3,529 Office Pa jobs in India
Front Office & PA to MD
Posted 6 days ago
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Job Description
Job Type: Full-time
About the Role: We are looking for a dynamic and customer-oriented Front Office Executive to join our National Aircon Exclusive HVAC Experience Center. This role involves managing the front office while maintaining the overall management of our Experience Center, which displays a range of Daikin Air Conditioning products. The ideal candidate will be responsible for providing a smooth and professional customer experience, supporting our team, and maintaining the center's operations efficiently.
Key Responsibilities:
- Greet customers and visitors, offering a warm and professional welcome.
- Provide detailed explanations of Daikin Air Conditioning products, highlighting their features, benefits, and technical aspects.
- Manage the front desk, handling inquiries, customer concerns, and ensuring a seamless flow of communication.
- Maintain the overall appearance and organization of the Experience Center, ensuring products are displayed attractively and correctly.
- Coordinate with the team to ensure smooth operations and timely execution of tasks.
- Ensure high standards of cleanliness and orderliness in the front office and display areas.
- Assist in scheduling meetings, managing appointments, and organizing product demonstrations.
- Manage customer service inquiries, ensuring a high level of satisfaction and resolving any issues promptly.
- Handle office supplies and inventory management for the Experience Center.
Qualifications:
- Preferred: Previous experience in customer service or front office roles.
- Basic technical understanding or interest in HVAC systems, especially air conditioning products.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Smart, presentable, and professional demeanor.
- Female candidates with a pleasant personality, good appearance, and customer-oriented attitude.
Skills:
- Ability to explain technical products in a simple and engaging manner.
- Customer service skills with a focus on problem-solving and satisfaction.
- Organizational skills to manage the front office efficiently.
- Ability to handle office management tasks and work collaboratively with the team.
- Proficient in basic computer applications (MS Office, email, etc.).
Preferred Qualifications:
- Experience in the HVAC industry or a technical background is an advantage.
Benefits:
- Competitive salary package.
- Opportunity to work in a modern and dynamic environment.
- Training and development opportunities.
If you are passionate about customer service, have a technical mindset, and are looking for an exciting opportunity in the HVAC industry, we invite you to apply and join our team!
Administrative Executive Assistant
Posted 2 days ago
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Job Description
Administrative/executive Assistant
Posted today
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Job Description
Full-Time | Monday to Saturday | 10:00 AM - 6:00 PM
Reports to: Founder & CEO - Mr. Kapil Ranade
Company: Talisman Awards
About the Role:
Talisman Awards is seeking a dynamic and detail-oriented Admin & Executive Assistant to support our Founder & CEO and leadership team. This role requires someone with exceptional organizational and communication skills who can manage day-to-day office operations and executive-level coordination with professionalism and discretion.
Key Responsibilities:
Calendar & Scheduling
- Manage the daily calendar of the MD, prioritizing meetings and appointments
- Coordinate internal and external meetings, reviews, and catch-ups
Travel & Logistics
- Arrange travel itineraries including flights, hotels, transport, and visa coordination for both domestic and international travel
Communication & Correspondence
- Follow up on pending actions, set reminders, and handle correspondence efficiently
Documentation & Reports
- Assist in preparing reports, business documents, presentations, and meeting briefs
- Format and proofread documents for clarity and accuracy
Data & Record Management
- Maintain organized digital and physical files for easy access
Expense Management
- Handle petty cash, track reimbursements and follow up with accounts if needed. Liason with vendors for services and supplies.
Office Administration
- Monitor and order office supplies, ensuring optimal stock levels
- Coordinate with vendors for services, maintenance, and deliveries
- Maintain cleanliness and order in the workspace with the help of support staff
Ad-Hoc Research
- Conduct internet-based research as required to support the MD’s decision-making
- Summarize findings and compile information in a structured format
Confidentiality
- Handle sensitive business documents and confidential information with discretion
- Maintain professionalism at all times when dealing with internal and external stakeholders
Core Competencies:
- Proven experience as an administrative or executive assistant.
- Strong command over MS Office & Google Suite.
