal candidate should have excellent communication skills, technical know-how, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
Act as the first point of contact for calls, emails, and online inquiries.
Manage Zoom meetings, including scheduling, hosting, troubleshooting, and sharing meeting links/invites.
Coordinate meeting agendas, participants, and follow-ups for global teams.
Maintain and update appointment calendars.
Handle basic administrative tasks such as document preparation, data entry, and filing.
Provide professional and courteous virtual receptionist services.
Ensure smooth technical execution of online meetings and webinars.
Preferred Skills:
Experience in coordinating global meetings and handling time-zone differences.
Knowledge of other video conferencing tools (MS Teams, Google Meet, etc.).
Employment Type: Full-time
Salary: Up to ₹3,00,000 per annum (based on experience and skills)
Requirements
Requirements:
1–3 years of experience in a similar role (virtual assistant, receptionist, meeting coordinator, or admin).
Strong verbal and written communication skills in English.
Proficiency in Zoom, Microsoft Office Suite, Google Workspace, and email management.
Ability to work independently with minimal supervision.
Good organizational and multitasking skills.
Stable internet connection and a quiet work environment (if remote).
Benefits
Laptop/ Desktop and Mobile Phone
This advertiser has chosen not to accept applicants from your region.
4
Travel for Meeting Program Coordinator - Apac
Karnataka, Karnataka
American Express Global Business Travel
Posted today
Job Viewed
Job Description
Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
Manages Global Travel for Meetings and Group Travel Programs, serving as key liaison between Global Travel Manager, Global Meetings Manager, and Regional Group Air Planners. Supports the client on qualifying their group air needs and coordinates group air set up. Books Group travel and manages ticketing
**What You’ll Do on a Typical Day**:
Operations
Coordinate meeting requirements and travel requests
Setup meeting technology tools
Conduct airfare analysis and budget consultations
Ensure regional compliance with travel policies
Support operational delivery and communications
Provide logístical and meeting-level reporting
**Relationship Management**:
Support client leadership and supplier relationships
Align with Global Travel Program Management team
Assess local market requirements
**Strategic Contributions**:
Influence AMEX GBT’s travel for meetings strategy
Identify technology trends
Optimize operational processes
Drive standardization and policy adherence
**What We’re looking for**:
Meetings and travel industry knowledge
Strong communication skills
Project management expertise
Travel, Meetings & Events industry technology tool proficiency
Collaborative approach
Proactive problem-solving
**Primary Goal**: Optimize group travel and meeting programs through strategic coordination, technology integration, and cross-functional collaboration.
Location Bangalore, India
The #TeamGBT Experience
**Work and life**: Find your happy medium at Amex GBT.
Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
**Travel perks**: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
And much more!
Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.
Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.
Manages Global Travel for Meetings and Group Travel Programs, serving as key liaison between Global Travel Manager, Global Meetings Manager, and Regional Group Air Planners. Supports the client on qualifying their group air needs and coordinates group air set up. Books Group travel and manages ticketing
**What You’ll Do on a Typical Day**:
Operations
Coordinate meeting requirements and travel requests
Setup meeting technology tools
Conduct airfare analysis and budget consultations
Ensure regional compliance with travel policies
Support operational delivery and communications
Provide logístical and meeting-level reporting
**Relationship Management**:
Support client leadership and supplier relationships
Align with Global Travel Program Management team
Assess local market requirements
**Strategic Contributions**:
Influence AMEX GBT’s travel for meetings strategy
Identify technology trends
Optimize operational processes
Drive standardization and policy adherence
**What We’re looking for**:
Meetings and travel industry knowledge
Strong communication skills
Project management expertise
Travel, Meetings & Events industry technology tool proficiency
Collaborative approach
Proactive problem-solving
**Primary Goal**: Optimize group travel and meeting programs through strategic coordination, technology integration, and cross-functional collaboration.
Location Bangalore, India
The #TeamGBT Experience
**Work and life**: Find your happy medium at Amex GBT.
Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
**Travel perks**: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
And much more!
Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.
Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.
This advertiser has chosen not to accept applicants from your region.
