134 Office Specialist jobs in India

Job Title: Senior Executive Administration

Location: Chennai

Eligibility: Bachelors Degree is a must

Experience: 1-3 years (ITES/BPO industry preferred)

Joining: Immediate Joiners Preferred

Role Overview:

We are looking for a highly organized and proactive individual to oversee daily office operations, manage administrative staff, and ensure smooth facility management. The role also includes handling travel logistics, vendor coordination, and compliance with company policies. If you have good communication skills, problem-solving skills, and the ability to manage administrative tasks smoothly, we encourage you to apply!

Key Responsibilities:

Office Administration & Facility Management

• Supervise and lead administrative staff to ensure efficient office operations.
• Oversee office facilities, safety standards, and compliance with regulations.
• Manage office supplies, vendor coordination, and cost-effective procurement.

Process Improvement & Compliance

• Identify and implement process improvements to enhance productivity.
• Ensure adherence to company policies, data protection, and safety regulations.
• Support internal audits and maintain necessary documentation.

Travel & Logistics Management

• Arrange travel bookings (domestic & international), accommodation, and itineraries.
• Provide support for cancellations, delays, and travel-related inquiries.
• Optimize travel planning while maintaining cost-effectiveness.

Required Skills & Qualifications:

• Proficiency in MS Excel & PowerPoint .
• Experience in vendor management and travel coordination .
• Strong leadership, organizational, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work under pressure and handle multiple responsibilities.

Join Ultima Markets

Ultima Markets is a multi-asset trading platform with various global offerings to adapt to investors from all walks of life. Investors trading on our platform get access to CFD financial instruments, including Forex, Commodities, Indices and Shares.

As a client-oriented broker, we aim to offer a wide range of products to suit the needs of various clients. Until now, we have served clients from 172 countries and regions with our trustworthy services and well-built trading systems.

• To learn more about our company, please visit our website: .

Responsibilities:

• Employee Compensation & Benefit Management

- Ensure accurate and timely payroll processing in compliance with statutory regulations, coordinating closely with finance teams and external vendors to maintain confidentiality and integrity.

- Oversee the processing of employee expense claims in accordance with benefit policies and internal financial controls.

- Maintain and regularly update comprehensive employee records within designated systems to support payroll accuracy and audit requirements.

- Monitor and implement updates to employee benefit plans in line with changes in Indonesian labor laws and company policies.

• Recruitment & Employee Onboarding

- Manage the end-to-end recruitment process, including job postings, resume screening, proactive candidate sourcing, conducting phone screenings, coordinating interview schedules, and supporting hiring managers in candidate evaluation and selection.

- Coordinate end-to-end onboarding for new hires by preparing documentation, arranging orientation sessions, and collaborating with cross-functional and regional teams (e.g. IT, HQ HR) to ensure a seamless integration process.

• General HR Administrative Tasks

- Manage accurate tracking and maintenance of employee attendance records via the designated attendance management system, providing regular reports to management.

- Administer employee leave requests and approvals, ensuring adherence to company policies and relevant labor regulations, with timely reporting to management.

• Office Operations & Vendor Management

- Oversee smooth daily office operations, coordinating maintenance, repairs, and housekeeping services to maintain an optimal work environment. Manage procurement and inventory control for office supplies and equipment, ensuring operational efficiency.

- Liaise with office space vendors, service providers, and external contractors to effectively manage leases, contracts, and service agreements.

- Lead projects for new office locations, ensuring alignment with company requirements, budget parameters, and operational objectives, when necessary.

- Oversee all aspects of office setup logistics, including furnishing, utilities, and infrastructure readiness, to facilitate seamless transitions, when necessary.

Experience and Qualifications

• Bachelor’s degree in Human Resource Management, Business Administration, or related field.
• Basic knowledge of all HR functions, including recruitment, payroll, and employee relations.
• Proficiency in both English and Hindi (spoken and written). Proficiency in additional languages is a plus.
• Detail-oriented, well-organized, responsible, and able to maintain confidentiality.

Job Vacancy: Account Person (Full-Time, On-Site)

About Slogans FIBC Pvt. Ltd.

Slogans FIBC Pvt. Ltd. is a leading manufacturer of FIBC (Flexible Intermediate Bulk Container) bags committed to quality and operational excellence. Join our dedicated team and contribute to the financial health and growth of our company.

The Opportunity

We are seeking a diligent and experienced Account Person to manage the day-to-day financial operations at our facility in Morbi, Gujarat. This is a full-time, on-site position requiring a strong understanding of accounting principles and expertise in relevant software.