- Excellent verbal and written communication.
- Ability to work independently and proactively.
- Discreet, trustworthy, and highly professional.
Educational & Experience Requirements:
- Graduate
- Prior experience in a similar administrative or executive assistant role (preferred: 2+ years)
- Comfortable learning and navigating new software or systems
**Salary**:
Based on your last drawn salary and past experience.
Company Overview:
Talisman Awards is a renowned manufacturer of bespoke trophies and recognition products, boasting a legacy of over 25 years. As a premier custom trophy manufacturer, we deliver top-notch, personalized awards to a diverse clientele, including esteemed entities like BCCI, IPL, IIFA, and Filmfare. Our expertise lies in crafting unique, high-quality trophies that reflect the prestige and excellence of our clients.
Address: Udyog Mandir 257/A, 2nd Floor, JSS Road, Girgaon, Above Airtel Gallery, Mumbai 40004
To Apply:
If you're ready to contribute to a growing legacy of excellence, send your resume and cover letter to:
Mrs. Elena Quadros
HR Executive - Talisman Awards
+91 99673 49934
Pay: ₹35,000.00 - ₹45,000.00 per month
Work Location: In person
Administrative Assistant (Executive Assistant)- Associate
Posted today
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Job Description
Operations Coordinator Associate
Client & Agency Service:
- Handle day-to-day coordination and communication across teams using Microsoft Outlook.
- Create and manage Excel-based trackers and reports using basic functions and formulas.
- Support with formatting and editing documents and presentations in Word and PowerPoint.
- Ensure timely and accurate responses to quick-turnaround requests, particularly those driven by agency and OMC stakeholders.
- Proactively provide status updates and ensure clarity in communication across tasks and deadlines.
- Anticipate needs and offer creative, solutions-focused support to help teams move faster and smarter.
- Collaborate with cross-functional partners using Microsoft Teams for meetings and information-sharing.
This may be the right role for you if you have.
Education :
Degree in Human Resources or a business administration/Management
Experience :
1 - 3 years of experience in Human Resources Management.
Skills :
- Proficiency in Microsoft Excel (basic functions: tables, formulas, formatting).
- Mastery of Microsoft Outlook – including calendar, inbox, and task management.
- Strong attention to detail with a track record of error-free outputs.
- Highly responsive and organized, especially under pressure or tight deadlines.
- Excellent written and verbal communication skills with a proactive follow-up approach.
- Creative thinker with a solutions-forward mindset.
- Basic proficiency in PowerPoint and Word – comfortable with editing and formatting.
- Working knowledge of Microsoft Teams for collaboration and virtual meetings.
- Flexible, adaptable, and comfortable navigating fast-changing priorities.
Skills Required
Microsoft Outlook, Microsoft Excel
Executive Administrative Assistant
Posted 2 days ago
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Job Description
**A Day in the Life**
Responsibilities may include the following and other duties may be assigned.
+ Provides general administrative support including preparing communications and maintaining schedules.
+ Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor's assignment.
+ Administers inter-department or inter-unit programs or processes.
+ May be responsible for coordinating travel and submitting expenses.
**OFFICE SUPPORT CAREER STREAM:** Individual contributors who provide organizational related support or service (administrative or clerical) for other members within the organization. The majority of time is spent in the delivery of support services or activities, typically under supervision.
**DIFFERENTIATING FACTORS**
**Autonomy:** Works on assignments that are extremely complex in nature, and may be responsible for leading daily operations.
Performs a variety of complex or technical-advanced administrative and clerical duties .
Has high degree of initiative; Work may be done without established procedures.
**Organizational Impact:** Work may include activities related to special assignments, and providing instructions to accomplish day-to-day work activities to junior individuals in the department .
Work involves obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature .
**Innovation and Complexity:** Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of job area .
Problems faced are general and may require understanding of other job areas but typically are not complex.
**Communication and Influence:** Communicates with internal and external contacts .
Obtains and provides information on matters of significant importance to the job area.
**Leadership and Talent Management:** May act as a team lead and assistant to the supervisor / manager.
May delegate tasks to other team members and be responsible for the review of work product.