5
Event Coordinator
500001 Shaikpet, Andhra Pradesh
₹35000 month
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a prominent player in the Arts & Entertainment sector, is seeking an energetic and creative Event Coordinator to manage and execute a diverse range of cultural and artistic events in Hyderabad, Telangana . This role involves overseeing all aspects of event planning, from conception and budgeting to execution and post-event analysis. You will work closely with artists, performers, vendors, and sponsors to ensure seamless and successful events that captivate audiences and align with artistic vision. The ideal candidate will have a passion for the arts, exceptional organizational skills, and a proven ability to manage multiple projects simultaneously under tight deadlines. Experience in managing live events, understanding of stage production, and strong negotiation skills with vendors are highly desirable. You should be a proactive problem-solver with excellent communication and interpersonal skills, capable of fostering positive relationships with stakeholders. Responsibilities:
- Plan, organize, and execute various arts and entertainment events, including festivals, concerts, exhibitions, and workshops.
- Develop event concepts, themes, and detailed timelines.
- Manage event budgets, ensuring cost-effectiveness and profitability.
- Coordinate with artists, performers, speakers, and other creative personnel.
- Source and liaise with vendors for venue, catering, AV equipment, and decor.
- Manage event logistics, including scheduling, permits, and staffing.
- Develop and implement marketing and promotional strategies for events.
- Oversee event setup, execution, and breakdown.
- Manage on-site event operations and resolve any issues that arise.
- Conduct post-event evaluations and prepare detailed reports on event success and key learnings.
- Proven experience in event planning and management, preferably within the arts and entertainment industry.
- Strong understanding of event production, logistics, and vendor management.
- Excellent organizational, time management, and multitasking skills.
- Creative thinking and a passion for arts and culture.
- Strong communication, negotiation, and interpersonal skills.
- Ability to work under pressure and meet tight deadlines.
- Proficiency in event management software and MS Office Suite.
- Bachelor's degree in Event Management, Marketing, Arts Administration, or a related field is preferred.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
This advertiser has chosen not to accept applicants from your region.
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6
Event Coordinator
500001 Shaikpet, Andhra Pradesh
₹55000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a leading event management company, is seeking a creative and organized Event Coordinator to join their team in Hyderabad. This hybrid role involves a mix of on-site event execution and remote planning, client communication, and vendor management. You will be responsible for the successful planning, organization, and execution of a wide range of events, from corporate functions and conferences to social gatherings and celebrations.
Key responsibilities include liaising with clients to understand their event requirements, developing event concepts and themes, and managing event budgets. You will source and negotiate with vendors, including venues, caterers, decorators, and entertainment providers, ensuring high-quality services within budget. This role requires meticulous attention to detail in managing timelines, logistics, and all event-related activities, both pre-event and on the day of the event. You will work closely with the team to ensure seamless execution, troubleshoot any issues that arise, and manage on-site operations to deliver memorable experiences. The ideal candidate is a proactive problem-solver with excellent organizational and communication skills, a passion for events, and the ability to thrive in a fast-paced, dynamic environment. Experience in event planning software and a proven ability to manage multiple projects simultaneously are essential.
Qualifications:
Key responsibilities include liaising with clients to understand their event requirements, developing event concepts and themes, and managing event budgets. You will source and negotiate with vendors, including venues, caterers, decorators, and entertainment providers, ensuring high-quality services within budget. This role requires meticulous attention to detail in managing timelines, logistics, and all event-related activities, both pre-event and on the day of the event. You will work closely with the team to ensure seamless execution, troubleshoot any issues that arise, and manage on-site operations to deliver memorable experiences. The ideal candidate is a proactive problem-solver with excellent organizational and communication skills, a passion for events, and the ability to thrive in a fast-paced, dynamic environment. Experience in event planning software and a proven ability to manage multiple projects simultaneously are essential.
Qualifications:
- Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
- Minimum of 2 years of experience in event planning and coordination.
- Proven ability to manage event budgets and negotiate with vendors.
- Excellent organizational, time management, and multitasking skills.
- Strong communication and interpersonal abilities.
- Familiarity with event management software and tools.
- Ability to work flexible hours and travel as needed.
This advertiser has chosen not to accept applicants from your region.
