1,954 Office Administrator jobs in India

Job Description: Office Administration, Associate Consultant

Location: Trivandrum; for projects across India

About Varahe Analytics:

Varahe Analytics is one of India’s premier integrated political consulting firms, specializing in building data-driven 360-degree election management. We help our clients with strategic advice and implementation, combining data-backed insights and in-depth ground intelligence into a holistic electoral campaign.

We are passionate about our democracy and the politics that shape our world. We draw on some of the sharpest minds from distinguished institutions and diverse professional backgrounds to help us achieve our goal of building electoral strategies that spark conversations, effect change, and help shape electoral and legislative ecosystems in our country.

About this Role:

As an Admin Associate, you will play a key role in ensuring smooth day-to-day operations by providing administrative and coordination support to internal teams and client-facing functions. You will be responsible for managing schedules, documentation, logistics, and communication workflows to enhance team efficiency. This role requires a detail-oriented individual who can work in a fast-paced environment and proactively support project execution through effective backend administration.

What Would This Role Entail?

• Office Administration: Provide comprehensive administrative support to ensure efficient office operations. This includes managing correspondence, maintaining physical and digital filing systems, and coordinating office supplies. Support various departments with their administrative needs, facilitating smooth inter-departmental communication and workflow.
• Housekeeping and Pantry Management: Oversee and manage housekeeping and pantry staff to ensure high standards of cleanliness, hygiene, and timely supply of refreshments and other materials. Regularly inspect office premises, common areas, and pantry for upkeep.
• Cab Coordination: Comprehensive management of all transportation needs associated with the office location. This includes, but is not limited to, coordinating and scheduling office-related cab services for staff, facilitating survey-specific transportation for field teams, and arranging outstation cab services for business travel or other extended trips requiring transportation outside the immediate office vicinity. The primary objective is to ensure efficient, reliable, and timely cab availability for all designated requirements, optimizing routes and managing vendor relationships to secure competitive rates and high service standards.
• Vendor & Staff Management: Support vendor lifecycle management—identification, empanelment, and invoicing. Identify vendors for all needs like stationery, transportation, internet, utility, and other office administration purposes. Following identification, the empanelment process formally integrates selected vendors into our approved network. This involves thorough due diligence, including verification of credentials, assessment of capabilities, and negotiation of contractual terms to ensure optimal value and mitigate risks. Manage all aspects of invoicing, from receipt and validation to processing and

• Managing office supplies, inventory, and equipment.
• Handling incoming and outgoing mail and correspondence.
• Answering phone calls, directing inquiries, and taking messages.
• Greeting visitors and providing a welcoming office atmosphere.
• Scheduling and coordinating meetings, appointments, and events.
• Managing and maintaining office records and filing systems.
• Assisting with data entry and report preparation.
• Coordinating travel arrangements for staff as needed.
• Providing administrative support to various departments.
• Maintaining the cleanliness and organization of the office space.
• Liaising with vendors and service providers.
• Processing invoices and managing petty cash.
• Supporting HR functions such as onboarding new employees.
• Ensuring compliance with office policies and procedures.

• Manage front desk operations, including greeting visitors and answering phones.
• Handle incoming and outgoing mail and courier services.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain office filing systems and ensure record accuracy.
• Order and manage office supplies and inventory.
• Assist with the preparation of reports, presentations, and correspondence.
• Provide administrative support to management and staff as needed.
• Ensure the office environment is tidy and well-maintained.
• Liaise with vendors and service providers.
• Assist with basic bookkeeping and expense tracking.

• Manage front desk operations, including greeting visitors and answering phones.
• Handle incoming and outgoing mail and courier services.
• Maintain office supplies inventory and place orders as needed.
• Coordinate meeting room bookings and ensure they are ready for use.
• Manage office filing systems, both physical and digital.
• Assist with travel arrangements for staff.
• Support HR functions such as onboarding and maintaining employee records.
• Ensure the office is organized and presentable at all times.
• Provide general administrative support to staff members.
• Assist with basic accounting tasks, such as processing invoices.

• High School Diploma or equivalent; Associate's degree preferred.
• Minimum of 2-3 years of experience in office administration or a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Customer service-oriented with a professional attitude.
• Ability to multitask and prioritize tasks effectively.
• Reliability and attention to detail.
• Experience with hybrid work models is a plus.

• Manage daily office operations, including reception, mail handling, and facility management.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain office supplies inventory and manage procurement processes.
• Organize and maintain electronic and physical filing systems.
• Handle incoming and outgoing communications, including phone calls and emails.
• Assist in the preparation of reports, presentations, and other documents.
• Greet visitors and ensure a positive first impression of the organization.
• Coordinate with vendors and service providers to ensure timely maintenance and repairs.
• Support HR functions, such as onboarding new employees and maintaining employee records.
• Manage office equipment and ensure its proper functioning.
• Assist with event planning and logistics for internal and external meetings.
• Implement and improve office administrative procedures.
• Ensure the office environment is clean, organized, and safe.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proven experience as an Office Administrator, Office Assistant, or relevant role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Friendly and professional demeanor.
• Experience with basic bookkeeping is an advantage.
• Knowledge of office management systems and procedures.
• Discretion and confidentiality.
• Ability to work effectively both independently and as part of a team.

• Manage the day-to-day operations of the office.
• Handle incoming and outgoing correspondence, including mail and emails.
• Answer and direct phone calls, and greet visitors in a professional manner.
• Maintain and organize physical and digital filing systems.
• Manage office supplies inventory and place orders as needed.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Provide administrative support to management and staff.
• Assist with the preparation of reports, presentations, and other documents.
• Process invoices and assist with basic bookkeeping tasks.
• Maintain confidentiality of sensitive information.
• Ensure the office is well-maintained and presentable.
• Assist with onboarding new employees by preparing necessary documentation.
• Liaise with vendors and service providers.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Office Administrator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Professional demeanor and strong interpersonal skills.
• Experience with office equipment (printers, scanners, phone systems).
• Knowledge of basic bookkeeping is a plus.