**Required Knowledge and Experience:** Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education.
Requires minimum of 8 years of relevant experience.
**Physical Job Requirements**
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
**Benefits & Compensation**
**Medtronic offers a competitive Salary and flexible Benefits Package**
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
**About Medtronic**
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here ( lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
**We change lives** . Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That's who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.
**We build extraordinary solutions as one team** . With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.
**This life-changing career is yours to engineer** . By bringing your ambitious ideas, unique perspective and contributions, you will.
+ **Build** a better future, amplifying your impact on the causes that matter to you and the world
+ **Grow** a career reflective of your passion and abilities
+ **Connect** to a dynamic and inclusive culture that welcomes the challenge of life-long learning
These commitments set our team apart from the rest:
**Experiences that put people first** . Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.
**Life-transforming technologies** . No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.
**Better outcomes for our world** . Here, it's about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.
**Insight-driven care** . Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
For sales reps and other patient facing field employees, going into a healthcare setting is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.
This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here ( .
For updates on job applications, please go to the candidate login page and sign in to check your application status.
If you need assistance completing your application please email
To request removal of your personal information from our systems please email
Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Job description
Exp - 2- 5 Years
Duration : 18 months
Location : Bengaluru
No Transportation provided
Job Description:
Rhythm Of Business: Rhythms Of Business are typically driven in consultation with the team leadership and include all hands, townhalls and technical reviews of various varieties: execution, marketing and business metrics.
Business Operations: Proactively manage budget and accounting processes for the team, anticipate procurement needs, vendor management all while working in a rich environment with a variety of support teams RE&F, HR, Finance, etc. Identify, recommend, and implement solutions to departmental operations and process issues. Keep abreast of changes in policies and ensure operational hygiene and compliance to policies by reviewing and providing information to the teams.
Executive Support: Support executives travel itineraries, calendar, expenses, etc. Support end to end logistics and schedules for our external/internal executives including coordination with various levels of globally distributed teams. Manage schedules/calendars for the leader/s and anticipate needs to enable them to be more productive.
Team support: Effectively plan and organize different team events. Coordinate off-sites including end-end logistics arrangements. Tune into the pulse of the team and anticipates their needs ahead of time and plan for the same. Single point of contact for all administrative tasks like raising purchase orders, verifying expenses as needed, updating internal tools, procuring gifts, mementos, awards, promptly assisting with team requests while ensuring compliance with corporate policies and procedures.
New Hires and workforce planning: Help in making sure new hires are setup and productive on the day they land by being pro-actively taking care of their access, hardware, IDs and other relocation logistics as required. Update and maintain organizational distribution lists, org charts and reporting and serve as the single point of contact for onboarding/exit processes and formalities.
Asset Management: Responsible for keeping track of all physical assets in the team, procurement and disbursement per policy.
Qualifications Experience as administrative assistant conducting business operations and managing rhythm of business for a team of 100+ people.
Should have experience managing executive visits and team events, vendor management. Procurement, asset management is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
- Top skills: • MS Office •Level of experience with each (years): 4 - 5
Executive Administrative Assistant
Posted 4 days ago
Job Viewed
Job Description
The role in a gist:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate will have strong communication skills, excellent time management, and the ability to handle sensitive information with discretion.
What you will work on:
- Manage and maintain the Executive’s calendar, including scheduling appointments, meetings, and travel itineraries
- Prepare reports, presentations, and correspondence on behalf of the executive
- Attend and take notes during meetings, prepare minutes, and follow up on action items
- Coordinate logistics for internal and external meetings, including venue, agenda, and participants
- Manage emails and communications, prioritizing urgent and confidential matters
- Serve as a liaison between the executive and internal/external stakeholders
- Handle travel arrangements including booking flights, accommodations, and processing expenses
- Assist with project tracking and ensure deadlines and deliverables are met
- Maintain records, documents, and files in an organized and accessible manner
- Support in planning events, town halls, and other corporate functions as needed
The ideal candidate:
- Bachelor’s degree in Business Administration, Management, or a related field
- MBA or postgraduate degree preferred (not mandatory)
- Proven experience as an Executive Assistant or in a similar administrative role
- Experience supporting C-suite executives
- Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- High level of discretion and confidentiality
- Strong organizational and multitasking abilities
- Ability to work independently and under pressure
- Flexibility to adjust to changing priorities and deadlines
- Professional demeanor and positive attitude
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Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Job description
Exp - 2- 5 Years
Duration : 18 months
Location : Bengaluru
No Transportation provided
Job Description:
Rhythm Of Business: Rhythms Of Business are typically driven in consultation with the team leadership and include all hands, townhalls and technical reviews of various varieties: execution, marketing and business metrics.