7
Event Coordinator
500001 Shaikpet, Andhra Pradesh
₹40000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a creative and highly organized Event Coordinator to plan and execute a variety of successful events. This role is based in Hyderabad, Telangana, IN and involves managing all aspects of event logistics from conception to completion. You will work closely with clients to understand their vision, develop event concepts, manage budgets, coordinate vendors, and ensure seamless execution on the day of the event. The ideal candidate is detail-oriented, a strong communicator, and thrives in a fast-paced, dynamic environment.
Key responsibilities include:
The ideal candidate will possess a Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, along with at least 3 years of experience in event planning and management. Proven experience in managing multiple events simultaneously is essential. Excellent organizational, time management, and multitasking skills are required. Strong negotiation and vendor management abilities are a must. Proficiency in event management software and Microsoft Office Suite is necessary. Exceptional interpersonal and communication skills are critical for client and vendor interaction. This role requires flexibility to work evenings, weekends, and holidays as dictated by event schedules. If you are passionate about creating memorable experiences and possess the skills to manage events flawlessly, we encourage you to apply.
Key responsibilities include:
- Planning and coordinating all types of events, including corporate functions, conferences, weddings, and social gatherings.
- Developing event proposals, themes, and budgets.
- Sourcing and negotiating with venues, caterers, entertainment, and other vendors.
- Managing event logistics, including scheduling, setup, and teardown.
- Creating detailed event timelines and run sheets.
- Ensuring all events adhere to budget and manage expenses effectively.
- Providing excellent customer service and building strong client relationships.
- Overseeing event staff and volunteers on the day of the event.
- Troubleshooting and resolving any issues that may arise during events.
- Conducting post-event evaluations and reporting.
The ideal candidate will possess a Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, along with at least 3 years of experience in event planning and management. Proven experience in managing multiple events simultaneously is essential. Excellent organizational, time management, and multitasking skills are required. Strong negotiation and vendor management abilities are a must. Proficiency in event management software and Microsoft Office Suite is necessary. Exceptional interpersonal and communication skills are critical for client and vendor interaction. This role requires flexibility to work evenings, weekends, and holidays as dictated by event schedules. If you are passionate about creating memorable experiences and possess the skills to manage events flawlessly, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
8
Event Coordinator
201001 Noida, Uttar Pradesh
₹35000 month
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a creative and organized Event Coordinator to manage and execute a variety of artistic and entertainment events in **Ghaziabad, Uttar Pradesh, IN**. This role requires a passion for the arts and a proven ability to bring concepts to life, ensuring memorable experiences for attendees. The Event Coordinator will be responsible for the planning, budgeting, and execution of events from inception to completion. This includes conceptualizing event themes, managing venue selection and decoration, coordinating with performers and artists, and overseeing technical aspects like sound and lighting. You will liaunt with vendors, manage contracts, and ensure all logistical arrangements are seamless. A key part of the role involves developing marketing and promotional strategies to drive attendance and engagement. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to manage multiple projects simultaneously and meet tight deadlines. Budget management and negotiation skills are crucial for securing the best value from suppliers and service providers. You will also be responsible for on-site event management, ensuring everything runs smoothly and addressing any issues that may arise. Post-event analysis and reporting, including feedback collection and financial reconciliation, will also be part of your duties. This is an opportunity to showcase your creativity and project management skills in a dynamic industry. Join us to create captivating experiences that resonate with audiences.
Responsibilities:
Responsibilities:
- Plan, budget, and execute all aspects of assigned events.
- Source and manage vendors, including venues, caterers, and entertainment.
- Develop creative concepts and themes for events.
- Coordinate with artists, performers, and technical crews.
- Manage event logistics, including setup, scheduling, and on-site operations.
- Develop and implement marketing and promotional plans.
- Ensure events adhere to budget and timelines.
- Handle client and attendee inquiries and provide exceptional service.
- Conduct post-event evaluations and prepare reports.
- Bachelor's degree in Event Management, Marketing, Communications, or a related field.
- Proven experience in event planning and coordination, preferably in arts or entertainment.
- Excellent organizational, time management, and multitasking skills.
- Strong negotiation and budgeting abilities.
- Creative thinking and problem-solving capabilities.
- Proficiency in event management software and MS Office Suite.
- Exceptional communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- A passion for arts and entertainment.
This advertiser has chosen not to accept applicants from your region.
9