Key Responsibilities

As our Account Person, you will be responsible for a variety of critical financial tasks, including:

Bookkeeping & Record Keeping: Maintaining accurate and up-to-date financial records for all transactions.

Invoicing & Billing: Managing accounts payable and accounts receivable, including generating and processing invoices.

Document Management: Organizing and maintaining all financial documentation in a systematic manner.

Required Skills & Qualifications

• Proven experience in a dedicated accounting role.
• Essential Software Expertise: Proficient and hands-on experience using both Miracle Accounting Software and Tally ERP/Prime.
• Strong understanding of fundamental accounting principles.
• Excellent attention to detail and a high degree of accuracy.
• Ability to work independently and manage time effectively to meet deadlines.
• Strong verbal and written communication skills.

Job Details

Designation: Account Person

Type: Full-Time, Permanent

Location: On-Site at the company factory/office

Location Details

Slogans FIBC Pvt. Ltd.

JIVAPAR ROAD, HARBATIYALI,

TAL: TANKARA, DIST: MORBI, GUJ-

How to Apply

Interested candidates are invited to submit their updated resume and cover letter (optional) by email or contact the HR department directly.

Email:

Contact Person : Mital Patel

Phone: /

Job Description:

We are looking for a resourceful Front Office Executive to join our Administration team in Hyderabad. This role serves as the first point of contact for the organization and provides administrative support across departments. The ideal candidate will ensure smooth day-to-day operations at the front office and handle administrative tasks efficiently and accurately.

Responsibilities:

• Answer incoming calls and direct them to the relevant stakeholders.
• Greet and welcome guests, address queries, and manage complaints.
• Handle subscriptions and renewals of newspapers and magazines.
• Arrange accommodation and travel for new hires, interview candidates, trainers, and employees across Hyderabad and PAN India.
• Organize in-house working lunches, snacks, and dinners for events.
• Manage printing requirements and team outing arrangements.
• Coordinate stays and cab bookings for employees traveling to international offices.
• Process travel bills for employees and candidates.

Qualifications:

Basic Requirements:

• Graduate degree with 3-5 years of experience in star hotels, IT, or ITES companies.
• Excellent communication skills; presentable and able to coordinate with international counterparts.
• Proactive, detail-oriented, and able to multitask effectively.(Only Females)

Preferred:

• Prior experience in the hotel industry (front office, in-room, or centralized reservations).

We encourage candidates looking to restart their careers after a break to apply.

• Oversee daily office operations, ensuring a clean, organized, and welcoming environment.
• Manage office supplies, inventory, and equipment; place orders as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Handle incoming and outgoing correspondence, including emails, mail, and faxes.
• Greet visitors and direct them to the appropriate personnel.
• Assist with the preparation of reports, presentations, and other documents.
• Maintain and update filing systems, both physical and digital.
• Provide administrative support to various departments as required.
• Manage office equipment maintenance and liaise with IT support for technical issues.
• Implement and enforce office policies and procedures.
• Handle basic bookkeeping tasks, such as processing invoices and expense reports.
• Act as a point of contact for vendors and service providers.
• Support event planning and coordination for internal and external meetings.
• Ensure the security and confidentiality of office information.
• Contribute to process improvement initiatives within the administrative function.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
• Minimum of 3 years of experience in an administrative, office management, or operations support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Proactive and able to work independently with minimal supervision.
• Experience with office equipment (printers, copiers, phone systems).
• Basic understanding of bookkeeping principles is beneficial.
• Professional demeanor and strong customer service orientation.

• Manage and maintain executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements for staff.
• Answer and direct phone calls, manage correspondence, and respond to inquiries.
• Prepare and edit documents, presentations, and reports.
• Maintain office filing systems, both physical and digital.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with the preparation of meeting materials and take minutes when required.
• Greet visitors and direct them to the appropriate personnel.
• Provide support for office events, meetings, and conferences.
• Liaise with vendors and service providers to ensure timely delivery of goods and services.
• Assist with basic bookkeeping and expense reporting.
• Ensure the office environment is well-organized and presentable.
• Handle confidential information with discretion.
• Support HR functions such as onboarding new employees.

• Proven experience as an Administrative Assistant, Office Administrator, or in a similar role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to problem-solving and identifying needs.
• Familiarity with office management procedures and basic bookkeeping is a plus.
• Ability to work independently and collaboratively in a hybrid setting.
• High school diploma or equivalent; associate's degree is an advantage.