Business Operations: Proactively manage budget and accounting processes for the team, anticipate procurement needs, vendor management all while working in a rich environment with a variety of support teams RE&F, HR, Finance, etc. Identify, recommend, and implement solutions to departmental operations and process issues. Keep abreast of changes in policies and ensure operational hygiene and compliance to policies by reviewing and providing information to the teams.
Executive Support: Support executives travel itineraries, calendar, expenses, etc. Support end to end logistics and schedules for our external/internal executives including coordination with various levels of globally distributed teams. Manage schedules/calendars for the leader/s and anticipate needs to enable them to be more productive.
Team support: Effectively plan and organize different team events. Coordinate off-sites including end-end logistics arrangements. Tune into the pulse of the team and anticipates their needs ahead of time and plan for the same. Single point of contact for all administrative tasks like raising purchase orders, verifying expenses as needed, updating internal tools, procuring gifts, mementos, awards, promptly assisting with team requests while ensuring compliance with corporate policies and procedures.
New Hires and workforce planning: Help in making sure new hires are setup and productive on the day they land by being pro-actively taking care of their access, hardware, IDs and other relocation logistics as required. Update and maintain organizational distribution lists, org charts and reporting and serve as the single point of contact for onboarding/exit processes and formalities.
Asset Management: Responsible for keeping track of all physical assets in the team, procurement and disbursement per policy.
Qualifications Experience as administrative assistant conducting business operations and managing rhythm of business for a team of 100+ people.
Should have experience managing executive visits and team events, vendor management. Procurement, asset management is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
- Top skills: • MS Office •Level of experience with each (years): 4 - 5
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
The role in a gist:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate will have strong communication skills, excellent time management, and the ability to handle sensitive information with discretion.
What you will work on:
- Manage and maintain the Executive’s calendar, including scheduling appointments, meetings, and travel itineraries
- Prepare reports, presentations, and correspondence on behalf of the executive
- Attend and take notes during meetings, prepare minutes, and follow up on action items
- Coordinate logistics for internal and external meetings, including venue, agenda, and participants
- Manage emails and communications, prioritizing urgent and confidential matters
- Serve as a liaison between the executive and internal/external stakeholders
- Handle travel arrangements including booking flights, accommodations, and processing expenses
- Assist with project tracking and ensure deadlines and deliverables are met
- Maintain records, documents, and files in an organized and accessible manner
- Support in planning events, town halls, and other corporate functions as needed
The ideal candidate:
- Bachelor’s degree in Business Administration, Management, or a related field
- MBA or postgraduate degree preferred (not mandatory)
- Proven experience as an Executive Assistant or in a similar administrative role
- Experience supporting C-suite executives
- Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- High level of discretion and confidentiality
- Strong organizational and multitasking abilities
- Ability to work independently and under pressure
- Flexibility to adjust to changing priorities and deadlines
- Professional demeanor and positive attitude
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage and organize executive calendars, ensuring efficient scheduling of meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails and phone calls, with professionalism.
- Maintain organized filing systems, both physical and digital, for confidential records.
- Assist with the preparation of agendas, minutes, and action items for meetings.
- Manage expense reports and reconcile corporate credit card statements.
- Provide general administrative support, such as data entry and research.
- Anticipate and address the needs of the executives supported.
- Liaise with internal departments and external stakeholders on behalf of executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
- Proven experience supporting senior-level executives.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and the ability to multitask.
- Professional attitude and demeanor.